Enhancing Rural Access (ERA)

Agro-Forestry Project

CONTRACT DOCUMENT

APATMUTO – LARIMI - CANFURO,

SECTION 02

Contract No: ERA-AF/2020/ 40317084

Contractor: Irmãos Unidos Unip. Lda.

ITB NO:
ITB 34/2020 - ERA Project Batch 3 – Lautem Municipality (Package 1 of 2)

LOT NO: 02
ERA-AF/LTM/005/RR/2020/1-02
LAUTEM MUNICIPALITY
Dili, September 2020
TABLE OF CONTENTS AND REFERENCE
Selected sections of the original Bidding Documents submitted by the Contractor during the
bidding process remain valid and shall form part of the Contract as listed in the Table of
Contents below.

Document Reference
SECTION C: CONDITIONS OF CONTRACT
ILO Conditions of Contract based on FIDIC Green Book:
Agreement (Offer, Acceptance and Appendix) Contract Doc.
General Conditions and Rules for Adjudication Contract Doc.
Particular Conditions Contract Doc.
Adjudicator’s Agreement Contract Doc.
SECTION D: SCHEDULES
Contractor’s Work Programme Contract Doc.
Contractor’s Key Personnel Contract Doc.
Contractor’s Equipment Contract Doc.
SECTION E: SPECIFICATIONS
General Specifications Volume 2
Road Works Volume 2
Structural Works Volume 2
Bio-Engineering Volume 2
Road Furniture Volume 2
Routine Maintenance Volume 2
Hand Tools Volume 2
SECTION F: BID DRAWINGS
Standard Drawings Volume 2
Bid-Specific Drawings Contract Doc.
SECTION G: BILL OF QUANTITIES
Bill of Quantities Contract Doc.
INSTRUCTION TO BIDDERS (SECTION A) For Information
Standard Instruction to Bidders Volume 2
Particular Instruction to Bidders Contract Doc.
BIDDING QUALIFICATION DOCUMENTS (SECTION B)
For Information
Form of Qualification Information Contract Doc.
Company Registration Certificate Contract Doc.
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022

Section C:
CONDITIONS OF CONTRACT

ILO Conditions of Contract based

on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO
ERA Agro-Forestry Project 2018 - 2022
Agreement (Offer, Acceptance and Appendix)
General Conditions & Rules for Adjudication
Particular Conditions
Adjudicator’s Agreement
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 - Licensed to ILO ERA Agro-Forestry Project 2018-2022

Agreement
The Employer is: The International Labour Organization represented by the International
Labour Office (ILO)

The Contractor is: Irmaos Unidos Construction Unip.Lda.

The Employer desires the execution of certain Works known as Rehabilitation of rural road
Apatmuto - Larimi - Canfuro road. Section 02 (Ch. 2+600 - 5+200),

1. Offer
The Contractor has examined the documents listed in the Appendix which forms part of this
Agreement and offers to execute the Works in conformity with the Contract for the sum of
(in words) One Hundred Seventy One Thousand, Nine Hundred Seventy Two United States
Dollars and Forty Eight Cents Only
(in figures) USD 171,972.48 or such other sum as may be ascertained under the Contract.

This offer, of which the Contractor has submitted one signed complete document original
with additional two agreement sheet signed originals, may be accepted by the Employer by
signing and returning one original of this document to the Contractor before 4th September
2020.

The Contractor understands that the Employer is not bound to accept the lowest or any offer
received for the Works. /-- . -, : -

Signature: ......................../^J..,...;..;............... Date: ,.0,1.:0.^0.-XO,

Name: ...AQM^..A%A^..^W^... Authorised to sign on behalf of

Capacity: ............ ^.^^.\f>..

2. Acceptance
The Employer has by signing below, accepted the Contractor's offer and agrees that in
consideration for the execution of the Works by the Contractor, the Employer shall pay the
Contractor in accordance with the Contract. This Agreement comes into effect on the date
when the Contractor receives one original of this document signed by the Employer.

Signature; ........ ^/^<^I?^.... .„...„.„„....„...„. Date:

Name: ,,...............,..,,_,.,.....,.^.,............................. Authortsed.tp sign on behalf of

>n .. -;.'-- - ,^ -

Chief .->-
Capacity: ..........Regional.AjdministraUy&Serylces.,,.,7^ ...,^^»..<k^'^.(.....^,.................
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022

3. Appendix
This Appendix forms part of the Agreement.

(Note: with the exception of the items for which the Employer's requirements have been
inserted, the Contractor shall complete the following information before submitting the
offer.)
Sub-
Item Data
Clause1
Documents forming the Contract
1.1.1 GC
listed in their order of priority
Document Document Identification

(a) The Agreement (Vol.1 and 2) C-1 Agreement

(b) Particular Conditions (Vol.2) C-3 Particular Conditions

(c) General Conditions (Vol.2) C-2 General Conditions

(d) Bidding Qualification Documents (Vol.1) B Bidding Qualification Documents

(e) The Specifications (Vol.2) E Specifications

(f) The Drawings (Vol.1 & 2) F Drawings

(g) The Contractor's Bid Design (Vol.1) D Schedules

(h) The Bill of Quantities (Vol.1) G Bill of Quantities

(i) Security Forms (Vol. 2) H Security Forms

Time for Completion 1.1.9 GC 270 days

14 September 2020 – 11 June 2021
Law of the Contract 1.4 GC See also Sub-clause 1.4.1 PC.

Language 1.5 GC English. See also Sub-clause 1.5.1 PC.

Statutory Obligations 1.6 GC See also Sub-Clause 1.6.1 PC

Provision of Site 2.1 GC Upon signature of contract

Permits and licenses 2.2 GC Sub-clause 2.2 GC has been replaced by Sub-
Clause 2.2 PC

Employer’s Instructions 2.3 GC See also Sub-Clause 2.3.1 PC

3.1 GC Head of Mission, ILO Liaison Office in Timor-

Authorised person
Leste

1
GC = General Conditions and PC = Particular Conditions
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022

Albert URIYO
Project Manager,
Enhancing Rural Access (ERA) Agro-Forestry
Project,
Name and address of Employer's
3.2 GC Directorate of Roads, Bridges & Flood Control
representative
(DRBFC), Public Works of Timor-Leste,
Rua Avenida da Restauraçăo, Raikotu, Comoro,
Dili, TIMOR-LESTE
Email: era-af@ilo.org

General Obligations 4.1 GC See also Sub-Clauses 4.1.1 PC to 4.1.16 PC

Contractor’s Representative 4.2 GC See also Sub-Clause 4.2.1 PC

Performance security (if any):

2% of the Contract price. See also Sub-Clause
Amount 4.4 GC
4.4.1 PC, USD 3,439.45
Form 4.4 GC Bank Guarantee

Requirements for Contractor's design (if

5.1 GC N/A
any)

Execution of the Works 7.1 GC See also Sub-Clauses 7.1.1 PC et 7.1.2 PC

Programme 7.2 GC See also Sub-Clauses 7.2.1 PC to 7.2.3 PC

Time for submission 7.2 GC Within 14 days of the Commencement Date.

