Professional Documents
Culture Documents
Managment Plan
Andréa de Souza
Institute of Education
University of london
July 2006
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Introduction
The case study for this essay is the School Management Planning (SMP), a document
educational law and curriculum in 1996 that predicted decentralization. This document
defines the school goals regarding to the pedagogical and political works to be
developed during the school year. It is supposed to be the result of collective wishes, in
particular, the teachers’ wishes regarding their pedagogical work. It is also a means to
guarantee schools autonomy to establish their educational goals and to define how these
Throughout this paper, I will be discussing the School Management Planning that exists
in Brazilian schools, and I will attempt to identify how it is being used or not by the
school community. The main argument is that the existence of the document does not
guarantee its use. The majority of people who belong to the school community
(teachers, pupils and parents), in particular, the new comers are not familiar with the
consequently, they fail to work accordingly. A description of the management plan will
be offered to clarify what it is and what it represents in school. Then, show how I
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Policy
The reform in Brazilian schools occurred after the 1988 Brazilian Constitution was
promulgated. The constitution established that the reform was necessary for the
demands of the democratic country that had been under the military power for about 20
year. With the new laws, there were changes in the curriculum and in the school
structure. More responsibility and decision making over the school administration were
transferred to the school management team (principal, vice principal and head teacher).
The new Law of Guidelines and Basis for National Education, Law 9394 (Lei de
Diretrizes e Bases da Educacão Nacional – LDB) was approved in the end of 1996. The
argument for the changes was to have a different teaching approach to improve the
The concept of the word curriculum adopted for the new educational plan is not the
same used in the past. Historically, the word curriculum meant the content of each
subject to be taught in the different courses of the formal education. For the current
legislation, “curriculum means the principles and goals of the educational project”
(PCN, 1998, p. 49). In addition to these changes in the curriculum, more people from
different segments of the society were expected to become agents in the process of
constructing the political and pedagogical plan of the school. Their participation could
The law establishes the schools having more autonomy to write their own School
Management Planning that is the political and pedagogical plan of the school (Plano de
Gestão Escolar). This document is an instrument that can help teachers to improve their
practices and help the other participants to learn more about the school problems and
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help them find solutions. This autonomy to write the SMP presupposes the participation
of the members of the school and local communities, as well as the School Council and
similar (Law of Guidelines and Basis for National Education, Law 9394, art. 14) in the
and financial management since they follow the public general rules and interest (art.
15).
Although the concept of changing the educational policies started with the 1988
constitution, people engaged in the educational system are still attempting to put into
practice the statements of the law. The discussion and decisions happened at the level of
policy makers. The law was approved in the end of 1996, and had to become practice in
the beginning of the following school year, February 1997. The management team, the
principal and the vice-principal, was responsible for informing the changes to the school
community. The management team had insufficient time to become familiar with the
new policies and had to make changes in the structure of the school immediately.
Amongst the changes, the position of the head teacher was created.
The SMP is part of the changes proposed for the Brazilian educational system with the
implementation of The Law of Guidelines and Basis for National Education, Law
9394/96 (Lei de Diretrizes e Bases da Educação Nacional – LDB). Officially, the plan
must be the result of a planning process that requires discussion and collective effort to
establish the aims for that particular school unity and the means by which the goals of
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the National Plan of Education will be reached. It is the picture of the local community
in the national context and its content has to fulfil the demands of each school unity.
The language used to define the School Management Planning, its characteristics and
content is not the same in all parts of the Brazilian territory. Some secretariat of
education, at the state level or at the municipal administration can demand a new school
planning every year. The municipal and state secretariats of education may have
different ways of supervising the schools. For this reason, the Secretariat of Education
of the State of São Paulo requests a new management plan from state schools every four
years. For the private schools, the state demands a School Planning valid for only one
year. It is the same for the Municipal Secretariats that supervises the first four years of
The SMP outlines the schoolwork proposal highlighting its problems and presenting
possible solutions. In the plan, there are the teaching and learning goals, the way the
school is organized: the staff, structure, property, pupil’s support and financial
administration. In addition, the management plan establishes when and what methods
are going to be used to reach the goals. The strategies, the actions, the steps and the
available resources to reach the goals are also described in the document.
