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AVER ASIA GROUP

Relevant Dept.: Safety Effective Date: 15 August 2022
Title: Workplace Safety and Health Manual Approved by :

WORKPLACE SAFETY
& HEALTH (WSH)
MANUAL
HSE AVER ASIA GROUP

Prepared by
WSHO : DYN
WSHC : LIM GAY KEONG, VINCENT
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Table of Contents
Section Subjectv Page Reference Document

1. Policy and Objective 03 Policy and Objective

Organization (Responsibility, Authority and
2. 04 - 06 Organization
Communication)
3. Legal And Other Requirements 08 WSHD-01 Legal Register
WSHP-01 Risk
4. Hazard Identification and Risk Assessment 08t
Assessment Procedure
5. Management Programs 09 - 11 New Employee Orientation
WSHP-01 Risk
Assessment Procedure
6. Operational Control 12l
WSHP-06 Fall Protection
Plan
WSHD-07 Training Needs
7. Competency and Training 12 - 13
Analysis
AA-WSHP-09
Communication, Participation and (Communication,
8. 13
Consultation Participation &
Consultation)
WSHP-02 WSH Control of
Control of Non-conformity, Corrective and
9. 14 Non-conformity
Preventive Actions
Procedures
10. Performance Monitoring and Measurement 14 - 15
WSHP-03 WSH Internal
11. Evaluation of Compliance 15
Audit
AA-WSHP-08 Incident
12. Incident Management 15
Management
WSHP-05 Emergency
13. Emergency Management 16 - 17
Preparedness Procedures
WSHP-04 WSH
14. Management Review 18
Management review
WSHP-07 Waste
15. Waste Management 18 - 19
Management
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1.0 WSH POLICY AND OBJECTIVES

1.1 WSH Policy is established to set up clear and unambiguous objectives, allocate resources, and
delegate responsibilities, which requires committed leadership that is most vital to the success
of the WSH Management System.
1.2 WSH Policy Statement

Workplace Safety and Health Policy

All Management and Staff of Aver Asia Group shall strive to:
a. Providing safe and healthy working environment for all employees.
b. Make safety of employees the first consideration in the operation of the business.
c. Implementing control measures to eliminate or reduce safety & Health risk at workplace to
acceptable level bases as of risk assessment matrix control.
d. Compliance with relevant regulations and requirements.
e. Providing adequate resources and training.
f. Review this system annually to seek opportunity for improvement our WSH Management
System.

It is the responsibilities of all managers and employees to carry out this policy effectively. All works
will be carried out in accordance with the standards stated in this manual.

P.S.:
 The policy shall be understood, implemented and maintained at all levels of the
organization;
 The policy shall be communicated to all employees in languages understood by them
to make them aware of their WSH obligations.
 The policy shall be reviewed by the management representative who is the chairman
of the WSH committee at least once a year to ensure it remains relevant and
appropriate to the organization.

1.3 WSH Objectives

1.3.1 WSH objectives are in general set as achievable targets, which will be reviewed annually.

AVER ASIA WSH Objectives

Objective
Environmental, Health & Safety
 To achieve not more than 2 percent of cases relating to Environmental Health and Safety
 To achieve no full Stop-Work-Order / Fines per year.
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2.0 ORGANIZATION (RESPONSIBILITY, AUTHORITY AND COMMUNICATION)

2.1 WSH ORGANIZATION

HSE WSH Structure

WSH Committee
Top Management Chairman

WSH Officer
WSH Supervisor (WSHO) /
(Section IC) WSH Coordinator
(WSHC)

WSH Committee Emergency Risk Assessment

Members Response Team Team /
(ERT) Management
Representative
(MR)

ERT Members

First Aiders
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2.2.6 GENERAL MANAGER / MANAGER (OPERATION & SALES)

 In charge of Safety and Health at their respective workplaces.
 Familiarize himself with legal requirements and the Company’s Safety Management System and
ensure its effective implementation.
 Control subcontractors, their risk assessment and safety precautions during operations
 Ensure and enforce the implementation of SMS procedures and practices
 Ensure to allocate necessary resources and provide necessary trainings for employees in terms
of Workplace Safety and Health.