In the form provided, “D1 – Contractor’s Work

Form of programme 7.2 GC
Programme”

Extension of Time 7.3 GC See Sub-Clause 7.3.1 PC

Amount payable due to failure to complete
the Works and penalty for non-payment of
wages by the Contractor
9.1 & 11.5
Period for notifying defects
GC
0.2% per day up to a maximum of 10% of the
7.4 GC
Contract price. . See also Sub-Clause 4.1.9 PC
90 days calculated from the date stated in the
taking-over notice mentioned in Sub-Clause
8.2 GC

Remedying defects 9.1GC The Defects and Liability period is 90 days from
the date of completion of the Works
Variation procedure

Right to Vary 10.1 GC See also Sub-Clause 10.1.1 PC

Valuation of Variations (Daywork rates) 10.2 GC N/A. See also Sub-Clause 10.2.1 PC

Right to Claim 10.4 GC See also Sub-Clause 10.4.1 PC

Valuation of the Works 11.1 GC See also Sub-Clauses 11.1.2 PC and 11.1.3 PC

Lump sum Price 11.1 GC N/A

ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022

Lump sum price with schedules of rates 11.1 GC N/A

Lump sum price with bill of quantities 11.1 GC N/A

Re-measurement with bid bill of quantities 11.1 GC N/A

Cost reimbursable 11.1 GC N/A

Combined method 11.1 GC Applicable. See Sub-Clause 11.1.1 PC

Percentage of value of Materials and Plant 11.2 GC N/A

Interim Payments 11.3 GC Sub-Clause 11.3 GC has been replaced by Sub-
Clause 11.3.3 PC. See also Sub-Clauses 11.3.1,
11.3.2 and 11.3.4
Percentage of retention 11.3 GC 10% of each Interim Payment

Payment of First Half of Retention 11.4 GC 11.4 GC has been replaced by 11.4 PC

Payment of Second Half of Retention 11.5 GC 11.5 GC has been replaced by 11.5 PC

Final Payment 11.6 GC

Currency of payment 11.7 GC The Contract price shall be expressed entirely
in USD and all payments made in accordance
with the Contract shall be in the same
currency.
5 % per annum on outstanding payment due to
Rate of interest 11.8 GC
the Contractor

Default by Contractor 12.1 GC See also Sub-Clause 12.1.1 PC and 12.1.2 PC

Insurances - Extent of Cover 14.1 GC See information in the table below:

Type of cover Amount of cover* Exclusions*

The Works, Materials and Plant N/A N/A

Contractor’s Equipment N/A N/A

Third Party injury to persons and damage to property Max USD 50,000 A deductible of USD 5,000
(Public Liability Insurance) (per occurrence in insured period) (for each and every claim)

Workers USD 2,500 per worker N/A

Other cover* N/A N/A

Arrangements 14.2 GC See also Sub-Clause 14.2.1 PC
Adjudication 15.1 GC In the event of disagreement between the
Parties, the adjudicator shall be appointed by
the President of the Chamber of Commerce
and Industry – Timor-Leste [CCI-TL] in
accordance with the Rules for Adjudication.
Arbitration 15.3 GC Sub-Clause 15.3 GC has been replaced by Sub-
Clause 15.3 PC
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022

C–2 General Conditions

This Contract Document is designed for use with the Fédération Internationale des
Ingénieurs-Conseils (FIDIC) General Conditions of the Short Form of Contract, 1st edition,
1999.

International Labour Organization

[name of Employer]
Rehabilitation of rural road Apatmuto – Larimi – Canfuro road, Section 02 (Ch. 2+600 –
5+200).
[name of Contract]

The General Conditions, where General Conditions shall be those forming Section C-2 of the
"Short Form of Contract" 1st edition 1999 prepared by the Fédération Internationale des
lngénieurs-Conseils (FIDIC). These Conditions are subject to the variations and additions set
out in Section C-3 hereof entitled "Particular Conditions".
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022

C3 - Particular Conditions
1. General Provisions
1.4 Law

1.4.1 Principles of Law The Contract will be governed by the general principles of international commercial law.

Nothing in the Contract or relating thereto will be construed as constituting a waiver of

the privileges and immunities enjoyed by the Employer.

1.5 Language

1.5.1 Translations This Contract and any document which forms an integral part of it has been written in
English.

They may be translated into Tetum or Bahasa Indonesia for purposes of facilitating
understanding by the Parties. However, in case of discrepancy between the English
original and any translation, the English version will govern and prevail.

1.6 Statutory Obligations

1.6.1 Employment conditions In particular, the Contractor will comply with applicable legislation of Timor Leste relating
to the employment conditions, including Occupational Health and Safety.

2. The Employer
2.2 Permits and Licenses: The Contractor is entirely responsible for obtaining all necessary licenses or
authorizations etc. and for paying all taxes, fees, duties, etc. in relation with this
Contract.

2.3 Employer’s Instructions

2.3.1 Site Instructions Site Instructions will be provided to the Contractor using a specific form and this
form will be countersigned by the Contractor and Employer or their
representatives, and each Party will retain a copy of the original Site Instructions
for further reference.

4. The Contractor
4.1 General Obligations:

4.1.1 Labour-based Methods The Works will generally be carried out using local-resource-based methods;
giving preference to the use of local labour, materials and services.