This document is the result of an analysis of the situation of the school unity. The
management team lead this analysis. Teachers, staff, support board members, parents
and the School Council members have to be informed about the situation of the school
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unity in terms of pupils’ achievement, as well as, concerning to the relations between all
the people involved in the educational process of that particular school unity.
Through the new educational policies and following the contemporary tendencies of the
(Coleman and Early, 2005) the educational system has given schools more autonomy to
community. The starting point is establishing a group of people to work together during
and after of the time of the planning and writing the school management planning.
These people are the management team (principal, vice principal and head teacher) and
the representatives of the different segments of the school community, the School
Council.
The participants in the process of planning are mainly the teachers with the guidance
and the supervision of the management team. Different segments of the school
community can participate direct or indirectly during the process of planning. The
procedures to write the plan follow the patterns established by the Regional
supervising the local schools. The School Council a decisive role in relation to the plan
and the administrative decisions. The members of the council represent the schools
community and are responsible for the approbation of the plan and other procedures in
The School Council is composed by 40% of teachers, 25% of parents, 25% of pupils,
5% of the support staff and 5% of specialists (usually the vice-principal). The number of
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participants in the council can vary according to the number of groups of students. The
higher the number of pupil groups in the school, the higher the number of teachers
taking part in the council, and so on. The School Council is responsible for analyzing
and approving the Management Planning at the school level. After this step, the plan is
sent to the Regional Administrative Department that represents the state and is ratified
The SMP intends to organize the predicted actions for the school year. It registers the
decisions resulted from the school planning and executes procedures which are foreseen
in the school regiment and in the pedagogical proposal. Because of this, every school
has its own plan, which is supposed to be flexible for adjustments during the school
year. The pedagogical proposal is a synthesis of the principles and priorities for the
into account the available pedagogical resources. The SMP also contemplates relevant
information to the school and to the supervision system. Details about the school
The management team is responsible for getting an up to date profile of the school
community. The profile has information of the school physical structure, pupils’
characteristics, human and material resources. The human resources are divided in
several groups that consist of the management team (the principal, the vice-principal
and a head teacher for all subjects), subject teachers, the administrative and support
boards. The working plans of these groups of people appear in details in the plan. The
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community that surrounds the school is also described to facilitate the way the school
The course and teaching plans have details of the content, methodology, teaching
strategies and evaluation. The teaching plans that every subject teacher elaborates are
based on the pedagogical proposal according to the course plan. It outlines the specific
objectives, a summary of the contents for each grade, timetable for each subject and the
developed in the different fields of knowledge, the criteria to be used to evaluate and
control the work done in the different subjects of the teaching and learning process can
also be found in the document. The SMP has the working plans of all the departments
that constitute the administrative organization of the school, a detailed working plan of
the head teacher and a description of how the principal will develop his activities.
Since each school year is different, every year a new appendix is added to the
management planning to up to date the facts and figures. The changes derive from
factors like, an analysis of pupils’ assessments, attendance and dropouts that may
modify the number of groups of pupils, for example. Other times, changes are derived
from external decisions at the level of the Secretariat of Education. Last year, for
example, the addition of extra time for history and geography brought changes in the
schedule for teachers and pupils. The decision was made at the level of the State
subject areas. The SMP represents the ‘picture’ and the identity of the school unity.
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Leading and Managing Changes
The words leadership and management do not have a distinction in other sites where
they are used. However, according to Fullan (2000) and Coleman (2005b), the concepts
of management and leadership overlap. Fullan (2000) states that both qualities are
required, yet he highlights one difference between them: “leadership is needed for
problems that do not have easy answers” (p.2) and in schools solving problems is never
an easy task, in particular, when it involves changes. They have to do mainly with
people who are from different cultures and have to adhere to different values such as
leadership in schools, Fullan (2001) argues that leaders must be guided by moral
purpose, that is, in schools, “act with the intention of making a positive difference in the
Differently from other countries where the School-Based Management (SBM) was
limited. Although the purpose is the same: “establish the school as the primary unity of
educational change” (Edge, 2000). According to Dourado (2004), the idea for SBM is
“linked to the social function the school must play: exercise the power of decision
making”. The principle of the SBM for the Brazilian educational system is established
in the constitution and was regulated by the Law of Guidelines and Basis for National
Education, Law 9394 (Lei de Diretrizes e Bases da Educacão Nacional – LDB). The
Federal constitution (art. 206) established the SBM in public schools among the seven
plurality of ideas and pedagogical concepts, charge free, empowered professional and
quality.
