EDIFACT – ORDERS D.

97A

EDI Implementation Guidelines

EDIFACT ORDERS

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Modification Log

Release Date Description

1.0 05.11.2010 Draft

2.0 06.24.2010 Released to Suppliers after KSIB comments

3.0 08.20.2010 Looping diagram updated

Conditionality of max occurrence of segments updated at
detail level to match the looping diagram.
Segment # 13 CUX_6348 is moved to CUX_5402

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Contents
1 Introduction .......................................................................................................................................... 4
1.1 Function ........................................................................................................................................ 4
1.2 Guidelines ..................................................................................................................................... 4
1.4 References .................................................................................................................................... 5
2 Description of Message......................................................................................................................... 6
2.1 Segment Layout ............................................................................................................................ 6
2.2 Data Exchange Structure and Service Segments .......................................................................... 8
2.3 Segment Table ............................................................................................................................ 10
2.4 Segment Structure ...................................................................................................................... 12
2.5 Message Example........................................................................................................................ 14
2.6 Segment description ................................................................................................................... 15

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1 Introduction

1.1 Function

The following documentation contains the description of the EDI message "Orders" as used for an exchange of
messages between Volkswagen Group of America (VWGoA)/Volkswagen Group of Canada (VGCA) Service Parts
Logistics and its trading partners.

This documentation is fully comprehensive and allows the implementation of the EDIFACT ORDERS without the
necessity for any additional standard related documentation.

The EDI message "Orders" serves the purpose of ordering goods and services commissioned by the VWGoA/VGCA
distribution centres to suppliers according to the terms agreed on.

1.2 Guidelines

The EDI message "Orders” aims at carrying out day-to-day order processes.

The following guidelines have been agreed on:

The EDI message “Orders” will be transmitted for VWGoA/VGCA Purchase order documents as well as Call off
orders (Scheduling agreements)

For Purchase orders/Call off orders, the corresponding Supplier contract with VW Chattanooga purchasing
department will be transmitted via reference segment

For Call off orders(Scheduling agreements), A subsequent Delivery Forecast schedule will be transmitted via
EDIFACT DELFOR to suppliers

Upon the Suppliers shipment to VWGoA / VGCA plants or Third party packager, the Supplier is required to
transmit a DESADV to VWGoA / VGCA directly.

There is currently only a single type of order (normal order). Various types of handling must be controlled with the
available parameters such as date of delivery, means of transport, etc.

Rush Order and Express Orders are not part of the current release and they will be implemented soon.

Replacement parts are subject to separate orders.

Any order features a minimum of one ordering item.

The delivery address is transmitted via NAD segment of the segment group 29 is used at position level (within
segment group SG25) to state the consignees.

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Direct delivery from supplier to a dealer is considered a "Drop ship" order.

1.4 References

The "Orders" message is based on the message type ORDERS, EDIFACT-Directory D.97A.

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2 Description of Message

This chapter describes all segments used in the VWGoA/VGCA subset of the EDIFACT message type “Orders". The
description of the segment is based on the documentation ORDERS, EDIFACT-Directory D.97A.

2.1 Segment Layout

The following example illustrates how the segment description of the message segments is structured.

No Identifier St Maxwdh Level Name

3 DTM O 35 1 DATE/TIME/PERIOD

Standard Implementation
Identifier Name St Format St Format Description
DTM
C507 Date/Time/Period M M
Date/Time/Period
2005 Qualifier M an 3 M an 3 157 = Validity Date/Time
2380 Date/Time/Period C an 35 R an 35 Validity Start Date/Time
Date/Time/Period
2379 format qualifier C an3 R an3 102 = YYYYMMDD

Comment:

The Purchase order/SA agreement IDOC message creation date will be transmitted

Example:
DTM+137:20001220:102'

Explanations:

 Segment status (Mandatory or Optional) and maximum repeats of the EDIFACT standard and VW subset.

The first column contains a data element identifier and descriptions. Words in bold print are elements of the group
identifier or plain data elements. Normal print elements are group data elements. The second column contains
instructions of the EDIFACT status (Mandatory or Optional), the data format as well as the length of the data element.

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This information stipulates the original EDIFACT description. The following conventions apply to the present
documentation:

a alphabetical characters

n numerals

an alphanumerical characters of fixed length

a3 3 alphabetical characters of fixed length

n3 3 numerals of fixed length

an3 3 alphanumerical characters of fixed length

a..3 up to 3 alphabetical characters

n..3 up to 3 numerals

an..3 up to 3 alphanumerical characters

 The fourth and fifth columns contain specific status information for the VWGoA/VGCA subset (status indicator and
data format) and comments for application at VWGoA/VGCA.

 The section "Comment and Example“ stipulates guidelines and examples for the application of the segment.

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2.2 Data Exchange Structure and Service Segments

The structure of an EDIFACT interchange is divided into several group levels. The service segments build brackets
around the groups.

Structure of an interchange:

UNB

UNH

MESSAGE 1

UNT

UNH

MESSAGE 2

UNT

...

