Environmental and Safety Document

for
Digital Signage Screens and Video Walls
Installation

Date of issue: 16th – April – 2023

Project Tile: Airport Terminal Reconstruction Project
Prepared for: ABC International Airport
Prepared by: ABC Company

ABC Company logo

 Environmental and Safety Document for Digital Doc. No.: ES_0001_2023
ABC Company
Signage Screens and Video Walls Installation at Revision No.: 01
logo
Airport Terminal Reconstruction Project Date: 16th – April – 2023

Digital Signage Screens and Video

Project Name Walls Installation at Airport Document No. ES_0001_2023
Terminal Reconstruction Project
Responsible person Jajodia Avinash
Contact No. 123456
Designation Project Manager

Environmental and Safety Document for Digital Signage Screens and Video
Walls Installation at Airport Terminal Reconstruction Project

Prepared By:

ABC Company

Name: Jajodia Avinash

____________________________

Signature

Prepared for:

Client: ABC International Airport

Name:

____________________________

Signature

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 Environmental and Safety Document for Digital Doc. No.: ES_0001_2023
ABC Company
Signage Screens and Video Walls Installation at Revision No.: 01
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Airport Terminal Reconstruction Project Date: 16th – April – 2023

Table of Contents
1. Introduction .................................................................................................................................... 4
2. Definitions and Abbreviations......................................................................................................... 4
3. Regulatory Framework.................................................................................................................... 4
4. Responsible Personnel .................................................................................................................... 5
4.1 Project Manager...................................................................................................................... 5
4.2 Site In charge........................................................................................................................... 6
4.3 Safety Engineer / Officer ......................................................................................................... 6
4.4 Site Supervisor / Foreman....................................................................................................... 7
5. Tools and equipment ...................................................................................................................... 7
6. Labor Management......................................................................................................................... 8
7. Environment and Social Requirements........................................................................................... 9
8. Waste Management ....................................................................................................................... 9
9. Occupational Health and Safety ................................................................................................... 10
10. Hazards at Work Site ................................................................................................................. 10
11. Noise Control ............................................................................................................................ 11
12. Traffic Management Plan.......................................................................................................... 11
13. Grievance Redress Mechanism (GRM) ..................................................................................... 12
14. Incident Reporting .................................................................................................................... 12
15. Obervation Tool in Procore ....................................................................................................... 12

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 Environmental and Safety Document for Digital Doc. No.: ES_0001_2023
ABC Company
Signage Screens and Video Walls Installation at Revision No.: 01
logo
Airport Terminal Reconstruction Project Date: 16th – April – 2023

1. Introduction
The Environmental and Safety Document for Digital Signage Screens and Video Walls Installation at
Airport Terminal Reconstruction Project is a comprehensive plan that outlines the necessary
precautions, procedures, and regulations that must be followed to ensure the safe and
environmentally responsible installation of digital signage screens and video walls in an airport
terminal.

The project aims to enhance the airport terminal's aesthetic appeal and improve passenger experience
by installing digital signage screens and video walls in strategic locations. However, the installation
process must be conducted in a manner that ensures the safety of both the installation team and
passengers while minimizing the environmental impact.

This document outlines the potential environmental and safety risks associated with the installation
process and presents a detailed plan to mitigate and manage these risks. It also describes the
measures that will be implemented to ensure compliance with relevant laws, regulations, and
standards.

By following the guidelines presented in this document, we can ensure that the installation of digital
signage screens and video walls in the airport terminal is conducted in a safe, environmentally
responsible, and compliant manner.

2. Definitions and Abbreviations

ABC International Airport– CLIENT

ABC Company– Contractor

Project Manager – Jajodia Avinash

MS – Method Statement

PPE – Personal Protective Equipment

3. Regulatory Framework
The European Union (EU) has established a regulatory framework to ensure that all construction
projects, including the installation of digital signage screens and video walls in an airport terminal,
comply with environmental and safety regulations.

One of the main pieces of legislation governing environmental and safety requirements in the EU is
the Construction Products Regulation (CPR). This regulation sets out the requirements for construction
products, including digital signage screens and video walls, to ensure they meet safety, health, and
environmental protection standards.

In addition, the EU has established regulations and guidelines related to the disposal of electronic
waste (WEEE) to ensure that electronic products are disposed of in an environmentally responsible

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ABC Company
Signage Screens and Video Walls Installation at Revision No.: 01
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Airport Terminal Reconstruction Project Date: 16th – April – 2023

manner. The Waste Electrical and Electronic Equipment Directive (WEEE Directive) sets out the
requirements for the collection, treatment, and recycling of electronic waste.

The EU also has regulations related to worker safety and protection, such as the European Agency for
Safety and Health at Work, which provides guidance and support to employers to ensure the safety
and health of their workers.

