TENDER NO: WRCC/2021-22/PT/59

NAME OF WORK: Rate Contract for Periodical Audit of Electrical

System at B-Site ROs and KSKs under 5 Divisional Offices of
Maharashtra State Office

ANNEXURE-4

SCOPE OF WORK

The broad Scope of Works for Contractor involves audit of existing electrical system of retail
outlets in line with OISD-225 and IE Rules and carry out compliance Audit as per call-up
received from Divisional Offices for the previous Audit punch points in line with IOCL
standard specifications and drawings given in the tender.

CHECKLIST FOR PERIODICAL AUDIT OF ELECTRICAL SYSTEM AT RETAIL

OUTLETS

1 Name of RO

2 Address of RO

3 Type of Site (A/B)

4 Contact Number of RO

5 Last Electrical audit done on

6 Date of Current Audit

7 Name of Auditor

8 License details of Auditor (Other than

Class A) with its validity details
9 License details of the Firm (Class A
License) with its validity details
10 Mobile Number of Auditor

11 Mail-ID of Agency for Electrical Audit

12 Call Up Order No.

13 Call Up Issued by

14 Size of EB Incomer cable from SEB

15 Sanctioned Load (In KW)

16 Connected Load (In KW)

17 Solar Energy available at the RO:

(YES / NO), If Yes, capacity in KW
 TENDER NO: WRCC/2021-22/PT/59

NAME OF WORK: Rate Contract for Periodical Audit of Electrical

System at B-Site ROs and KSKs under 5 Divisional Offices of
Maharashtra State Office

Critical Remark
Sl. Activity for Electrical Audit conducted by (C) s
Auditors.
Description

No. /
(Proposed for modification) Non
Item

Critica
l
(NC)
1.1 Estimation of entire load of the RO and phase wise NC
load distribution. Necessary modification in load
connections/distributions (In R/Y/B phase) and
associated cabling works to be recommended.
1.2 Wires inside the panel to be checked for proper C
dressing insulation rupture and loose connections
including crimping with proper size of lugs.
Observations & correction action, if any should be
recorded in detail.
1.3 Check for quality of State Electricity Board supply at NC
Retail Outlet regarding voltage fluctuation -
Minimum 3 readings at 30 Minutes interval to be
Electrical Load

recorded.
1.4 Observations for Suitability e.g. Rating / Working NC
Condition / Functioning of installed Voltage
Stabilizers/CVTs (if installed) should be recorded for
corrective action if any required.
1.5 Ensure that cable glands are fixed properly and C
firmly. (Observations if any should be recorded)
1.6 Check the cables are properly dressed / tagged for NC
easy identification. Tagging to be done inside panel
room at no extra cost.
1.7 Check for spare opening/cable entry point in the NC
panel, to be blocked, if present.
1.8 Safety Devices like ELCB/MCB are to be checked for C
it’s operationally, rating & fixing properly to the
panel, to be recorded.
1.9 Check Ammeter, Voltmeter and Selector Switches NC
are working properly.
 TENDER NO: WRCC/2021-22/PT/59

NAME OF WORK: Rate Contract for Periodical Audit of Electrical

System at B-Site ROs and KSKs under 5 Divisional Offices of
Maharashtra State Office

1.10 Check for availability of safety equipments viz. C

Insulation Mat (Conforming to IS:15652:2006
having ISI Mark and working condition), Hand
Gloves, CO2 Fire Extinguisher (Remarks on
Pressure), Shock Treatment Chart.
1.11 Check for Danger Sign on face of panel is displayed NC
properly.
1.12 Ensure that Panel covers are securely tightened to NC
the body of panel. Damaged screws to be replaced
at no extra cost. (Observations if any should be
recorded)
1.13 Removal of dust/ soot/ cobwebs/ inside the panel NC
of DG Set, Air Compressors and Main Panel with
vacuum cleaner.
1.14 Checking of water accumulation inside the electrical C
room / cable trenches. Identification of cause of
accumulation and
Recommendation of remedial measures.
1.15 Check the functionality of Indicating equipments NC
and lamps.
1.16 Check for working of Emergency Shut Down Mains C
power supply/ change over switch during
Emergency for all dispensing pumps and associated
equipments and explain/demonstrate of the same
to RO personal with record keeping of training
imparted.
1.17 Checking for the following Min. Clear Spaces for NC
Power Distribution panel, Automatic Voltage
Stabiliser/UPS:
1.17.1 In front of the equipment - 1000mm NC
1.17.2 Behind the equipment – 500 mm (if approach is NC
required)
1.17.3 Behind the equipment - 200mm (if approach is not NC
required)
1.17.4 At sides - 750mm (Between the equipments) NC
1.17.5 At sides - 200mm (if approach is not required) NC
2.1 Check whether Earthing provided is as per Standard C
Earthing System

Drawing and as per Indian Oil specifications.