2.2.7 SECTION IN-CHARGE

 Ensure that workers know in-house safety rules and regulations.
 Ensure that workers aware hazards associated with their work and work areas.
 Conduct regular safety briefing to give instruction on control measures for the hazards exist in
their working environment.
 Conduct safety inspection in his area of responsibility and to rectify any unsafe conditions or
practices immediately after such inspections.
 Enforce safe work procedures and safety rules.
 Report and investigate all accidents within the department.
 Maintain satisfactory standards of housekeeping in his assigned area.

2.2.8 FIELD/WORKSHOP - ENGINEER, TECHNICIAN & MECHANIC

 Work in accordance with the approved safe practices and operating procedures.
 Report all injuries, unsafe conditions, and unsafe practices immediately to the department
manager and make suggestions.
 Wear and use personal protective equipment supplied by the Company.
 Co-operate with Management by using the equipment, tools and protective devices properly to
prevent injury to themselves, fellow employees and damage to the plant/equipment.
 Observe all safety rules and regulations of the Company.

2.2.9 FIRST AIDER

 Where more than 25 persons are employed in a workplace, there shall be appointed in the
workplace as first aiders shall be readily available during working hours.
 Render first aid treatment for the purpose of preserving life and minimizing the consequences of
injury and illness until such help is obtained from a medical practitioner or nurse.
 Render treatment of minor injuries, which do not need treatment by a medical practitioner or
nurse.
 Assist to clearly identify every first aid box or container placed in a location that is easily
accessible.
 Check frequently every first aid box or container to ensure that it is fully equipped and all the
items in the box or container are usable.
 Replenish the contents of the first aid box or container as soon as possible after use.

2.3 The above responsibilities shall be communicated to respective personnel via safety induction
training and included in the Appointment Letter (whenever applicable)

2.4 Management support & adequate resources will be provided to enable WSH tasks to be performed
effectively such as:

 The Management Representative to attend safety meeting & give safety speech to employees
 to provide all necessary safety measures at work
 sufficient time to take corrective actions to rectify safety non-compliance
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3.0 LEGAL AND OTHER REQUIREMENTS

3.1 The Company shall maintain and update the Legal Register which applicable to the company
operations.
3.2 The Legal Register shall be updated on a 6 monthly basis and subjected to any changes.
3.3 Copies of the Legal Register is available and accessible at Main Office
3.4 The information on the applicable legal and other WSH requirements shall be communicated to
employees and other relevant interested parties, such as sub-contractors, customers.
3.5 Communicated via Safety Meetings, Toolbox meetings and Emails

Reference Document: WSHD-01 Legal Register

4.0 HAZARD IDENTIFICATION AND RISK ASSESSMENT

The objective of the safety and health hazards identification and risk assessment is to provide
AVER ASIA with a mechanism whereby known or potential hazards/aspect can be identified and
managed to eliminate or reduce the risk of incident. This element should include:
a) Listing of work activities
b) Recording of all known hazards
c) Identification of new hazards
d) Analysis of the effects or potential effects resulting from the hazards
e) Development and implementation of means to eliminate or manage the hazards

The risk assessment team should consist of the management, safety personnel, engineer,
supervisor, or other employees depending on the type of activity and procedure to be studied
and analysed.

The risk assessment team should carry out hazard analysis on work activities of high-risk nature.
Safe work practices should be established by the assessment team for potential high-risk
activities and practiced by all relevant parties in AVER ASIA.

The risk assessment method shall include the following:

a) Identification and record of existing and potential hazards
b) Identification of persons exposed to the hazards
c) Analysis and assessment of the risk involved
d) Elimination or reduction of the risk

The risk assessment report shall be kept at least 3 years and review regularly every three years
and if necessary, revise the risk assessment upon occurrence of any bodily injury to any person
as a result of exposure to a hazard in a workplace or where there is a significant change in work
practices or procedures.
.

Reference Document: WSHP-01 Risk Assessment Procedure

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5.5 WSH Promotion

5.5.1 Promotional techniques include displaying of WSH policy, Safety posters, WSH Alert, etc.

5.6 Contractors Evaluation, Selection and Control

5.6.1 Unsafe work conduct, practices, and accidents in the past, both locally and internationally, have
indicated that contractors’ employees are very susceptible to accident. The purpose of this
element is to assess whether AVER ASIA has a proper system in evaluating, selecting, and
controlling the contractors that are working in the factory.

