Request for Proposals:

Scoping for an inclusive LRT stop on Carleton Campus

1. Introduction

Ottawa’s Confederation light rail transit (LRT) line has been beset by problems since inception. The ongoing inquiry
has continued to shed light on the multiple issues with the technical specifications, costing, project management, and
oversight mechanisms. The Trillium Line, which runs from the Carleton University campus, has also faced several
setbacks. Currently, the re-opening has been delayed until 2024 at the earliest, nine months later than the initial April
2023 deadline.

In an effort to generate some goodwill during this delay, Carleton University and the transit agency conducted a
survey of the students, staff, faculty and surrounding community asking them to select some additional features to
add to the current LRT station with the goal of creating a more inclusive public space. The survey indicates that the
#1 proposed additional feature is providing bicycle infrastructure to park at the station. This would serve the student
population as well as the community in the Old Ottawa South. In addition, the city would like to support small start-
up businesses, specifically food trucks that could provide much needed alternatives food options to the Carleton
community. They would also like to reduce the carbon footprint of food trucks as part of meeting its climate mitigation
goals. So, if possible, the Ottawa City Council would like to use the LRT stop site to develop permanent electric
hookups for 4-8 food trucks and a seating area. Finally, the City Council is very sensitive to the frustrations in Ottawa
around the performance of the LRTs. So, finally, if possible, it would like to consider the second most mentioned
additional feature for the LRT: a public art project which would highlight the work of local Ottawa artists.

The City of Ottawa has released a Request for Proposals (RFP) for a scoping of the feasibility of this redesign. Your
firm has decided to submit a proposal. Solid cost estimates and project plans, including the timeline for completion,
are critical to the City’s ability to evaluate this initiative. This proposal should be considered a first scoping report
that lays out the approach, includes sufficiently detailed plans and costs to provide assurances to the City of Ottawa
that your team has the technical knowledge to conduct engineering economic analyses and the project management
expertise, such that you could produce a more comprehensive and complete estimate if your proposal were to be
selected.

To be competitive in this RFP, your proposal must provide a description of the various elements of this redesign
project, including a breakdown of the components of the activities of this project, the duration and dependencies of
this project, the costing, and addresses other factors that need to be considered, including uncertainty in the results
and any environmental, ethical, and social factors.
2. Submission Details

Due: June 23, 2023.

Page limits are based on letter size, 12pt font size, 2.5 cm margins, and 1.5 spacing. Maximum 8 pages for the report. You
may add one page for the cover page, add one page for the contents, and add up to 4 pages for Appendices.

2.1 Groups will be assigned randomly.

2.2 Submissions will be accepted on Moodle until 23:59 of June 23, 2023. Submissions after this time will not be accepted.

2.3 The document must include references and must follow a citation style (APA, MLA, Chicago, etc.). Any citation style
is accepted.

2.4 Prices quoted will be in Canadian currency and exclusive of taxes.

3. Proposal Submission Contents

All proposals are required to provide the following information:

3.1 A description of the team, their roles, and qualifications, as well as any sub-contractors that will be hired.

3.2 A description of the approach/methods for the preliminary assessment and design of the project, and a clear and
extensive explanation of each project activity including their duration.

3.3 A list of activities (including preliminary assessment and design, procurement, construction, etc.), with all
dependencies. The rationale for these dependencies should be clearly explained. The activities and dependencies should be
illustrated in a precedence diagram (AON).

3.4 An overview schedule in Gantt format showing all activities and project milestones, project meetings, interim reports,
and progress reports required. Also, an indication of the critical path is needed.

3.5 Description of assumptions, references, and calculations applied in developing a detailed cost estimate of the project.
Include a schedule of fees for staff to be assigned to the project development and construction.

3.6 A description of the professional, social, environmental, and ethical components of the project.

4. Project Scope

Your team will develop a scope of work for the additional features that are under consideration for the more inclusive
Carleton’s LRT stop. The stop should include some level of public infrastructure to allow for bicycle parking for both
students and the community. The city is also interested in improving and greening the infrastructure for food trucks. If
feasible within the existing project plan, you may consider adding a public art project which would highlight the work of
local Ottawa artists.
5. Review and Evaluation of Proposals

Proponents have demonstrated the required experience and qualifications to fulfill the obligations of the
services identified in this RFP. The following criteria and weights will be applied in evaluating (75 pt.):

a. Qualified team selection, able to deliver the specified scope (5 pt.)

b. Understanding of project methodology and activities required, in the RFP (10 pt.)

c. Clear description of assumptions and references used in defining activity timelines and
dependencies (5 pt.)

d. List of activities and precedence diagram (AON) including all dependencies (10 pt.)

e. Complete and well-organized work breakdown structure (10 pt.)

f. Complete Gantt chart of all activities showing dependencies and critical path (10 pt.)

g. Consistency between activity descriptions, precedence diagram, and Gantt chart (5 pt.)

h. Costing of all activities aligned with timelines defined in the project schedule, including labor
and other disbursements (10 pt.)

i. Clear description of assumptions, references, and calculations applied in estimating

costs of all activities (5 pt.)

j. Analysis of social, environmental, professional, and ethical implications of the project (5 pt.)