Free Goods Sales Configuration

Purpose: - As name it’s self-saying free Goods, it will come in picture when
organization want to sell sample/ free material to customer for future business
purpose. It can be handling by two way.
Manually: - By specifying higher level item category for a line item we can
determine free goods
as a free of charge items during sales order processing.

Automatically: - System proposes free of goods automatically in the sales

order. In automatic free
Goods configuration system follows two methods.

Here you will see automatically sample material comes in sales order when you
enter main item in sales order.
In Automatically there is two Inclusive & Excusive. On this we will discuss later in
VBN1 process time.
 1. Sales Order Type: - For this we no need to create different sales order type but one point we
need to take care which document type should be C. That’s means we can use standard
document type OR.

Transaction Code: - VOV8

2. ITEM Category: - Item Category will play very important role in this scenario.
In Free Goods Scenario we are using Two Item category. Either we can use standard
item category or we can take copy of that and create own.
TAN & TANN these are the standard item category.
Item Category TAN we use for main item and TANN we use for subitem which we want to sell
as a sample/free.

In below ppt we have create own item category for main item for that we take copy of TAN and
make ZTAN.

Transaction Code: - VOV7

For second material we are using standard item category which is TANN. In this we need to take care
Pricing field. We choose B option see below screen shot
 3. Assignment Item Category: -
We need to take care this part because on this system will call free
goods config. We assign sales order type to Item Category See below screen shot we need to
maintain both Item category in perfect manner.

Transaction Code: - VOV4

Path: -

Sales documents + item category group + usges + higher level item categories = item categories

Zdam + norm + free+ ztan = tann tann

In above screen the most import thing is Item Category ZTAN should be use in HlevItca field where we
assign TANN in DfItc. Because of due to this system only recoinage that call to free good automatically, If
ZTANN not maintain there then in sales order subitem not come auto.

If Suppose forgot to maintain B in TANN item category then you can maintain here also.
Now we are focus on copy control portion. Here we will show copy control between Delivery to Invoice.

ZDAM to ZDAM.

Transaction Code: - VTFL

As we using two item category ZTAN & TANN so we show screen shot for both.
In both screen main important thing is we need to maintain 006 in DATA VBRK/VBRP. Due to this system
generate single Invoice otherwise due to two different item ZTAN & TANN system create two different
different invoice number which generally client not agree with this, they want single invoice.

Now we maintain pricing procedure

For Free good sale standard pricing procedure is NA001, here we using same. Pricing procedure are
nothing it’s like we create other pricing procedure same its so here we not showing whole process to
create pricing procedure. Other config we using standard one for Condition Techniques.

We using standard condition type NA00. If you want then you can create own by copy of this.

To activate free goods determination Once we create Pricing Procedure we need to assign this
procedure also with sales area.
Sales org +distr.channel +divisions + cust.pricing +doc pricing + na0001

We maintain pricing against only those where you want to activate.

Once it will done Now we will do config in main pricing procedure

He we will discount related condition which related ot Free Goods. Here we use standrd condtion type
onle R100 & NRAB.

NRAB requirements 59 alt calculations 29

R100 requirements 55 alt calculations 28

In above screen shot most important thing is routin which we assgin agais conditon type base on that
system will calculate and below condition will only show against those item level whee TANN has used,
in ZTAN these conditon not coming.
In the last we maintain condition record also there we got two option.
(1) Exclusive: - System configures free goods in exclusive option like free goods quantity is going to be
excluded in order quantity. Ex: For 10 items 1 items is free. Then system configures free
goods as 10 + 1.

(2) Inclusive: System configures free goods in inclusive option like free goods quantity is going to be
included in order quantity. Ex: For 10 items 1 items is free. Then system configures free
goods as 9 + 1.

NOTE: In exclusive method other items also can be given as a free of charge items for order item.

VBN1, VBN2,VBN3

In Below screen shot you see another material code, this material sells as sample and above option to
give sample material code will come only when we select exclusive option. This option will not show
when select Inclusive

Thanks