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The proposed changes by the Law 9394 follow the world tendencies and highlight three
case of Brazilian state schools it is very puzzling, because the autonomy is very
restricted. Although some decisions can be made at the school level, for example what
and how to teach, the actions are controlled and supervised by the Regional
organization from being arbitrarily treated” (Coleman, 2005a, p.57). Due to time
consuming and lack of motivation the bureaucracy that protects also interferes in the
way principals carry out leadership. Some of them are “de-motivated by the
bureaucracy and excessive paper work which they associate with their role and also by
constant change in the education system” (Coleman, 2005, p. 16), in addition, they hold
According to Coleman (2005) there are different concepts of leadership that vary at
different times and countries (p.6) In the case of Sao Paulo State schools the definition
is not simpler due to the traditional structure and lack of training to involve others in
working together for changes in the school culture. The principals rely more on
organizing, directing and controlling than on building relationship between what is done
in the school and the outcomes. Fullan (2001) states that “in schools, good things are
and enthusiasm about going further, and greater pride for all in the system” (p. 10). .
The involvement of people in the school issues depends on their motivation and
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The hierarchical organization structure, with the principal at the top, has to change to
get the local and schools communities` participating more in decision making and risk
taking. Analysing the situation of the school unity, it is visible that people want to give
opinions and demand principals` actions. However people are not interested in
assuming risks and consequences. The principals also have to understand their role in
the new context as “instructional leaders” (Fullan, 2001, p. 61). Effective training and
development can help them change the school culture and improve the performance of
Case Study
So far I have describe the School Management Planning (SMP) in Sao Paulo State
Schools. I contextualized its introduction in schools and went over some theory about
leading changes. Next, I am going to focus on the case of a school unity where I work
as a teacher. I intend to use may experience to bring some evidence about the
natural resistance to changes can be reduced, if the members of the school community
get involved with the school work from the beginning. In the school where I work, I
have observed many people trying to maintain the same attitude they had before the
I believe the resistance occurs because before implementation of the new polices, there
was no freedom to try new ideas and all the events pertaining to the educational practice
were closely controlled by the government. Another reason is the lack of understanding
the changes. When people understand why things have to be changed, they can get
involved, and are more likely to work toward to getting good results.
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The last time the school unity had its School Management Plan written was in the
beginning of 2003 and it will last until the end of 2006. At that time, the principal
informed the school members they had to bring their individual plans to compose the
whole plan. There was a short time and people did not work together. Since then the
management team has been replaced several times at different levels. The current
implementation. The principal announced the changes but did not give information
about the change. The law had been approved in December 1996, and had to become
practice in the beginning of the following school year, February 1997. Time and
training were insufficient for the principal to become familiar with the changes and
make others understand what and why those changes were being made. It seemed to be
another bureaucratic matter, but it is not. Rework this concept implies more skills from
becoming involved in the ways they conduct their work. However the traditional
hierarchical structure of the schools has made it difficult to change. One reason is the
situation of the principal that is not elected by the school community. Principals take
their permanent position after a contest (concurso público) promoted by the Secretariat
of Education. The test measures their knowledge mostly in terms of the educational
laws and pedagogical theories. Their competence and leadership are not taken into
account. As a consequence their compromise is with the state not with the community.
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The idea of autonomy in schools aims to improve the teaching and learning process at
different levels. This type of administration implicates not only the participation of
different social segments in the organization of the school but also a degree of
practice, it has not been fully democratic. Besides the existence of the school council
and the other members of the school community, the principal still holds power and a
lot of responsibilities over the school unity. Some principals keep on organizing,
directing and controlling instead of “encouraging lower level members to take risk and
principal and the head teacher. The number of vice principals and head teachers varies
according to the number of groups of pupils. The principal chooses his/her vice
principal, who is always an educator s/he trusts in. The head teacher is the only one
elected by the school council. Any teacher of the state board can apply for the position
in any school. The candidates have to submit their working plans to the school council.
