Periodic Maintenance Record Book Operational Manual

SEZS100100M

PERIODIC
MAINTENANCE
RECORD BOOK

Periodic Maintenance Record Book

Operational Manual

INDEX

Outline of Periodic Maintenance Record Book Program 2

How to install the program 3
Start and end the program 4
Before starting creating a P.M. Record Book 5
Operation 6
Appendix 8
Maintenance of the program ( for programmer only ) 9

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Periodic Maintenance Record Book Operational Manual

Outline of Periodic Maintenance Record Book

This program is written by Microsoft Excel 97 and we have developed so as to be able to create a
digital data sheet ( work sheet ) or print material at site. We have been issuing the books and this one
will substitute the books and upon request we create them in digital way using this.

In this program two kinds of file are used , one is of the creating program and another is master data.
One file , the creating program , PM Record Book.xls and master data file for each model are used.
The creating program is to be installed in a specific folder on the hard disc “C”. And the master data
files, CSV text files can be stored in any folder as required.

PM Record Book.xls
(creating program)

XXX.csv
(master data file)

This program is developed for whom knows Microsoft Excel 97 well and therefore when somebody is
not good in Excel program and use this , this program may be damaged by improper operation.
Please ask somebody who is a good Excel program operator.

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Periodic Maintenance Record Book Operational Manual

How to install the program

Install necessary files in your PC.

1. Creating program
File name PM Record Book .xls
This is a file to create Periodic Maintenance Record Book or view them.
Other necessary file to operate the program
(1) Mater database ( read these file and display them )
We provide these file as the issuance for new models or revision.
And you can create necessary one locally basing on the Operation & Maintenance
Book.
Example : D475A_3E.CSV ( The extension is CSV. )
(2) Microsoft Excel 97 (This is the required program to operate this.)
Caution: This program can not be operated except Excel 97.

2. Hardware circumstance
A PC is required in order to be usable with Microsoft Excel 97.

This is only applicable in Excel 97 circumstance.

3. Installation
(1) Create a directory, “PMRB” on the hard disc.
(C:\PMRB folder is recommended).
(2) Copy all the files in the folder, PMRB.
(3) ’’PM Record Book.xls’’ is clicked double and start the program.

A SHORT CUT can be created on the display and can be started.

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Periodic Maintenance Record Book Operational Manual

Start and end the program

1. ’’PM Record Book.xls’’ is clicked double and the following display appears.
(or open Excel first and it can be
open as well. )

2. The display consists of the two

one.

2-1) The first one shows where

master file is stored.

2-2) Start button to create a book.

Version data 2-2 2-1

3. End Excel program.

Special Note :
Open Excel worksheet under the macro
operating condition ( see the left )

Confirmation of the program version

After installation, check the program version.

Keep a back-up file

Any file may be damaged and so keep a back-up file.

1. Back up of the program file (PM Record Book.xls )

(1) Keep a back-up program when it is lost just in case.
(2) Do not customize this program.
(3) When open PM Record Book.xls by Excel 97 and make back-up file with a different name,
carry out it by Excel 97 type file without any fault.
(Excel 95 type file cannot be used.)

2. Make a back-up file of master data file, XXX.csv in the same way.

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Periodic Maintenance Record Book Operational Manual

Before starting to create a P. M. Record Book

Set it up a path to master database file ( CSV file ) in the stored area.

Up to 12 models can be registered.

To create P.M. Record Book, retrieve the stored data file (* CSV ) with the path.

1. MODEL column
Input model & type
e.g.: PC200-6

2. File Path & File Name column

Register file path and name for each model.
e.g.: C: \PMRB\PC200_6.csv

3. Note column
A memo can be written here.

Notes 1. In order to create P.M. Record Book

File Path & File Name must be registered correctly in the column.
2. In some country symbol like \ may be different.
3. The display shows an example that the file (XXX.csv) is saved in the C:\PMRB
For example, the data D475A-3 is saved as D475A_3_E.CSV and if it is saved in the
C:\PMRB folder , register it as C:\PMRB\D475A_3_E.CSV in the File Path & File
Name column.

