E-Business Dot Com Pvt.Ltd.

Block No 7 & 8, Sarda House,

14/2 ,South Tukoganj,
Indore (MP) 452001
India

“E- Procurement of Logistics Services of Kalpataru Power Transmission

Ltd from various locations.”

Buyer:
KALPATARU POWER TRANSMISSION LTD - A

(KPTL - A)

Date: 13th JULY 2020

Auction Conducted By:

www.Steelez.net

Due Date & Time of Submission of RFQ in Scan & Hard Copy

On or before 13th JULY 2020

Date & Time of Online Auctions

Date: 13th JULY 2020

Time: 3.00PM TO 4.00PM
Pre Bid : 11.00AM TO 1.00PM

CONTRACT COMMENCEMENT: IMMEDIATE EFFECT

Highly Confidential:

The enclosed document is meant for limited circulation. Individuals in receipt of this document without
specific authorization from Steelez.net, are requested to return the same without accessing/ duplicating its
contents.
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

E- Procurement of Logistics Services of Kalpataru Power Transmission Ltd - A from various locations.

1 OVERVIEW OF THE SERVICE PROVIDER & THE CLIENT

Steelez.net e-Trans - your platform on the web for all kinds of logistics solutions for
About Steelez.net your business. Functioning on the reverse auction model, Steelez.com e-Trans ensures
1.01
your business gets the advantage of operational performance from professional service
provider’s at the most competitive prices possible.

KPTL - A is part of the Kalpataru Group established in 1969. It is a diversified

conglomerate spanning Real Estate, Power Generation and Transmission, Construction
of Roads, Factories, Buildings and Oil and Gas Infrastructure and Agri-Logistics spaces.
Over 2000 strong technical manpower of KPTL delivers compelling advantage,
About Kalpataru combining in-house research, engineering and manufacturing that ensure the highest
1.02 Power Transmission value proposition to clients. The Company has an annual production capacity of over
Ltd - A (KPTL - A) 180,000 MT of transmission towers at its three state-of-the-art manufacturing facilities
in India and an ultra-modern tower testing facility, making it amongst the global largest
power transmission EPC Company. KPTL’s wide reach and presence includes
international geographies like Africa, CIS countries, the Middle East, SAARC, Asia-Pacific
and the Americas.
KALPATARU POWER TRANSMISSION LIMITED
Kalpataru Power
1.03 Transmission Ltd - A Kalpataru Power Transmission Limited 101, Part-III, GIDC Engineering Estate, Sector-28,
(KPTL - A)
Gandhinagar - 382028
PLANT
ADDRESS
Mrs. Nidhi Sabarwal
Phone: 9752492139 (M)
0731-4715401
Email ID: nidhi@steelez.com

Ms. Vaishali Andel

Phone: 9958773090 (M)
0731-4715407
1.04 Project Auction Email ID: vaishali@steelez.com
Contact:
Steelez.net
Address -
eBusiness Dot Com Pvt.Ltd.
Block No 7 & 8 ,Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

1. To participate in the online Auctions, interested Service provider are requested to

submit this RFQ (duly stamped and signed in all pages) along with refundable /
adjustable Earnest Money Deposit (EMD) of Rs. 1,00,000 (Rs. One lakh only)
payable by NEFT/RTGS in favor of “eBusiness Dot Com Pvt Ltd” payable at Indore
and submit the physical instrument at Steelez as per the Address & Contact
persons mentioned in Clause No. -1.04, latest by 13th July 2020, failing which the
participation in the bidding will not be allowed or deposit the same in:
NAME: e-Business Dotcom Pvt. Ltd.
HDFC BANK A/C No.- 00362560011912
1.05 ADDRESS: UG-1&2, TRADE HOUSE
Earnest Money
Deposit and Bank SOUTH TUKOGANJ,
Guarantee INDORE MADHYA PRADESH
452001

IFSC CODE: HDFC0000036

BRANCH CODE: 000036

2. KPTL- A will share the Bank Guarantee format to the successful service provider.
3. There will be no interest on EMD/SD.

PRICES SHALL BE FIRM FOR IMMEDIATE FROM THE DATE OF CONTRACT.

