KERALA LAND REVENUE DEPARTMENT

Role Of Village Officers

in
Revenue Administration.
 DUTIES AND FUNCTIONS OF VILLAGE OFFICERS

 Custodian of Government lands

 Representing the Government at Village level
 Maintenance of Village records
 Serving and publication of notices
 Collection of Land Revenue
 ROLE OF VILLAGE OFFICERS
UNDER DIFFERENT STATUES

Land Acquisition

 Local publication of Notifications and Declarations

in the locality u/s 4(1) and 6, Preparation of mahazar of the
land under acquisition.

 Ascertaining market value of the land

 ROLE OF VILLAGE OFFICERS
UNDER DIFFERENT STATUES

Land Assignment
 Entry of application in Register No. VI.
 Preparation of mahazar and site plan
 Ascertaining of land value
 Enquiry and report on application for assignment.
 Publication of notice u/r 12(1) of the Rules, 1964 and u/r 7(1)
of the Rules, 1995
 Realisation of fees as per A.O
 Maintenance of Account No.V (Lease account)
 Report to the Tahsildar, on expiry of period of lease in each
case
 If lease is not renewed on its expiry, report for resumption of
the land
 Arrears of lease with interest to be realized
 ROLE OF VILLAGE OFFICERS
UNDER DIFFERENT STATUES

Transfer of Registry:
 Effecting Transfer of Registry including cases involved
 Effecting sub divisions, in voluntary action of owners. (R.3)

Land Conservancy:
 Prevent unauthorized occupation in Government land (R.4)
 In case of encroachment, report in form A (R.4 (ii)
 In case of unauthorized removal of timber, earth, metal,
laterite, sand, lime, shell or such other articles of valuable
shall be seized and taken over under custody (R. 4(ii) and
report
 ROLE OF VILLAGE OFFICERS
UNDER DIFFERENT STATUES

Land Relinquishment
 Preparation of mahazar and sketch of the land to be
relinquished (R. 7)

Land tax
 Collection of Basic tax
 Enquiry and verification of details in the application for
assessment w/r o Revenue records and report (R-6)
 ROLE OF VILLAGE OFFICERS
UNDER DIFFERENT STATUES

Revenue Recovery
 Realisation of arrears of revenue due on land
 Serving of D.N., Attachment notice, Sale notice etc.
 Attachment and sale of movable articles
 Custody and protection of attached goods

S & B Act
 Prevent destruction, injury, removal and alteration of any
survey mark
 In case of such destruction, injury, or removal it is to be
reported (R.17)
 Creation of new sub division (R.24)
 ROLE OF VILLAGE OFFICERS
UNDER DIFFERENT STATUES

Escheats and forfeitures

In case, any person in possession of any movable or immovable
property has died intestate and without any legal heirs, make a
report to Tahsildar (R.4)

Protection of River banks and regularization of removal of sand

Guard against unauthorized removal of sand from the beds and
banks of rivers and water courses
 CERTIFICATES
ISSUED BY TAHSILDARS AND VILLAGE OFFICERS

Within the State Under Central Govt./

Force/ Out side State

 Income certificate V.O. Tahsildar

 Community Certificate V.O. Tahsildar
 Community Certificate for SC/ST .. Tahsildar
 Nativity Certificate V.O. Tahsildar
 Residence Certificate V.O.
 Identification Certificate V.O.
 CERTIFICATES
ISSUED BY TAHSILDARS AND VILLAGE OFFICERS

Within the State Under Central Govt./

Force/ Out side State

 Location Certificate V.O

 Possession Certificate V.O
 Relation Certificate V.O
 Family membership Certificate V.O
 Domicile Certificate V.O Tahsildar
 One and the same Certificate V.O Tahsildar
 Non Creamy layer Certificate V.O Tahsildar
 CERTIFICATES
ISSUED BY TAHSILDARS AND VILLAGE OFFICERS

 Widow Certificate V.O

 Non remarried Certificate V.O
 Certificate to prove married each other V.O

 Valuation Certificate: up to Rs.One lakh: Village Officer

Above Rs. One lakh: Tahsildar

 Solvency Certificate: up to Rs. One lakh Village Officer

Above Rs. One lakh Tahsildar
 VILLAGE ACCOUNTS

Number of Registers maintained in a Village Office: 15

Permanent Registers 2
Temporary Registers 13

Number of Accounts maintained in a Village Office: 25

 REGISTERS

Permanent registers

1. Settlement Register
2. Basic Tax Register
Temporary Registers
Register No. 1 Register showing the details of Government lands
(A supplement registers showing the increase and decrease in
extent of land in each year on various Govt .orders also to be
maintained)

Register No.2 Register showing the details of lands under the

control of the Revenue Dept. including poramboke,
and the detail of trees standing on it

Register No.3 Register showing the details of Plantations.

