VE COMMERCIAL VEHICLES LTD

Pithampur (Madhya Pradesh)

E-Business Dot Com Pvt. Ltd. is an authorized e- commerce service provider to VE Commercial Vehicles Ltd,
Pithampur. (Buyer) to obtain rates online through its portal www.Steelez.com

VE Commercial Vehicles Ltd. shall finalize to procurement of IT supplies through e-auction mode. Buyer has made
arrangement with e-Business Dot Com Pvt Ltd, Indore, who shall be authorized service provider for the same. Please
go through the guidelines given below and submit your acceptance of the same:-

DETAILS OF E-AUCTION
VE COMMERCIAL VEHICLES LTD.
BUYER NAME PITHAMPUR
MADHYA PRADESH STATE,INDIA

E-BUSINESS DOT COM PVT LTD

AUCTION TO BE CONDUCTED BY
ND
201, 2 FLOOR, ROYAL ESTATE, SOUTH TUKOGANJ
INDORE, MADHYA PRADESH.
RISHABH: 9109524948 EMAIL: rishabh@steelez.com
PH:-0731-4715401/426/03
PORTAL :WWW.STEELEZ.COM

TH
DATE : 27 JUNE 2023
AUCTION DATE E-AUCTION TIME : 01.00 PM TO 02.00 PM.ONWARDS
E-AUCTION WEBSITE : WWW.STEELEZ.COM

IMPORTANT POINTS PAYMENT TERMS : 45 DAYS

6 MONTHS REQUIRMENT- IMMEDIATE SUPPLY FOR ETB,VEPT,BBP,EEC DEWAS & THANE

CONTRACT PERIOD
LOCATION
RS. 50000/- IN FAVOUR OF EBUSINESS DOT COM PVT LTD, HDFC BANK A/C NO.
EMD
00362560011912- REFUNDABLE (AFTER AUCTION IF NOT L1)

CONTACT DETAIL
MS. NIDHI SABARWAL MR. RISHABH NAGOTRA MS. SHRUTIKA TOMAR
CONTACT DETAILS (STEELEZ)
+91-9752492139 +91-9109524948 +91-9752492134
nidhi@steelez.com rishabh@steelez.com shrutika_tomar@steelez.com

DETAILS OF AUCTION- FOR DETAILS, PLS REFER PACKING LIST

SUBMIT PRE BID TILL

AUCTION MATERIAL
COMPANY PRODUCT START DATE END DATE QUANTITY
ID LOCATION
VE COMMERCIAL VEHICLES LTD-E- 27-06-2023 27-06-2023
80491 DESKTOP PITHAMPUR 1 LOT
PROCUREMENT [ PITHAMPUR ] 01:00:00 PM 02:00:00 PM
VE COMMERCIAL VEHICLES LTD-E- 27-06-2023 27-06-2023
80492 LAPTOP PITHAMPUR 1 LOT
PROCUREMENT [ PITHAMPUR ] 01:00:00 PM 02:02:00 PM
VE COMMERCIAL VEHICLES LTD-E- 27-06-2023 27-06-2023
80493 MISCELLANEOUS PITHAMPUR 1 LOT
PROCUREMENT [ PITHAMPUR ] 01:00:00 PM 02:04:00 PM
VE COMMERCIAL VEHICLES LTD-E- 27-06-2023 27-06-2023
80494 NETWORK PITHAMPUR 1 LOT
PROCUREMENT [ PITHAMPUR ] 01:00:00 PM 02:06:00 PM
 VE COMMERCIAL VEHICLES LTD-E- 27-06-2023 27-06-2023
80495 PRINTER PITHAMPUR 1 LOT
PROCUREMENT [ PITHAMPUR ] 01:00:00 PM 02:08:00 PM
VE COMMERCIAL VEHICLES LTD-E- 27-06-2023 27-06-2023
80496 SERVER PITHAMPUR 1 LOT
PROCUREMENT [ PITHAMPUR ] 01:00:00 PM 02:10:00 PM
VE COMMERCIAL VEHICLES LTD-E- 27-06-2023 27-06-2023
80497 WORKSTATION PITHAMPUR 1 LOT
PROCUREMENT [ PITHAMPUR ] 01:00:00 PM 02:12:00 PM

NOTE: IF THE SESSION GETS EXPIRED AT ANY POINT OF TIME AND ACCOUNT GETS LOGGED OUT, BIDDER
NEEDS TO RE-LOGIN HIS/HER ACCOUNT

IMPORTANT POINTS :
Number of items can be increased or decreased as per requirement or can be made NIL
depending entirely on when and if they are required.