When implementing the installation of digital signage screens and video walls in an airport terminal,
it is crucial to comply with these EU regulations and guidelines to ensure a safe and environmentally
responsible project outcome. This can be achieved by following the guidelines and procedures
outlined in the Environmental and Safety Document and conducting regular assessments to ensure
compliance with all relevant regulations and standards.

4. Responsible Personnel
The responsible persons for the Environmental and Safety Document for Digital Signage Screens and
Video Walls Installation at Airport Terminal Reconstruction Project will depend on the specific
organization or project team involved. Generally, it is recommended that a team member with
expertise in environmental and safety regulations and compliance be designated as the primary
responsible person. Additionally, project managers, construction managers, and other key
stakeholders should also be involved in ensuring that the project meets all relevant environmental
and safety requirements.

4.1 Project Manager

Email :

Mobile number :

Responsibilities:

a. Ensure that all project works are carried out in accordance with the
contract documents and project specifications.

b. To ensure that the progressing of work is carried out according to the

planned program and as per the approved method statement.

c. To ensure that all the manpower, equipment and materials required to

execute the work are available.

d. To make arrangements with the authority or representative for the proper

disposal of waste materials.

e. Ensure that all related quality procedure is practiced and implemented.

f. Ensure that all safety matters related to this procedure are being observed.

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ABC Company
Signage Screens and Video Walls Installation at Revision No.: 01
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Airport Terminal Reconstruction Project Date: 16th – April – 2023

4.2 Site In charge

Email :

Mobile number :

Responsibilities:

a. Ensure that the Digital Signage Screens and Video Walls Installation design is
approved by ABC Company / ABC International Airport.
b. He will make sure that the technicians at airport to conduct the checking at
site have approval from ABC Company / ABC International Airport.
c. Ensure that the required documentations for all works are approved prior to
the commencement of the job.
d. He has to ensure that the work is being carried out in accordance with the
sequence stated on this method of statement.
e. Coordinate all the site activities required for works in accordance with project
specification, approved method statement.
f. To provide all necessary information and distribute responsibilities to his
team.
g. To monitor the progress of work in relation with work program and to report
to the Project manager.
h. To coordinate with safety officer and to ensure that the works are carried out
in safe practicing method.
i. To ensure that warning signs and tapes are fixed around the area where work
is in progress.
j. To preserve back the environment and disposing properly waste and
unwanted materials.

4.3 Safety Engineer / Officer

Email :

Mobile number :

Responsibilities:

a. Ensure that the work is performed under the safety measures of ABC
Company / ABC International Airport HSE Requirements.

b. Ensure that all staff are wearing relevant personal protective equipment such
as Safety Helmets, Gloves, Safety Goggles, overall, Safety shoes and face

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 Environmental and Safety Document for Digital Doc. No.: ES_0001_2023
ABC Company
Signage Screens and Video Walls Installation at Revision No.: 01
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Airport Terminal Reconstruction Project Date: 16th – April – 2023

mask as per safety plan.

c. Ensure that safety signs and warning tapes are fixed at the vicinity of
working area.

d. Maintain continuous inspections of the working activities advice and train

the involved personnel on daily basis to prevent accidents personnel injury
or property damage.

4.4 Site Supervisor / Foreman

Email :

Mobile number :

Responsibilities:

a. Shall ensure the safety of his subordinate during working activities.

b. To ensure that work is carried out properly and according to instructions

received from the site In charge.

c. To ensure that tools, labors and materials are available.

d. To control the disposal of waste materials according to the instruction of site

In charge to the approved disposal location.

e. Coordinate fully with the safety officer in order to maintain safe working
conditions and proper housekeeping of the site.

5. Tools and equipment

The tools and equipment required may include:

1. Measuring tools: These tools are necessary for taking accurate measurements of the
installation area, such as laser distance meters, measuring tapes, and spirit levels.

2. Power tools: Power tools are required for drilling, cutting, and fixing the digital signage
screens and video walls. These tools may include cordless drills, saws, and impact drivers.

3. Ladders and scaffolding: The installation may require reaching high areas, so ladders and
scaffolding are needed to provide safe access to those areas.

4. Cable management tools: Cable management tools are necessary for organizing the cables
and wires during the installation process, such as cable ties, cable clips, and cable trunking.

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 Environmental and Safety Document for Digital Doc. No.: ES_0001_2023
ABC Company
Signage Screens and Video Walls Installation at Revision No.: 01
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Airport Terminal Reconstruction Project Date: 16th – April – 2023

5. Safety equipment: Safety equipment, such as safety glasses, gloves, hard hats, and safety
shoes, are necessary to protect the installers from potential hazards during the installation
process.

6. Testing equipment: Testing equipment, such as signal generators and digital multimeters, are
needed to test the video and audio signals and ensure the installation is functioning correctly.