5.6.2 Evaluation & Selection

5.6.2.1 Contractors shall be selected and evaluated based on the WSH criteria in addition to their
technical and general competence.

5.6.2.2 The WSH evaluation include:

a) WSH Tract Record
b) Details of type of WSH equipment and appliances provided for the workers
c) WSH Management System / Plan / Risk Assessment / Safe Work Procedures
d) WSH training Records
e) Availability of WSH personnel (if necessary)

5.6.3 WSH training

5.6.3.1 Safety induction training will be conducted for contractors who are entering the factory for the
first time.

5.6.3.2 Training will also be conducted for workers prior to commencement of work in a new area or item
of work.

5.6.3.3 Contents of training and acknowledgement by contractors shall be as per related WSH rules and
regulations.

5.7 Maintenance Regime

5.7.1 The objective of maintenance regime is to ensure that plants, machinery, and equipment used in
the factory do not present any hazard due to lack of repair or maintenance. Three important
components of a good maintenance regime are:
a) Inspection at predetermined and regular intervals
b) Identification and reporting of deficiencies
c) Timely corrective actions.

5.7.2 An effective maintenance program shall be implemented which shall include:

a) Listing of hand tools, plant, machinery, and equipment
b) Schedule of inspection and maintenance
c) Record of inspection and maintenance

5.7.3 Competency of Maintenance Personnel – Maintenance personnel shall be trained and competent.
Repairs and maintenance carried out by external agents shall conform to the manufacturer’s
recommendations, specifications and in-house rules and regulations.

5.7.4 Acquisition of Valid Examination & Test Certificates of Machinery and Equipment
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5.7.4.1 Person-in-charge of machinery and equipment shall acquire a valid examination & test certificate
for every machinery and equipment such as compressor, air receiver, explosive powered tool,
chain block, lifting wire sling, etc. before such machinery and equipment shall be used in the
factory.

5.7.4.2 A copy of the examination & test certificate of every machinery and equipment shall be kept in
the relevant file for the purposes of necessary reference and inspection by an inspector.

5.7.5 Refer to the following document for more details:

5.8 The Control of Movement and Use of Hazardous Chemicals

5.8.1 The objective is to ensure that the storage, movement, use and disposal of hazardous
substances and chemicals are managed to minimise occurrence of incidents.

5.8.2 Management of Hazardous Chemicals. Procedures and requirements in general include:

a) Registration of materials and respective Material Safety Data Sheet (MSDS) of hazardous
materials or other documentation
b) Proper identification
c) Handling including storage, moving, shipping or transportation and use for purpose
d) Communication, training, and responsibilities
e) PPE requirement
f) Emergency response
g) Disposal requirement

5.8.3 Refer to the following document for more details:

5.9 Occupational Health Programs

5.9.1 The objective of occupational health program is to protect workers from health hazards relevant
to manufacturing industry such as noise, dust, toxic gases, vapours and radiation.

5.9.2 Health Programmes include:

a) Identification of potential occupational health hazards related to the work activities,
processes and chemicals used or produced in the processes.
b) The precautionary measures and safe work procedures for the safe use, handling, transport,
storage, and disposal for the related chemicals should also be made available.
c) Occupational health programs, which include noise conservation, respiratory protection, and
industrial hygiene programs should be made known to all personnel in the factory.
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6.0 OPERATION CONTROL

6.1 Safe work procedures were developed for the following operation:
Document Rev
SN Effective Date Description
No. Level
1. SWP-01 A 11 Jan 2021 Lockout & Tag out
2. SWP-02 A 11 Jan 2021 Manual Handling
3. SWP-03 A 11 Jan 2021 Control Of Electrical Hazards
4. SWP-04 A 11 Jan 2021 Safe Use of MEWP
5. SWP-05 A 11 Jan 2021 Working at Height
6. SWP-06 A 11 Jan 2021 Use of Ladders
7. SWP-07 A 11 Jan 2021 Use of Powered Tools
8. SWP-08 A 11 Jan 2021 Machine Operation
9. SWP-09 A 11 Jan 2021 Control of Hazardous Substances
10. SWP-10 A 11 Jan 2021 Lifting Operation
11. SWP-11 A 11 Jan 2021 Forklift Operation
12. SWP-12 A 11 Jan 2021 Safe Use of Air Compressor
13. SWP-13 A 11 Jan 2021 Safe Use of Generator
14. SWP-14 A 11 Jan 2021 Safe Loading & Unloading of Equipment
15. SWP-15 A 11 Jan 2021 Hot Work
16. SWP-16 A 11 Jan 2021 PPE