UNH

MESSAGE N

UNT

UNZ

The first service segment, "UNB", indicates the start of a transmission.

The "UNH" service segment identifies the start of a message.

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For each start service segment, there is an end-service segment.

Bracket of interchange: UNB .... UNZ

Bracket of message: UNH .... UNT

Segments UNB..UNZ and UNH..UNT are mandatory.

The layout of the service segments UNA and UNB..UNZ is described in this chapter.

Segments UNH, UNS and UNT vary according to the type of message and are explained in the part of this manual
where message segments are described.

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2.3 Segment Table

The following table contains the segments of the EDIFACT message "ORDERS" as used between the
VWGoA/VGCA Service Parts Logistics and its suppliers during message exchange.

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2.4 Segment Structure

The segment structure illustrates the sequences and the repeats of the segments in a message

01 UNB
Interchange Header
02 UNH
Message Header
03 BGM
Start of the message
04 DTM
Date of creation of message
05 DTM
Validity start date/time
06 DTM
End date/time
07 FTX
Purchasing Information
08 RFF
Purchasing Order Number
09 NAD
Buyer identification
10 CTA
Purchase Department identification
11 COM
Communications number
12 NAD
Supplier identification
13 CUX
Currency details
14 PAT
Payment terms information
15 TOD
Terms of delivery information
16 LIN
Item number identification
17 PIA
Additional product identification
18 IMD
Item description
19 QTY
Quantity Details
20 DTM
Date of delivery
21 DTM
Reconciliation date
22 GIR
Related Identification Numbers
23 GIR
Related Identification Numbers
24 FTX
Receiveing Comments
25 FTX
Production Information
26 PRI
Price Details

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27 RFF
Sales Order reference number
28 LOC
Storage Location Identification
29 NAD
Consignee identification
30 TDT
Transport Details
31 TOD
Terms of delivery or Transport
32 UNS
Section Control
33 MOA
Monetary information
34 UNT
Message Trailer
35 UNZ
Interchange Trailer

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2.5 Message Example

UNB+UNOA:2+T06972475:01+PARTNER_DUNS_ID:01+000210:1000+12345++NA40'
UNH+12345+ORDERS: D: 97A: UN‟
BGM+220+4600550004 '
DTM+137:200012201609:203'
DTM+157:20001220:102'
DTM+206:20001220:102'
FTX+PUR++PURCHASING HEADER TEXT‟
RFF+OP: 0010800023‟
NAD+BY+NA40::92‟
CTA+PD+1412:VZ141Zubehoer'
COM+ (001)9941122334:TE'
NAD+SU:1023456789::92'
CUX+2:USD+9'
PAT+ZZZ+:::NMS second day of second month‟
TOD+6+FOB:::PLANT‟
LIN+0060+02A121283:IN‟
PIA+1+548792345:SA'
IMD+C+63+::::Gear‟
QTY+21:50:PCE'
DTM+2:20001220:102'
DTM+7:20001220:102'
GIR+4+123456789:BH‟
GIR+4+12345678976178293:VV‟
FTX+AEC+++RECEIVING COMMENTS‟
FTX+PRD+++PRODUCTION INFORMATION‟
PRI+AAA:101.00:::1:PCE'
RFF+AGO:SALES ORDER REFERENCE NUMBER‟
LOC+159+515‟
NAD+CN+0515++NAME OF ORGANIZATION:SAP ACCOUNT NUMBER+1800 Hamilton+CITY+MI+6160+US‟
TDT+20++30+31+::92‟
TOD+6++FOB:::PLANT‟
UNS+S‟
MOA+170:180.45:USD‟
UNT+33+1'
UNZ+1+12345'

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2.6 Segment description

Segments
No Identifier St Maxwdh Level Name

1 UNB M 1 0 INTERCHANGE HEADER

Standard Implementation
Identifier Name St Format St Format Description
UNB
S001 SYNTAX IDENTIFIER M M

0001 SYNTAX IDENTIFIER M a4 M a4 UNOA UN/ECE

0002 Syntax version number M n1 M n1 2 Version 2

INTERCHANGE
S002 SENDER M M

Sender id. Duns number to be sent

0004 Sender identification M an..35 M an..10 here as ID

Sender Identification A qualifier for the sender synonym

0007 code qualifier. C an..4 O an.. 4 may be declared.
INTERCHANGE
S003 RECIPIENT M M

Receiver id. Duns number to be sent

0010 Recipient identification M an..35 M an..10 here as ID
Partner identification
code A qualifier for the recipient synonym
0007 qualifier C an..4 O an..4 may be declared.
DATE/TIME OF
S004 PREPARATION M M
Creation date (conversion) of
0017 Date of preparation M n6 M n6 transmission file (YYMMDD)
Creation time (conversion) of
0019 Time of preparation M n4 M n4 transmission file HHMM
Transmission reference number is
Interchange control allocated by sender (usually
0020 reference M an..14 M an..14 converter).