4.1.2 Equipment-based Methods Equipment support may be required to carry out some specific roadwork
activities, for example, haulage of gravel, stone or other materials, and
compaction. The Contractor is expected to use rollers (self-propelled and/or
tractor drawn), light trucks, or other vehicles as specified for this purpose.
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022
4.1.3 Approval of Equipment
4.1.4 Equipment Ownership
4.1.5 Labour Standards
The Contractor will supply the Employer within seven (7) days prior to the
Commencement Date with a list and details of equipment, which the Contractor
intends to use on Site for the latter’s approval. The Contractor will further notify
the Employer prior to bringing in or removing any equipment to and from the Site.
Use of heavy equipment will not be allowed except with the written consent of
the Employer.
The equipment can either be owned by the Contractor, rented from private
contractors, leased from leasing companies, or rented / leased through
arrangements facilitated by the Employer.
1.1. The Contractor undertakes to respect, at all times and in all circumstances
relevant to the performance of the Contract and in relation to all its personnel,
and to ensure that its subcontractors respect:
(i) The following principles concerning international labour standards of the
International Labour Organization:
a) the freely-exercised right of workers, without distinction, to organize,
further and defend their interests and to bargain collectively, as well as
the protection of those workers from any action or other form of
discrimination related to the exercise of their right to organize, to carry
out trade union activities and to bargain collectively;
b) the prohibition of forced or compulsory labour in all its forms;
c) equal remuneration for men and women for work of equal value;
d) equality of opportunity and treatment in respect of employment and
occupation without discrimination on grounds of race, colour, sex,
religion, political opinion, national extraction or social origin and such
other ground as may be recognized under the national law of the
country or countries where the performance, in whole or in part, of the
Contract takes place;
e) the prohibition of the employment of children below fourteen (14) years
of age or, if higher than fourteen (14), the minimum age of employment
permitted by the law of the country or countries where the
performance, in whole or in part, of the Contract takes place, or the age
of the end of compulsory schooling in that country or countries,
whichever is higher;
f) the prohibition of the employment of persons under the age of eighteen
(18) for work that, by its nature or the circumstances in which it is
carried out, is likely to harm the health, safety or morals of such persons;
g) the payment of wages in legal tender, at regular intervals no longer than
one month, in full and directly to the workers concerned. The
Contractor will keep an appropriate record of such payments.
Deductions from wages are permitted only under conditions and to the
extent prescribed by the applicable law, regulations or collective
agreement, and the workers concerned must be informed of such
deductions at the time of each payment.
h) the provision of wages, hours of work and other conditions of work not
less favourable than the best conditions prevailing locally (i.e., as
contained in: (i) collective agreements covering a substantial proportion
of employers and workers; (ii) arbitration awards; or, (iii) applicable laws
or regulations, whichever offers the best working conditions), for work
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022
4.1.6 Recruitment of Labour
4.1.7 Task and Piecework
Systems
4.1.8 Reporting Requirements
of the same character performed in the trade or industry concerned in
the area where work is carried out;
i) the need to ensure, so far as is reasonably practicable, that the
workplaces, machinery, equipment and processes under their control
are safe and without risk to health, and that the chemical, physical and
biological substances and agents under their control are without risk to
health when the appropriate measures of protection are taken; and
provide, where necessary, adequate protective clothing and protective
equipment to prevent, so far as is reasonably practicable, risk of
accidents or of adverse effects to health; and
j) All applicable laws or regulations concerning terms of employment and
conditions of work, any collective agreements to which it is party, or any
other related measure with which it must comply.
All general workers employed by the Contractor or Subcontractor must be
recruited from amongst the local population of the site area, and at least 30% will
be women. All workers must be registered on the form specifically provided for
this purpose capturing all the required information.
The Contractor will notify the Employer at least one week ahead of any major
recruitment. The notification will state venue, date and time when the enrolment
will take place.
The Contractor will screen all workers against the United Nations (UN) and
European Union (EU) lists.
The Contractor will inform all workers that their personal information may be
shared with the Employer and EU and will ensure appropriate protection of
personal data in accordance with applicable EU and national law.
The Contractor will sign a contract with each of the workers, based on the
Employment Contract form reproduced under D-7.
The Contractor will observe and fulfil particularly the following conditions with
respect to all persons employed by the Contractor in the execution of the
Contract under a task or piecework system:
- The size of the daily task will be that which a worker can reasonably complete
during a normal working day (8 hours).
- The level of the task will vary depending upon the terrain and ground conditions.
The Contractor in consultation with the Employer will agree on the task level
and payment system to be applied.
- The Employer may further stipulate a minimum labour wage rate per workday
for productivity related output (task work). The applicable labour wage rate is
to be at least equivalent to the basic rate as defined in Sub-Clause 4.1.13 below.
During the execution of the Contract the Contractor will register all workers and
provide the Employer with these records before any payment is due. The
Contractor will further maintain detailed muster rolls showing attendance and
wages paid to all personnel employed, and will produce at any time such records
for inspection by any person authorised by the Employer.
The Contractor will further keep daily records of all information and data related
to labourers such as category of labour, numbers employed and productivity per
person. Other information to be recorded for each worker includes: ID number,
Date of Birth, phone number, address details, gender, disability (if any), job-
category, wage rate, output, etc.
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022
4.1.9 Non-payment of Wages by
Contractor
4.1.10 Working Hours
4.1.11 Provision of Hand tools
4.1.12 Environment, Safety and
Health
4.1.13 Minimum Wage
4.1.14 Terrorism/EU and UN
sanctions lists
The records for each calendar month during construction will be made available
to the Employer not later than the first week of the following month, together
with the monthly Interim Payment Certificate (IPC) submission.
Any dispute between the Contractor and labourers, regarding delayed payment
or default in payment of fair or complete wages, if not resolved immediately may
force the Employer to intervene.
The Employer will, upon the Contractor defaulting payment, pay the monies due
to labourers not honoured in time, out of any monies due or which may become
due to the Contractor under the Contract.
In such events, the Contractor is bound to co-operate with the Employer in
processing the payment of the correct amounts of monies due to the labour force
by submitting the relevant muster-rolls, workday reports and pay-sheets, and be
represented during the payments.
Without prejudice to any other right or remedy under the Contract, direct
payment to labourers by the Employer will attract a penalty to cover expenses
incurred in the administration of such wage payments. The sum of the penalty
will be calculated on the basis of the percentage stipulated in the Appendix (see
7.4 GC) for each day of delay in the payment of wages by the Contractor until
actual payment by the Employer. The amounts paid by the Employer will be
deducted in accordance with 11.3 GC from the next interim payment(s) or the
final payment, as applicable.
The Contractor will not perform any work outside normal agreed Site working
hours unless authority to do so has been obtained in writing from the Employer
or Representative.
The Contractor will provide its labour force with hand tools of adequate quality,
appropriate for each activity, sufficient in numbers and will maintain the tools in
good and safe working conditions. Descriptions of the Hand tools required are
defined in Section E – 7 Technical Specifications for Hand tools.
The Contractor will promote the respect of human rights and respect applicable
environmental legislation including multilateral environmental agreements.
The Contractor will be responsible for the safety of all activities on the Site. It will
provide all personnel on site with adequate safety protection equipment and
clothing as appropriate to the work being performed, as well as instruction on
Occupational Health and Safety as part of the induction process for new workers.
The Employer may organise campaigns for enhancing safety awareness among
the workforce on site and regarding general health issues, particularly towards
the prevention of spreading of HIV/AIDS. The Contractor shall allow staff to
attend to these campaign events during normal working hours and without
deduction of pay.
Details of the relevant Safety and Health provisions including third party safety,
involving visitors, travellers and local communities is detailed in Section E
Specifications, General E-1.
The minimum daily wage rate is based on the minimum monthly wage stipulated
in the Labour Code n. 4/2012 of February 21st 2012, and will be USD 5 for one
day’s worth of work.
The Contractor will undertake all reasonable efforts and procedures to ensure
that none of the funds received under this Contract are used, directly or
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022
4.1.15 Records, Access and
Financial Checks
indirectly, to provide support to individuals or entities associated with terrorism,
and that recipients of any amounts provided hereunder do not appear on any
consolidated list of EU restrictive measures nor on any sanctions list issued by the
United Nations Security Council. This provision must be included in all sub-
contracts or sub-agreements entered into under the Contract.
The Contractor will keep accurate and regular records and accounts of the
implementation of the Action in conformity with internationally accepted
standards. Financial transactions and financial statements may be subject to the
auditing procedures set forth below.
The Contractor will retain all records, books, information and any other
documents, including financial documents, related to or arising from the
implementation of the Contract (Records) for a period of not less than ten (10)
years from the termination or expiration of the Contract, and in any case until
any ongoing audit, verification, appeal, litigation or pursuit of claim or
investigation by the European Commission , if notified to the Contractor, has
been disposed of, the Contractor will keep and make available according to below
paragraphs all relevant financial information (originals or copies) related to the
Contract.
The Employer will carry out, in accordance with the principle of proportionality
and its regulations and rules, ex-ante and/or ex-post controls including, where
appropriate, on-the-spot checks on representative and/or risk-based samples of
transactions, to ensure that the Action financed by the European Union (EU) is
effectively carried out and implemented correctly. The Contractor acknowledges
and agrees that the Employer will inform the European Commission of
irregularities and fraud detected in the management of EU funds and the
measures taken. Where funds have been unduly paid to or incorrectly used by
the Contractor, the Employer will take all applicable measures in accordance with
its own regulations and rules to recover those funds, including, where
appropriate, by bringing legal proceedings and by endeavouring to assign claims
against the Contractor to the Contracting Authority or the European Commission.
The Contractor will allow the European Commission, or any other authorised
representatives, to conduct desk reviews, investigations and on-the-spot checks
on the use made of the EU contribution on the basis of supporting accounting
documents and any other documents related to the financing of the Action.
To that end, the Contractor undertakes to provide officials of the European
Commission, or any other authorised representatives, upon request, information
and access to any documents and computerised data concerning the technical
and financial management of operations financed under the Contract, as well as
grant them access to sites and premises at which such operations are carried out.
The Contractor will take all necessary measures to facilitate these checks. The
documents and computerised data may include information which the
Contractor considers confidential in accordance with its own established
regulations and rules or as governed by contractual agreement. Such information
once provided to the European Commission, or any other authorised
representatives, will be treated in accordance with EU confidentiality rules and
legislation. Documents must be accessible and filed in a manner permitting
checks, the Contractor being bound to inform the European Commission of the
exact location at which they are kept. Where appropriate, the Contractor may
agree with the Employer to send copies of such documents for a desk review.
Where applicable, the desk reviews, investigations and on-the-spot checks
referred to above will refer to a verification which will be performed in
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022

accordance with the verification clauses agreed between the EU and the
Employer.
The European Commission or the Employer will inform the Contractor of the
planned on-the-spot missions by representatives appointed by the European
Commission in due time in order to ensure adequate procedural matters are
agreed upon in advance.
Failure to comply with the obligations set forth in this Sub-Clause 4.1.15
constitutes a case of breach of a substantial obligation under this Contract.
This Sub-Clause 4.1.15 will survive the termination or expiration of the Contract.

