HOW TO GET YOUR NOTARIAL 

COMMISSION?

Posted bylegalmatterswithrtvp5718August 17, 2020Posted inUncategorized

HOW TO GET YOUR NOTARIAL COMMISSION?

GET THE ALL THE CERTIFICATIONS/DOCUMENTS REQUIRED:

 Certificate of Membership in the Philippine Bar

 IBP National Certificate of Good Standing

 IBP National Certificate of No Pending Case

 Office of the Bar Confidant Certificate of Pending Case and Clearance

 IBP Local Certificate of Good Standing and No Pending Case

 NBI Clearance

 Profession Tax Receipt for the current year and cedula

 Three Specimen Signature

 Pictures of your office

 Dry Seal Impression

 Three Passport Size photograph with signature

 Affidavit of Publication and Copy of the Official Publication

1. IDENTIFY THE IBP CHAPTER WHERE YOU WILL HOLD OFFICE FOR YOUR NOTARIAL COMMISSION

This is important! You have to determine the IBP Chapter where you will hold office since this will determine the
requirements that you need to comply initially.

There are two scenarios that you may have to face:

1. The first scenario is that you will hold office at your registered or LOCAL IBP Chapter

2. The second scenario is that you will hold office in an IBP Chapter different from your LOCAL IBP Chapter.

The FIRST SCENARIO is a lot less complicated than the second scenario due to lesser number of requirements.

            SAME IBP CHAPTER – Here you only need to comply with the following requirements:

1. FIRST, GO TO IBP NATIONAL OFFICE or EMAIL them and get your Certification from IBP National Office.
(This will take five (5) to seven (7) days)

1. You need two certifications. One for Good Standing (from Accounting) and Certification of No
Pending Cases. Prepare a letter requesting for your Certificates. Make this simple and brief. This
can be type written or handwritten. See sample letter below:

“I, Atty. Juana Dela Cruz, would like to request for the following Certification from your Honorable Office:

1. GOOD STANDINGNO PENDING CASE

Sincerely Yours,

Atty. Juana Dela Cruz”

  Prepare Two Hundred Pesos P200-P500 for the Certificates and shipping fee.

*Take note that in order for you to get the certification, you need to settle all your outstanding IBP dues. In case,
you have already settled all your dues, make sure you bring with you a copy of your Official Receipt J.

1. SECOND, GO TO THE OFFICE OF THE BAR CONFIDANT (OBC) / SUPREME COURT or EMAIL them
at baroffice@sc.judiciary.gov.ph

2. Request for your Certificate of NO PENDING CASE

3. Get your Clearance from the Office of the Bar Confidant

4. You may assign a representative to claim your Certificates

1. THIRD, GO TO YOUR IBP CHAPTER WHERE YOU WILL HOLD OFFICE or EMAIL them a copy of the
following:

1. Submit the Certifications that you got from IBP NATIONAL (GOOD STANDING and NO PENDING
CASE)

2. Submit the photocopy your Official Receipt (Membership Dues)

3. Prepare and submit a Letter Request Stating the office address where you will hold office for the
notarization and where you will file your commission. (ORIGINAL). Don’t forget to write your full
name, contact number, office address and roll number.

4. Submit a copy of your Certificate of NO PENDING CASE from Office of the Bar Confidant (OBC) /
Supreme Court.

5. Prepare Payment of Two Hundred Pesos P200 – P500 for the Certification and shipping fee

The SECOND SCENARIO – You will hold office in a different IBP Chapter other than your registered / LOCAL IBP
Chapter

1. Request for Certification of Good Standing and No Pending Case / Clearance from this Chapter. However,
in order to get the Certification or Clearance you will need to comply first with all the steps above (i to iii)

2. In addition to all the documents enumerated in “iii”, you also need to submit the following at the IBP
Chapter where you will hold office the following:

1. Certificate of Employment if employed

2. Certificate from your LOCAL IBP Chapter (see “iii”above)

3. Letter addressed to the President of the said IBP Chapter requesting for Certification / Clearance

 GET YOUR NBI Clearance.

1. You can get your NBI Clearance by registering online. (click

here https://clearance.nbi.gov.ph/transactions)

1. Fill up the application form for online and choose an appointment date.

2. Payment is P130 + P25 online charge. You can make payments thru Bank online, Payment
Centers and Over the Counter. Make sure to pay the Application Fee before your appointment
date.

3. Bring your reference number and two valid ID’s during your appointment
 4. For complete guide please click this link ( http://nbiclearance-online.com/nbi-clearance/nbi-
online-registration-nbi-clearance/)

 GO TO THE MUNICIPALITY OR CITY WHERE YOU WILL HOLD OFFICE TO PAY YOUR PROFESSIONAL TAX
RECEIPT (PTR)

1. Bring your IBP ID and show it to the Treasury Department of the Municipality / City where you will hold
office

1. Here, they will assess the professional tax that you need to pay.

2. Usually this may cost you P300 to P500 depending on the location

 GO TO THE MUNICIPALITY OR CITY WHERE YOU ARE CURRENTLY RESIDING AND GET YOUR CEDULA

1. You will need to fill up a small form stating your current complete address, name and occupation

1. If you are a new lawyer and unemployed, you may state there that you are unemployed and has
just passed the Bar.

2. Cost of Cedula depends on your annual income

 PREPARE THE FOLLOWING IN A LONG BOND PAPER

1. Three Specimen Signature

1. Pictures of your office

2. Dry Seal Impression – You may order online your dry seal.

3. Three Passport Size photograph with signature – The picture must be taken not later than
3months from the submission of the Petition

 SUBMIT YOUR PETITION TO THE OFFICE OF THE CLERK OF COURT (OCC) WHERE YOU WILL HOLD OFFICE

1. The personnel at the OCC will help you assess the completeness of your requirements

1. They may also have contacts on Newspapers for local publication

2. You can also buy from them the Notarial Book that you can use to record your documents

 PUBLICATION

1. Once your documents are complete you can already publish your Petition in a Newspaper of General
Circulation

1. This may cost you P2,000 to P6,000 depending on the choice of Newspaper and location

2. You can ask the OCC if they know someone who can help you publish your Petition.

 AFTER PUBLICATION, the OCC will schedule your hearing with the Executive Judge of the area where
you will hold office. (Rules on Notarial Practice)

1. The Executive Judge shall conduct a summary hearing on the petition and shall grant the same if:

1. The petition is sufficient in form and substance;

2. The petition proves the allegations contained in the petition; and

3. The petitioner establishes to the satisfaction of the Executive Judge that he has read and fully
understood the Rules on Notarial Practice
  ONCE approved by the Executive Judge of the area where you will hold office, the OCC will issue your
Notarial Commission number.

1. A person commissioned as notary public may perform notarial acts in any place within the territorial
jurisdiction of the commissioning court for a period of two years commencing the first day of January of
the year in which the commissioning is made, unless revoked or the notary public has resigned under
these Rules and the Rules of Court.

SOURCE: https://legalmatterswithrtvp.wordpress.com/2020/08/17/how-to-get-your-notarial-commission/