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RECIPIENT'S
REFERENCE N
S005 PASSWORD C N
Recipient's
0022 reference/password M an..14 M an..14
0026 Application reference C an..14 R an..14 Name of company

Comments

Name of the company: For VWGoA send „NA40‟ and for VGCA send „NA30‟ value in the DE 0026 .

Example:
UNB+UNOA:2+T06972475:01+PTNR_DUNS:01+000210:1000+12345++NA40'

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Segments
No Identifier St Maxwdh Level Name

2 UNH M 1 0 MESSAGE HEADER

Standard Implementation
Identifier Name St Format St Format Description
UNH

Message reference number in transmission

Message reference file, starting with 1; assigned by sender
0062 number M an..14 M an..5 (converter)
MESSAGE
S009 IDENTIFIER M M
ORDERS Purchase order/Call off Order
0065 Message type identifier M an 6 message
Message type version
0052 number M an..3 M an..3 D Draft version/UN/EDIFACT Directory
Message type release
0054 number M an..3 M an..3 97A Release 1997 - A (Directory)

UN UN/ECE/TRADE/WP.4, United Nations

Standard
0051 Controlling agency M an..2 M an..2 Messages (UNSM)

Comment:
The UNH segment defines that the message is about Purchase orders\Scheduling Agreement data.

Example:
UNH+12345+ORDERS: D: 97A: UN‟

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Segments
No Identifier St Maxwdh Level Name

3 BGM M 1 1 BEGINNING OF MESSAGE

Standard Implementation
Identifier Name St Format St Format Description
BGM
Document/Message
C002 Name C R
Name of document/message,
encoded
220= Purchase Order
226 = Call off order(Scheduling
Agreement)
Document/Message 224 = Rush order (Express and Red
1001 Name coded C an 3 R an 3 Order)
1131 Code List Qualifier C an 3 N an 3 Not Used

Code List Responsible

3055 Agency Coded C an 3 N an 3 Not Used
Document/Message
1000 Name C an 35 N an 35 Not Used
Document/ Message
C106 Identification C R

Document/ Message Name of document/message

1004 Number C an.. 35 R n.. 10 Order number, assigned by ordering party
Message function,
1225 coded C an 3 N an 3 Not Used
Response type,
4343 coded C an 3 N an 3 Not Used

Comment:
This segment serves to indicate the type and number of purchasing document number. There will be always 10 Digit Purchase order
or Scheduling Agreement will be transmitted

226-Call Off order/Scheduling agreement: This call off order is the order created in VWGoA/VGCA system with reference to the VW
Chattanooga contract with Suppliers
Example:
BGM+220+4600550004 '

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Segments
No Identifier St Maxwdh Level Name

4 DTM M 1 1 DATE/TIME/PERIOD

Standard Implementation
Identifier Name St Format St Format Description
DTM
C507 Date/Time/Period M M
Date/Time/Period
2005 Qualifier M an 3 M an 3 137 = Document/Message Date/Time
2380 Date/Time/Period C an.. 35 R n.. 12 Date of creation of message
Date/Time/Period
2379 format qualifier C an3 R an3 203 = YYYYMMDDHHMM

Comment:
The Purchase order/SA agreement IDOC message creation date will be transmitted

Example:
DTM+137:200012201609:203'

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Segments
No Identifier St Maxwdh Level Name

5 DTM O 2 1 DATE/TIME/PERIOD

Standard Implementation
Identifier Name St Format St Format Description
DTM
C507 Date/Time/Period M M
Date/Time/Period
2005 Qualifier M an 3 M an 3 157 = Validity Date/Time
2380 Date/Time/Period C an.. 35 R n8 Validity Start Date/Time
Date/Time/Period
2379 format qualifier C an3 R an3 102 = YYYYMMDD

Comment:
In case of scheduling agreement, the Purchasing contract validity start date will be transmitted

Example:
DTM+157:20001220:102'

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Segments
No Identifier St Maxwdh Level Name

6 DTM O 2 1 DATE/TIME/PERIOD

Standard Implementation
Identifier Name St Format St Format Description
DTM
C507 Date/Time/Period M M
Date/Time/Period
2005 Qualifier M an 3 M an 3 206 = End Date/Time
2380 Date/Time/Period C an.. 35 R n.. 8 End Date/Time
Date/Time/Period
2379 format qualifier C an3 R an3 102 = YYYYMMDD

Comment:
In case of scheduling agreement, the Purchasing contract validity end date will be transmitted

Example:
DTM+206:20001220:102'

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Segments
No Identifier St Maxwdh Level Name

7 FTX O 1 1 FREE TEXT

Standard Implementation
Identifier Name St Format St Format Description
FTX
Text assignment, encoded
4451 Text Subject Qualifier M an 3 M an 3 PUR= Purchasing Information

