ASSESSMENT TASK 3: PORTFOLIO OF ACTIVITIES – MONITORING AND REVIEW

TASK SUMMARY:
There are three parts to this project which will see the student conduct and monitor the project for
the development of the website:
 Part A requires the student to develop a brief for the project to provide to website
developers and status reports
 Part B requires the student to review the project and obtain feedback
 Part C requires the student to do a reflection about project planning

WHAT DO I NEED IN ORDER TO COMPLETE THIS ASSESSMENT?

 Computer and Microsoft Office
 Access to the Internet for research and the following link:
https://www.projectsmart.co.uk/lessons-learned.php
 Website brief template
 Project status report template.
 Project evaluation brief template.

WHEN DO I DO THIS TASK?

This task may be done in your own time as homework, or you may be given time to do this task in
class (where applicable)

WHAT DO I NEED TO SUBMIT?

PART A
 Website brief
 An email with website brief to website designers for a quote (your assessor)
 Completed a project status report.
 An email with project status report to the Operations Manager (your assessor)
Part B
 Project evaluation report.
 An email with the project evaluation report.
Part C
 Competed answers to the reflection questions

WHAT DO I NEED TO DO IF I GET SOMETHING WRONG?

If your assessor sees that you have not completed all parts of the task completely and satisfactorily,
the details of resubmission will be discussed with you when you are advised of the outcome of this
task. You will only need to redo the parts of the task that are incorrect; however, you will need to
resubmit the entire assessment again.

PART A – PROJECT BRIEF AND PROJECT MONITORING

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Assessment 3 BSBPMG522 Assessment Guide
INSTRUCTIONS:
1. You are required to develop a brief about the website in order to obtain quotes from at least
three website designers.
2. Use the template provided to you by your assessor as well as the scenario information from
Assessment Task 2 to develop the website brief.
3. Email completed website brief to the three selected website designers(your assessor) for a
quote.
Include the brief as an attachment to an email and in your email briefly explain the required
work.

4. Review the information below and prepare a project status report using the template provided.

It is four weeks into the project for the development of the website. The status of the project is as
follows:
 The content has been developed for the website within the required timeline of one month
from the implementation of the project plan and at the specified cost.
The content was written by a public relations consultancy company, PR Pulse for the cost
specified in the project budget.
 Three quotes have been received from website developers as follows:
– Bestweb Design $3,750, timing indicated as four weeks – examples of other websites
developed do not seem to be suitable.
– Visualweb $5,000, timing indicated as eight weeks – examples of other websites
developed seem to be along the lines required.
– Web designs Australia $6,000, timing indicated as 12 weeks – examples of other
websites developed seem to be along the lines required.
 Most unexpectedly, the customer service officer has left. You need to find another person to
assist.

5. Email the project status report to the Operations Manager (your assessor).

PART B – PROJECT REVIEW

INSTRUCTIONS

The project is now complete with the outcomes as follows:

 The website is now live. There has been very positive feedback amongst all staff about the
look and content of the website. The website designers were very professional and easy to
deal with.
 It is four months since the project commenced and the website is now complete. Delays
occurred because of the following:
– The website developer could not complete the website within the required timelines
as originally stated in their quote.
– There were additional delays due to the customer service officer’s departure and
changes to the website during the development as a result of the project manager’s
input.
– The design of the logo took longer – see below.

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Assessment 3 BSBPMG522 Assessment Guide
  The estimated cost for the logo was doubled because the first designer employed was
unable to develop a logo to the company’s liking and so a new logo designer was
contracted. This, therefore, doubled the costs as the first designer, as well as the second
designer needed to be paid.
 Training will be required in website maintenance to ensure information is regularly
updated, e.g. the newsletter. Training should ideally be provided to the administration
staff.

1. Review the information above and then meet with your team (this will be your assessor) to get
their input on the project. This will be on a date and time advised by your assessor.
2. Develop a final project report using the template provided, ensuring to discuss the following:
- outcomes
- budget
- lesson learned
- recommendation to finalise the project
3. Email final report to your assessor.

PART C – REFLECTION

For this task, you are required to read the information provided from the articles and answer all
questions to reflect your understanding.

Question 1

Article 1:
https://www.projectsmart.co.uk/has-your-project-jumped-the-shark.php
1. How often should project financials be reviewed and re-forecasted if required?
2. What level of overrun might be acceptable and what is not?

Question 2

Article 2:
https://www.projectsmart.co.uk/documenting-lessons-learned-what-have-you-learned.php
1. What type of lessons learned should be documented?
2. Briefly explain the best time to capture lessons learned from the project and why?
3. Who should provide input into lessons learned?
4. Should project lesson information be stored? Explain why or why not?

Question 3

Article 3:
https://www.projectsmart.co.uk/capturing-those-lessons-learned.php
1. Give three reasons why lessons learned may not be documented.
2. List three areas that it would be useful to include as part of lessons learned.

Question 4

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Assessment 3 BSBPMG522 Assessment Guide
Article 4:
https://www.projectsmart.co.uk/undertaking-a-successful-project-audit.php
1. Explain the purpose of a project audit and when it could be conducted.
Briefly explain three areas of in-depth research that could be undertaken as part of the project audit.

What do I need to hand in for this task? Have I completed this?

Part A
 Website brief 
 An email with website brief to website 
designers for quote (your assessor) 
 Completed project status report. 
 An email with project status report to the
Operations Manager (your assessor)

Part B
 Project evaluation report. 
 Email with project evaluation report 

Part C – Completed responses to reflection 

questions

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Assessment 3 BSBPMG522 Assessment Guide