Model Policy

Supply of Products

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These example forms, checklists and model policies are provided by Barbour for general guidance on matters of interest. In making these documents
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Reviewed March 2022

Organisations involved in the supply of products should include this section in their policy’s arrangements section.
Alter and add to this as necessary to reflect the controls in place within your business.

Note that this section is a very basic policy intended for businesses with limited involvement in the supply of potentially
hazardous equipment or substances. Businesses who are heavily involved in this area should devise a more detailed
policy with input from their competent advisors.

Supply of Products

The company acts as a [manufacturer/supplier and installer – delete those not applicable] and as such has duties
under Section 6 of the Health and Safety at Work etc Act 1974. In compliance with the Act [and with the Supply of
Machinery (Safety) Regulations 2008 (as amended) – include if supplying machinery/and with the Regulation on
Classification, Labelling and Packaging of Substances and Mixtures – include if supplying hazardous substances/and
with the Construction Products Regulations – include if supplying products for use in construction/and with the
Personal Protective Equipment at Work Regulations 2002] the company ensures that all articles supplied [and
installed] are, so far as is reasonably practicable, safe and without risk to health and safety, comply with essential
safety requirements and are UKCA or CE marked with the required technical file produced. – Note that many other
types of equipment such as lifts, pressure vessels, vehicles and electrical equipment are subject to specific UK
legislative requirements which would need to be addressed in more detail. Also note that the government expects that
from 1 January 2023 no goods will be permitted to be placed on the UK market with a CE mark rather than a UKCA
mark, therefore this policy will need to be updated once legislation is in force.

If you are an installer, include the following phrase:

Suitable tests and examinations are undertaken once the installation is complete. Confirmation of the outcome of
those tests and recommendations for ongoing maintenance are supplied to the client, in order to ensure continuing
safe use of the articles.

As a supplier of equipment, include this phrase:

Information on the risks of the product and recommendations for its safe use are provided to the customer with any
equipment supplied. We also ensure that in the event of new and serious risks coming to our attention, this
information is provided to customers originally supplied with the article, whose details we hold.

As a supplier of hazardous substances, include this phrase:

We ensure that any hazardous products supplied are correctly packaged and supply health and safety data sheets for
substances when requested by our customers.

As a supplier of PPE, include this phrase:

We ensure that any PPE supplied satisfies the basic health and safety requirements that are applicable to that type or
class of PPE, that the appropriate conformity assessment procedure has been carried out and that it has a UKCA or CE
mark affixed to the product.

Barbour Model Policy 2022 1