4453 Text Function, Coded C an 3 N an 3 Not Used

C107 Text Reference C N Not Used
4441 Free Text Identification M an 17 N an 17 Not Used
1131 Code List Qualifier C an 3 N an 3 Not Used
Code List Responsible
3055 agency , coded C an 3 N an 3 Not Used
C108 Text Literal C R
4440 Free Text M an.. 70 M an.. 70 Purchasing Header text
4440 Free Text C an 70 N an 70 Not Used
4440 Free Text C an 70 N an 70 Not Used
4440 Free Text C an 70 N an 70 Not Used
4440 Free Text C an 70 N an 70 Not Used
3453 Language, coded C an 3 N an 3 Not Used

Comment:
Purchase order/Call off order purchasing information header text will be transmitted

Example:
FTX+PUR++PURCHASING HEADER TEXT‟

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Segments
No Identifier St Maxwdh Level Name

SG1 R 1 1 RFF-DTM

8 RFF M 1 1 REFERENCE

Standard Implementation
Identifier Name St Format St Format Description
RFF
C506 REFERENCE M M
1153 Reference qualifier M an..3 M an..3 OP – Original Purchase Order
Original VW Chattanooga Purchasing
1154 Reference number C an..35 R an..35 contract number with supplier

Comment:
In case of Call Off Order(Scheduling agreement), The Chattanooga Purchasing department‟s contract # with Supplier will be
transmitted.

Example:
RFF+OP: 0010800023‟

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Segments
No Identifier St Maxwdh Level Name

SG2 R 2 1 NAD-LOC-FII-SG3-SG4-SG5

9 NAD M 1 1 NAME AND ADDRESS

Standard Implementation
Identifier Name St Format St Format Description
NAD
3035 Party Qualifier M an.. 3 M an.. 3 BY = Buyer
Party Identification
C082 Details C R
Identification of partner according to
3039 Party Id, identification M an.. 35 M an.. 10 VWGoA/VGCA business transactions.
1131 Code List Qualifier C an 3 N an 3 Not Used
Responsible for
code maintenance, encoded
Code List Responsible
3055 agency , coded C an.. 3 R an.. 3 92 = Code assigned by customer

Comment:
For Volkswagen Group of America (VWGoA) Spare parts contract, the value NA40 will be transmitted, And for Volkswagen group
of Canada (VGCA) spare parts contract, the value NA30 will be transmitted

Example:
NAD+BY+NA40::92‟

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Segments
No Identifier St Maxwdh Level Name

SG2 R 2 1 NAD-LOC-FII-SG3-SG4-SG5
SG5 O 1 2 CTA-COM

10 CTA M 1 2 CONTACT INFORMATION

Standard Implementation
Identifier Name St Format St Format Description
CTA
3139 C an.. 3 R an.. 3 PD = Purchase department
Department or
Employee
C056 Details C R
Department or
Employee Department or person responsible,
3413 Identification C an.. 17 O an.. 17 identification
Department or
3412 Employee C an 35 O an 35 Department or person responsible

Comment:
Name of a person or a department which is the contact, this segment identifies the contacts within the company previously specified
in the NAD segment (only for BY).

Example:

CTA+PD+1412:VZ141Zubehoer'

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Segments
No Identifier St Maxwdh Level Name

SG2 R 2 1 NAD-LOC-FII-SG3-SG4-SG5
SG5 O 1 2 CTA-COM

11 COM O 1 2 COMMUNICATION CONTACT

Standard Implementation
Identifier Name St Format St Format Description
COM
C076 Communication Contact M M
3148 Communication Number M an.. 512 M an.. 16 Communications number

Communications channel / service,

qualifier

Communication Channel TE = Telephone

3155 Qualifier M an.. 3 M an.. 3

Comment:
This segment is to name the communication number and type of the person responsible or department named in the previous CTA
segment. Format: (001)8002341234

Example:
COM+ (001)9941122334:TE'

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Segments
No Identifier St Maxwdh Level Name

SG2 R 2 1 NAD-LOC-FII-SG3-SG4-SG5

12 NAD M 1 1 NAME AND ADDRESS

Standard Implementation
Identifier Name St Format St Format Description
NAD
C082 Party Qualifier C R
Party Identification
3035 Details M an.. 3 M an.. 3 SU = Supplier
3039 Party Id, identification M an.. 35 M an.. 10 Supplier code, assigned by customer
1131 Code List Qualifier C an 3 N an 3 Not Used
Code List Responsible
3055 agency , coded C an.. 3 R an.. 3 92 = Code assigned by customer

Comment:
The supplier‟s 10 digit SAP vendor account number with VWGoA / VGCA spare parts logistics. This number is required to transmit
to us back via subsequent documents like ASN, Invoice, etc.

