Mandatory

Optional

Document
Transaction Type Sub Type Document Type Document Date
Number
 Customer Details

Customer Billing Customer Billing Customer Billing Customer Billing

Name GSTIN Address Address 2
etails Customer Shipp

Customer Billing Customer Billing Customer Billing Customer

City State Pincode Shipping Name
 Customer Shipping Details, if different from Billing

Customer Customer
Customer Customer
Shipping Shipping
Shipping City Shipping State
Address Address 2
Customer
Shipping Product Name Item Description HSN code
Pincode
 Product Details

Item Unit of
Item Quantity Taxable Value CGST Rate
Measurement
Product Details

CGST Amount SGST Rate SGST Amount IGST Rate

 Total Transaction
IGST Amount CESS Rate CESS Amount
Value
 Transportation Details

Transportation Mode Transporter

Distance Level (Km)
(Road/Rail/Air/Ship) Name
Transportation Details

Transportation
Transporter ID Transporter Doc No Vehicle Number
Date
 Supplier Details

Vehicle Type Supplier GSTIN Supplier Name Supplier Address1

Supplier Details

Supplier Address2 Supplier Place Supplier Pincode Supplier State

 My
Dispatch From GSTIN/Transporter
My Branch
State ID-if user is
Transporter)
Field Name Is this field mandatory ?
Transaction Type Yes

Sub Type Yes

Document Type Yes

Document Number Yes

Document Date Yes

Customer Billing Name No

Customer Billing GSTIN Yes, if applicable

Customer Billing Address No

Customer Billing Address 2 No
Customer Billing City No

Customer Billing State Yes

Customer Billing Pincode Yes

Customer Shipping Name No

Customer Shipping Address No

Customer Shipping Address 2 No

Customer Shipping City Yes, if applicable

Customer Shipping State Yes, if applicable

Customer Shipping Pincode Yes, if applicable

Product Name No
Item Description No
HSN code Yes
Item Quantity No
Item Unit of Measurement No
Taxable Value Yes

CGST Rate Yes, if applicable

CGST Amount Yes, if applicable

SGST Rate Yes, if applicable

SGST Amount Yes, if applicable

IGST Rate Yes, if applicable
IGST Amount Yes, if applicable
CESS Rate Yes, if applicable
CESS Amount Yes, if applicable
Total Transaction Value No
Transportation Mode
No
(Road/Rail/Air/Ship)
Distance Level (Km) No

Transporter Name No

Transporter ID No

Transporter Doc No No

Transportation Date No
Vehicle Number No

Vehicle Type No

Supplier GSTIN Yes, if applicable

Supplier Name No

Supplier Address1 No

Supplier Address2 No

Supplier Place No

Supplier Pincode Yes

Supplier State Yes

Dispatch State Yes, if applicable

My GSTIN/Transporter ID-if user is

Yes, if user is Transporter.
Transporter)
My Branch Yes, if user is Transporter.
Description
The nature of Supply must be mentioned here:-Inward or Outward

The nature of Outward Supply or Inward supply must be

mentioned here.

Choose the Document type whether Tax Invoice or Bill of Supply

or Bill of Entry or Challan or Credit Note or Others
Document Number of either Tax Invoice or Bill of Supply or Bill of
Entry or Challan or Credit Note whichever applicable.
Document Date of either Tax Invoice or Bill of Supply or Bill of
Entry or Challan or Credit Note whichever applicable.
Enter the Consignee/Receivers Name
In case of Outward ,GSTIN of Consignee/Receiver if registered
under GST.
In case of Inward enter your GSTIN.
The consignee/receivers address must be provided here.
The consignee/receivers address must be provided here.
The Consignee/Receivers City or District must be provided here.
In case of Inward enter your own State.
In case of Outward enter the Consignee/Receivers State.
In case of Inward enter your own Pincode.
In case of Outward enter the Consignee/Receivers Pincode.
Enter the name to whom the goods are being shipped/delivered
The address where the goods are being shipped/delivered must
be provided here.
The address where the goods are being shipped/delivered must
be provided here.
The City where the goods are being shipped/delivered must be
provided here.
The State where the goods are being shipped/delivered must be
provided here.
The Pincode where the goods are being shipped/delivered must
be provided here.
Name of the product
Additional Description of the Product
HSN code of the Product
Quantity of Item
Unit of Measurement.Refer the UQM sheet.
Taxable value of Goods as per the document
CGST Tax Rate (Enter rate without percentage (%) sign, for
example if rate is 9% then enter 9 only. Also if effective GST Rate
is 18 then you need to provide only 9 for CGST and 9 for SGST to
make effective rate as 18)
CGST Amount
SGST or UTGST Tax Rate (Enter rate without percentage (%)
sign, for example if rate is 9% then enter 9 only. Also if effective
GST Rate is 18 then you need to provide only 9 for CGST and 9
for SGST to make effective rate as 18)
SGST or UTGST Amount
IGST Tax Rate (Enter rate without percentage (%) sign, for
example if effective rate is 18% then enter 18 only)
IGST Amount
CESS Tax Rate (Enter rate without percentage (%) sign, for
example if rate is 2% then enter 2 only)
CESS Amount
The Total Value of the Invoice inclusive of Taxes.
Select the mode of Transportation