1.06 VALIDITY

BIDDING IN THE LAST MINUTES AND SECONDS SHOULD BE AVOIDED IN THE

SPECIAL BIDDERS OWN INTEREST NEITHER THE SERVICE PROVIDER NOR CLIENT WILL BE
INSTRUCTIONS RESPONSIBLE FOR ANY LAPSES /FAILURE ON THE PART OF THE BIDDER,
IN SUCH CASES. IF THE SESSION GETS EXPIRED AND ACCOUNT GETS
LOGGED OUT, BIDDER NEEDS TO RE-LOGIN HIS/HER ACCOUNT.

SPECIAL POINTS
Important Notes:

Find below some important details to be provide in auction catalogue.

1. General Notes :
1.1. GPS is must so transporter need to furnish detail of Existing GPS Facility & it should be very clear
to all transporters that rate quoted by them should be inclusive of GPS facility.
1.2. All bidders shall submit to Steelez, at pre-bid stage itself, likely transit time from loading to
unloading point (this shall be shared with us by the Steelez prior to commencement of RA).
1.3. Transshipment will not be allowed.
1.4. Rate quoted by the transporter shall be inclusive of all kinds of incidental costs for the
transportation. Subsequently, price increase shall not be allowed.
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

2. Acceptance
of Bid:
2.1. Bidders participating in a particular lot shall have to put a quote for the entire quantity of that lot
as mentioned in the bid. However, KPTL shall, at all times, reserves the right to split the quantity as
offered in the lot into two or more lots and issue the Purchase Order accordingly.
2.2. The lowest bidder does not get any right to demand acceptance of his offer.
2.3. KPTL is free to enter into any negotiations in respect of any offer in the interest of KPTL. After
evolution and negotiation of the bids, KPTL shall declare the name of the successful bidder.
2.4. KPTL, reserves the right to accept or to reject any offer for any reason what so ever. However,
KPTL reserve the right not to disclose reasons to any of the bidder.
2.5. When a bid is accepted by KPTL, the successful bidder shall be issued a “Purchase Order” with
relevant details viz. description of goods, quantity, accepted rates and payment modalities and
other terms and conditions, inserted.

3. Validity of offer:
3.1. The bid quoted shall remain valid for 30 (Thirty) working days from the date of closure of auction.

KALPATARU POWER TRANSMISSION LIMITED (“Company”)

TRANSPORTATION CONTRACT TERMS AND CONDITIONS

1.0 Payment:

1.1 The transporter shall submit the bills/invoices along with all required documents as soon as possible
after delivery of consignment at the destination. Payment of the bills will be made within 60 days from
receipt of proper bills duly supported by clear Receipt of Original Transporter/Driver copy from the
consignee and other documents as may be required, after deducting recoverable amount, if any.; In the
absence of all necessary documents and bills, the payment is likely to be withheld till we receive
information from the authorized person at the destination about the receipt of full quantity of
material/consignment in good condition.

1.2 The payment shall be made for the loaded weight. For all the contractual purpose including for this
clause, the weight shall be considered as per the Cl. 9.0. If the truck is loaded less than 90% of the capacity,
payment shall be made for 90% capacity as per the RC book.

2.0 Deployment of Truck for loading material:

Every month, dispatch planning shall be intimated to the transporter. However, the vendor shall ensure
deployment as per the daily indent. Trucks must be deployed at the place where consignments are to be
loaded within Twenty four (24) hours of our intimation by E- Mails or unless any other time is mentioned in
the e-mail. It is expected that trucks shall be deployed within 24 hours from the date of our intimation and
latest within 3 days, otherwise KPTL reserves right to arrange trucks from market through other transporter
and additional cost, if any, shall be deducted from outstanding bills / security bank guarantee of the
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

vendor.

Vehicles for the 90% quantity against the program for a destination needs to be placed within 24 hours
from the time of indent; else a penalty shall be imposed as per the cl no.16.

Loading shall commence at 12 noon and in case trucks reach the site after 12 noon to 3 PM then such
trucks will be loaded on next working day only, and in that case Company does not take any responsibility of
loading the same and transporter will not be entitled to any compensation for detention.

3.0 Loading/Unloading of Trucks:

No truck will be loaded or unloaded on Sundays and Holidays unless prior information is given by
transporter and unloading arrangements are confirmed by us. Vehicle shall be allowed for loading at its
rated capacity and no overloading shall be allowed.

