SSW 224: FIELD INSTRUCTIONS SEMINAR

LECTURER: MR. INYANI

THE INTERNSHIP/ATTACHEMENT PERIOD

The internship/attachment period usually covers the following stages

1. Application for internship/attachment.

This is the stage where a learner is supposed to express an interest in working for an organization
as part of his/her learning process. This interest is usually expressed through an application letter
and in some instances through e-mail.
A good application letter must be
 Very brief
 Contain the particulars of the applicant e.g. name, physical address, telephone number
and email address
 The particulars and contacts of the recipient
 The intention of the letter in the REF.
The contents of the brief letter will be,
 An introduction (avoid putting here your names)
 Why you are writing
 Why you are interested in that organization
 The duration of your exercise
 Closing remarks

N/B.
When writing such official applications always ensure that your letter is as brief as possible but
containing as much information as possible.
Avoid exchanging pleasantries.

Once a learner is done with his/her letter of application; he/she will attached the introductory
letter that he received from his learning institution which is usually demanded by most
institutions to prove that one is a bona-fide student of the alleged institution and submit it to the
organization one is interested in.

Students should note that some organizations demands that students pay an application fee so as
to allow them secure a placement opportunity.

Once a student has been accepted he/she will receive an official communication from the
organization on when and how to report for duty and for how long.

2. Introduction
Once one has received an acceptance letter a learner will prepare him/herself for the date of
reporting.
On the reporting day it will be very important that the learner introduces him/herself in a manner
befitting a University student and an ambassador of his/her institution. On reporting one must
start with the head of the department armed with his leer of acceptance and student’s and
national identification card.
When introducing oneself, it is important that the learner does this with utmost confidence as this
would have set in motion his/her attachment period. In the introduction the student will introduce
himself by starting with,
 Salutation
 Name
 Registration number
 Year of study
 Course of study
 Institution being attended
 Reason for reporting

3. Internship period
Depending on the program a student is studying in Kibabii University, the following is the
recommended period for attachment for a bachelors program.
12 weeks

4. Assessment.
A student on internship/attachment usually goes through assessment from the first day he/she
reports to the day one leaves. This assessment is usually captured in the attachment logbook
where the organizational supervisor signs every day.
The student is usually also assessed by the University assessor at his/her workplace within these
12 weeks.

5. Exiting.
Once the attachment period is over the student is usually expected to leave the organization. It is
important that before one leaves,
 He/she notifies the immediate supervisor of the impending exit
 Ensures that the exit form in the logbook is signed by the organizational supervisor
 He/she bides the organization goodbye in the same fashion that he/she came in.