FinalSubmission - Ishara Madusanka

RICS Assessment of Professional Competence (APC) Submission
Candidate details
Candidate name: Ishara
Madusanka
RICS membership number: 5043378
Date of birth: 19 May 1989
Pathway: Quantity Surveying & Construction - Pre July 2018
Employer / Organisation: Nascon Engineering Contracting LLC
ASSESSOR USE ONLY –

RESULT PASS REFER
Counsellor details
Counsellor name: L B Indula Siriwikum
RICS membership number: 1182619

Qualification and Employment Information
Academic qualification(s) (higher education)
Name of Academic Institution Qualification and Subject Date achieved

University of Moratuwa Undergraduate - BSc Hons - Quantity Surveying 01 December 2013
Professional body membership(s)
Professional body Grade Date achieved

Australian Institute of Quantity Surveyors Membership or Associate membership of AIQS 2016
(AIQS)
Employment history
Start with the most recent. Include all relevant roles.
Employer Position/job title Date from Date to

Nascon Engineering MEP Quantity Surveyor 31 October 2017
Contracting LLC
BUTEC Qatar W.L.L Quantity Surveyor 07 February 2015 15 June 2017

Quantity Surveying & Construction - Pre July 2018
Mandatory competencies
Total word count for mandatory competencies: 1,431 words
Competency Level Summary of Experience Achieved

12
Accounting principles 1 12As a Quantity Surveyor, it is essential to have a decent 15 September 2018
and procedures knowledge on accounting procedures especially practiced in a
construction companies. I was able to learn the basic accounting
principles during my undergraduate studies. Further I enhanced
my theoretical knowledge in participating to various CPD and
group discussions in which I was able to learn the importance of
12 12having knowledge on the basic principles of balance sheet, cash
flow, audit report, profit and loss account to ascertain financial
strength of a company.
During my previous employment, I was assigned the task to

gather audit reports for the past three years as part of a tender
12 12submission where I got experience in using financial data which is
used to assess past and current financial strength of the
company.
Business planning 1 Every company should have their own business planning 15 September 2018
procedure that would direct to achieve corporate objectives. I
12 12could gather some theoretical knowledge about business
planning by reading articles and participating in group discussion.
Business planning has three main branches, which are project

planning, operational planning and strategic planning. Further,
there are several steps in a business plan such as establishing
12 vision and mission, internal and external analysis, setting up a
target, developing a strategy and monitor the set up strategies.
Moreover, I have learnt about the internal and external analysis
methods which are being practiced in industry such as SWOT,
PEST and PESTEL.
Client care 1 I could improve my knowledge on client care by reading articles, 15 September 2018
12 websites and attending to group discussions. Client care is a
continuous process of understanding about client requirements,
suggestions and complaints and then analyzing the findings to
decide on suitable solutions to fulfill client’s needs. Moreover, I
learnt to identify clients among the stakeholders and the
behaviors that were appropriate to establish good relationship
12 with clients.
There are different types of procedures such as complaints

handling, client feedback meetings and satisfaction
questionnaires which are used to ensure the objectives of client
12 care are achieved.
12
Client care 2 I have to frequently interact with my clients who are main 15 September 2018
contractors, cost consultants and clients to discuss about
payment applications, variation orders, scope, progress etc. At
every meeting, I pay attention to their requirements and try to
achieve a win-win situation by providing their requests while
safeguarding the MEP contractor’s interests.
12
Communication and 1 To Practice in the industry as a quantity surveyor, we must have 15 September 2018
negotiation good communication and negotiation skills. It is the key to
exchange ideas, avoid conflicts and identify the different views of
the participants. I started to learn basic principles of
communications and negotiation through my undergraduate
12 modules. Further, I referred many articles and attended to
seminars to again more knowledge on this competency.
Through my studies, I was able to understand that there are

specific negotiation procedures and techniques to be followed in a
meeting. Moreover, I learnt about special qualities that a good
12 negotiator should possess such as focus on the subject,
understanding of other participants’ point of view, careful
listening, communication and tolerance.
Communication and 2 As a Quantity Surveyor, I am responsible in arranging and 15 September 2018