Now it is ready to set up the program , Periodic Maintenance Record Book.

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Periodic Maintenance Record Book Operational Manual

Operation
Create a PERIODIC MAINTENANCE RECORD BOOK.

When open the program file (PM Record Book.xls), the following work sheet is displayed.

1. Select model and click it.

Select D475A-3 as an example.

(The program is ready to create a Periodic

Maintenance Record Book using the data file
registered in the File Path & File Name column.)

Even if you click the No, not registered, the program does not start.

2. Select hours of start and end by down

bar and click yes , it starts.

Select 250H to 5000H as an example

If you want to cancel the creation ,click NO.

3. A PERIODIC MAINTENACE RECORD

BOOK has been created.

(Each interval hours has a work sheet.)

To confirm each sheet content, open it one

by one.

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Periodic Maintenance Record Book Operational Manual

4. Open each sheet of each interval

Confirm all sheets are created.

PERIODIC MAINTENACE RECORD BOOK

to use the work sheet in your PC.
(input the record and save them.)

PERIODIC MAINTENACE RECORD BOOK

to be print on paper.

Note : Print lay out should be rearranged due

to different lay out of each printer driver
which you use.

5. Save the work sheet

Put a different file name and save it.

(1) Save it with a different name.

(2) Use clear name using machine model and type to save it
Please do not use special character like, - and so on.

Special note when save it with a different name•

• Use Microsoft Excel Workbook(*.xls) form to save it.
• Do not save as Microsoft Excel 5.0/95 Workbook(*.xls) or Microsoft Excel 97&5.0/95
Workbook(*.xls).

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Periodic Maintenance Record Book Operational Manual

Appendix
Tips to use PERIODIC MAINTENANCE RECORD BOOK creating program.

Countermeasure when error may happen.

For your information, the following causes are highly possible when error happens.

1. When the button to create is depressed on MENU worksheet

(1) No Database registered on INIT worksheet
In File Path/File Name column the data is not registered.

(2) No such file

In File Path/File Name column, no master database is available.
Or the setting contents is not correct.

(3) Some Work Sheet missing

The program file(PM Record Book.xls) is broken.
Install the back-up file and try again.

(3) No Language data in a database (XX)

In the retrieved master database(*.CSV) item(XX) , data is not available.
Register correct File Path and File Name.

2. Error in Select Hours dialogue

1. Select Correct Hours

Hours of start or end are not selected.
Hour of start is bigger than the one of end.

If any problem still remains after all action mentioned above, do followings

1. Change the program file(PM Record Book.xls) with the back-up one.
2. Change the master database file with the back-up one.

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Periodic Maintenance Record Book Operational Manual

Maintenance of the program (for programmer only)

Creation of PERIODIC MAINTENANCE RECORD BOOK by yourself locally.

From here it explains to customize PERIODIC MAINTENANCE RECORD BOOK to a different

language and create a master data file (XXX.csv text file) for new model which is not yet available
from Japan.
Excel 97 is required to carry out the contents explained in this chapter.
In other words, when you need a Japanese one, you need the Japanese version Excel 97. To change
to Spanish, Excel 97 Spanish version and as same way Excel 97 French one for French language.

1. Display in local language

Local language display is possible partially in the program file (PM Record Book.xls).
This is for your reference when you localize it.

Note: Changing the contents of the files may affect seriously to the program running.
Please carry out very carefully.
After changing it in local language, check the performance and the results carefully.

The following items can be changed in local language.

Sheet name : HEADER

(1)PERIODIC MAINTENANCE
RECORD BOOK
(2) Serial Number:
(3) Range Hours:
(4) Form No.: (Top Right of a screen)
(5) Customer Name
(6) Job site
(7) Machine Serial No.
(8) Engine Model
(9) Engine Serial No.

Sheet name : MENU

PERIODIC MAINTENANCE RECORD BOOK, UPDATE, NO, MODEL, File Path/File Name, Note can be
changed in local one. The sheet is protected and after releasing it and change it.