After analyzing the plans and listening to the candidates, the members of school council
(teachers, parents, pupils, etc.) vote for the one they consider to be the most capable to
The head teacher position was created after the 1996 Educational Reform. Before that,
only the principals and their vice-principals played leadership in the school. The
insertion of the head teacher position represented a great progress in state schools. S/He
service. Among other outlined duties, the head teacher is the person that has to
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guarantee the collective work in the school; provide help for teachers to develop their
activities; integrate the school team in the development of the pedagogical process; and,
guarantee the curricular integration for the primary and secondary schools. In short, the
head teacher is the person who makes the connections between people in the school and
Therefore, the political and pedagogical projects are regulated by the state
administration; people from different departments of the school and the community can
take part and responsibility in the planning and in the decision-making (PCN, 1998, p.
23) of the management team. The school council legitimates the participation of the
different segments in the administration. The members of the council meet at least once
help deciding about pupils` problem, such as, punishing in case of bad behaviour.
of sharing responsibilities and changing their attitude towards the institution and in
relation to each other. It also requires a leader able to change the existing culture in
schools. That is, instil the practice of collective work and decision-making. The
principal and the head teacher have the responsibility “to ensure that the organization
develops relationships that produce desirable results” (Fullan, 2001, p. 68); promote
opportunities for group discussion and exchanging ideas. Nevertheless, the reality most
of the times is quite different. Certainly, democracy is easier said than done. It requires
extensive training on the elements of running the school, respect to rules and a principal
or head teacher who monitors the activities to keep the school projects going on.
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The role of the principal and the head teacher is essential in making people familiar with
the school proposal that is written in the management planning. The management team,
in particular the principal, as a leader of the school, is imperative for the outcomes of
the school actions. The leader with the help of the vice principal and the head teacher,
has to work in order to involve the school community in every step to be taken
principal. Traditionally, the principal’s role has been planning, organizing, controlling
and informing. Now, this role has to be changed if the goals are to be reached. In the
case of education, one of the purposes is “preparation of students for all aspects of their
lives” (Coleman, 2005a, p. 50). The responsibility of leading belongs to the School
Management Team that has to work together and involve the school community in the
same objective. The changes in the structure of the schools demands changes in the way
To make changes, the leader has to develop an attitude that can influence others with
the change process, develop relationships, foster knowledge building, and strive for
coherence” (p.11). The management team deals with problems from different sources in
schools. One of the reasons for these problems is the different kinds of knowledge each
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one has and the gap in communication between the different departments and/or
People from different segments (teachers, support board, pupils, parents, and the local
community) involved in the school work have to share ideas and values. The lack of
understanding the changes and the cultural differences of the participants can cause
conflicts. To find solution to these conflicts the leaders must “act with moral purpose”
(Fullan, 2001, p.25) and have the ability to create good strategies to get everybody
working together and make them feel part of the process of change. The sense of being
I agree with Fullan (2001) when he argues that change demands understanding. My
concern is about the process. As a process, understanding any type of change takes time.
process of planning at the level of the unity and at the level of the state. Working
together requires knowing and understanding the leaders’ and participants’ ideas. This
demands time and effective communication. The participants of the school unity are
supposed to work together for longer periods, but they are frequently replaced. For
example, the school I have referred as the site for this case study had four different
principals in a period of four years. Even though there is a register of the school plans
and procedures, the ways of understanding and leading the process are different from
The way the educational policies operate in the state of Sao Paulo causes repeatedly
many principals do not stay long in the same school unity. If the community chooses
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the principal, the situation will be different. They can have their position as a
consequence of their work within the community. That is, not only the school
community, but also the local community can be conquered by the principal’s work.
Nowadays, the principal chooses the school he is going to work according to the
classificatory result of the contest that the Secretariat of Education promotes regularly.