4.1.16 Communication and The Contractor will implement the Communication and Visibility Plan provided
Visibility by the Employer.
Unless the European Union (EU) requests or agrees otherwise, the Contractor will
take all appropriate measures to publicise the fact that the Action has received
funding from the EU. Information given to the press and to the Final Beneficiaries,
as well as all related publicity material, official notices, reports and publications
will acknowledge that the Action was carried out "with funding by the European
Union" and will display the EU logo (twelve yellow stars on a blue background) in
an appropriate way. Publications by the Contractor pertaining to the Action, in
whatever form and whatever medium, including the internet, will carry the
following disclaimer: "This document was produced with the financial assistance
of the European Union. The views expressed herein can in no way be taken to
reflect the official opinion of the European Union.” In the case of EU External
Actions and Common Foreign and Security Policy such measures will be carried
out in accordance with the Communication and Visibility Manual2 published by
the European Commission or with any other guidelines agreed between the
European Commission and the Employer
If during the implementation of the Action, equipment, vehicles or major supplies
are purchased using EU funds, the Contractor will display appropriate
acknowledgement on such vehicles, equipment or major supplies, including the
display of the EU logo (twelve yellow stars on a blue background). Where such
display could jeopardise the safety of the Contractor’s staff or of the Final
Beneficiaries, the Contractor will propose appropriate alternative arrangements.
The acknowledgement and the EU logo will be of such a size and prominence as
to be clearly visible in a manner that will not create any confusion regarding the
identification of the Action as an activity of the Employer, nor the ownership of
the equipment, vehicles or major supplies by the Employer or the Contractor, as
applicable3.
The Contractor will ensure that reports, publications, press releases and updates
relevant to the Action are communicated to the Employer, as and when they are
issued. The Contractor acknowledges and agrees that the Employer will
communicate such reports, publications, press releases and updates to the EU.
The Parties will consult immediately and strive to remedy any detected
shortcoming in implementing the visibility requirements set out in this Sub-
Clause 4.1.16. This is without prejudice to measures the Employer may take in
case of substantial breach of an obligation.