After changing, protect it again.

Note : Do not change any button !

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Periodic Maintenance Record Book Operational Manual

2. Display in local language of database file

Structure of database file

Each table by table for the program will be explained.

NO ITEM SERVICE FLG 250 500 750 1000

1 Blade lift cylinder support yoke Lubricate 4 points A 1 1 1 1
2 Blade lift cylinder support shaft Lubricate 2 points A 1 1 1 1
3 Blade arm balljoint (Sem i-U) Lubricate 5 points A 1 1 1 1
4 Blade arm balljoint (Udozer) Lubricate 4 points A 1 1 1 1
5 Brace screw Lubricate 2 points A 1 1 1 1
6 Ripper tilt cylinder bottom pin Lubricate 2 points A 1 1 1 1
7 Ripper lift cylinder bottom pin Lubricate 2 points A 1 1 1 1
8 Ripper tilt cylinder rod end pin Lubricate 2 points A 1 1 1 1
9 Ripper lift cylinder rod end pin Lubricate 2 points A 1 1 1 1
10 Ripper arm pin (front) Lubricate 2 points A 1 1 1 1
11 Ripper arm pin (rear) Lubricate 2 points A 1 1 1 1
12 Equalizer bar side shaft Lubricate 2 points A 1 1 1 1
13 Suspension (equalizer bar center shaftLubricate 1 point A 1 1 1 1
14 Fan pulley Lubricate 1 point A 1 1 1 1
15 Hydraulic tank Check oilleveland aA 1 1 1 1
16 Alternator drive belt Check and adjust tenA 1 1 1 1
17 Battery electrolyte Check level A 1 1 1 1
18 Bra Check perform ance A 1 1 1 1
19 Engine oilpan Change oil A 1 1 1
20 Engine oilfilter and bypass filter Replace cartridge A 1 1 1
21 Fuelfilter Replace cartridge A 1 1 1
22 Transm ission filter ,transm ission lubric Replace elem ent A 1 1 1
23 Finaldrive case Check oilleveland aA 1 1
24 Fan belt Check and replace A 1 1
25 Power train case ,strainers (incl.TransChange oiland cleanA 1 1
26 Fuelstrainer Check and clean A 1
27 Tension pulley assem bly Greas A 1
28 RO PS m ount bolts Check for loose A 1
29 Corrosion resister Replace cartridge A 1
30 Alltightening parts of turbocharger Check A 1
31 Hydraulic tank Change oil A 1
32 Hydraulic oilfilter and hydraulic tank brReplace elem ent A 1
33 Finaldrive case Change oil A 1
34 Dam per case ,air and breather Change oiland cleanA
35 Pivot bearing Check oilleveland aA
36 Recoilspring and assist cylinder case Check oilleveland aA
37 Engine breather Clean elem ent A
38 Alternator , Check oilleveland aA
39 Engine valve clearance Check and adjust A

(1) Data is displayed in each Hours of periodic maintenance

The data with A flag only is recognized for the items of periodic maintenance. The hours
column like 250,500,750,1000….shows blank or “1” and the item with “1” is recognized
as the periodic item for the specific Hours.

In case to translate in local language

Translate ITEM,SERVICE column into local one, the PERIODIC MAINTENANCE
RECORD BOOK can be obtained in a required language.

Note : The data without A flag is read in the program, an error message appears and stop running
to create a PERIODIC MAINTENANCE RECORD BOOK.

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Periodic Maintenance Record Book Operational Manual
41 Air cleaner Check ,clean and reB1
42 Track tension Check B1
43 Track shoe bolts Check and tighten B1
44 Electricalintake air heater Check B1
45 Idler Adjust clearance B1
46 End bit and cutting edges Reserve and replace B1
47 Radiator fin Check and fin B1
48 Fueltank strainer Clea B1
49 Steering clutch case breather Clea B1
50 Fueltank strainer Drain water and sediB1
51 Air conditioner belt Re B1
p
52 Hydraulic cooler fins Clean and check B1
53 Undercarriage Check oi B1
54 Air conditioner air filter (fresh/recurs fClea B1
(2) Data is displayed as items of When required
The program recognizes the data with B1 flag only as When required item. Even if the
data with B1 has some data “1” value, it does not affect and is displayed as When
required item.