2.2 Check that earthing connections of the following
equipment for continuity after opening, cleaning of
the earthing joint for removal of rust/foreign
materials. Any damage / shortcoming in earthing to
be recorded against each equipment.
 TENDER NO: WRCC/2021-22/PT/59

NAME OF WORK: Rate Contract for Periodical Audit of Electrical

System at B-Site ROs and KSKs under 5 Divisional Offices of
Maharashtra State Office

2.2.1 Storage Tanks at two points C

(Record observation on availability/visibility)
2.2.2 Dispensing Units at two points C
2.2.3 Canopy Columns at least two columns NC
(Record observation on availability/visibility)
2.2.4 Yard Light Poles NC
2.2.5 Digital Tyre inflator NC
2.2.6 Electrical Panel - At two points & Electrical Panel C
Doors should have flexible braided connection
2.2.7 Main and Facility Signage (HMS, Monolith, Unipole, C
etc)
2.2.8 Decantation Points C
2.2.9 Air compressor NC
2.2.10 Transformer / DG Sets Neutral Earthing at two C
points
(Separate earth pits for Neutral Earthing)
2.2.11 Air Conditioners NC
2.2.12 Product pipelines C
2.2.13 Lightening arrestors are in place as per IS 3043 & NC
IS 2309, if any
2.2.14 Electrical Distribution Boards C
2.2.15 Automation equipments (ATG,FCC, UPS, etc) C
2.2.16 Voltage stabilizer / CVT C
2.2.17 STP C
2.2.18 Hoarding Board C
2.3 Measure the Earthing resistance for following by
Meggar and values to be recorded. The individual
earth pit resistance should not be more than 4
ohms. Also check availability of Nickel-Cadmium
Nut/Bolts
2.3.1 Earth Pit 1 C
2.3.2 Earth Pit 2 C
2.3.3 Earth Pit 3, etc C
2.3.4 Earthing grid resistance (should be less than 1 C
ohm)
2.3.5 Comment on overall effectiveness of the earthing C
system (As per IS 3043), suggest for
improvement if any
2.3.6 Combined earthing grid and earthing pits resistance C
(should be less than 1 ohm)
3.1 Insulation condition to be checked for all Power NC
Cabl
Net

Cables
e
 TENDER NO: WRCC/2021-22/PT/59

NAME OF WORK: Rate Contract for Periodical Audit of Electrical

System at B-Site ROs and KSKs under 5 Divisional Offices of
Maharashtra State Office

3.2 Check whether lugs are provided at each NC

termination points and crimped properly
3.3 If heating observed in any cable, then cause for same to C
be identified and remedial action to be advised.

4.1 Check, if cable glands are available and securely C

Signage
Main

fixed to the junction box (For Monolith, Unipole).

4.2 Check if Any Loose connection /exposed wiringetc. NC

5.1 Check whether lugs are provided at each NC

termination points and crimped properly
5.2 Check whether cables glands (Double Compression) are C
FLP and are of correct size. If required tightening to be
done. (Deviations if any, should be recorded with
reference to make/serial number of
Dispensing Unit)
5.3 Check for proper and firm fixing of glands. Alldamaged / NC
oversized rubber bushes to be recorded.
5.4 Terminal connections of the motor to be checked for C
MPDs / Dispensing Units

having proper lugs by opening the junction box and

tightened, if required. Also to check the
functionality of the motor in DUs.
5.5 FLP junction box inside the DU/ MPD to be checked for C
loose/ missing nuts and bolts. Open, hanging or missing
covers and proper fixing to be ensured
thereafter.
5.6 Check whether excessive current is being drawn by DU C
motor by use of Tong Tester. Amperage observed for
each motor to be recorded. The proper cooling of the
motor should also be
checked.
5.7 Cable size for each DU to be checked for adequacy.The NC
cable sizes for DU to be recorded.
5.8 Check for dry sand is filled in the gap belowthe NC
Pump in Pump Island.
5.9 Check the Neutral to earth voltage at the C
junction box. It should not exceed 4 Volt
6.1 Check proper and firm fixing of Cable Glands at the C
junction boxes
Canopy