2
Communication and Visibility Manual for EU External Actions, available at:
http://ec.europa.eu/europeaid/funding/communication-and-visibility-manual-eu-external-actions_en.
3
Final Beneficiary means a natural or legal person ultimately benefitting from the Action.
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022
4.2 Contractor’s Representative:
4.2.1 Contractor’s Supervisors
4.4 Performance Security
4.4.1 Release of Performance
Security
7. Time for Completion
7.1 Execution of the Works:
7.1.1 Progress Review Meetings
7.1.2 Minutes of Progress
Review Meetings
7.2 Programme:
7.2.1 Intended Construction
Procedures, Order, and Methods
7.2.2 Productive Construction
Period
The application of local-resource-based construction methods requires an
adequate number of qualified supervision and administration personnel. The
Contractor will show that it has sufficient competent staff employed and ready to
deploy, as agreed in Form B-2, Section B, and the related form, D-3, Section D , by
submitting the Curricula Vitae of these personnel within seven days prior to the
Works commencement date.
The supervisory staff must have adequate technical education as required by the
Bid Data Sheet. The Contractor’s Supervisors will be required to have attended
and successfully completed initial mandatory training in employment intensive
and local resource based methods as conducted by the Employer. This training
will occur at a time to be determined by the Employer.
The training will be supported by additional in-depth training, on the job training,
coaching and mentoring provided by the Employer. Contractor supervisory staff
and a Director, must participate in any formal training programs, without
exception.
The Performance Guarantee will be released upon successful completion of the
Works and subsequent take-over by the Employer.
Regular progress review meetings between the Employer and the Contractor will
be held, at least, once a month at a time agreed to by both Parties.
The purpose of this meeting will be to discuss the progress being made, review
the plans for the remaining Works, and deal with any problems that have a direct
bearing on the immediate to short – term work activities.
The Employer will record the proceedings of progress review meetings and will
provide copies of these records to those attending the meeting within seven days.
Agreements reached, and instructions and orders given by the Employer to the
Contractor during the meetings will be considered as Site instructions.
The Contractor will be required to present to the Employer the procedures, order
and methods proposed for carrying out the Works with specific emphasis on
labour requirements, equipment utilization, productivity and construction quality
control.
When compiling the programme, the Contractor will make adequate allowances
for any public and religious holidays, weather and conditions, which are normal
and expected during the period of the Contract. The Contractor should refer to
the proposed work-plans by updating Section D, Schedule D-1, Contractor’s
Works Programme and Schedule D-4.
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022
7.2.3 Update of Programme
7.3 Extension of Time:
7.3.1 Bad weather conditions
10. Variations and Claims
10.1 Right to Vary
10.1.1 Reduction in Scope of
Work due to Slow Progress
10.2 Valuation of Variations
10.2.1 Variation in Quantity
10.4 Right to Claim:
10.4.1 Claims incurred as a
result of the Employer's
Liabilities
Within 5 days from the date when the meeting took place where the updates
have been agreed, the Contractor will submit an up-dated Programme of the
Works.
Without prejudice to Sub-Clause 10.4.1 and only for the purpose of Sub-Clause
7.3, in the event of “bad weather conditions” the Contractor will be entitled to an
extension to the Time for Completion for a period of time and under the
conditions to be established by the Employer.
“Bad weather conditions” means abnormal or not expected weather conditions
for a specific season or period of time (such as for example heavy rain in amount
or intensity above the average), which do not allow the Contractor to execute the
Works under normal or expected weather conditions as foreseen in the
Contractor’s Works Programme.
In case the Contractor’s execution of the Contract is too slow to ensure
completion within the prescribed Completion Date, the Employer may reduce the
scope of Works in accordance with Sub-Clause 10.1 to ensure that all Works
within the reduced scope are completed before the established Time for
Completion.
Such a reduction will not entitle the Contractor to any revision of rates or claims
arising out of such a Variation.
Clause 11 together with the Appendix and the Drawings in the Bidding Document,
provide detailed guidance in measuring quantities and identify any item of the
Works, which qualifies for re-measurement after construction.
Work items, which are not identified for re-measurement will be Measured Before
Construction (MBC) and will hereafter be referred to as MBC items.
Variation in quantity will not apply to items of Works classified under an MBC item,
except for incidents where the Employer has changed the scope of work.
For the purpose of Sub-Clauses 10.4 and 6.1 GC, the events described in Sub-
clauses 6.1 GC a) to e), h), i) and p) will not be considered as Employer's Liabilities.
Such claims may be addressed to the Government of Timor-Leste.
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022
11. Contract Price and Payment
11.1 Valuation of the Works:
11.1.1 Combined method
11.1.2 Price Adjustment
11.1.3 Taxation
11.3 Interim Payments:
11.3.1 Advance Payment for
Resource Mobilisation
11.3.2 Deductions for Re-
payment of Advance Payment
on Mobilisation
11.3.3 Interim Payments
The nature of labour-based road works may require that offers be calculated by
applying more than one of the five possible options foreseen in the Appendix.
The Appendix will define, if applicable, the use of a combined method, while the
Specifications, will stipulate in detail the method for each part of the Works.
The Contract Price excludes any adjustment or revision on account of price or
currency fluctuations or the actual costs incurred by the Contractor in the
performance of this Contract.
However adjustments to the contract price will be considered by the Employer
following sharp increase/decrease in the costs of local labour or materials.
The Contract prices will include all import duties and taxes that may be levied in
accordance with the Country’s laws and regulations.
The Employer, as a United Nations Specialized Agency, enjoys a special tax status
in Switzerland and in other member States.
Except with the prior written authorization of the Employer, invoices will be
submitted exclusive of any amount representing taxes (including value added
tax), duties or charges. Where such authorization has been provided, the
Contractor will provide the Employer with written evidence that payment of such
taxes, duties or charges has been made. In the event any government authority
refuses to recognize the Employer’s exemption from such taxes, duties or
charges, the Contractor will immediately consult with the Employer to determine
a mutually acceptable procedure.
Upon request an advance payment of 10% of Contract Sum up to a maximum of
USD 15,000 may be provided to the Contractor.
This advance will be used for payment of the first month’s labour wages, the
procurement of materials, the provision of tools and equipment, and the erection
of site facilities.
The advance payment for Resource Mobilisation, described in Sub-Clause 11.3.1
above, will be repaid according to the payment schedule as specified in Volume
1, Section A-3 Particular Instructions to Bidders (F. Award of Contract, paragraph
6.6.1 (a)).
No account will be taken of the Advance Payment or its repayment in assessing
value of work done, variations, price adjustment claims, or liquidated damages.
Within 28 days of delivery to the Employer of each monthly Interim Statement
certified by the relevant Project Field Engineer, the Employer shall pay to the
Contractor the amount shown in the Contractor’s statement, less deduction for
advance payment, less retention at the rate stated in the Appendix and less any
amount for which the Employer has specified reasons for disagreement, including
unsatisfactory delivery or incorrect invoice. The Employer shall not be bound by
any sum previously considered by it to be due to the Contractor. See Volume 1,
Section A-3 Particular Instructions to Bidders (F. Award of Contract, paragraph
6.6.1 (b)).
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022
11.3.4 Deduction for Lease/Hire
of Equipment
11.4.Payment of First Half of
Retention
11.5 Payment of Second Half of
Retention
12. Default
12.1 Default by Contractor:
12.1.1. Corrupt Fraudulent,
Collusive, Coercive or Obstructive
Practices
The Employer may withhold interim payments until it receives the performance
security under Sub-Clause 4.4.GC.
If equipment is leased or rented through an arrangement facilitated by the
Employer as per Sub-Clause 4.1.4 PC, lease or renting costs will be recovered from
the Interim Payments due to the Contractor.
The Employer will therefore be authorised to effect the necessary deductions
from the Interim Payment Certificates according to the schedule provided for in
the relevant equipment lease or renting agreement.
The first half of the retention (5% of the Contract Price) will be paid by the
Employer to the Contractor within fourteen (14) days after forty-five (45) days
have elapsed (mid-way into the Defects Liability period) from the date of
completion and handover of the Works, following inspection of no-defects. See
Volume 1, Section A-3 Particular Instructions to Bidders (F. Award of Contract,
paragraph 6.6.1 (c)).
The second half of the retention (5% of the Contract Price) will be paid by the
Employer to the Contractor within fourteen (14) days after the expiry of the
Defects Liability period (after ninety (90) days from the date of completion of
the Works) following inspection of no-defects and final completion of works.
See Volume 1, Section A-3 Particular Instructions to Bidders (F. Award of
Contract, paragraph 6.6.1 (d)).
If the Contractor has engaged in corrupt, fraudulent, collusive, coercive or
obstructive practices, or has placed itself in a position that may or does give rise
to a conflict of interest between its interest and the Employer’s interests, in
competing for or in executing the Contract, the Employer may, without prejudice
to any other right or remedy available under the Contract, and without the
authorisation of a court or any other authorisation, terminate the Contract
immediately by written notice.
For the purpose of this Sub-Clause:
“fraudulent practice” is any act or omission, including a misrepresentation, that
knowingly or recklessly misleads, or attempts to mislead, another to obtain a
financial or other benefit or to avoid an obligation;
“corrupt practice” is the offering, giving, receiving or soliciting, directly or
indirectly, of any advantage, in order to influence improperly the actions of
another;
“conflict of interest” is a situation that gives rise to an actual, potential or
perceived conflict between the interests of one Party and another; or where the
impartial and objective exercise of the functions of the Contractor is
compromised.
“collusive practice” is any conduct or arrangement between two or more bidders
or contractors, designed to achieve an improper purpose, including to influence
improperly the actions of another or to set prices at an artificial level or in a non-
competitive manner;
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022
12.1.2 Full Disclosure
“coercive practice” is impairing or harming, or threatening to impair or harm,
directly or indirectly, another or the property of another to influence improperly
the actions of another;
“obstructive practice” is (i) deliberately destroying, falsifying, altering or
concealing of evidence material to an investigation or making false statements
to investigators in order to materially impede an investigation into allegations
of a fraudulent, corrupt, collusive or coercive practice; and/or threatening,
harassing, or intimidating another to prevent them from disclosing their
knowledge of matters relevant to an investigation or from pursuing an
investigation; or (ii) an act(s) intended to materially impede the exercise of the
Employer’s or EU’s rights to access documents or information provided for
pursuant to Sub-Clause 4.1.15.
The Contractor will immediately notify the Employer if:
- it has or if it becomes aware that persons having powers of representation,
decision making or control over the Contractor have:
(i) been the subject of a final judgement or of a final administrative decision for
fraud, corruption, involvement in a criminal organisation, money laundering,
terrorist-related offences, child labour or trafficking in human beings; or
(ii) been the subject of a final judgement or of a final administrative decision for
an irregularity affecting the EU’s financial interest.
- it is guilty of misrepresentation in supplying the information required as a
condition of participation in an Employer procurement or grant award
procedure or if it fails to supply this information.
The Contractor acknowledges and agrees that the Employer will inform the EU
of any of the situations referred to in above paragraphs. The Contractor further
acknowledges and agrees that the EU may introduce this information in the EU’s
Early Detection and Exclusion System and may publish it on the website of the
European Commission. The Contractor will immediately inform the Employer
when it becomes aware that transmitted information needs to be rectified,
updated or removed.
The Contractor warrants that it has made and will make full and proper
disclosure to the Employer of all relevant information relating to its business
activities, financial condition and ownership, prior to entering into this Contract
and for its duration, including that it is not identified on or associated with any
individual, groups, undertakings and entities identified on the United Nations
Security Council Consolidated Sanctions List; and that it is not, nor has been,
subject to any sanction or temporary suspension imposed by any organization
within the United Nations System including the World Bank nor to any EU
restrictive measures (www.sanctionsmap.eu) and that it will immediately inform
the Employer of any changes to its status.
Without prejudice to any other right or remedy available under the Contract and
without the authorisation of a court or any other authorisation, the Employer
may terminate the Contract immediately by written notice in the event that the
Contractor is the subject of any sanction or temporary suspension imposed by
any organization within the United Nations System including the World Bank or
any EU restrictive measures.
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022

14. Insurance
14.2 Arrangements:

14.2.1 Insurance for Personnel and
Third Party
To meet the insurance requirements established in Sub-Clause 14.1b) and 14.1c)
GC, the Contractor will contract an insurance with a coverage as specified in the
Appendix. This cost can be included in the price of the Contract and will be
reimbursed by the Employer up to this amount based on the actual cost and
submission of proof of insured personnel and third parties.