negotiation participating in meetings with main contractor, cost consultant and
12 sub-contractors to discuss, negotiate and finalize various matters.
In those situations, I always try to follow the steps of a good
negotiation process and to demonstrate qualities of a decent
negotiator.
Conflict avoidance, 1 I started to learn on conflict avoidance and dispute resolution 12 March 2019
management and
12 procedures practiced in the construction industry from the
dispute resolution undergraduate modules. I learnt on different dispute resolution
procedures procedures such as negotiation, mediation, conciliation,
adjudication and arbitration etc.
I was able to enhance my knowledge on these subjects through

12 the experience I gained by working in the industry, by attending to
various CPD events, by reading articles and attending to group
discussions. One important aspect I learnt was the difference
between arbitration and adjudication as well as arbitration and
litigation. Furthermore, I studied and understood the dispute
resolution procedure used in FIDIC 1987 4th edition and FIDIC
12 1999 red book.
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Data Management 1 I learned the benefits of using proper data management system in 15 September 2018
an organization with both traditional and electronic mechanisms.
Electronic data management is widely practiced in present since it
gives many advantages to data management. Aconex, Primavera
expedition, E-builder, Doors and I connect are some of the
electronic systems available.
12
Furthermore, methods such as keeping regular backups from
computers or setting automatic backups, keeping scan copies,
passwords protecting documents, maintaining a second copy in a
central server can be used to secure and avoid data loss in an
electronic data system.
12
When it comes to construction sites, I always advice my
colleagues to use the site central server to store their day to day
work files as well as to scan and save the copies in the server.
Health and safety 1 Through the undergraduate modules, articles and group 15 September 2018
12 discussions, I realized the importance of having knowledge on
health and safety. I learnt specific items and activities that were
being used to achieve health and safety in construction projects
such as personal protective equipment, manuals, mock drills, tool
box meeting, taking head count etc.
12 Further, I understood that Dubai Municipality and Dubai Civil

Defense are the responsible authorities for health and safety in
UAE. Furthermore health and safety is governed by the federal
law no. 8, 1980.
Health and safety 2 Before starting my first site visit at the projects I am assigned to, I 15 September 2018
always meet the health and safety engineer to take the safety
12 induction and collect the necessary personal protective
equipment (PPE). Normally I will conduct the site visit in the
presence of the HSE engineer who is familiar with the site. I
always wear all required PPE and inform to the site office before I
leave for visit.
12 Moreover, when I need to see slab edges and core wall and lift
core, I inform to the safety officer to arrange required safety
background.
Sustainability 1 Under this competency, I was able to learn that sustainability and 15 September 2018
sustainability development have three major pillars. Furthermore,
12 I understood the characteristics of sustainable development such
as energy saving, water efficiency, reduce CO2 emission and re-
cycle material etc. Moreover, I learnt green building concept and
green building rating system used around the world including
UAE. Federal law no. 24 of 1999 and 23 of 1999 are applied for
UAE environment protection.
12
Teamworking 1 I read articles and attended to group discussions to learn about 15 September 2018
this competency. There, I learnt the importance of team working
and how it helps to achieve a task successfully. Further I
understood what is meant by team dynamic and how it effects on
the team’s performance. Moreover, I realized the qualities and
skills of a good leader. Since I am a member of construction
12 team, I always try to become an effective team member with
developing communication-skills, trust and self-disclosure,
support and respect etc.
12
Conduct rules, ethics 1 I learnt the RICS rules of conduct during my undergraduate 15 September 2018
and professional modules since my degree program was accredited by RICS.
practice Further, I could improve my knowledge on this competency by
reading materials in RICS website and attending to group
discussions. Moreover, I understood the importance of
professional ethics and conduct rules to keep standards of the
12 profession by fulfilling client’s requirements.
I further learnt that there are different ethical standards and

