Scenario No.

QT_Service Purchase
Scenario Name SIT09
Brief Description of the Scenario This scenario deals with the steps involved in the process of procurement of se
Created By
Changed By PwC

Step No. Description of the Step SAP T-

Code
1 Service PR Creation ME51N

2 PR Release ME54N

4 PO creation ME21N
5 PO release ME29N

8 PO printout ME9F

9 Service Entry Sheet ML81N

10 Post Vendor Invoice MIRO

11 Display Invoice MIR4

12A If the payment is made F-53

immediately

12B If the payment is deferred F-51

QT_Service Purchase
SIT09
This scenario deals with the steps involved in the process of procurement of services from external vendors
Created On 11/5/2022
Changed On

Input Data Checks/Controls/Enhancements

Create a Service PR:

Documents type - ZSER
Account assignment category - K
Item category - D
Short Text - Short description of service(e.g. Computer Repair)
Material Groupt - use groups defined for Services(like SER001)
Plant - 4901
Quantity -
Deliver Date -
Purch Grp - like P05
In the item level Services Tab enter:
Short text of the service (Like Dell Laptop Repair)
Unit
Gross Price
In the account assignment tab input:
G/L account - (e.g.30100136)
Cost center - (e.g.1101113100)
Save

Enter PR Document No.

Go to Release Strategy Tab for item details, Click Release corresponding

to release Code L1
Save
Repeat the same for level 2 i.e. L2

PO document Type: ZSER

Enter Vendor
Org.data - Purch.Org.Company Code,P Grp.
In the additional data tab enter validity start/end date
Header Texts
Header Text: Remarks(if any) about the PO to be printed and sent to
vendor
Item Level
Enter the PR no./PR item no. created from step 1 in
Purch.Req/Purch.Req item field and Enter
All item details will be copied into the PO

Save
Enter PO Document No.

Go to Release Strategy Tab At PO Header, Click Release

corresponding to release Code L1
Save
Repeat the same for other approver level(L2)
Enter PO document no(s). whose printout needs to be taken & hit
execute
Select PO doc. No. from the displayed list and click "Output Message"

Goto Other Purchase Order,

Enter PO no., click

Enter Short Text for Service Entry Sheet

Goto service selection at the bottom of screen

Select Adopt full qty.

Select

Click

Save

Goto Environment --> Purchase Order History, double click on

material document no.

Goto Doc. Info. at Doc. header, select FI documents, Verify the

accounting entries

Select Transaction: Invoice

MIRO Header
Enter Invoice date: Vendor's Bill date
Enter Reference: Vendor's Bill no.
Enter Amount: Vendor's Bill amount
Enter Tax Code

Enter PO number

Select "Calculate Tax" at MIRO Header

Select "Simulate"
Verify the accounting entries

Select "Save"
Enter Invoice Document no. & Year
Hit Enter

Select Follow on Documents, verify the accounting entries

Company Code: Select the company from which payment is to be made

Currency: in Order Currency:
Exchange Rate: If it differs from the system rate
Enter Bank Data:
Bank Outgoing GL Account, Amount: (Put net amount to be paid), Profit
Center: ( If necessary),
Enter Vendor Data:

Vendor Code, Account Type : Put K, Special GL Indicator: A( for

advance)/B(Advance against submitted bill):

Press Enter:
Select the line items to be paid including vendors advance previously
posted through special indicator 'A'.
Select simulate:

Post

Fill up the following data in header tab:

Mandatory Field(s)

Document Date, Document Type, Company Code, Posting Date,

Currency : (In order currency) Exchange rate ( As per Invoice rate):
Select: Transfer posting with clearing:

Select :
Input Company Code:
Input Vendor Code:
Input Account Type:
Select the line items of the vendor for which payment has to be
deferred:
Press:
Put Posting Key : "50", Select Appropriate GL account of Deferred LC
Account:, Amount in foreign currency, Due on
Select Simulate:

Save:
rs

Expected Results Remarks Actual Results

Service PR is created

PO Document created
PO release affected with
release code L2

PDF file for PO document

created

Service Entry Sheet

created, accounting
entries generated

Invoice Posted,
Accounting Entries
generated
FI

FI