To translate these item into local language

Translate ITEM,SERVICE column into local one to create a local version PERIODIC
MAINTENANCE RECORD BOOK

Note : When a data file without any record with flag B1 is read into the program
Error message appears and stop running the program to create PERIODIC MAINTENANCE
RECORD BOOK

55 Engine oilpan Ltr B2

56 Power train oilpan (incl.transm ission,toLtr B2
57 Damp Ltr B2
58 Hydraulic System Ltr B2
59 Finaldrive case Ltr B2
(3) The data is displayed as Consumable parts/Lubricants
The program recognize the data with B2 only as the items for Consumable
parts/Lubricants. Even if the data with B2 has some data “1” value or blank, it does not
affect and is displayed as Consumable parts/Lubricants item.

To translate this master database into local language

Translate ITEM,SERVICE column into local language to obtain a local made PERIODIC
MAINTENANCE RECORD BOOK..

Note : When a data file without any record with flag B2 is read into the program
Error message appears and stop running the program to create PERIODIC MAINTENANCE
RECORD BOOK.

60 M O DEL-TYPE D475A-3 C1
61 SERIAL-NO 10000 -20000 C2
62 FO RM -NO SEPJ0001 C3
63 GRO UP BULLDO ZER C4

(4) The data is displayed in HEADER

The program recognize the data with flag C1 to C4 only as HEADER item. And even if
“1” is input or not in the Hours column 250,500,750,1000.
The data is displayed with C1 to C4( e.g.: D475-3 ) in the specified column.
Note : When a data file without any record with flag C1 to C4 is read into the program
Error message appears and stop running the program to create PERIODIC MAINTENANCE
RECORD BOOK

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Periodic Maintenance Record Book Operational Manual

64 Select Ho Select Ho D1
65 Start Hours Start Hours D2
66 End Hours End Hours D3
67 H M aintenance H M aintenance E1
68 W O RK O RDER NO W O RK O RDER NO E2
69 CARRIED O UT DATE CARRIED O UT DATEE3
70 SM R SM R E4
71 CARRIED O UT BY CARRIED O UT BY E5
72 (M arks:Y:Good,N:No Good,C:Correcte(M arks:Y:Good,N:NoE6
73 No No F1
74 ITEM ITEM F2
75 SERVICE SERVICE F3
76 M ARKS M ARKS F4
77 M AL-FUNCTIO N AND ACTIO N M AL-FUNCTIO N ANF5
78 W HEN REQ UIRED W HEN REQ UIRED G1
79 NO TE NO TE G2
80 Replaced Parts Replaced Parts H1
81 Parts No Parts No H2
82 Parts Nam e Parts Nam e H3
83 Q uantity Q uantity H4
84 Refilled O iland Grease Refilled O iland GreaH5

(5) These are message data during running the program.

The program recognize the data with flag D1 to H5 only as the message.
And even if “1” is input or not in the Hours column 250,500,750,1000, the data is
displayed with D1 to H5( e.g.: D475-3 ) in the specified column.

To translate this database into local language

Translate SERVICE column into local language, message appears in local one.
Do not translate ITEM column to remain them as reference for translation.

Note : When a data file without any record with flag D1 to H5 is read into the program
Error message appears and stop running the program to create PERIODIC MAINTENANCE
RECORD BOOK

3. Create database file

Please refer item 2. Local language display of database file to create master data file
for a new model.

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Periodic Maintenance Record Book Operational Manual

PERIODIC MEINTENANCE RECORD BOOK Operational Manual

Form No. SEZS100100M

st
Issuance date : November 1 , 1999

Issued by Komatsu Limited

Customer Support Division
Service Department Service Technology Team
2-3-6 Akasaka Minato-ku Tokyo 107-8414

All rights reserved by

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