15. Resolution of Disputes

15.3 Arbitration A dispute which has been the subject of a notice of dissatisfaction will be settled
by arbitration in accordance with the United Nations Commission on
International Trade Law (UNCITRAL) Arbitration Rules as at present in force.
In addition:
(a) The place of arbitration will be Bangkok, Thailand.
(b) The decisions of the arbitral tribunal will be based on general principles
of international commercial law.
(c) The procedural and substantive laws of Thailand will not apply.
(d) All arbitration proceedings and submissions will be in English.
(e) The Parties will be bound by any arbitration award rendered as a result
of such arbitration as the final adjudication of any such dispute.
ILO Conditions of Contract based on FIDIC Green Book
Based on The Short Form of Contract © FIDIC 2018 – Licensed to ILO ERA Agro-Forestry Project 2018–2022

C4 - Adjudicator’s Agreement

Identification of Project

("the Project")

Name and Address of Employer

("the Employer")

Name and Address of the Contractor

("the Contractor")

Name and Address of the Adjudicator

("the Adjudicator")

Whereas the Employer and the Contractor have entered into a contract ("the Contract") for the
execution of the Project and wish to appoint the Adjudicator to act as adjudicator in accordance with
the Rules for Adjudication ["the Rules"].
The Employer, the Contractor and the Adjudicator agree as follows:
1. The Rules and the dispute provisions of the Contract shall form part of this Agreement.
2. The Adjudicator shall be paid:
retainer fee of ______________ per calendar month (where applicable)

A daily fee of
Expenses (including the cost of telephone calls, courier charges, faxes and telexes incurred
in connection with his duties; all reasonable and necessary travel expenses, hotel
accommodation and subsistence and other direct travel expenses).
Receipts will be required for all expenses.
3. The Adjudicator agrees to act as adjudicator in accordance with the Rules and has
disclosed to the Parties any previous or existing relationship with the Parties or others
Page C20
ILO Conditions of Contract based on The Short Form of Contract © FIDIC 2018
Licenced to ILO ERA-Agro-Forestry Project 2018-2022

concerned with the Project.

4. This Agreement shall be governed by the general principles of international commercial
law.
5. Nothing in this Agreement or relating thereto shall be construed as constituting a waiver of
the privileges and immunities enjoyed by the Employer.
6. The language of this Agreement shall be English.

Signed by:
For and behalf of the Employer in the
presence of Witness

Name

Address

Date

Signed by:
For and behalf of the Contractor in the presence of
Witness

Name

Address

Date

Signed by:

For and behalf of the Adjudicator in the presence of

Witness

Name

Address

Date
Section E: SPECIFICATIONS
Volume 2
Section F: BID DRAWINGS
Standard Drawings (Volume 2)
Bid-Specific Drawings
 ROAD MAP OF LAUTEM MUNICIPALITY, ERA-AF PROJECT
900 910 920 930 940 950 960 970 980

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Euquisi
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Raça Bauro
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"
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Laga "
" " "
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LAUTEM
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Cotamutu Lospalos
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Luro
" " "
" " "
" " "
Luro Souro
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BAUCAU
Lore II
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Baricafa Cacavem
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Baguia " "

44
" "

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Fuat Lore I
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Cainliu
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Iliomar
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ERA-AF
" "
Uatucarbau "
" " Iliomar I
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3 No Road-Link Length (Km) Observation
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­ "
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1 Souro-Nairete-Leuro 3.25 Rehabilitation
Ailebere "
"
VIQUEQ UE Tirilolo
" "

9035 000m. N
Watulari " Ti m o r S e a ­
2 Souro-Lutulura 2.3 Rehabilitation
"
"
Iliomar II
" "
­
3 Caidavalarin-Liafalun 1.42 Rehabilitation
"
­
4 Apatmutu-Larimi 10.78 Rehabilitation
Road Name Other
Boundary
Municipality
National LAUTEM Municipality " Municipal Capital
" Main Town
Lospalos Municipal Capital
"
Administrative Post Municipal Aldea ²
Suco Lospalos Administrative Post River/Lake
ERA-AF Rehabilitation 2020 Fuiloro Suco

LEGEND
Souro
0 2.5 5 10 Kms
Main Town
 6.8
4.0

0.3 0.5 0.6 3.5 0.6 0.5 0.3

8% 8%

2 1:
1: 2

1
1
:1

:
1
TYPICAL - I: CROSS SECTION ROAD IN ROLLING TERRAIN

5.9

4.0
0.5 3.5 0.6 0.5 0.3

8% 8%

1:
1
2 :
2

TYPICAL - II: CROSS SECTION ROAD IN HILLY TERRAIN

4.0

3.5

8% 8%

1: 0.8-1.0
2 2
1:
:2
1

TYPICAL - III: CROSS SECTION ROAD IN FLATE TERRAIN EMBANKMENT

Road Name: Apatmuto - Larimi - Canfuro , 10.78 Km

Note : All dimension in meters unless otherwise specified Sheet Number:
 Gravel Surfacing 15cm thick compacted
CL Cambering 8 %
Leveling Layer
Existing Road Level
4000
3500
8% 8%
500

SECTION - 3: Gravel Surface

600 500 300 CL

Road Level Cambering 8 %
Leveling Layer
4000
3500
500 8% 8%

300
EARTH DRAIN

SECTION - 2: Road Formation - Cambering

600 500 300
Road Level Cut and Fill For Leveling Road Carriageway

150
CL Fill for leveling average thick 15 Cm

4000
500

250
250
SECTION - 1: Road Formation - Leveling
Note : All dimension in meters unless otherwise specified Road Name: Apatmuto - Larimi - Canfuro , 10.78 Km

DRAWING TITLE :
ROAD CROSS SECTION:
LEVELING, CAMBERING AND
GRAVEL SURFACE
EARTH DRAIN, AND SCOUR CHECK
Designed By: Evangelino Carmona SIGN : Scale : Not to scale Sheet Number:
MINISTRY OF PUBLIC WORKS
Drawing By : Evangelino Carmona SIGN : Date :
DIRECTORATE GENERAL OF PUBLIC WORK Checked By : Vann Samsan SIGN : Contract Length: km
DIRECTORATE OF ROADS BRIDGES AND
FLOOD CONTROL (DRBFC) Approved By: Albert Uriyo SIGN : Section Number:
 Grass and tree Planting Grass and tree Planting
Geotextile Geotextile

1000

Geotextile Geotextile
Road Level Road Level

1000
Road
Shoulder Road Level
0.36 m3/m 0.36 m3/m

1 The Exist
The Exist
ing and ha
ing Mater rd Materia
ials ls
10 Grass and tree Planting
Geotextile

500

1000
500

Geotextile

Geotextile
Road Level
700

0.36 m3/m
1000

The Exist
ing Mater
ials 1
10
3000

1 10
2000
The Exist
ing Mater
ials Contract Length: Km Road Name: Apatmuto - Larimi - Canfuro
Note : All dimension in millimeters
unless otherwise specified DRAWING TITLE : Designed By: Evangelino Carmona SIGN : Scale : Not to scale Sheet Number:
MINISTRY OF PUBLIC WORK Date :
Drawing By : Evangelino Carmona SIGN :
CROSS SECTION: DIRECTORATE GENERAL OF PUBLIC WORK Checked By : Vann Samsan SIGN : Contract Length: Km
GABION PROTECTION WORKS DIRECTORATE OF ROADS BRIDGES AND
FLOOD CONTROL (DRBFC) Approved By: Albert Uriyo SIGN : Section Number:
Note : All dimension in millimeter unless otherwise specified
Retaining Wall Stone Masonry 250-300

Filter materials, Single sized Lined Drain With Retaining Wall Stone Masonry
stone 20mm nominal Capping
particle size 200
1300
Filter materials, single suzed

center
@800 center to center stone 20mm normal particle
1213
250 size

0 c enter to
@800 center to center

0
250

@8
h

720 250 713 250

200 (Min)

1000
0.68 m3/m 0.59 m3/m

800

618
618

600
600
300 (Min)
500 (Min) b = 0.5 of h

150
150
450 500 250 400 500 250 250 Filter materials, single suzed
stone 20mm normal particle
@800 center to center
1200 1150 size