6.2 Observation to be recorded for the functionality of light NC

Yard &

fittings e.g. any visual damages, deformation, missing

Screws, damaged gaskets, water/moisture
ingress, etc.
 TENDER NO: WRCC/2021-22/PT/59

NAME OF WORK: Rate Contract for Periodical Audit of Electrical

System at B-Site ROs and KSKs under 5 Divisional Offices of
Maharashtra State Office

6.3 Check if following Minimum Illumination Level (Lux) shall

be maintained in various areas of the RO for safety and
visibility. This is to be marked on the
layout drawing to be provided by Indian Oil.
6.3.1 Approach area – 50 Lux NC
6.3.2 Under the Canopy – 150 Lux NC
6.3.3 Sales/Dealers Room – 100 Lux NC
6.3.4 Electrical room – 100 Lux NC
7.1 Check that all the lights fittings and fixtures are NC
functional.
7.2 Check MCBs in the distribution boards for properfixing C
& operational / correct rating.
Sales Building

7.3 Check if any inflammable materials e.g. LPG Cylinders, C

Lube Oils, POL Samples, card board cartons etc. are
stored in the Electrical room? If present, dealer to be
advised for clearing the
Electrical room from all such materials.
7.4 Check whether Electrical Room is properly NC
ventilated, clean and dry and having clear access to
Electrical Panel?
8.1 MCBs & Various switches to be checked for NC
operationally/ proper fixing to the panel.
8.2 Check that asbestos rope is wrapped up properly tothe NC
exhaust pipe.
DG Sets

8.3 Check the frequency of the DG Set on operation. If NC

unacceptable fluctuations then recommend corrective
measures.
8.4 Check & record output current in each phase. NC
8.5 Check for Neutral point of DG Set are earthed. NC
9.1 Preparation of cable route (Power + distribution), NC
Earthing Grid, Network diagram for existing
facilities, based on site visibility and available
information at site.
9.2 Location of earth pit and earth grid connecting various NC
facilities to be shown in Layout Drawing of RO, based on
site visibility, available information at site or RO layout
drawing shared by IOCL.
10 Photographs NC
10.1 Before starting Audit NC
10.2 During Audit NC
 TENDER NO: WRCC/2021-22/PT/59

NAME OF WORK: Rate Contract for Periodical Audit of Electrical

System at B-Site ROs and KSKs under 5 Divisional Offices of
Maharashtra State Office

10.3 After completion of Audit NC

11 This shall be tabulated automatically, as SAP-SORis NC
linked with OEAS portal

EARTHING TEST
CERTIFICATE

Reading
Eart s
h Facility Earthing Between Shell Resistance of
(Descriptio Connecti /Equipment Earthing
Pi nof o n Grid & Plate/
t Activity) No. Earthing Strip Pipe
N
o Poin Poin
tI tII Min. Max.

Min. Max.

Earth Tester Details: Sl. No Valid up to Next Testing Due Date:

(Signature of Auditor/Electrical Engineer)

on behalf of M/s.
Received Copy of Earthing Test Certificate on _

Signature of Dealer/ Manager with Seal

 TENDER NO: WRCC/2021-22/PT/59

NAME OF WORK: Rate Contract for Periodical Audit of Electrical

System at B-Site ROs and KSKs under 5 Divisional Offices of
Maharashtra State Office

13. Category – I – A class market City ROs

SNO Location of Roading (in Lux) Proposed

1 Under Canopy Max 325-350 (at pump

island)
2 Under Canopy Min 125 -150
3 Under Canopy Avg 200 - 225
4 In approach area 50 - 60
5 In yard 50 - 60

Category – II – ROs on highways and B/C class of Market:

SNO Location of Roading (in Lux) Proposed

1 Under Canopy Max 250 - 300 (at

pump island)
2 Under Canopy Min 100 - 120
3 Under Canopy Avg 150 - 160
4 In approach area 50 - 60
5 In yard 40 - 50
 TENDER NO: WRCC/2021-22/PT/59