· All the vendors are requested to submit their offline quotes through email at
nidhi@steelez.com, shrutika_tomar@steelez.com till _______. It is compulsory to bid in all the lots.
And no item should be left unquoted in the auction.
· In the Offline quotation, the vendors are requested to quote per piece rate as per the list.
· The lowest 2 vendors will be selected and authorized to participate in e-Auction on 15th June
23.
· The prices to be quoted in the auction will be on lot basis (Category wise), i.e one rate for the
whole lot of item categories.
· The L1 bidder in the eAuction will have to submit the bifurcation of L1 rate as per the items
list in that category, within 1 hr of the auction closure.
· Delivery across ETB,VEPT,BBP,EECDewasM.P& Thane location(at Eicher Plants) should be free
and Door Delivery.
· Payment terms : 45 days after delivery.
· Prices will be settled on per/pcs basis.
· All the parts should be original.

TERMS & CONDITIONS OF REVERSE AUCTION

I understand, undertake & declare that I agree to the following procedure & system for viewing the
Company’s Invitation for Bid and Quoting web enabled e- Procurement system of the Service
Provider.

1. All PRE BIDS(e-tender)/ REVERSE AUCTION BIDS that are posted on the Web site of the e-
Procurement www.steelez.com by the company shall be considered as valid legal documents
against which the Supplier/s to whom the said Invitation to Auctions have been addressed can
submit their Bids in accordance with all the Terms & Conditions stipulated in the Invitation to
Auction.

2. All BIDS(e-tender)/ REVERSE AUCTION BIDS submitted by the Supplier / his authorized
agent/representative by logging on to the above web site for e-Procurement using the User
Identification provided by the Service Provider and password by which the person logging into the
e-Procurement System is authenticated and filling up the structured on-line forms available against
each such Invitation to Auction, shall be considered as legal and binding documents having in all
opinions the same legal validity as a physically signed Bid by the Bidder/His authorized
agent/representative.
3. Once the All BIDS (e-tender)/ REVERSE AUCTION BIDS against an Invitation to Auction submitted
in the e-Procurement System are confirmed, the Bidder/s shall be legally bound to honor the
contract. In the event ofnon-acceptance of the contract so awarded and arising out of such Bids
(including any subsequent confirmations on price, technical and commercial grounds from the
Bidder) the company shall have access to all and same legal remedies available for enforcement of
the contract as available had the Bids been submitted by the Bidder on paper attested with a
signature of an individual so authorized.

4.Once the BIDS(e-tender)/ REVERSE AUCTION BIDS are opened, the Bidder shall have no claim to
withdraw the Bids on the grounds that he had not understood any part/total of the web posted
Invitation to the Auction and/or that he had not submitted the Bids and/or that his user-id and
password had been wrongly used by someone else not authorized by him and/or that the authority
of the personnel who had been entrusted with the user-id and password had since ceased and/or
that the prices, technical parameters and terms and conditions which are available on-line in the e-
Procurement System are not the ones that the Bidder had submitted originally. The maintenance
and security of the user-id and password is strictly and solely the responsibility of the Bidder. The
Company and Service Provider shall not be in any way responsible for the loss/misuse of the same.

5.We understand that the company and Service Provider disclaim all warranties and conditions,
either express or implied, including, but not limited to, implied warranties or conditions of
merchantability, fitness for a particular purpose, and non-infringement. We are also aware that
problems related to bandwidth, connectivity etc., are beyond the control of company and Service
Provider, and hence no responsibility can be taken by Company or Service Provider for the same.

6.That the above transmission, retention and retrieval of Invitations to Auction, Submission of
BIDS(e-tender)/ REVERSE AUCTION BIDS by the Interested Bidder etc will be handled through the
Secure Servers of the Service Provider.

7. That the Bidder who will be participating in the above e-Procurement System will be registering
themselves with the Buyer/ Service Provider for obtaining the required User Identification and
passwords for authentication for the e- Procurement System, which thereafter will be maintained
by the Bidder’s authorized personnel.

