26th-28th June

2023, Alia &

Lakshay

Venue Start time Particulars Description Music/ Accessory Responsibility Remarks

20th June Mr Mahtani arrives Adam / Andrea to receive the family Adam to receive the family members
21st June Mrs Vachani & Madhvi arrive and Family Staff
22nd June WDC core team arrives, Lakshay & Alia arrives
Wedding crew arrives: Hospitality + Logistics+ Production
23rd June & Decor; Venue visits with entire team
Mrs Mahtani, Mr Vachani & Hishaan WDC team arrive,
24th June Guests arrive
Hamper packing Hoodies to be given at check in
Venue visits with entire team
Set up of Control rooms, Salons, Ironing rooms, Mirrors in mirrors, chinese partition, racks,hangers, lockers,
family rooms, Ritz - Ulysses & Four Season - ? steamers, iron
Dinner service
Assist at Nobu will
- Expected pax 96
be organised for all guests / teams will
be there outside the airport as well to guide them to the
25th June As per arrival Guest arrival at airport cars Desk signage, Placards, Luggage tags,
Assist service will be organised for all guests / teams will
be there outside the airport as well to guide them to the
As per arrival Guest arrival at airport cars
Pre wedding shoot with Alia & Lakshay
Pen drive with customised playlist & recorded picture of bags to be taken at airport and share with
As per arrival Car journey to hotels Bags will be tagged as per hotel msg hosptality team and baggage check by guests
Hospitality team will welcome guests and guide them to
check-in counter / baggage will be identifed and sent to hamper+welcome letter at Ritz & FS, Hoodies in FS,
As per arrival Guest Check-Ins room as ready along with hamper Playlist ironing tags, service card; Welcome drink at FS & Ritz

20:00 Dinner at Kupola, Ritz FS guests to move to Ritz DJ Zaar & KVS Tabla cars at FS + PA + Party Lights; Ritz - gobo of LA Logo
AM - PM Setup at KIOSK & EIFFEL & BUDA Rakesh & Anshul Housekeeping from Kiosk.
26th June
WELCOME NIGHT
Kiosk
Assist service will be organised for all guests / teams will
be there outside the airport as well to guide them to the
As per arrival Guest arrival at airport cars Desk signage, Placards, Luggage tags,
Pen drive with customised playlist & recorded
As per arrival Car journey to hotels Bags will be tagged as per hotel msg from Mr & mrs Grover/Ayesha Water, Hamper, Car stickers
Hospitality team will welcome guests and guide them to
check-in counter / baggage will be identifed and sent to Hosp desk signage, F & B by hotel & Diva, family
As per arrival Guest Check-Ins room as ready along with hamper Playlist newspaper on stands in both hotels
Guests will be escorted for lunch/high tea at Kupola in
13:00 to 16:30 Lunch /High tea Ritz and Andrassy at FS pre-recorded playlist Buffet menu, Bar, Food Tags, Signage
15:00 - 16:00 Dance practice Ritz- Puskas Music System Neha Water
16:00-17:00 Dance practice FS- Mezanine foyer Music System Anup Water
16:00 Rehearsal Sound check for Sonna Rele at Kiosk Water/Dry Snacks from Kiosk
Guests will be escorted in groups to the cars from hotel
19:30 Departure for Welcome Dinner lobby Pre recorded playlist for the cars bar open in both hotels
20:00 Arrival of Guests DJ playing Electro Music delay speakers outside. To shut post 10:30
20:00 Pass around service & Bar Opens
Dancer- Black n white
20:00 - 21:00 Violinist
19:45- 20:15 & 20:45 - 21:15 Mirror Guys
20:45 Couple entry Bruno Mars - Marry Me
21:15 - 22:00 Sonna Rele
22:15 - 23:30 Tru Show - inhouse show running & DJ.
21:30 Dinner opens
23:30 to 01:00 DJ Zaar
1:30 After party food
2:30 Party closes
2:30 Kapola After party at Ritz - Food ? Dj Sam Lights + Sound setup
SETUP AT EIFFEL & BUDA
27th June
GHARI- Four
Seasons
SANGEET- Eiffel
Art Studio