200
Lined Drain Stone Masonry Type II
Lined Drain Stone Masonry Type I
1300
0.78 m3/m
1200 250 800 250

250 700 250 250 700

1200

0.46 m3/m
0.36 m3/m

618
600

412
412

400
400

150

150
150

250 500 250 250 500 250 250 500 550

1000 1000 1300

Contract Length: Km Road Name: Apatmuto - Larimi - Canfuro
DRAWING TITLE : Designed By: Evangelino Carmona SIGN : Scale : Not to scale
MINISTRY OF PUBLIC WORK Drawing By: Evangelino Carmona SIGN : Sheet Number :
STONE MASONRY
DIRECTORATE GENERAL OF PUBLIC WORK Checked By: Vann Samsan SIGN : Section No. :
DIRECTORATE OF ROADS BRIDGES AND FLOOD CONTROL Approved By: Albert Uriyo SIGN : Contract Length: Km
 12.0 cm thick concrete in 1: 2 : 4 (65% by volume)
CL 8 cm plum (stone) spaced at 5 cm (35% by volume)
5 cm thick lean concrete (1:3:6)
Compacted Sub Grade
200 300 3700

DETAIL A 3% 3%

250
300 Compacted Subgrade
Cement Masonry
Shoulder
300

Well compacted concrete, (M15)

Concrete Poured to cover the stone

250
80mm thick stone at 50mm space

DETAIL OPTION - CEMENT MASONRY (1:4) Plum concrete

120

SHOULDER
NOT TO SCALE 50
Lean Concrete 5cm
bottom part of the stones (about DETAIL A OPTION 1 - PLUM CONCRETE
Key Stone 20 x 30 cm
1/3 of stone thickness) NOT TO SCALE

Plum concrete can have

3 shoulders
Plum concrete
Hand packed stone
Cement masonry

Note : All dimension in millimeters unless otherwise specified

Contract Length: Km Road Name: Apatmuto - Larimi - Canfuro
DRAWING TITLE : Designed By: Evangelino Carmona SIGN : Scale : Not to scale Sheet Number:
MINISTRY OF PUBLIC WORKS
Drawing By : Evangelino Carmona SIGN : Date :
ROAD PAVEMENT CROSS SECTION
DIRECTORATE GENERAL OF PUBLIC WORK Checked By : Vann Samsan SIGN : Contract Length: Km
PLUMP CONCRETE
DIRECTORATE OF ROADS BRIDGES AND
FLOOD CONTROL (DRBFC) Approved By: Albert Uriyo SIGN : Section Number:
 1000
Note : All dimension in millimeter unless otherwise specified 500
1200 PLAN VIEW 300
5000
1200

250 700 250

500

200
B
300
0.36 m3/m 250

200

412
400
1000

14
14

A 1700 A

150
Drop Concrete 1 : 1.5 : 3
600
4000

2600

1200
1400

250 500 250 Inlets

1000 0
50

View Section F-F

Not to Scale
F F
500

1400 B

150
0

200
30

200
1414

750
NOTES:

600

550
1. ALL DIMENSIONS ARE IN MILLIMETER UNLESS OTHERWISE INDICATED.
2. CONCRETE SHALL BE M200 WITH MIXING RATIO 1:1.5:3
3. REINFORCING STEEL SHALL BE HIGH YIELD STEEL CONFORMING TO AASHTO M31M-GRADE 400.
4. CLEAR CONCRETE COVER SHALL BE 3CM EXCEPT THE BOTTOM OF BOTTOM SLABS AND
OUTSIDE FACES OF EXTERIOR WALLS A CLEAR COVER OF 5CM. SHALL BE PROVIDED MIXING 1: 3 :6 .

600
5. LOCATION OF LAP SPLICE OF REBARS SHALL BE APPROVED BY THE ENGINEER.
6. LAP LENGTH SHALL NOT BE LESS THAN 30 BAR DIAMETERS.
500 1000 600 1000 500 7. ALL CONCRETE EXPOSED CORNERS SHALL HAVE 2CM. CHAMFER UNLESS OTHERWISE INDICATED.

3600

FRONT VIEW FROM DOWNSTREAM Contract Length: Km Road Name: Apatmuto - Larimi - Canfuro

DRAWING TITLE : Designed By: Evangelino Carmona SIGN : Scale : Not to scale
MINISTRY OF PUBLIC WORK
Drawing By: Evangelino Carmona SIGN : Sheet Number :
SLAB BOX CULVERT
0.6m x 0.6m x 5m DIRECTORATE GENERAL OF PUBLIC WORK Checked By: Vann Samsan SIGN : Date :
DIRECTORATE OF ROADS BRIDGES AND FLOOD CONTROL
CHAINAGE: Approved By: Albert Uriyo SIGN : Section:
 CL

1700 5000
Gravel Road 150
CL 1400
200 250 250

200
200
250 700 300

150
300

150
550
600
1000

550
2%

1150
600
Soil Compaction

30
120

400
600
400

1000
Mortar 1:4, 30 mm
250
Stone masonry 120 mm
500 400 600 400

View Section A-A Section B-B

Not to Scale Not to Scale

700
VARIES
The Existing 6D FOR PRIMARY BARS
3d 4d 5D FOR STIRRUPS & TIES
2000 hard/stable Materials LARGER THAN D 16MM.
d

4D FOR STIRRUPS & TIES

LENGTH
+ OR VARIES OR D 16 MM OR LESS

VARIES VARIES 5000

LENGTH

200 Steel bars Details Top Slab, Casting in Place

200
BAR BENDING DIAGRAM FOR BOX CULVERT
E
a

200
A B b b C b
a a
290
350

SCHEDULE OF REINFORCEMENT

150
Bar Size Spacing Bar Dimension (mm) Total
Unit Total Total (kg)
QTY Length per WT. Weight Considering Remarks
Location Mark mm mm Shape Length (m)
bar (m) (Kg/m) (Kg) 5% wastage
a b c 140
Concrete Cover
a 12 39 130 A 1340 1.34 52.88 0.888 46.90 49.30
a1 8 34 1340 90 1.56 53.04
E
Top 150 B 0.394 20.9 21.94
Slab h 150 4940 90 5.16 1400
8
150

11 B 56.76 0.394 22.4 23.48

LENGTH
h1 8 11 150 B 4940 90 5.16 56.76 0.394 22.4 23.48
Curb 8 8 A 1340 1.34 10.72 0.394 4.20 4.43
Sturrup 8 20 150 C 230 140 0.82 16.40 0.394 6.50 6.78
LENGTH

Total Y 12 mm = 50 kg, Y 8 mm = 80 kg 130.00

View section E - E
Not to Scale
Note : All dimension in millimeter unless otherwise specified Contract Length: Km Road Name: Apatmuto - Larimi - Canfuro

DRAWING TITLE : Designed By: Evangelino Carmona SIGN : Scale : Not to scale
MINISTRY OF PUBLIC WORK
Drawing By: Evangelino Carmona SIGN : Sheet Number :
SLAB BOX CULVERT
0.6m x 0.6m x 5m
DIRECTORATE GENERAL OF PUBLIC WORK
SIGN : Date :
DIRECTORATE OF ROADS BRIDGES AND FLOOD CONTROL Checked By: Vann Samsan
CHAINAGE: Approved By: Albert Uriyo SIGN : Section:
 Section B-B
7122
Road Lelel 1800
1061 5000 1061
400 1000 400