6.2 The above safe work procedures shall refer to the identified control measures which has been
developed during risk assessment

Reference Document: WSHD_02 Safe Work Procedures Master List

6.3 Working at height activities shall be identified and assessed for all workplaces.

Reference Document: WSHP-06 Fall Protection Plan

7.0 COMPETENCY AND TRAINING

Employee competency is essential in the establishment and implementation of the WSH

management system.
As a policy, all personnel and in particular new personnel or personnel transferred to new
assignments must be given proper training relevant to their duties and their responsibilities to
safety.
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6.0 OPERATION CONTROL

6.1 Safe work procedures were developed for the following operation:
Document Rev
SN Effective Date Description
No. Level
1. SWP-01 A 11 Jan 2021 Lockout & Tag out
2. SWP-02 A 11 Jan 2021 Manual Handling
3. SWP-03 A 11 Jan 2021 Control Of Electrical Hazards
4. SWP-04 A 11 Jan 2021 Safe Use of MEWP
5. SWP-05 A 11 Jan 2021 Working at Height
6. SWP-06 A 11 Jan 2021 Use of Ladders
7. SWP-07 A 11 Jan 2021 Use of Powered Tools
8. SWP-08 A 11 Jan 2021 Machine Operation
9. SWP-09 A 11 Jan 2021 Control of Hazardous Substances
10. SWP-10 A 11 Jan 2021 Lifting Operation
11. SWP-11 A 11 Jan 2021 Forklift Operation
12. SWP-12 A 11 Jan 2021 Safe Use of Air Compressor
13. SWP-13 A 11 Jan 2021 Safe Use of Generator
14. SWP-14 A 11 Jan 2021 Safe Loading & Unloading of Equipment
15. SWP-15 A 11 Jan 2021 Hot Work
16. SWP-16 A 11 Jan 2021 PPE

6.2 The above safe work procedures shall refer to the identified control measures which has been
developed during risk assessment

Reference Document: WSHD_02 Safe Work Procedures Master List

6.3 Working at height activities shall be identified and assessed for all workplaces.

Reference Document: WSHP-06 Fall Protection Plan

7.0 COMPETENCY AND TRAINING

Employee competency is essential in the establishment and implementation of the WSH

management system.
As a policy, all personnel and in particular new personnel or personnel transferred to new
assignments must be given proper training relevant to their duties and their responsibilities to
safety.
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Training must also be provided to personnel required to carry out task with potential safety and
health risks to ensure that they are competent to perform their work in a safe manner.
The Management will continue to identify the training needs from time to time and annually to
suit the actual demand of various operations.
Training records shall be maintained.

7.1 Safety orientation, with briefing on the following shall be conducted:

 WSH Policy Statement
 Risk assessment & Safe Work Procedures
 In-house Safety Rules & Regulations
 Emergency Respond Plan

7.2 The following personnel shall attend and successfully complete relevant mandatory safety
training:
Job Position Courses
 RM Team Leader Risk Management Course
 Forklift Drivers Forklift Drivers Course
 First Aiders Occupational First Aider’s course
 Site Supervisors Supervisor Courses
 Site Mechanic Construction/Shipyard Safety Orientation Course

Reference Document: WSHD-07 Training Needs Analysis

QR.13. Employee Training Needs Evaluation

8.0 COMMUNICATION, PARTICIPATION AND CONSULTATION

We consider that communication is the most important element in the effective implementation
of this WSH Management System.
Communication shall be down through regular meetings, such as:
1) Annual Management Review Meetings,
2) Monthly WSH Committee Meetings and
3) Toolbox Meetings.