NAME OF WORK: Rate Contract for Periodical Audit of Electrical

System at B-Site ROs and KSKs under 5 Divisional Offices of
Maharashtra State Office

GENERAL FORMAT OF COVERING NOTE FOR ELECTRIC AUDIT REPORT

M/s

Report No:
ELECTRICAL SYSTEM – AUDIT REPORT

1. Call Up Order No: against Contract No:

2. Call Up Issued by:
3. Name of Retail Outlet: M/s.
4. Location:
5. District:
6. Field Officer: Mr.
7. Dealer/Manager Name: Mr.
8. Location Contact No:
9. Date of Audit: Date of Last Audit:
10. Name of Auditor/Engineer:
11. Class ‘A’ Licence No: valid upto
12. Power Connection: Single/Three Phase
13. Size of EB Incomer cable from SEB
14. Sanctioned Load: Connected Load:
15. Brief details on Solar Energy available at the RO:

In addition, the following general points may be noted :

1. Audit of Electrical System by qualified electrical engineer in line with attached Check-list is
to be done . During audit, the actual site condition/status must be noted as observation,
duly supported with measured data, etc..
2. Detail of Lighting Fixtures along-with their rating & condition including Canopy lights is to
be recorded
3. Detail of Diesel Gensets along-with their make, rating, frequency & condition is to be
recorded .
4. Lux Level Diagram under Canopy, Ingress, Egress & Yard lightings are to be audited . This
will compulsorily require party to visit the RO and be available till late evening hours.
5. Preparation of Single line diagram of Power Distribution, Cable Route, Earthing Grid and
Wiring Diagram of Panel, mentioning their size & length.
6. Checking of resistance of earth stations based on observation and single line diagram. It is
in the scope of party to arrange all the required equipments for testing including meggar
which may specifically be noted.
 TENDER NO: WRCC/2021-22/PT/59

NAME OF WORK: Rate Contract for Periodical Audit of Electrical

System at B-Site ROs and KSKs under 5 Divisional Offices of
Maharashtra State Office

7. Providing directional estimate for compliance of audit points and observations This to be
prepared based on site observations & recommendations. For directional estimate, IOCL
divisional office shall provide the existing schedule of items with rates in vogue. Wherever
additional items are required over and above the IOCL SOR items same to be clearly
mentioned separately and ratesto be provided after local market enquiry.
8. Submission of Report (hard-copy along with soft copy) duly filled and certified by Dealer
along-with photographs
9. Unless otherwise specified, all materials, laborers, tools, tackles, equipments,
transportation, etc shall be provided by the tenderer only to complete the Project in all
respect.
10. Bidder should note that the complete job shall be carried out in a working Oil Installation.
There would be a requirement of taking necessary Work Permit. The job shall be carried out
as per location convenience to avoid any stoppage of Sales. There will be restriction of
using mobile phones inside the premises.
11. Successful Party should have Electrical Equipments like Tong Testers, Earth Testing Units,
IR Value checking Units, Relay Testing Units, Lux Meters, Digital Meters, etc.
12. Indian Oil shall be providing only the RO layout drawing. The tools and tackles required for
completion of work shall be arranged by party. Indian Oil shall provide assistance at the
location (through available Operator) for lifting of Man Holes Covers.
13. The contractor should also update the Electrical Audit and its compliance in the Retail
Dashboard Portal (RDB) within 24 hours of Audit.
14. Party will have to place sufficient Electrical Auditors so as to carry Audits of the RO within
the time frame.( Electrical Auditor will be minimum Diploma/ Degree in Electrical
Engineering ) & The contractor will be class A Electrical License holder.
15. Only Electrical Auditor person qualified in the competency test of Indian Oil will be carrying
out Electrical Audit of RO’s.
16. Call-ups shall be placed in lot of maximum 30 ROs at a time. Completion period for 30 ROs
is also being considered as four weeks from placement of call-up orders.
17. The scope of work will include visits to the ROs once in a year for complete Electrical Safety
Audit as per the checklist given in the tender and list of envisaged activities.

18. The compliance Audit will be carried out by the Auditor by visiting the RO’s as per call-up
given by DO for checking the compliance of punch points in the ROs.
19. Electrical safety audit format is changeable. Format can be changed as per IOCL latest
guidelines received.
20. Successful Bidder will have to use Smart Phone with geofencing app.

21. Electrical Auditor have to ensure online work permit before carrying out the job on the site.