4.0 Transporter's Obligations:

The Transporter undertakes that it will provide trucks of good condition with drivers having valid driving
license and shall ensure that it has proper permits, insurance books of each truck/vehicle, up to date
vehicle tax paid receipts. The Transporter shall also ensure to comply with all relevant applicable laws. The
Company will be authorized to inspect the condition of the truck/vehicle, permits, insurance books of each
truck/vehicle, up to date vehicle tax paid receipts and driving license of the drivers and the Transporter will
produce the said documents for inspection to the Company whenever required to do so. If the Company
comes to the conclusion that any truck/vehicle is not of good condition or lacking in any other respect, he
can require the Transporter to take back the said truck/vehicle for which the Transporter shall not be
entitled to any charges. However, the Company will intimate to the Transporter the reasons for requiring
the truck/vehicle to be taken back.

5.0 Shortage / Damage:

It will be sole responsibility of transporter to deliver the material to consignee within the Standard Transit
Time as specified in clause 16 (b) in full and in good condition. Any loss suffered due to shortage, damage or
transit delay will be to the transporter's account.

6.0 Detention of Consignment / Truck:

a. Under no circumstances any consignment, in part or full to be detained or unloaded by transporter

in his godown or any other place other than the named destination for any reason or dispute. In case any
transporter does so, Company will take legal action against such erring transporter and recover material cost
and other loss suffered by the Company. Company reserves the right of imposing penalty for Detention /
Unloading of consignment enroute and same will be recovered/adjusted from transporter's pending
bills/security deposit or by any other legal means.

b. Any detention caused to Incoming/Outgoing trucks in our factory premises under force-majeure
circumstances will not be entertained.

c. In case of detention of consignment by third party, the vendor shall immediately report to
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

consignor as well as consignee with reasoning in details. Also, the transporter shall strive to get the vehicle
released at the earliest without any cost to KPTL. In the event of any damage to material loaded during
detention by third party the cost of the same shall be borne by the transporter.

d. For detention of trucks at KPTL end for more than 24 hours, KPTL will be liable to pay Rs 1500/- per
truck per day excluded Sundays/Government holidays. Also the truck should report during the office hours
at customer end so that trucks can be unloaded on time.

7.0 Assignment and Sub-Contracting:

The Transporter shall not without the prior consent in writing of the Company, sub-contract, assign or
transfer the contract of carriage of goods entrusted it, in whole or in part.

8.0 Awarding Contract to other transporter:

Company reserves its right to transfer a part or balance quantity of the contract to any other transporter
without assigning any reason or compensation in case transporter is unable to lift the material or fulfill
contractual obligation of the contract. Company reserves its right to deliver the part or balance quantity to any
other transporter and recover the additional cost / losses from the transporter.

9.0 Weight:

For our finished material, weight as per our BOM weights will be considered as final.

10.0. GOODS & SERVICES TAX Formalities:

Wherever required transporter will comply GOODS AND SERVICES TAX formalities and e-waybill
requirement.

11.0 Termination:

In case Company feels that the services of transporter are not satisfactory, Company reserves its right to
cancel the order and forfeit the Security Deposit/Bank guarantee and also recover the losses from the
transporter for non-fulfillment of contractual obligations. The Company shall have the right to terminate
this contract without assigning any reason by giving 15 days written notice to the transporter.
12.0 Liability:

Company will not be responsible in respect of any accident or damage to the vehicle of liability directly or
indirectly remotely occurred or caused, sustained or incurred in the event of death of person(s) employed by
the contractor during execution of the contract.

(a) The Transporter shall indemnify the Company against all actions, losses, liabilities, damages, claims,
costs, charges, demands and expenses that arise out of, relate to or are in connection with the loss of, or
damage to, any property (including but not limited to property of the Company) or injury to, or death of,
any person.

(b) If during the transit, the consignment are lost or damaged due to accident or any other reason
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

whatsoever, the Transporter will be liable for the loss or damage to the consignment. If the consignment are
lost or damaged in transit, the Transporter will immediately inform to the Company about the loss or
damage along with the place where the trucks are located/detained. The loss along with the expenses
incurred by the Company due to the loss or damages will be recovered from transporter's pending
bills/security deposit or by any other legal means.