Example:
NAD+SU:1023456789::92'

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Segments
,No Identifier St Maxwdh Level Name

SG7 R 1 1 CUX-PCD-DTM

13 CUX M 1 1 CURRENCIES

Standard Implementation
Identifier Name St Format St Format Description
CUX
C504 Currency Details C R
Currency Details Currency details, qualifier
6347 Qualifier M an.. 3 M an.. 3 2 = Reference currency
Order currency
Currency, encoded ISO 4217 3-Alpha
6345 Currency, coded C an 3 R an 3 Code
Currency, qualifier
6343 Currency Qualifier C an.. 3 R an.. 3 9 = Currency of order
6348 Currency rate base Cn4 Nn4 Not Used
C504 Currency Details C N
Currency Details
6347 Qualifier M an 3 N an 3 Not Used

6345 Currency, coded C an 3 N an 3 Not Used

6343 Currency Qualifier C an 3 N an 3 Not Used

6348 Currency rate base Cn4 Nn4 Not Used
5402 Rate of exchange C char 12 O n 12 Currency conversion basis
Currency market
exchange,
6341 coded C an 3 N an 3 Not Used

Comment:

Example:
CUX+2:USD+9'

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Segments
No Identifier St Maxwdh Level Name

SG8 R 1 1 PAT-DTM-PCD-SG9

14 PAT M 1 1 PAYMENT TERMS BASIS

Standard Implementation
Identifier Name St Format St Format Description
PAT

Type of terms of payment,

qualifier

4279 M an..3 M an.. 3 ZZZ : mutually defined

C110 Payment Terms C R
Terms of payment
4277 identification M an 17 N an 17 Not Used
1131 Code list qualifier C an 3 N an 3 Not Used
Code list responsible
3055 agency, coded C an 3 N an 3 Not Used
4276 Terms of payment C an.. 35 R an.. 35 Terms of payment
4276 Terms of payment C an 35 N an 35 Not Used
C112 terms/Time information C N
Payment time reference,
2475 coded M an 3 N an 3 Not Used
2009 Time relation, coded C an 3 N an 3 Not Used
2151 Type of period, coded C an 3 N an 3 Not Used
2152 Number of periods Cn3 Nn3 Not Used

Comment:
Terms of payment

Example:
PAT+ZZZ+:::NMS second day of second month‟

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Segments
No Identifier St Maxwdh Level Name

SG12 R 1 1 TOD-LOC
TERMS OF DELIVERY OR
15 TOD M 1 1 TRANSPORT

Standard Implementation
Identifier Name St Format St Format Description
TOD

Terms of delivery
reference for terms of delivery,
Terms of delivery or encoded
transport
4055 function, coded C an.. 3 R an.. 3 6 = Terms of delivery
Transport charges
method of
4215 payment, coded N an 3 Not Used
Terms of delivery or
C100 transport C R

Terms of delivery or Terms of delivery

4053 transport , coded C an 3 R an 3 or transport, encoded
1131 Code list qualifier C an 3 N an 3 Not Used
Code list responsible
agency,
3055 coded C an 3 N an 3 Not Used
Terms of delivery or Terms of delivery
4052 transport C an.. 70 R an.. 70 or transport
Terms of delivery or
4052 transport C an 70 N an 70 Not Used

Comment:
This segment is used by the sender of the order to demand special terms of payment only for the current order at the header level.

Example:
TOD+6+FOB:::PLANT‟

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Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..

16 LIN M 1 1 LINE ITEM NUMBER

Standard Implementation
Identifier Name St Format St Format Description
LIN

Purchase order or Call off order Line item

number

1082 Line Item Number Mn6 Mn6

Action
request/notification,
1229 coded N an 3 Not Used
Item Number
C212 Identification C R

7140 Item number C an.. 35 R an.. 22 VWGoA/VGCA article/Part number

Commodity code/ service number, type,

encoded
Item number type,
7143 coded C an.. 3 R an.. 3 IN = Buyer‟s part number
1131 Code list qualifier C an 3 N an 3 Not Used
Code list responsible
agency,
3055 coded C an 3 N an 3 Not Used
C829 Sub-line information C N Not Used
5495 Sub-line indicator, coded C an 3 N an 3 Not Used
1222 Configuration level C an 2 N an 2 Not Used

7083 Configuration, coded C an 3 N an 3 Not Used

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Comment:
This segment identifies the line item which is ordered. The line item section of the order is created from a repetitive group of
segments which each commence with the LIN segment. One line item detail (SG25) is required. The VWGoA/VGCA article number
is stated here.

Example:
LIN+0060+02A121283:IN‟

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Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..

17 PIA O 1 1 ADDITIONAL PRODUCT ID

Standard Implementation
Identifier Name St Format St Format Description
PIA

Product identification function,

qualifier

4347 M an.. 3 M an..3 1 = Additional identification

Item number
C212 identification M M
Commodity code/ service number
7140 Item number C an.. 35 R an.. 22 EAN article number

Commodity code/ service number, type,

encoded
Item number type,
7143 coded C an.. 3 R an.. 3 SA = Suppliers article number

Comment:
Additional Part number identification will be transmitted.

Example:
PIA+1+548792345:SA'

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..

