5S 1

5S KAIZEN

Source: Takashi Osada “The 5S’s: Five Keys to a Total Quality

Environment” APO, 1991.
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What is 5S ?
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5S stands for 5 initials of the

following Japanese words:
1. Sei-ri (Organization)
2. Sei-ton (Neatness)
3. Sei-so (Cleaning)
4. Sei-ke-tsu (Standardization)
5. Shi-tsu-ke (Self-discipline)
5S ONCSS
3
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International 5S

5 Steps for improvement

KAIZEN
2
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Sei-ri

Seiri 1
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Seiri = Organization
Dictionary definition:
To put things in order (or organize them)
according to a specific rule or principle.
Alphabetical Order A, B, C, D, ….. Z
Industrial definition:
To distinguish
Numerical Orderbetween
1, 2,necessary
3, 4, …… things
and unnecessary things, and getting rid
of what you do not need.

2
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Why is my desk getting messy?

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Why messy?

Not necessary
Necessary now, but maybe Unnecessary
in the future

Every item on my desk belongs to the gray circle

2
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Do you throw these

things away?
It works!
Not necessary It has a value!
now, but maybe It’s still new!
in the future
It’s usable!
It looks nice!
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For example:

Small erasers
Short pencils
Notebook
Tie pin
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The first step

to assist your
decision to “throw
away or save” is a
Red tag movement.
at Japanese companies
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Red tag movement

1
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Red tag movement

At the beginning of each month,
put a red tag on every item.

During the month, remove the red

tag when item is used.

At the end of the month, decide

whether the item with the tag is
necessary or not.
2
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Wooden
Pallet

1
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Key Words:

1. Classification management
(Necessary & unnecessary things)

2. Red tag movement

For unnecessary things, find

their true causes.
1
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Typical Seiri Activities

1. Eliminate defects and breakage
2. Organize the warehouse

Before After 1
T. Sugiyama “The 5S Approach to Improvement” PHP, 1995
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Sei-ri
Sei-ton

Seiri Seiton 2
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SEIRI

Necessary Not necessary Unnecessary

things now ,but-------- things

Red tag
movement

SEITON

Disposal
Cleaned workplace
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Seiton = Neatness
Dictionary definition:
Establishing a neat layout so that you can
always get just as much of what you need
when you need it.

Industrial definition:
It is a way of eliminating
search.

1
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Question
When you ask someone to bring a
hammer, how long can you wait
without getting mad?

How long is your patience?

5 minutes?
2 minutes??
or
5 seconds???
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30 Second Rule

Tool Box
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K.P.Shrestha (Nepal)
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30 Second Rule

The Japan HR Association 1

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Key Words:
1.Design an efficient layout.
(Functional storage)

2.Eliminate search
(Less search)

Everything should have a name.

(A place for everything and everything in its place)

Reserved seats
1
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Typical Seiton Activities

1. Stripes on files
2. First in, first out
3. Easy to read notices

Before After 1
T. Sugiyama “The 5S Approach to Improvement” PHP, 1995
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Posters of Seiri

Malaysia, AOTS Oman

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Posters of Seiton

Malaysia, AOTS Oman

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Sei-ri
Sei-ton
Sei-so

Seiri Seiton Seiso

3
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Seiso = Cleaning
Definition:
Eliminating trash, filth, and
foreign matters for a cleaner
workplace. Cleaning as a form
of inspection.
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Key Words:

Keep things clean

+ Inspection
(Caring attitude)

1
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Cleanliness is a big business

today.
Sanitation engineers
Laundry
Dry cleaner
Janitor
Garbage collector
Pollution control operator
Clean-room designer
One-third (1/3) or one-fourth (1/4) of
the total investment amount is used
for cleanliness. 1
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Typical Seiso Activities

1. Quick 5S drill
2. Sparkling clean campaign
3. Everybody is a janitor

Broom

Dust pan

Mop
Marugoto 5S Tenkai Daijiten, Nikkan-kogyo Shinbun, 1992
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Sei-ke-tsu

1
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Sei-ri
Sei-ton
Sei-ke-tsu
Sei-so
Sei-ke-tsu
Seiri Seiton Seiso Seiketsu
4
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Seiketsu = Standardization
Definition: SEIRI SEITON
Keeping things organized, neat,
and clean, even in personal and
environment aspects.
SEISO

1
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What is “Problem” ?
Problem is something like ----.
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Charles H. Kepner
Benjamin B. Tregoe
“The New Rational Manager” Princeton Research Press, Shin-
kanrisha no Handanryoku (Japanese Edition), 1985

GAP
Ideal State Current State
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Key
Words:
1. Define an ideal state
2. Standardize the solution
(5S standardization)

Documentation (ISO 9000)

1
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Kathmandu, NEPAL
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Streets in
Kathmandu
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Typical Seiketsu Activities

1. Make quality manual
2. Directional markings
3. Color-coded pipes

Before After 1
T. Sugiyama “The 5S Approach to Improvement” PHP, 1995
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Sei-ri
Sei-ton
Shi-tsu-ke
Sei-ke-tsu Sei-so
Sei-ke-tsu
Seiri
Shi-tsu-ke
Seiton Seiso Seiketsu Shitsuke
5
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Shitsuke = Self-discipline

Definition:
Doing the right things as a matter
of course.
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ATA Boiler Company

(at Petropolis near Rio de Janeiro)

.
Associated to Mitsubishi Heavy Industries Ltd
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Morning exercise

The Japan HR Association

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ATA Boiler
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Key Words:

1. Habit formation
(Make it a habit)

2. Create a disciplined workplace

1
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Typical Shitsuke Activities

1. Wear your safety shoes
2. Exercise time
3. No smoking at workplace

Click for Exercise

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Posters of 5S

Chennai, India
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5S in
Colombo
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Posters of 5S

Nepal Thailand
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Posters of 5S

SEIRI

SEITON SHITSUKE

SEISO SEIKETSU

1
Nepal
Benefits of 5S 5S 53

National Productivity
Board, Singapore
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At SIME Tyres (Malaysia)

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Why not start 5S today?