300 B
200
200

600
200

1061
1200

A A
Concrete 1 : 1.5 : 3
500

3122
1000
500 Mortar 1:4, 3cm thick
Stone Masonry, 15cm thick
30
D
0

1061
Section B-B
D Not to Scale
0 B
1 50

Plan View
NOTES:
1. ALL DIMENSIONS ARE IN MILLIMETER UNLESS OTHERWISE INDICATED.
2. CONCRETE SHALL BE M200 WITH MIXING RATIO 1:1.5:3
3. REINFORCING STEEL SHALL BE HIGH YIELD STEEL CONFORMING TO AASHTO M31M-GRADE 400.
4. CLEAR CONCRETE COVER SHALL BE 3CM EXCEPT THE BOTTOM OF BOTTOM SLABS AND
OUTSIDE FACES OF EXTERIOR WALLS A CLEAR COVER OF 5CM. SHALL BE PROVIDED MIXING 1: 3 :6 .
5. LOCATION OF LAP SPLICE OF REBARS SHALL BE APPROVED BY THE ENGINEER.
6. LAP LENGTH SHALL NOT BE LESS THAN 30 BAR DIAMETERS.
7. ALL CONCRETE EXPOSED CORNERS SHALL HAVE 2CM. CHAMFER UNLESS OTHERWISE INDICATED.
Note : All dimension in millimeter unless otherwise specified Contract Length: Km Road Name: Apatmuto - Larimi - Canfuro

DRAWING TITLE : MINISTRY OF DEVELOPMENT AND Designed By: Evangelino Carmona SIGN : Scale : Not to scale
INSTITUTIONAL REFORMS Drawing By: Evangelino Carmona SIGN : Sheet Number :
SLAB BOX CULVERT
1.0m x 1.2m x 5m DIRECTORATE GENERAL OF PUBLIC WORK Checked By: Vann Samsan SIGN : Date :
DIRECTORATE OF ROADS BRIDGES AND FLOOD
CHAINAGE: CONTROL (DRBFC) Approved By: Albert Uriyo SIGN : Section:
 5000

1061 200 300

200
200

200
Cross Section Stone Masonry
Retaining wall of Slab
Box Culvert

1700-1900

1200
500

800 View section D-D

500
350
550
1000
Not to Scale
300
Mortar 1:4, 3cm thick 300

Section A-A Stone masonry, 150mm thick 1000

5000
Not to Scale 140

BAR BENDING DIAGRAM FOR BOX CULVERT C

a b b b
A B C

400
340
a 4Y16
a
SCHEDULE OF REINFORCEMENT
Unit Total Total (kg)
Bar Size Spacing Bar Dimension (mm) Length per Total
Location Mark QTY WT. Weight Considering Remarks Sturrup
mm mm Shape bar (m) Length (m)
a b c (Kg/m) (Kg) 5% wastage Concrete Cover
Y8@150
a 12 51 100 A 1740 1.74 88.74 0.888 78.80 82.74
C
a1 10 35 150 B 1740 140 2.06 72.10 0.617 44.50 46.71
Top
1800
Slab h 10 150 B 4940 140 5.26
13 68.38 0.617 42.20 44.30
h1 10 13 150 B 4940 140 5.26 68.38 0.617 42.20 44.30
Curb 10 8 A 1740 1.74 13.92 0.888 8.60 9.02
200

Sturrup 8 26 150 C 340 140 1.04 27.04 0.394 16.70 17.52

Total 244.59 View section C - C

Not to Scale
Note : All dimension in millimeter unless otherwise specified Contract Length: Km Road Name: Apatmuto - Larimi - Canfuro

DRAWING TITLE : MINISTRY OF DEVELOPMENT AND Designed By: Evangelino Carmona SIGN : Scale : Not to scale
INSTITUTIONAL REFORMS Drawing By: Evangelino Carmona SIGN : Sheet Number :
SLAB BOX CULVERT
1.0m x 1.2m x 5m DIRECTORATE GENERAL OF PUBLIC WORK Checked By: Vann Samsan SIGN : Date :
DIRECTORATE OF ROADS BRIDGES AND FLOOD
CHAINAGE: CONTROL (DRBFC) Approved By: Albert Uriyo SIGN : Section:
Section D: SCHEDULES
Contractor’s Work Programme
Contractor’s Key Personnel
Contractor’s Equipment
Section G: BILL OF QUANTITIES
Section A: For Information
INSTRUCTION TO BIDDERS
Standard Instruction to Bidders (Vol.2)
Particular Instruction to Bidders
Particular Instructions to Bidders

A. General
a) The bidding is open for trainee contractors who were
selected and have successfully participated in the ERA Agro
Forestry (ERA-AF) class room and field training on Labour-
Based Technology, Contracts Management and Business
Management.
b) Based on the scope of works, the works to be implemented
1.4.2 have been divided into Packages. Bidding for this Invitation
to Bid (ITB) is restricted to those contractors meeting
requirement (a) above and who have been selected to be in
Package 1 of 2 for Lautem municipality based on the agreed
selection method.
c) The company whose name the bid is submitted shall have its
officially registered business residence in Timor-Leste
Company may have to prove that it has the necessary resources,
transport capacities and maintains adequate facilities within a
1.5.2
reasonable vicinity of the construction site to ensure efficient
supervision of the works.
The works have been divided into 2 Packages. This Tender
document is for Package 1 of 2 for Lautem municipality. The
package comprises of 4 lots as follows; Apatmuto – Larimi -
Canfuro road, Section 1 (Ch. 0+000 - 2+600); Apatmuto – Larimi -
Canfuro road, Section 2 (Ch. 2+600 - 5+200); Apatmuto – Larimi -
Canfuro road, Section 3 (Ch. 5+200 - 7+800); Apatmuto – Larimi -
Canfuro road, Section 4 (Ch. 7+800 - 10+780);
This Tender Document is specifically for works on Apatmuto –
1.6.1
Larimi – Canfuro road, Section 02 (Ch. 2+600 – 5+200).
Each trainee contractor in this package will be requested to bid
for three lots, for which each successful bidder will be awarded
only one contract. Should one bidder submit the lowest priced
technically compliant bid for more than one lot, the Bidding
Committee would decide the allocation of contracts amongst
the contractors in a way that would be most beneficial to the
project in terms of cost and delivery.
The bidders shall attend the mandatory site visit. Only the
1.8.2 bidders who attend the mandatory site visit are eligible to
submit the bid.
The bidders shall attend the mandatory pre-bid meeting. Only
1.9.1 the bidders who attend the mandatory pre-bid meeting are
eligible to submit the bid.
B. Bid Documents
None
C. Preparation of Bids
 Bidders are to use the Bid Submission Checklist in Section A-5
to verify the List of Bid Documents to be submitted. The
3.2.1
Bidders must also complete and sign the Bid Submission Check
List included in Section A-5.
D. Submission of Bids
None
E. Bid Opening and
Evaluation
None
F. Award of Contract
The following schedule of payment shall apply under the
contract:

(a)10% of the Contract price or maximum USD 15,000, as

advance payment. An amount of USD 10,000 is to be issued
as advance payment for site and resource mobilization upon
receipt by ILO of the countersigned Contract and within 14
days after application by the Contractor for advance
payment. Additional amount of USD 5,000 for purchase of
compaction roller or other equipment is to be made upon
application of Contractor, and proof of deposit made for
equipment with supplier.The advance payment will be
deducted from the amount due under each Interim Payment
Certificate in proportion of the value of the Interim Payment
certified by ERA Agro Forestry Project Manager to the
Contract Price, starting at the first Payment Certificate. The
amount advanced is to be fully repaid when eighty five
percent (85%) [including equipment] or ninety percent (90%)
6.6.1 [excluding equipment] of Contract Price has been certified.

(b)Progress payments (maximum amount of contract value)

upon submission of monthly Interim Statements and after
satisfactory execution of the planned activities. Retention
monies equivalent to 10% shall be deducted from each
Interim Payment.

(c) The first half of the retention monies (5% of Contract price)
will be paid within 14 days after 45 days have elapsed (mid-
way into defects liability period) from the date of completion
and handover of the Works, following inspection of no-
defects.

(d) The Second Half of Retention (5% of Contract price) will be

paid within 14 days after the expiry of the Defects and Liability
Period (after 90 days from the date of completion of the
Works), following inspection of no-defects and final
completion of works.
Section B: For Information
BIDDING QUALIFICATION
DOCUMENTS
Form of Qualification Information
Company Registration Certificate