Ritz - Ottimo + Kupola Signage for breakfast

7:30-11am Breakfast FS- Andrassy + Zrinyi passage Food tags
9:00 Brides Mehendi Alia's suite
11:00 Haldi & Tel baan Alia's suite playlist
11:30 Alia's Ghari Club Lounge Ritz -8th floor Dj Sam / Playlist Music Setup, Music to be discussed with Family
12:00 Guests/Family leaves for FS
Ghari at FS Panditji to leave 30 mins before from Ritz to FS
12:00 Ghari at FS Andrassy Alcove, FS Dj Zaar Gifts to be given to all adults
12:00 Mehendi Muzsa Bar & lobby Dj Zaar 4 mehendi artists, cushions, tissue boxes
Signage for lunch
12:30 to 14:30 Lunch Andrassy, FS DJ Zaar + KVS tabla Food Tags
16:30 to 18:00 Hospitality Lounge FS- Gresham room, Ritz- Kupola Playlist water
12:00 to 15:00 Rehearsal Ne-Yo Band + Sona Rele Eiffel water, green room set up
15:30 to 17:00 Rehearsal Sukhbir water
16:00-18:00 Dance practice Ritz- Puskas, FS- Mezanine foyer Music System Water
Sangeet 20:00 Departure for Sangeet Guests will be escorted in groups to the cars Hotel lobby Pre recorded playlist for the cars
Selfie booth on standby
20:15 Zone 1 Arrival of Guests in outdoor cocktail area Saxophonist + Djembe Ancillary acts in position, TBC
20:45 Family Photographs in train area before guests enter
MC makes an announcement about Buda Script to be made for MC, Sound fx of train station,
21:00 Zone 2 Opens with TC at ticket counter Express + DJ Sameer Whistle, Chai wala etc
Dancers in the balcony, TC, family newspaper
21:00 Zone 2 Bar Opens & Pass around service distributor, bell boys for lugagge & postcard
21:30 Zone 3 Curtain Reveal Sound Fx - Paramount pictures sound reveal
Chhaiya Chhaiya on the train, Then Dancers
21:45 Zone 3 Couple Entry over the train take them to the theatre steam from the train + Sound fx
22:00- 22:30 Zone 4 Family Performance Tracklist running order, props, VJ from Concept
remove chairs
22:30 - 22:40 Zone 4 Saxophone Filler Electro Swing Music
22:40- 23:40 Ne-Yo Performance + Sona Rele Manu to check for special entry water backstage
22:30 Dinner opens
23:30 to 01:00 Sukhbir + Dhol After party slippers come on, signage, baskets
1:00 DJ Zaar starts
2:00 DJ Sam takes over
2:00 After Party food signage
6:00 Party ends cars and sprinters for transfers
SETUP AT BUDA - FOUNTAIN & LIONS COURT
28th June
BARAAT
ASSEMBLY- Four
Seasons
WEDDING-
Fisherman's
Fountain
RECEPTION-
Buda Castle

Ritz - Ottimo + Kupola Signage for breakfast

7:30-11am Breakfast FS- Andrassy + Zrinyi passage Food tags
13:00 to 16:30 Lunch /High tea Kupola in Ritz and Andrassy/Gresham at FS pre-recorded playlist Buffet menu, Bar, Food Tags, Signage
Siddharth Mohan band at Buda Castle - Fisherman's
13:00 to 15:00 Rehearsal fountain
13:00 to 16:00 Rehearsal Sanam band at Lions Court, Buda Castle
16:00 to 16:30 Rehearsal Chico band at Lions Court, Buda Castle
17:00 Safa bandhi & Baraat assembly FS- Gresham, Ritz- Kupola Safa will be moving to Buda castle F & B, bar, red stoles/safa
17:30 Guests move to Buda Castle
Baraat car + DJ Car, 1 golf cart for beverages and one
18:00 Baraat Slope down to Royal guard cafe Sukhbir, DJ Gaurav, Dhol for alcohol
18:00 High tea High tea at Savoi terrace Viraj to take classical music from Kamu
18:45 Baraat welcome Mrs Mahtani to do aarti at Fisherman's delay speakers- soft melodious music aarti thali, pandit
19:00 Bride entry with Father From Savoi terrace area, flower girls in front Guru instrumental + flower girl song+ cold pyros cold pyros
19:15 to 20:15 Wedding ceremony Fisherman's fountain mandap Siddharth Mohan live Pandit samagri, F & B
20:00 Jaimala in front of mandap on the podium track TBC Garlands & platter, Fireworks
Couple will do varmala in btw the wedding and go back to
mandap for balance rituals
Fireworks- once wedding over track TBC
20:20 Family Photographs couple to take pretend jaimala pics on Presidential steps delay music flute Golf card required for the couple
20:30 Departures to Lion's Court- Buda Castle cars on standby, signage
Family to do hair/MU touch up at Royal Gaurd cafe and Mr
20:30 Wash n change Vachani to go to Hilton to change mirror, 4 salon girls; water
Gifts placement Thank you gifts in rooms Gharoui chocolate boxes

21:00 Pre function Pre function bar & canopies open Ambience music by DJ Gaurav outside the marquee if its not raining
21:30 Marquee Guests move inside and take seats
21:45 Couple entry First dance track by Sanam live
cake, knife, small plates, cutlery, Champagne chiller,
21:50 Cake & Champagne Cake Cutting, Champagne popping Track TBC Dimple Barman, Cake trolley
22:00 Dinner
22:00 to 23:30 Band Sanam band sfx
23:30 to 23:45 Speeches Speeches by family & friends Names TBC, Cue cards
23:45 to 1:15 Band Chico Band After party slippers come on, signage, baskets
1:15 DJ DJ Gaurav takes over
1:30 F&B After party food slippers + Signage
4:00 Party ends

29th June
DEPARTURES
Ritz - Ottimo + Kupola Signage for breakfast
7:30-Noon Breakfast/Brunch FS- Andrassy + Zrinyi passage Food tags
As per departures Guest departures
DISMANTLE AT BUDA