Approximate Distance between Consignor & Consignee place

Enter the Transporters Name through which the goods are

transported by Road. If own Vehicle is used then no need to enter
the Transporters name.
In case of transportation by Rail/Air/Ship it is not applicable.
In case of Road ,if goods are transported through a transporter
please enter Transporter ID or the Transporter GSTIN, who is
going to move the consignment.If own vehicle is used , you may
enter your own GSTIN.
In case of Rail/Ship/Air , it is not applicable.
In case of Road, it is optional.
However In case of Rail/Air/Ship enter Transport document No. &
Date(i.e the RR No/Airway Bill no/Bill of Lading whichever
applicable)
The date of Transport must be entered here.Trans Date should be
on or after the Document Date i.e the Tax Invoice,Bill of Supply ,
Credit note etc.
In case of Transportation by Road ,enter the Vehicle number
through which the consignment is transported.
In case of Rail/Air/Ship it is not applicable.

'Regular' or 'ODC ( Over-Dimensional Cargo ) '

In case of Outward, enter your own GSTIN.
In case of Inward ,GSTIN of Consignor/Sender if registered under
GST.
Enter the Consignor/Sender's Name from where the goods are
being dispatched.
Enter the Consignor/Sender's address from where the goods are
being dispatched.
Enter the Consignor/Sender's address from where the goods are
being dispatched.
Enter the Consignor/Sender's city or district from where the goods
are being dispatched.
Enter the Consignor/Sender Pincode from where goods are being
dispatched
In case of Outward movement of goods,enter your own State
In case of Inward , enter the Consignor/Sender State
Enter the Sender's State or the State from where it is being
actually dispatched.
GSTIN of user
or
Transporter ID if user is a transporter unregistered under GST.
The branch name must be entered here.
Field Specification
Inward or Outward

Incase of Outward:-
Supply or
Export or
Job Work or
For Own Use or
SKD/CKD or
Line Sales or
Recipient not known or
Exhibition or Fairs or
Others.

In case of Inward:-
Supply or
Import or
For own use or
Sales Return or
Job work Returns or
SKD/CKD or
Recipient not known or
Exhibition or Fairs or
Others.

Invoice or Bill of Supply or Bill of Entry or Challan or Credit Note or Others

Alphanumeric (Max length:16).No special characters except / -

dd/mm/yyyy format
Alphanumeric with maximum 100 characters.

Alphanumeric with 15 characters

String (Max length 100).

String (Max length 180).
Alphanumeric with maximum 50 characters.

Numeric with 6 characters

Alphanumeric with maximum 100 characters.

String (Max length 100).

String (Max length 180).

Alphanumeric with maximum 50 characters.

Numeric with 6 characters
Alphanumeric with max 100 characters.
Alphanumeric with max 100 characters.
Numeric with Maximum 8 numbers
Decimal(6, 2)
Refer Master Table.
Decimal(16, 2)

Decimal(16, 2)

Decimal(16, 2)

Decimal(16, 2)

Decimal(16, 2)
Decimal(16, 2)
'Road' or 'Rail' or 'Air' or 'Ship'

Only Numbers are allowed and Distance cannot be more than 3000 Kms

Alphanumeric with maximum 100 characters.

Alphanumeric with 15 characters.

Alphanumeric with maximum 15 characters.No special characters allowed

except - /

dd/mm/yyyy format.
First 2 characters of Vehicle No must indicate any state. The format of
Vehicle number must be:-
AANNNNNN Eg: KA121234 (or)
AANNANNNN Eg: KA12A1234 (or)
AANNAANNNN Eg: KA12AB1234 (or)
AAANNNN Eg: KAC1234 (or)
AANNNANNNN Eg: KA123A1234
DFXXXXXX (for Defence Vehicles)
TRXXXXXX (for temporary RC)
BPXXXXXX ( for Bhutan )
NPXXXXXX ( for Nepal )
Refer the Master data for Vehicle State Code

Alphanumeric with 15 characters.(same validation as for GSTiN)

Alphanumeric with maximum 100 characters.No special characters.

String (Max length 100).

String (Max length 180).

Alphanumeric with maximum 50 characters.

Numeric with Maximum 8 characters

Refer the State Code Sheet

Refer the State Code Sheet

Alphanumeric with 15 characters.