All these meetings shall be recorded.

The company shall ensure that employees are well represented in the WSH Committee so that
feedbacks from the operators are discussed; necessary amendment or improvements are
made and documented.
The WSH Officer shall evaluate and document the feedbacks by external parties, e.g.
customers and authorities. He shall communicate the legal and other requirements to
management during WSH Committee or through email.
The management shall involve the employees in risk assessment and determination of
controls.
Safe Work Procedures for controlling of operations shall be communicated to relevant
employees.
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9.0 CONTROL OF NONCONFORMITY, CORRECTIVE AND PREVENTIVE ACTION

9.1 Any non-conformity in the WSH management system or in the service level detected in-house or
at the customer premises shall be reviewed in accordance with the Non-conformance, Corrective
and Preventive Action procedure to ensure that appropriate corrective or preventive action is
taken to prevent future recurrence.

SITUATIONS TRIGGER CORRECTIVE AND PREVENTIVE ACTIONS

Non-Conformity could be raised under these circumstances:

 During Routine WSH Inspection
 During internal or external audit
 Breaches of the law or safety rules and regulations either during monitoring
activities or summon from related government agencies
 Delay in WSH activities
 Reports /Complaints by internal and external parties
 Occurrence of emergency or incidents

Reference Documents: WSHP-02 WSH Control of Non-conformity Procedures

10.0 PERFORMANCE MONITORING AND MEASUREMENT

10.1 Safety inspection plan was developed as follows with reference to the actual situation and
progress of the site:

How Often
What (Types) Who (Inspector(s)) Record
(Frequency)

WSH Inspection Section IC/Site Supervisor Weekly No

WSH Officer/Coordinator and

WSH Inspection Monthly Yes
WSH Committee Members

Machinery Inspection Section IC Daily Yes

Records of inspection & follow-up shall be maintained

10.2 Internal Audit

The Top Management will establish internal audit program in accordance with the Internal Audit
procedure and ensure that internal audit is carried out by trained auditors to assess the effective
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maintenance of the WSH Management System for Aver Asia Singapore as it is of legal
requirement in Singapore.

Reference Documents: WSHP-03 WSH Internal Audit

11.0 EVALUATION OF COMPLIANCE

The WSH Officer shall update and review all the relevant legal and other requirements twice a
year and develop and update the inspection checklists for evaluating compliance.

The inspection shall be done monthly during WSH inspection by the Committee members.

The evaluation shall be recorded by indicating the compliance status in the checklist.

Any non-compliance shall be corrected and recorded in the Corrective and Preventive Action
Request form.

Reference Documents: AA-EHS-P-07 – Annex C Environmental, Health & Safety Inspection

Checklist

12.0 INCIDENT MANAGEMENT

12.1 The following circumstances shall be reported to the Ministry of Manpower:

 Accident causing the death of a person (By Employer)
 Accident causing a person to be hospitalised for 24 hours or more (By Employer)
 Accident causing a person to have 3 days medical leave, consecutive or otherwise, due to
single work-related accident (By Employer)
 Employees is diagnosed with an occupational health (By Employer)
 Accident leading to a death of a member of public (By Occupier)
 Accident leading to injured member of public taken to hospital for treatment (By Occupier)
 Dangerous Occurrence (By Employer).

12.2 The following circumstances should be recorded:

 accident causing a person to have 3 days or less medical leave
 first aid treatment case
 near-miss incident
 non conformances (not meeting a standard)

12.3 The above circumstances

 shall be investigated to find out their causes.
 recorded in investigation report.

12.4 Recommendations which aim to prevent the recurrence of similar circumstances

 should be developed and implemented
 should be communicated (e.g., in workplace safety and health committee meeting, toolbox
meeting, safety talk)
 should reviewed safe work procedures / risk assessment process

Reference Documents: AA-WSHP-08 Incident Management

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13.0 EMERGENCY MANAGEMENT

The objective of emergency preparedness is to ensure emergency situations can be managed

effectively to minimise loss.
The emergency situations shall include Fire, Explosion, Failure and collapse of heavy machinery
& equipment, major accidents/injuries.