18 IMD O 1 1 ITEM DESCRIPTION

Standard Implementation
Identifier Name St Format St Format Description
IMD
Item description type
7077 coded C an.. 3 R an.. 3 C Code from industry code list
Item Characteristic,
7081 coded C an..3 R an.. 3 63 Current article
C273 Item Description C O
Item Description
7009 Identification C an 17 N an 17 Not used
1131 Code list qualifier C an 3 N an 3 Not used
Code list responsible
agency,
3055 coded C an 3 N an 3 Not used
7008 Item Description C an 35 N an 35 Not used
7008 Item Description C an.. 35 O an.. 35 Description of VWGoA/VGCA Part number
3453 Language, coded C an 3 N an 3 Not used
Surface/layer indicator,
7383 coded C an 3 N an 3 Not used

Comment:
VWGoA/VGCA part number description

Example:
IMD+C+63+::::Gear‟

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..

19 QTY R 1 1 QUANTITY

Standard Implementation
Identifier Name St Format St Format Description
QTY
C186 Quantity Details M M
Quantity, qualifier
6063 Quantity qualifier M an.. 3 M an.. 3 21 = Quantity ordered
6060 Quantity M n.. 15 M n.. 10 Quantity

PCE = piece
PND = Pounds
YRD = Yard
YRK = SquareYard
6411 Measure Unit Qualifier C an 3 R an 3 YRQ = Cubic Yard

Comment:
This segment is used for the overall quantity of the current order item identified in the LIN segment.

Example:
QTY+21:50:PCE'

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Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..

20 DTM D 2 1 DATE/TIME/PERIOD

Standard Implementation
Identifier Name St Format St Format Description
DTM
C507 Date/Time/Period M M
Date/Time/Period
2005 Qualifier M an.. 3 M an.. 3 2 = Date of delivery (date/time) called for
2380 Date/Time/Period C an.. 35 R n.. 8 Date of delivery
Date/Time/Period
2379 format qualifier C an3 R an3 102 = YYYYMMDD

Comment:
This segment is used for the date of the delivery of the currently identified product (LIN/PIA/QTY) in case of purchase order.

Example:
DTM+2:20001220:102'

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..

21 DTM D 2 1 DATE/TIME/PERIOD

Standard Implementation
Identifier Name St Format St Format Description
DTM
C507 Date/Time/Period M M
Date/Time/Period
2005 Qualifier M an.. 3 M an.. 3 7 = Effective date
Reconciliation date for agreed cumulative
2380 Date/Time/Period C an.. 35 R n.. 8 quantity
Date/Time/Period
2379 format qualifier C an3 R an3 102 = YYYYMMDD

Comment:
In case of Call off Order(Scheduling agreement) this segment transmits the reconciliation date agreed on cumulative receipt quantity
with supplier. The corresponding Delivery schedule changes will be transmitted via DELFOR

Example:
DTM+7:20001220:102'

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..
RELATED IDENTIFICATION
22 GIR O 2 1 NUMBERS

Standard Implementation
Identifier Name St Format St Format Description
GIR
7297 Set identification qualifier M an..3 M an..3 4 – Vehicle reference set
IDENTIFICATION
C206 NUMBER M M

Key Code
7402 Identity number M an..35 M an10
7405 Identity number qualifier C an..3 R an..3 BH – Key Code

Comment:
Only for Rush Orders and Vehicle Intelligent parts procurement, this segment transmits the “Key code” text.

Example:
GIR+4+123456789:BH‟

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..
RELATED IDENTIFICATION
23 GIR O 2 1 NUMBERS

Standard Implementation
Identifier Name St Format St Format Description
GIR
7297 Set identification qualifier M an..3 M an..3 4 – Vehicle reference set
IDENTIFICATION
C206 NUMBER M M

Vehicle Identity number

7402 Identity number M an..35 M an17
7405 Identity number qualifier C an..3 R an..3 VV - Vehicle Identity number

Comment:
Only for Rush Orders and Vehicle Intelligent parts procurement, this segment transmit the “Vehicle Identification number” text.

Example:
GIR+4+12345678976178293:VV‟

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..

24 FTX O 2 1 FREE TEXT

Standard Implementation
Identifier Name St Format St Format Description
FTX
Text assignment, encoded
4451 Text Subject Qualifier M an 3 M an 3 AEC = Text representing expected data
4453 Text Function, Coded Not used
C107 Text Reference C N
4441 Free Text Identification M an 17 N an 17 Not used
1131 Code List Qualifier C an 3 N an 3 Not used
Code List Responsible
3055 agency , coded C an 3 N an 3 Not used
C108 Text Literal C R
4440 Free Text M an.. 70 M an.. 70 Receiving Comments
4440 Free Text C an 70 N an 70 Not used
4440 Free Text C an 70 N an 70 Not used
4440 Free Text C an 70 N an 70 Not used
4440 Free Text C an 70 N an 70 Not used
3453 Language, coded C an 3 N an 3 Not used

Comment:
This segment is used to name specific requirements at line item level.

Example:
FTX+AEC+++RECEIVING COMMENTS‟

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..