State State Name 2 digit code ISO Code
Andaman and Nicobar Islands Andaman and Nicobar Islands 35 IN-AN
Andhra Pradesh Andhra Pradesh 37 IN-AP
Arunachal Pradesh Arunachal Pradesh 12 IN-AR
Assam Assam 18 IN-AS
Bihar Bihar 10 IN-BR
Chandigarh Chandigarh 04 IN-CH
Chhattisgarh Chhattisgarh 22 IN-CT
Dadra and Nagar Haveli Dadra and Nagar Haveli 26 IN-DN
Daman and Diu Daman and Diu 25 IN-DD
Delhi Delhi 07 IN-DL
Goa Goa 30 IN-GA
Gujarat Gujarat 24 IN-GJ
Haryana Haryana 06 IN-HR
Himachal Pradesh Himachal Pradesh 02 IN-HP
Jammu and Kashmir Jammu and Kashmir 01 IN-JK
Jharkhand Jharkhand 20 IN-JH
Karnataka Karnataka 29 IN-KA
Kerala Kerala 32 IN-KL
Lakshadweep Lakshadweep 31 IN-LD
Madhya Pradesh Madhya Pradesh 23 IN-MP
Maharashtra Maharashtra 27 IN-MH
Manipur Manipur 14 IN-MN
Meghalaya Meghalaya 17 IN-ML
Mizoram Mizoram 15 IN-MZ
Nagaland Nagaland 13 IN-NL
Odisha Odisha 21 IN-OR
Puducherry Puducherry 34 IN-PY
Punjab Punjab 03 IN-PB
Rajasthan Rajasthan 08 IN-RJ
Sikkim Sikkim 11 IN-SK
Tamil Nadu Tamil Nadu 33 IN-TN
Telangana Telangana 36 IN-TG
Tripura Tripura 16 IN-TR
Uttar Pradesh Uttar Pradesh 09 IN-UP
Uttarakhand Uttarakhand 05 IN-UT
West Bengal West Bengal 19 IN-WB
Other Territory Other Territory 97 IN-OT
ISO Code SynState Code Synonym 1 Synonmy 2 Synonym 3 Synonym 4 Synonym 5 Synonym 6
IN.AN AN
IN.AP AP
IN.AR AR
IN.AS AS
IN.BR BR
IN.CH CH CHD IN-CHD IN.CHD
IN.CT CT CG IN-CG IN.CG
IN.DN DN DNH IN-DNH IN.DNH DH IN-DH IN.DH
IN.DD DD DEL IN-DEL IN.DEL
IN.DL DL
IN.GA GA
IN.GJ GJ GUJ IN-GUJ IN.GUJ
IN.HR HR
IN.HP HP
IN.JK JK
IN.JH JH
IN.KA KA KRN IN-KRN IN.KRN
IN.KL KL KER IN-KER IN.KER
IN.LD LD LKP
IN.MP MP
IN.MH MH MAH IN-MAH IN.MAH
IN.MN MN MNP IN-MNP IN.MNP
IN.ML ML MEG IN-MEG IN.MEG
IN.MZ MZ MIZ IN-MIZ IN.MIZ
IN.NL NL NLD IN-NLD IN.NLD
IN.OR OR OD IN-OD IN.OD
IN.PY PY PDY IN-PDY IN.PDY
IN.PB PB
IN.RJ RJ RAJ IN-RAJ IN.RAJ
IN.SK SK SKM IN-SKM IN.SKM
IN.TN TN
IN.TG TG TS IN-TS IN.TS
IN.TR TR TRP IN-TRP IN.TRP
IN.UP UP
IN.UT UT UK IN-UK IN.UK UA IN-UA IN-UA
IN.WB WB
IN.OT OT
Synonym 7 Synonym 8 Synonym 9 Synonym 10 Synonym 11
Andaman & Nico
Andaman Nicoba
AndamanNicobaAndamanNicob35-Andaman & Nicobar Islands
AndhraPradeshAndhra 37-Andhra Pradesh
12-Arunachal Pradesh
18-Assam
10-Bihar
04-Chandigarh
22-Chhattisgarh
Dadra & NagarDadra Nagar Ha
DadraNagarHaveli 26-Dadra & Nagar Haveli
Daman & Diu Daman Diu DamanDiu Daman 25-Daman & Diu
07-Delhi
30-Goa
24-Gujarat
06-Haryana
HimachalPradeHimachal 02-Himachal Pradesh
Jammu & Kashmir JammuKashmirJammu 01-Jammu & Kashmir
20-Jharkhand
29-Karnataka
32-Kerala
31-Lakshdweep
MadhyaPradesh 23-Madhya Pradesh
27-Maharashtra
14-Manipur
17-Meghalaya
15-Mizoram
13-Nagaland
Orissa 21-Odisha
34-Pondicherry
03-Punjab
08-Rajasthan
11-Sikkim
TamilNadu 33-Tamil Nadu
 36-Telengana
16-Tripura
UttarPradesh 09-Uttar Pradesh
05-Uttarakhand
19-West Bengal
Others Other 98 - Other Territory