If s/he gets a higher score, s/he is going to be the first to choose a school. Her/His
choice has to do with her/his personal or professional needs. It has nothing to do with
Fullan (2001) also says, “leadership is complicated and requires combining elements
that do not easily comfortably go together” (p.42). On the one hand there is the
authoritative element and on the other hand the democratic leadership. As new leaders
are always coming and going the relationships are not easily established. The instability
does not allow the development of a strong and trustful team. The results are
fragmented work, people resisting to the new comers’ ideas, and conflicts for sure. In
the case of this school, not always “people resist for what they view as good reasons”
(Fullan, 2001, p.42). The majority of the teachers, for example, resist because they
know they will continue where they have always been no matter who the principal is.
Because of their position, the principals have authority but no power upon the teachers.
Like principals, teachers also get their position after a classificatory contest promoted
by the Secretariat of Education. The only distinction is that the teachers tend to stay
longer than the principals do. In a short period it is very difficult for the leader to build
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According to Shaw (2005) “successful leaders rely heavily on human relationships”
(p.27), that is understand people’s reactions and their motives. In this case, the current
leaders did not participate in the construction of the pedagogical project and they have
had no time to develop and establish strong relationships with the teachers and with the
pupils who are directly under their leadership. Because of the weak relationships, the
other segments of the school, like parents and local community are even less committed
with the decisions of the principals and with the ongoing events in schools. The school
and local communities expect the principal to assume the control and take all the risks.
This attitude toward the principal does not help them from being less bureaucratic. The
means to enhance an environment for learning. This take us to what Fullan (2001) calls
“knowledge building”. An effective leader (principal) and his team are supposed to lead
in a way to change the existing culture that makes people resist changing the way they
behave. The leader has to turn the school into a place where everyone can learn and
share his knowledge even if it raises some conflicts of ideas and values. His/her role is
to appreciate the differences and minimize the problems by giving support, controlling
competences to learn continuously. Not only the management team but also the school
community can learn by sharing ideas. If all the members of the school and local
communities get involved in the school procedures, the changes will be more
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Another component for leadership described by Fullan (2001) is “coherence making”
that he gives two concepts. The first is “self-organizing” that has to do with the other
concept named by Fullan as “strange attractors” has to do with the ability of the leader
Conclusion
This essay has described the School Management Planning as a document that
represents the identity of the school unity, and the surrounding facts about its
conception and use in practical ways. The Federal Constitution and the Law 9394
(LDB) establish the rights and the duties that every citizen has to take part in education.
The law guarantees a democratic administration in state schools and the good quality in
the process of teaching and learning (art. 206). In the microcosm of education, that is, in
the school unity, the democratic administration is granted, at least by the law. The
participation of different people in the school administration can help people to learn the
basis and principles for citizenship. The Management Panning of the schools has to be
the starting point for spreading the idea and practice of democracy as a value for the
modern world.
Although the law establishes and guarantees the democratic administration in state
schools, the teachers and the members of the management team are still holding the
teachers frequently write their teaching plans and suggest their teaching projects without
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the support of the other school segments. The head teacher evaluates and the school
One of my concerns is that the members of the council and the other segments do not
take part in the planning process from the beginning. They usually appear to approve
the plan. The school council members usually accept its content and the decisions made.
Although its members are 40% teachers, the other members have to collaborate more.
They argue that the teachers are the ones who know what is better for the pupils. They
There are reasons for them to refuse to assume any responsibilities. First, they are not
encouraged to participate actively in the process from the beginning. It demands time,
commitment and learning new ways of doing things. Because many people do not know
why things are the way they are, they become uninterested in school affairs. Some of
them imply that there are professionals to do the school business. Knowing and
for the outcomes. Responsibility does not attract many people. Becoming co-
responsible, people will have to follow the actions in the school from the moment they
Having more people engaged in the schools demands creating more opportunities for
them to get together to discuss, make decisions, act and evaluate the outcomes. The
principal and the other members of the management team are the people who can create
the opportunities and make these things happen during and after writing the SMP. The
management team members need to develop their competences to lead the cultural
changes in schools making more people to embrace the school cause. The principal can
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no longer lead by him/herself. Besides gathering the school and local communities
together, the management team has to promote ways to make them feel important, that
is, make them feel part of the engine that keeps the school moving to improvement. This
is possible if the principal releases the power and responsibility to the other members of
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References
BRASIL. (1996) Law of Guidelines and Basis for National Education, Law 9394 (Lei
Prepared by Karen Edge for the Education Reform & Management Thematic Group,
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