Basic Register for assessing Plantation Tax

Register No.4. P.V. Register

 Temporary Registers

Register No.5. Register showing the details of land

available for assignment

Register No.6` Register showing the details of application

for assignment received, report sent
etc.

Register No.7 Register showing the details of trees

reserved with Govt. in the lands assigned,
and conditions

Register No.8. Register showing the details of Ayacut,

assessment of Irrigation Tax etc
under each Irrigation schemes
Temporary Registers

Register No.9. Register showing the details of lands

Relinquished
Register No.10. Register showing the details of land
acquired under LA Act

Register No.11. Register of communications

Register No.12. Register showing the details of Certificates

issued

Register No.13. Stock Register of Survey Instruments and

furniture
 ACCOUNTS

Account No.1 Kooduthal kuravu- Account showing the increase

and decrease of annual Basis Tax

Account No.2. Pattayamattam-Account showing change of

Thandapper

Account No.3. Account showing prohibitory assessment, fine etc.

under KLC Act, and its Demand, Collection etc.

Account No.4. Account on Land assignment- Demand and

Collection of land value, tree value, demarcation
charge, arrears of tax etc. in the case of
assignment of land
 ACCOUNTS

Account No.5. Lease account- Demand and collection of lease

amount

Account No.6. Account on LROBT- Demand and collection of

miscellaneous account except, Basic tax, LC
account, Lease account and Assignment account

Account No.7. Account on arrears-Arrears of all revenue except

Basic tax
Account No.8. Thandapper account- Account relates to all
taxable lands including its survey sub division
numbers, type of land, name of pattadar, amount
of tax, details of remittance in each year
 ACCOUNTS

Account No.9. Nalvazhy- Daily cash book showing

receipt and remittance of amount
under each account

Account No.10 Tax Collection account- Demand

and collection of all taxes

Account No.11. Excess collection account- Collection of

tax revenue before it is due

Account No.12. Thavana Odukku account

 ACCOUNTS

Account No.13. Remission and write off account

Account No.14. D.C.B. account

Account No.15. Annual Land Revenue account

Account No.16. Capital account-Account showing the amount

of collection on sale of Govt. property
 ACCOUNTS

Account No.17. Account showing the amount due under

Demand in the coming year

Account No.18. Account of Receipt books

Account No.19. Account of interest-Demand and collection of

interest charged on arrears of revenue

Account No.20. Account on Irrigation Cess-sowing details of

land assessed for levy of Irrigation cess, tax
assessed, collection etc.

Account No.21. Annual demand and collection of Irrigation cess

 ACCOUNTS

Account No.22. Account on Plantation tax- showing

details of name of tax payer, particulars of
Plantation land, Tax assessed, Amount
collected etc.

Account No.23. Loan ledger

Account No.24. Recovery ledger

Account No.25. Demand and Collection account

 POINTS FOR INSPECTION OF VILLAGE ACCOUNTS

 Whether the Registers are properly up dated then and there

 Whether Register No.1 is supported by a supplementary

register showing the increase and decrease in extent of Govt.
land

 Whether Account No.3 is prepared based on Register No.2

 Whether Account No.22 on Plantation tax is prepared based

on Register No.3

 Whether Account No.4 on Land assignment is prepared

based on Register No.5, 6 & 7
 POINTS FOR INSPECTION OF VILLAGE ACCOUNTS

 Whether Account No. 20 on Irrigation tax is prepared based

on up dated Ayacut Register (Register No.8

 Whether changes were carried out in Account No.1 and 2

with reference to Register No.9 in respect of lands
relinquished

 Whether changes were carried out in Account No.1 and 2

with reference to Register No.10 in respect of lands acquired
under LA Act

 Whether Account No.3 is up dated with reference to

Register No.1 and 2 in respect of fine, prohibitory
assessment etc. for the unauthorized occupation of Govt.
lands
 POINTS FOR INSPECTION OF VILLAGE ACCOUNTS

 Whether Account No 8 (T.P. account) agree with BTR

 Account No 10 agree with TP account

 Whether DCB is prepared based on Account No. 10 and 12

 Whether Account No. 13 (Remission and Write off Account)

is prepared based on the proper orders from the competent
authorities

 Whether Account No 15 (Annual Land Revenue account)

agree with Register No.1
 POINTS FOR INSPECTION OF VILLAGE ACCOUNTS

 Whether Account No.25 agrees with Recovery ledger

 Whether Account No.18 on Receipt Books agrees with

stock and Stock Register

 Whether all collections as per Receipt books are properly

entered in the Nalvazhy

 Whether all the remittance recorded in the Nalvazhy are

supported with Chalan or Receipts