Glossary Summary

1) Activities: Actions or means required to produce results, summarizing the tasks to

be undertaken in a project.

2) Activity Schedule: A Gantt chart that visually represents the timing, sequence,
and duration of project activities. It helps monitor progress, identify milestones,
and assign responsibility.

3) Analysis of Objectives: The process of identifying and verifying future desired

benefits that stakeholders prioritize. It results in an objective tree or hierarchy,
outlining the desired outcomes.

4) Analysis of Strategies: A critical assessment of different ways to achieve project

objectives. It involves evaluating alternative approaches and selecting one or
more for inclusion in the project plan.

5) Appraisal: An analysis conducted to assess the merit and acceptability of a

proposed project. It determines feasibility, appropriateness of objectives, and
reasonableness of costs. Also known as a feasibility study or ex-ante evaluation.

6) Appraisal Phase: The third phase in the project cycle, involving the detailed
establishment of project specifics based on a feasibility study. EC staff examine
the project's merits and consistency with sectoral policies.

7) Assumptions: External factors beyond the project manager's control that could
impact project progress or success. Assumptions are stated positively in the
fourth column of the logical framework matrix (logframe).

8) Bar Chart: Also known as a Gantt chart, it is a graphical representation that

illustrates the timing, sequence, and duration of project activities, milestones, and
responsibilities.

9) Beneficiaries: Individuals or groups who benefit from a project. A distinction is

made between target groups, directly affected at the project purpose level, and
final beneficiaries, who benefit in the long term at the societal or sector level.

10) Commitment: The actions and means required to produce project results.

The provided summary covers various aspects of project management, including

planning activities, scheduling, objective analysis, strategy assessment, project
appraisal, and stakeholder beneficiaries.
Here is a comprehensive summary of the key terms and concepts:

1. Commission: Refers to the European Commission, the executive arm of the

European Union responsible for initiating and implementing EU policies and
programs.

2. Commitment: A formal decision by the Commission to allocate a specific amount

of money for a particular purpose. No expenses can exceed the authorized
commitment.

3. Contractor: An organization or individual with whom the contracting authority

(such as the European Commission) enters into a contract.

4. Cost: The financial translation of all identified resources required for a project.

5. Country Strategy Papers (CSPs): Instruments used to guide, manage, and review
EC assistance programs. They provide a framework for EU assistance programs
based on objectives, partner country policies, and other major partners' activities.

6. Effectiveness: The contribution of project results to achieving the project's

purpose, and how assumptions have influenced project achievements.

7. Efficiency: The extent to which project results were obtained at a reasonable cost,
indicating how well resources and activities were converted into results.

8. Evaluation: An independent assessment of a project's efficiency, effectiveness,

impact, sustainability, and relevance in relation to its objectives. Its purpose is to
provide lessons for future decision-making.

9. Feasibility: The assessment of whether project objectives can be realistically

achieved. Conducted during the appraisal phase, a feasibility study examines
technical, economic, financial, institutional, and other aspects to determine
project viability.

10. Financing Agreement/Memorandum: A document signed between the European

Commission and the partner country, formalizing the commitment to finance
specific projects or programs.

11. Gender Analysis: The integration of gender considerations at macro, meso, and
micro levels throughout the project cycle. It involves identifying gender
disparities, specific needs, and barriers to equitable participation.

12. Hierarchy of Objectives: A diagram illustrating the logical relationship between

project interventions and desired outcomes.
13. Indicators: Measurable factors used to assess progress and achievement of project
objectives, including input indicators, output indicators, outcome indicators, and
impact indicators.

14. Monitoring: The systematic collection, analysis, and use of information for
project management and decision-making.

15. Project Cycle: The life cycle of a project, including phases such as identification,
appraisal, financing, implementation, monitoring, and evaluation.

16. Project Purpose: The central objective of the project, addressing the core problem
and aiming for sustainable benefits for the target group(s).

17. Results: The outcomes or products of project activities that contribute to

achieving the project purpose.

18. Stakeholder Analysis: Identifying and analyzing individuals or groups affected by

the project, considering their interests, problems, and roles.

This summary provides an overview of the key concepts related to project cycle
management and European Commission procedures. It highlights the importance of
effective planning, implementation, and evaluation of projects to achieve desired
outcomes and benefits.

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