13.0 Transit Insurance:

KPTL shall arrange for Transit Insurance.

14.0 Transshipment:

No transshipment will be allowed during transit without our permission or it is pre-decided for particular
reason. This excludes the breakdown of vehicle on the route. No additional charges will be paid for the
transshipment carried out by the vendor in any eventuality. However, the vendor shall arrange to update /
issue E-Waybills to comply with statutory requirement for the said transshipment of the material.

In case of Transshipment,

i) All required formalities of GST shall be carried out by Transporters.

ii) Bundled material shall not be unbundled and kept intact during Transshipment.

15.0 Tracking of Vehicle:

a. All vehicles has to be fitted with GPS tracking facility, for which the transporter needs to have a
separate contract with the service provider

b. Transporter to ensure that all vehicles to have GPS devices installed compulsorily without any cost
to KPTL. In case the vehicles already have GPS device fitted then the transporter to ensure that all real time
data as required by KPTL for tracking vehicle is available through its approved GPS service provider using
the same device. If the same is not possible, then GPS device of the KPTL's authorized GPS service provider shall
have to be installed.

c. No trucks shall be allowed to enter into the plant premises for lifting the material, if the trucks are
not fitted with operational GPS device.

d. If any truck is found without GPS, KPTL reserves the right to deduct 5% freight from the bill for the truck.

e. In the event of Transshipment, the vendor shall provide GPS tracking facility also for the vehicle from
transshipment point to the final destination i.e. GPS tracking from the supply origin point to the final
destination shall be ensured by the vendor.

16.0 Penalty:

Essence of this contract is timely deployment of trucks to lift the consignment/material and timely delivery of
consignment/material at the destination.
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

a. Deployment of Trucks: Our dispatch department will place you the indent for deployment of trucks,
accordingly you have to arrange trucks. Trucks for 90% of the quantity against monthly plan for a
destination needs to be placed within 24 hours from the indent. If you fail to deploy the trucks as per our
requirement, the backlog should be completed next day and if you fail on the next day, we shall levy a
penalty of Rs. 50/- per day per ton on the backlog quantity.

In case of continued failure for 72 hours to deploy the trucks we resrve the right to arrange trucks from
other transporters and the differential amount will be deducted from your pending bills/security
deposit/bank guarantee.

b. Transit Time: Standard Transit time (including grace period of two days) is _________ days for
_______ from the date of LR till physical delivery at our destination. If you fail to deliver the material within this
time, we shall levy a penalty of Rs.50/- per day per Ton.

17.0 Return journey Cost:

Transportation charges indicated herein does not include cost of transportation for the return journey of the
empty truck/vehicle. No such charges shall be claimed by transporter in any event.

18.0 Price Variation Clause:

Rates mentioned in Purchase Order shall remain firm for FIRST SIX MONTHS from the date of this Purchase
Order. Thereafter it will subject to price escalation as mentioned below:

"Any increase / decrease in diesel price in percentage will be applicable on 40% of total transportation
charges".

For calculation purpose, increased prevailing diesel prices after six months from the date of the Purchase
Order will be considered as base price.

19.0 Distance Variation:

You shall not charge anything if store destination is changed by 50 Kms OR less. New rate will be applicable if
new store location is shifted beyond 50 Kms.

20.0 Bank Guarantee

You will submit us the Bank Guarantee for sum of   Rs. 25,00,000/-  within 5 days from the date of receipt of Purchase
Order. You will be permitted to start work only after receipt of Bank Guarantee. This Bank Guarantee should be valid for
the tenure of this Project.
 E-Business Dot Com Pvt.Ltd.
Block No 7 & 8, Sarda House,
14/2 ,South Tukoganj,
Indore (MP) 452001
India

21.0 Jurisdiction:

All disputes are Subject to Gandhinagar Jurisdiction only.

22.0 Deemed Acceptance:

Kindly acknowledge the acceptance and provide us copy of this P.O. with your signature & stamp within
next three working days; else it will be deemed accepted.

Yours Faithfully,

For KALPATARU POWER TRANSMISSION LTD.,

AUTHORISED SIGNATORY