7. Software and programming tools: These tools are necessary for configuring and programming
the digital signage screens and video walls. They may include software applications,
programming tools, and specialized equipment for calibration and alignment.

8. Cleaning supplies: Cleaning supplies, such as microfiber cloths and cleaning solution, are
required to keep the installation area clean and free of debris.

6. Labor Management
Hiring process of local individuals and sub-contractors

Here are some steps that can be taken to ensure an effective and efficient hiring process:

The first step is to identify the skills and experience needed for the project. This includes creating job
descriptions that outline the requirements for the role, such as education, experience, and
qualifications. Once the hiring needs have been defined, the project team develops a plan for
recruiting and hiring individuals and sub-contractors. The project team advertises the positions to
attract qualified candidates. Once applications have been received, the project team screens and
interviews candidates to assess their suitability for the role. After the interviews have been conducted,
the project team selects the most suitable candidates for the job. This includes conducting background
checks, verifying references, and negotiating contracts.

When it comes to sub-contractors, additional considerations may be required, such as:

Before engaging a sub-contractor, the project team evaluates their capabilities, experience, and
financial stability to ensure they are qualified to perform the work. A contractual agreement is
prepared to outline the scope of work, payment terms, and any other relevant terms and conditions.
The project team monitors the performance of the sub-contractor to ensure that they are meeting
the required standards and deliverables.

Training and Awareness

Workers involved in the installation of digital signage screens and video walls should have a solid
understanding of the technical aspects of the project, including the hardware and software involved.
This can include training on mounting and configuring the screens and video walls, connecting cabling
and wiring, and troubleshooting technical issues.

Workers should receive training on safety protocols and procedures, including proper use of personal
protective equipment (PPE), fall protection, electrical safety, and other safety considerations specific
to the project.

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 Environmental and Safety Document for Digital Doc. No.: ES_0001_2023
ABC Company
Signage Screens and Video Walls Installation at Revision No.: 01
logo
Airport Terminal Reconstruction Project Date: 16th – April – 2023

Workers should be trained on compliance requirements specific to the project, such as building codes,
fire safety regulations, and other applicable laws and regulations.

Workers should be aware of the airport operations, safety and security procedures, and regulations
that apply to the work being performed. This can include training on access control procedures,
handling of hazardous materials, and awareness of airside and landside operations.

Workers should be trained on effective communication with stakeholders, including airport personnel,
passengers, and other contractors. This can include training on customer service skills, conflict
resolution, and effective communication techniques.

Workers involved in the installation of digital signage screens and video walls should have a good
understanding of the software and hardware used in the project. This can include training on content
management systems, digital signage software, and video wall controllers.

Workers should receive training on ongoing maintenance and support requirements for the digital
signage screens and video walls. This can include training on troubleshooting techniques, routine
maintenance, and support procedures.

7. Environment and Social Requirements

Environment and Social Requirements (ESRs) refer to the standards and guidelines that companies
and organizations must adhere to in order to minimize the negative impact of their operations on the
environment and society. These requirements are often established by governments, industry
associations, non-governmental organizations, and other stakeholders who are concerned with
sustainable development.

ESRs cover a wide range of issues, including environmental protection, human rights, labor practices,
health and safety, and community development. Examples of ESRs include reducing greenhouse gas
emissions, promoting gender equality and diversity, protecting indigenous rights, and ensuring fair
labor practices and workers' rights.

ABC Company has adopted ESRs as part of their corporate social responsibility (CSR) programs. Also,
ESRs are mandatory and regulated by law, such as environmental regulations or labor laws.
Compliance with ESRs is typically monitored through audits, inspections, and reporting requirements.

8. Waste Management
Waste Stream Quantity [Treatment] [Transporter] [Destination]
Non-Hazardous
Aluminium Negligible Not Needed ABC Company Meadowland
Insulation Negligible Not Needed ABC Company Meadowland
Plastic Negligible Not Needed ABC Company Meadowland
Styrofoam Negligible Not Needed ABC Company Meadowland

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Signage Screens and Video Walls Installation at Revision No.: 01
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Airport Terminal Reconstruction Project Date: 16th – April – 2023

Steel (Light + Heavy) Negligible Not Needed ABC Company Meadowland

Wood (treated) Negligible Not Needed ABC Company Meadowland
Wood (untreated) Negligible Not Needed ABC Company Meadowland
Copper Negligible Not Needed ABC Company Meadowland
Glass Negligible Not Needed ABC Company Meadowland
E Waste Negligible Not Needed ABC Company Meadowland
Rubber Negligible Not Needed ABC Company Meadowland
Hazardous
N/A - - - -
Total

9. Occupational Health and Safety

1. Prior to the commencement of any activity, the work force will receive toolbox talks on the
project safety requirements. This toolbox talk will include all activity issues as well as general
safety requirements and emergency preparedness.