25 FTX O 2 1 FREE TEXT

Standard Implementation
Identifier Name St Format St Format Description
FTX
Text assignment, encoded
4451 Text Subject Qualifier M an 3 M an 3 PRD = Production Information
4453 Text Function, Coded Not used
C107 Text Reference C N
4441 Free Text Identification M an 17 N an 17 Not used
1131 Code List Qualifier C an 3 N an 3 Not used
Code List Responsible
3055 agency , coded C an 3 N an 3 Not used
C108 Text Literal C R
4440 Free Text M an.. 70 M an.. 70 Production Information
4440 Free Text C an 70 N an 70 Not used
4440 Free Text C an 70 N an 70 Not used
4440 Free Text C an 70 N an 70 Not used
4440 Free Text C an 70 N an 70 Not used
3453 Language, coded C an 3 N an 3 Not used

Comment:
This segment is used to name specific requirements at line item level.

Example:
FTX+PRD+++PRODUCTION INFORMATION‟

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..
SG32 R 1 2 PRI-CUX-APR-RNG-DTM

26 PRI M 1 1 PRICE DETAILS

Standard Implementation
Identifier Name St Format St Format Description
PRI
C509 Price Information C R
Price, qualifier
5125 Price Qualifier M an 3 M an 3 AAA = Net calculation
5118 Price C n.. 15 R n.. 15 Price
5375 Price type, coded C an 3 N an 3 Not used
5387 Price type qualifier C an 3 N an 3 Not used
5284 Unit price basis C n.. 9 R n.. 9 Price basis quantity
Unit of measurement, qualifier
6411 Measure unit qualifier C an 3 R an 3 PCE = piece
Sub-line price change,
5213 coded C an 3 N an 3 Not used

Comment:
This segment contains Unit net price information on the current product which is identified in the LIN segment.

Example:
PRI+AAA:101.00:::1:PCE'

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..
SG33 O 1 2 RFF-DTM

27 RFF M 1 1 REFERENCE

Standard Implementation
Identifier Name St Format St Format Description
RFF
C506 REFERENCE M M
1153 Reference qualifier M an..3 M an..3 AGO Sales Order Reference number
1154 Reference number C an..35 R an..35 Sales Order Reference number

Comment:
This is for Sales order reference for drop ship orders. This is optional segment

Example:
RFF+AGO:SALES ORDER REFERENCE NUMBER‟

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..
SG37 O 1 1 LOC-QTY-PCD-DTM

28 LOC M 1 1 LOCATION

Standard Implementation
Identifier Name St Format St Format Description
LOC
City, qualifier
159 = Additional internal destination
3227 Place/Location qualifier M an 3 M an 3
C517 Location Identification C R
Place/Location
3225 identification C an.. 25 R an.. 5 VWGoA/VGCA plant number
Not used
1131 Code list qualifier C an 3 N an 3
Code list responsible 92 Assigned by buyer or his agents
agency,
3055 coded C an 3 N an 3

Comment:
This segment names the VWGoA/VGCA plant location of the goods for incoming goods.

Example:
LOC+159+515‟

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..
SG39 O 1 1 NAD-LOC-SG40-SG41-SG42

29 NAD M 1 1 NAME AND ADDRESS

Standard Implementation

Identifier Name St Format St Format Description

NAD
Party involved, qualifier
3035 Party Qualifier M an 3 M an 3 CN = Consignee
Party Identification
C082 Details C R
VWGoA/VGCA identification of
3039 Party Id, identification M an.. 35 M an.. 35 consignee(an3)
Not used
1131 Code List Qualifier C an 3 N an 3
Code List Responsible Not used
3055 agency , coded C an 3 N an 3
Not used
C058 Name and Address C N
Not used
3124 Name and Address line M an 35 N an 35
Not used
3124 Name and Address line C an 35 N an 35
Not used
3124 Name and Address line C an 35 N an 35
Not used
3124 Name and Address line C an 35 N an 35
Not used
3124 Name and Address line C an 35 N an 35
C080 Party Name C O
3036 Party Name M an.. 35 M an.. 35 Name of organization involved
3036 Party Name C an.. 35 D an. 10 Consignee‟s SAP account

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 EDIFACT – ORDERS D.97A

number(provided in case of OT drop

shipment)

Not used
3036 Party Name C an 35 N an 35
Not used
3036 Party Name C an 35 N an 35
Not used
3036 Party Name C an 35 N an 35
Party Name Format, Not used
3045 coded C an 3 N an 3
C059 Street C O
Street and Number, Street and number/
3042 P O Box M an.. 35 M an.. 35 P.O. Box
Street and Number, Not used
3042 P O Box C an 35 N an 35
Not used
Street and Number,
3042 P O Box C an 35 N an 35
Street and Number, Not used
3042 P O Box C an 35 N an 35
3164 City Name C an.. 35 O an.. 35 City
Country sub-entity Region/Federal state,
3229 identification C an.. 9 O an.. 9 identification
3251 Postcode Identification C an.. 9 O an.. 9 P.O. Box
Country, encoded
3207 Country, coded C an 3 O an 3 ISO 3166 2-Alpha Code

Comment:
This segment names the end recipient of the goods of this item line for direct delivery.

