A MEMO – MOST COMMON INSTRUCTIONS

Subject: ……………………………………

The aim of this memorandum is to depict the situation/problem/ accident/incident ...

The aim of this memorandum is to inform about/report on the progress of.../
completion of.../preparations for…
The aim of this memorandum is to ask for/ request (information/ advice/ data/ help/
assistance) ... (poprosić)
The aim of this memorandum is to explain the (situation/problem)…
The aim of this memorandum is to answer the question about ...
The aim of this memorandum is to address the problem/issue of ... (zająć się problemem)
The aim of this memorandum is to instruct (someone) (how) to (do sth) ...
The aim of this memorandum is to recommend/suggest ... (the solution to the
problem of ...)
The aim of this memorandum is to announce ... (the upcoming event/exercise) ...

These can be combined, for example:

The aim of this memorandum is to explain the problem related to ... and suggest a
solution.
The aim of this memorandum is to address the issue of ... and recommend the best
course of action.

Let me start by describing/explaining/informing/announcing/reporting on…

To begin with, let me describe/announce/explain ...

1. what you have learnt:

I have just been informed that…
I have just been notified of the fact that…

2. what has been done:

Preparations for……… are in progress/under way.
So far, ……has/have been secured, …. has/have been issued and …. has/have
been purchased.

3. what needs to be done/what must be prepared:

There remain a few things that need to be done.
Namely, …. Next, … Finally,…

4. what cannot be done and why:

In the course of preparations there has appeared one problem. Namely, … cannot
be done/replaced/organised due to the fact that….
5. the result of operation:
The operation has come to an end.
The operation was completed yesterday.
The operation has ended with success.
The operation has been carried out/conducted successfully.

6. problems that appeared and how they were overcome

In the course of preparations there appeared two problems. First,….. . Second, …. .
There appeared/occurred a problem with…
The operation/ action was hampered/impeded by…. (utrudnione, spowolnione)

The problem was solved by …. (doing sth)

We managed to solve the problem by …(doing sth)

7. what you have decided on/what has been decided

During the meeting three substantial things were decided/agreed/established.
First, … will be done. Next, … will be purchased. Third,… will be provided.

8. speculate about the causes of something:

The incident/situation/problem was caused/triggered by a few factors.

The incident/situation/problem could have been caused/triggered by a few

factors. Namely, …

9. suggestions/recommendations:
Having analysed the situation, it is necessary to….(inf)
Taking the above into consideration, it seems that…/ it is advisable to… (inf)
In order to improve the situation of …. a few things need to be introduced. Firstly,
… . Secondly, … . Thirdly… .
It would be advisable (wskazane)/reasonable/advantageous
(korzystne)/practical to…. (inf)
It is recommended to….. (inf)
It is highly advisable to…(inf)

Subject:___________________________
1.
2.
3.
Formal
At least 120 words