2. Direct Supervisor will ensure that personal protective equipment (PPE) is used by site
personnel at all times during this activity. Safety Helmets, Gloves, Safety Goggles, overall,
Safety shoes and face mask wearing is mandatory.

3. Ensure that potable water coolers/ igloos are distributed to workers who are involved in this
activity in order to avoid dehydration.

4. Signs and warning tapes are to be displayed at barricaded areas indicating that MEN AT WORK,
WORK AT HEIGHT etc and authorized personnel only will be permitted to work and stay in the
working area.

5. During the work, Safety Officer shall be made available in the area to monitor safety
compliance while the work progresses.

10. Hazards at Work Site

Some hazards which can be identified at the work site are mentioned below:

Injury form tools, equipment and parts, inadequate planning and preparation of the job, Non-
compliance of HSE rules and procedures, Non availability of firefighting equipment, Lack of warnings,
signages and safety measures, Working without wearing PPE, Fall from height, falls of materials,
Manual handling, Overloading of scaffold/ladder, Slips, Trips and Falls, Electric shock, skin burns,
Irresponsible worker

Control measures for these hazards are given in risk assessment document.

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 Environmental and Safety Document for Digital Doc. No.: ES_0001_2023
ABC Company
Signage Screens and Video Walls Installation at Revision No.: 01
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Airport Terminal Reconstruction Project Date: 16th – April – 2023

11. Noise Control

Quieter technology is used for Noise Control of Digital Signage Screens and Video Walls Installation at
Airport Terminal Reconstruction Project. Latest models that have quieter fans and other components
are used. Digital signage screens are designed to be low-power and low-heat, which can help reduce
the amount of noise generated by the equipment.

Installation of the digital signage screens and video walls will be performed during off-hours, such as
at night, when the airport is less busy. This can help to minimize the disruption to passengers and
airport staff.

Appropriate PPEs like ear muffs and ear plugs will be provided for safety from noise, if needed.

By taking these steps, the impact of noise from our activities will be minimized, making the
environment more comfortable.

12. Traffic Management Plan

Developing a traffic management plan for digital signage screens and video walls installation at an
airport terminal reconstruction project involves several key steps. Here's a general overview of the
process:

1. Identify the scope of the project: Determine the number of digital signage screens and video
walls that will be installed, their locations, and the extent of the construction work required.

2. Conduct a site analysis: Conduct a site analysis to determine the flow of traffic at the airport
terminal, identify potential safety hazards, and determine areas where digital signage screens
and video walls may cause congestion or impede the movement of people and equipment.

3. Plan signage placement: Plan the placement of digital signage screens and video walls in such
a way that they do not impede pedestrian traffic, block emergency exits or create any safety
hazards.

4. Establish safety procedures: Establish safety procedures for workers installing digital signage
screens and video walls, such as wearing personal protective equipment and following safety
protocols while working at heights.

5. Coordinate with airport authorities: Coordinate with airport authorities to ensure that the
installation of digital signage screens and video walls complies with airport safety and security
regulations.

6. Communicate with stakeholders: Communicate with stakeholders, including passengers,

airport staff, and contractors, about the installation of digital signage screens and video walls,
and provide regular updates on the progress of the project.

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Signage Screens and Video Walls Installation at Revision No.: 01
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Airport Terminal Reconstruction Project Date: 16th – April – 2023

7. Monitor and adjust the plan: Continuously monitor the implementation of the traffic
management plan and adjust as necessary to ensure that the installation of digital signage
screens and video walls is done safely and efficiently.

13. Grievance Redress Mechanism (GRM)

The project has GRM for anyone to use including Suppliers and individuals or sub-contractors who the
Supplier hires/contracts. Please ensure persons are aware the GRM.

14. Incident Reporting

The incident reporting procedure will be performed as per the client’s guidelines and requirements,
to report accidents and incidents. Below are some general procedures for the reporting of incidents.

Investigate and document incidents: Once an incident is reported, investigate it thoroughly to identify
the root cause and document all relevant information, including the date, time, location, and
individuals involved.

Analyse incidents: Use the information gathered during the investigation to identify trends, root
causes, and areas for improvement. This analysis can help to prevent similar incidents from occurring
in the future.

Implement corrective actions: Develop and implement corrective actions based on the analysis to
address the root cause of the incident and prevent similar incidents from occurring in the future.

Monitor and review: Continuously monitor the incident reporting system to ensure that it is effective
and efficient. Review the system regularly to identify areas for improvement.

15. Obervation Tool in Procore

The ABC Company will use the observation tool under Procore, to report on situations, with the aim
to record anomalies and situations that need to be addressed, to continuosly improve the Site
circumstances.

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