8. That after the said registration in the e-Procurement System with the Service provider, the
Bidder will be able to Log on to the e-Procurement System of the Service Provider and View,
Download and see all the Invitations to Auctions, which are transmitted by the Company to them
through the e-Procurement System.

9. That the Bidder can thereafter, subject to their agreement to the terms and conditions stipulated
for each of the Invitation to Auctions posted by the company, submit their Bids in the Structured
Formats available for the purpose in the e- Procurement System web site indicating the Prices,
Taxes and Duties, Freight and all relevant Technical and Commercial contractual information as
applicable and desired by them.

10. That once the Bidder fills up the on-line forms for submission of Bids, the data contained in
these forms will be stored in the Service Provider’s Servers in a secure form neither available or
visible to any agency including the Service Provider or the company till the time and date of
opening of the Invitation to the Auctions against which such Bids are submitted, or till such
extended time and date of submission as may be indicated against the Auction, subsequent
communications at the discretion of the Company.

11. That the Auctioned is organized during the time and date for which the Invitation to Auction is
valid for submission of Bids, submit fresh Bids in super cession of his earlier Bid, in which event the
latest Bid submitted by the Bidder only will be considered as Valid.

12. That the BIDS(e-tender)/ REVERSE AUCTION BIDS submitted on-line through the medium of
Internet will be opened on/after the scheduled opening date and time (including the extended date
and time, if any) by an authorized officer of the company, at which time the Bids’ Bid part
submitted by all Bidders against the relevant Invitation to Auction will be available for Viewing in
the e-Procurement System by all the Interested Bidders who have responded with a valid Bid to the
said Invitation to Auction.

13. For any disputes arising during the course of submission of the Bids on-line or for any matters
subsequent to acceptance of such on-line Bids, the method of settlement shall be through the
process of Arbitration by a Sole Arbitrator appointed by the Buyer.

14. Legal Jurisdiction: Any Contract with the Company, arising out of the E-Proc System shall be
deemed to have been formed entirely at Indore, notwithstanding the place from which Auction has
been submitted. Subject to clause 7 above, legal proceeding shall be triable by the Civil Courts.

15. For the proposed reverse auction, technically and commercially acceptable bidders only shall be
eligible to participate.

16. BIDDING CURRENCY AND UNIT OF MEASUREMENT: Bidding and evaluation will be conducted in
Indian Rupees (INR) of the item and unit of measurement shall be as mentioned above in the
auction list.

17. BID PRICE (e-Tender Price): Including all Taxes.

18. The auction start price will be displayed, which shall be visible to the all vendors at the start of
the Reverse Auction. Bidders shall be required to start bidding now from this Start Bid Price /
Opening Price.

19. The bid decrement amount shall be specified by VE Commercial Vehicles Ltd. before start of
bidding.

20. Auction shall be for a period of 60 minutes. If a bidder places a Bid in the last 1 minutes of
Closing of the Auction, the auction shall get extended automatically for another 2 minutes. In case,
there is no Bid in the last 1 minutes of closing of Auction, the Auction shall get closed automatically
without any extension.

21. VE Commercial Vehicles Ltd shall be at liberty to cancel the reverse auction process / Auction at
any time, before ordering, without assigning any reason.

22. VE Commercial Vehicles Ltd. shall not have any liability to bidders for any interruption or delay
in access to the site irrespective of the cause.
23. You are required to submit your acceptance (Process Compliance Form—Annexure II) to the
terms/ conditions/ modality given above before participating in the reverse auction.

24. The Bidder shall not involve himself or any of his representatives in Price manipulation of any
kind directly or indirectly by communicating with other suppliers / bidders.

25. The Bidder shall not divulge either his Bids or any other exclusive details of VE Commercial
Vehicles Ltd. to any other party.

26. Number of items can be increased or decreased as per requirement or can be made NIL
depending entirely on when and if they are required.

27. VE Commercial Vehicles Ltd decision on award of Contract shall be final and binding on all the
Bidders.

28. The bidder should place the (e-tender)/ REVERSE AUCTION BIDS for the cost of the – Total
Value of Fire Hydrant System.

29. VE Commercial Vehicles Ltd may not necessarily award contract to L1 bidder

Acceptance of the above terms and conditions:-

We confirm that we have read and clearly understood above terms and conditions. We undertake
to abide by these terms and condition:-

(Signature)

Name and Designation of Authorized Signatory with seal