Question 1

What benefits the organization can get by implementing an IT based paperless OHS management system
in contrast to the existing OHS management system?

Answer:

 Implementation of IT based paperless OHS management system will Improved health and safety
performance of organization by adopting a systematic approach in proper orderly manners to
manage all day-to-day activities.
 Well organized IT based OHS management system will effectively control the issues of overly
complex documentation that need to be filled manually to perform any activity, reporting an
incident, investigation of accidents and other health and safety procedures.
 The best benefit of IT based OHS management system is Shifting to an easy-to-use, cloud-based
software means that implementing your health and safety practices in the workplace, by this
you can access any data on any device with proper record and workers will become safer and
healthier and happier for it.
 IT based OHS management system will help to manage data of Lost Time Rate (LTR), Total
Accident Rate (TAR), Accident Severity Rate (ASR), Total Recordable Injury Rate (TRIR),
Experience Modification Rate (EMR), and Working Days Since Last Incident performance metrics
that will help to improve company bottom line and resolve issues in health and safety
management system.
 IT based system will improve the employee safety training programs and keeping record of
employee trainings electronically include induction trainings, fire safety, fire drills, accident
simulations, first aid, and even health and wellness programs. These basic safety training
protocols can save lives in the event of an emergency, and prevent further safety hazards so this
system will improve health and safety performance of organization.
 This system will help you to access your files anywhere, anytime and manage data in perfect
order. Using this IT based system not only you cand see and download the documents, registers
or records you need, when you need it, but all of your files, even if you are working across
multiple workplace locations will be in one place that will make easier and efficient in data
handling and performance monitoring.
 This IT based management system will help to keep safety records including Incident
investigation reports, Safety recommendations, related remedial actions and their follow-up,
Safety assessment reports (safety cases) and supporting material, Safety surveys reports, project
safety index, Failure mode and risk management data, Statistical data related to safety,
Personnel licensing data, Personnel safety training records, Minutes of safety meetings,
Management decisions aimed to improve safety, Any documented measure taken to control risk
and to ensure that adequate levels of safety are maintained.
 This system will effectively save the time in all health and safety related activities including
checklists, risk assessment review, permit system and avoid bypass of safety procedures and
system.
 This system will also help in safety auditing in systematic way and keeping records and tracking
performance and implementing additional controls to make system safe and effectively
minimize the risk of accidents.