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Dynamics AX, Prepayments, Purchase Order, Tax
After illustrating you the problems of the standard Dynamics AX purchase order prepayment
functionality in a VAT company environment in the previous post, I want show you an alternative
approach for recording purchase order related prepayments in Dynamics AX.
Setup
For the implementation of this approach two service items need to be setup that are used for recording
the prepayments. Example:
The first service item (“ANZ”) is setup with the on account (“OA”) item sales tax group illustrated in the
previous post and is used for recording the prepayment vendor invoice.
The second service item (“ANZVERR”) is setup with the ordinary (“FULL”) item sales tax group and is
used in the final vendor invoice to deduct the prepayments made.
The ledger posting for those service items are posted on the same vendor prepayment balance sheet
account (132200) used before but they are setup in a different section of the inventory posting form. For
details, please see the next screenshot.
Process
With this alternative setup in place, the vendor prepayment process can be performed through the
execution of the following four steps.
What you can identify from the posting summary is that the non-deductible VAT account (130850) does
now balance and that the VAT does now get recorded and deducted at the right time.
Summary
The alternative approach for recording vendor prepayments illustrated in this post shows that using
service (“dummy”) items can help overcoming the problems of the standard prepayment functionality
and results in correct ledger and tax postings.
Despite those advantages I would like to emphasize that this alternative approach comes with a higher
risk of errors, as no automatic features exist that ensure e.g. that prepayments can only be deducted once
the payment is made.
Please also join me in the next post that will show you another approach for recording vendor
prepayments.
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