Example:
NAD+CN+0515++NAME OF ORGANIZATION:SAP ACCOUNT NUMBER+1800 Hamilton+CITY+MI+6160+US‟

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..
SG49 O 1 1 TDT-SG50

30 TDT M 1 1 DETAILS OF TRANSPORT

Standard Implementation
St St
Identifier Name Format Format Description
TDT
Transport route / section,
qualifier
8051 Transport stage qualifier M an..3 M an..3 20 = Main run

8028 Conveyance reference number C an..17 O an..17 Reference number of transport

C220 MODE OF TRANSPORT C O

Type of transport, encoded
10 = Transport by sea
20 = Transport by rail
30 = Transport by road
8067 Mode of transport, coded C an..35 R an..3 40 = Transport by air

C228 TRANSPORT MEANS C R

Type of means of transport, identification
6 – Aircraft
11 – Ship
12 – Ship tanker
13 – Ocean Vassel
25 – rail express
31 – Truck
Type of means of transport 35 – Truck trailer with tilt
8179 identification C an..8 R an..8

C040 CARRIER C R

3127 Carrier identification C an..17 N Do not send.

1331 Code list qualifier C an..3 N an..3 Do not send.

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 EDIFACT – ORDERS D.97A

Code list responsible agency,

3055 coded C an..3 R an..3 92 assigned by buyer or buyer's agent
Company's name of accomplishing carrier,
3128 Carrier name C an..35 O an..35 if an identification is not known.

8101 Transit direction, coded N an..3 N an..3 Do not send.

Comment:
The TDT segment can be used to name transport instructions for the line item e.g. the request for express transport.

Example:
TDT+20++30+31+::92‟

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

LIN-PIA-IMD-MEA-QTY-PCD-ALI-
SG28 R 200000 1 DTM-MOA-GIR-…..
SG51 O 1 1 TOD-LOC
TERMS OF DELIVERY OR
31 TOD M 1 1 TRANSPORT

Standard Implementation
Identifier Name St Format St Format Description
TOD

Terms of delivery
reference for terms of delivery,
Terms of delivery or encoded
transport
4055 function, coded C an.. 3 R an..3 6 = Terms of delivery
Transport charges
method of payment,
4215 coded C an 3 N an 3 Not used
Terms of delivery or
C100 transport C R

Terms of delivery or
transport, Terms of delivery
4053 coded C an 3 R an 3 or transport, encoded
1131 Code list qualifier C an 3 N an 3 Not used
Code list responsible
agency,
3055 coded C an 3 N an 3 Not Used
Terms of delivery or Terms of delivery
4052 transport C an 70 R an 70 or transport
Terms of delivery or
4052 transport C an 70 N an 70 Not used

Comment:
This segment is used to determine the terms of delivery for the item

Example:
TOD+6++FOB:::PLANT‟

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

32 UNS M 1 1 SECTION CONTROL

Standard Implementation
Identifier Name St Format St Format Description
UNS
Section identification, S = Separates detail section/summary
0081 encoded Ma1 Ma1 section

Comment:

Example:
UNS+S‟

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

33 MOA D 1 1 MONETARY AMOUNT

Standard Implementation
Identifier Name St Format St Format Description
MOA
C516 Monetary Amount M M

Monetary amount type Monetary amount type qualifier

5025 qualifier M an 3 M an 3 Send “170” (Document Amount) value.

Monetary amount
5004 Monetary Amount C an.. 18 R n.. 18 Send the total amount of this document
6345 Currency, coded C an 3 R an 3 Currency, coded
6343 Currency qualifier C an 3 N an 3 Not used
4405 Status, code C an 3 N an 3 Not used

Comment:
This segment is used to determine the net value in Purchase document. This will not be transmitted for Call of order (Scheduling
agreement)

Example:
MOA+170:180.45:USD‟

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 EDIFACT – ORDERS D.97A

Segments
Maxwd
No Identifier St h Level Name

34 UNT M 1 0 MESSAGE TRAILER

Standard Implementation
Identifier Name St Format St Format Description
UNT
Number of segments
0074 in a message M n..6 M n..6 Number of segments in a message
Message reference Reference number is identical to
0062 number M an..14 M n1 UNH DE0062.

Comment:

Example:
UNT+33+1'

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 EDIFACT – ORDERS D.97A

Segments
No Identifier St Maxwdh Level Name

35 UNZ M 1 0 INTERCHANGE TRAILER

Standard Implementation
Identifier Name St Format St Format Description
UNZ
Interchange control Number of messages in a transmission.
0036 count M n..6 M n..6 At VWGoA/VGCA always 1
Transmission reference number is
allocated by sender (usually converter).
Interchange control Reference number is identical to UNB
0020 reference M an..14 M an..14 DE0020.

Comment:

Example:
UNZ+1+12345'

VWGoA Service Parts NSC „EDIFACT – ORDERS‟ 10.07.2010 Page | 53