13.1 Emergency contact numbers are as follows:

List of Emergency Contact Number

S/N DESCRIPTION CONTACT NUMBER REMARKS

1 Management Representative H/P:
2 Fire Safety Manager H/P:
3 Operation Manager H/P:
4 First Aider
5 Ministry of Manpower
6 Police
7 Ambulance / Fire Engine
8 Electricity
9 Gas
10 Water
11 Telecoms

The above contact numbers should be made easily available by:

Post at main office
Save in everyone’s cell phone
13.2 Adequate number of first aiders (> 25 workers; Ratio = 1 first-aider: 100 workers)
13.3 Sufficient and suitable first-aid facilities should be available at workplace.
13.4 Emergency respond plan was established as follows:

Emergency Response Team

 Emergency Team Leader/Fire Safety Manager
 Fire Wardens: Workshop or Site Supervisors
 Fire Fighters
 First Aiders
Emergency Response Plan
 Fire Emergency Procedures (Refer the flow chart)
 Emergency drill and exercise should be conducted at an interval of 6 months
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Fire Emergency Flowchart

Fire Incident

Inform key personnel

e.g., FSM, Fire Wardens

st
Activate firefighting and 1
Aid Team

st
1 aiders Fire fighters
Render treatment Extinguish fire
st
Evacuate casualties to 1 aid point Assist in evacuation if fire is beyond control
Call ambulance Call Fire Engine

Fire wardens
1st aid point
To evacuate all personnel when necessary
Treatment & observation of casualties
Check workplace to ensure no one is left
Await arrival of ambulance
behind

Assembly area
Headcount by fire wardens
Reporting of missing personnel to
emergency coordinator / safety officer

Arrival of Fire Engine

Briefing of situation by emergency
coordinator to Fire Engine
Firefighting and rescue by Fire Engine
Await instruction by SCDF

13.5 While working at the client’s premises:

 We shall follow to the client’s Emergency Plan
 We shall inform the client if there any shortcomings or weaknesses

Reference Document: WSHP-05 Emergency Preparedness Procedures

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14.0 MANAGEMENT REVIEW

14.1 The management review team, comprising of top management and head of department/section,
will conduct review of the WSH management system at least once a year in accordance with the
Management Review procedure to assess the effective maintenance of the WSH management
system to achieve the WSH objectives, and for continual improvement in the WSH management
system.

14.2 WSH Officer may initiate management review at any time if required.

Reference Document: WSHP-04 WSH Management review

15.0 PROCEDURE

15.1 The EMR / Operations in charge shall be jointly responsible to monitor and ensure all handling
of waste is carried out in accordance with the legal requirement.

15.2 All waste shall be segregated by type and classification wherever possible. All waste generated
in the company may be classified as:
- General Material Waste, e.g. Non-contaminated rags, wire wrappers, Styrofoam boxes
etc.
- Hazardous Industrial Waste, e.g. Used oil, coolant, used chemical containers,
contaminated rags, and lubricants.
- Recyclable/Reusable wastage e.g. Plastic containers, pallets, carton boxes, scrap metal
etc.
- Food Waste

15.3 All waste including contaminated solid material e.g. Rags shall be segregated from general waste
and be collected in containers or receptacles with good fitting covers. Such containers shall be
kept within a designated area.

15.4 For any waste containing hazardous substances must be contained and stored separately from
other waste. It shall be prominently identified as hazardous waste.

15.5 All hazardous waste shall be collected and disposed off by a licensed waste collector. A copy of
the collector's license shall be kept for reference.

15.6 The EMR / Operations in charge shall make periodic audit to ensure hazardous industrial waste
(if any) is properly collected and disposed off by the respective licensed waste collector.

15.7 All general / re-cycled wastes generated within the company premises are to be segregated and
dispose off directly to the appropriate location. All staff and contractor shall ensure that no
hazardous industrial waste is mixed with general waste.
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15.8 If Recyclable/Reusable Material generated are to be disposed of as follows:

Recyclable/Reusable Material Method of Disposition

Chemical Container / Dry Sludge / NEA Approved waste collector

Used Wooden Pallet, Office Paper /

NEA Approved waste collector
Carton Boxes

Reference Document: WSHP-07 Waste WSH Management