professional conduct which are applicable separately for
members and firms. Further, I read about the professional
indemnity insurance and run off cover which is valuable when
12 practicing as a professional.
Conduct rules, ethics 2 As a Quantity Surveyor, I always try to deliver my duties by 15 September 2018
and professional safeguarding the trust and honor my management and colleagues
practice have on me as well as transparently without any external factors
influencing my work such as conflict of interest, gender, religion,
country on my decisions. Further, I always undertake the
12 responsibilities and give decisions only within the limitation of my
knowledge and capacity. Moreover, while dealing with interim
payments application, variations and contra charges with both
Engineer and Sub-contractors, I always try to maintain
transparency, honesty, and accountability without taking undue
advantages from the Employer or Sub-contractors.
12
Conduct rules, ethics 3 As per the Subcontract agreement which my company is using 15 September 2018
and professional when it comes to subcontracts, the subcontractor’s payments are
practice processed on a back to back basis.
However, in one situation one of the sub-contractor applied work

12 done through his payment application was less than what we had
received from the Employer. In this situation, I advised to certify
the subcontractor’s payment according to the actual work done
which is certified by Employer so that the transparency and trust
of the company is secured.
12 I always advice my colleagues and subordinates about

importance of ethical standards for quantity surveyors. Further, I
encourage them to enroll to Assessment of Professional
Competence of RICS and to become a member of RICS.
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Summary of Experience - Technical Competencies
Total word count for technical competencies: 3,319 words
Core competencies

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Contract practice 1 12
My initial studies on contract practice was as an undergraduate 12 March 2019
however I got the opportunity to use the knowledge I gained and
further sharpen my knowledge once I stepped in to the industry
as a full time professional. Moreover, from attending to CPD
events, group discussions and knowledge sharing sessions, I was
able to learn on practical scenarios which I was able grasp many
12 12
new aspects.
The first aspect I learnt on this competency is the definition of a

“Contract”. I also learnt that there are several fundamental
elements which form a contract namely offer acceptance,
consideration, legal capacity, legality and intention to create legal
12 12
relationship. Furthermore I was able to identify that “good faith
and fair deal” as an additional element practiced in the middle
east construction industry.
I further identified the available forms of contract in the global

construction industry such as FIDIC, JCT, NEC and bespoke
12 12
forms used in Qatar and UAE. I could get the basic knowledge on
the FIDIC condition of contract red book when during my
undergraduate period. However, I could involve with FIDIC 1987
4th edition after I started my career in the middle east. Then I
tried to learn the key differences between these two conditions.
12 Further, I studied and learnt many areas which is covered under
this competency through various subject materials, CPD and
group discussions such as awarding, bonds, insurances, advance
payment, interim payments, variations, claim procedures and
other activities up to the final account of a project. Moreover,
dispute handling procedures under FIDIC conditions are also a
12 key area covered under this competency.
Contract practice 2 In my previous company, I worked in the tendering department in 09 March 2019
which I was involved with arranging tender documents for
submissions and compiling the contract documents after winning
of contracts. Through these activities, I gathered experience with
12 the content of tender documents and contract documents and
how it was practiced in the industry.
In the present company, I am practicing as a MEP project quantity

surveyor for a nominated sub-contractor; therefore, I would
handle almost all general contractual provisions in the project
12 such as bonds, advance payment, payment applications, variation
orders, extension of time etc. Sometime, I have opportunity to
write letters on different issues.
12
Contract practice 3 When I joined the present project, main contractor had not 13 March 2019
released any payments to our company (MEP contractor) since
we could not provide performance bond. All together six
payments had been withheld. Then, I explained to our
management to negotiate with the main contractor to release the
certified payments by agreeing to allow additional retention
12 money instead of performance bond until we provide the bond.
Thereby, they agreed to release the payments by keeping
additional 30% retention money from the certified work done in
every month till recovery of the whole value of performance bond.
Further, it was observed that some sub-contract agreements and

12 local purchase orders were not included proper conditions to
administrate payments and retention. Therefore, I advised to the
management and procurement department to include proper
clauses to avoid future conflict and further I advised about
important to have those clauses in Contract before signing.
Moreover, I prepared a format of day work sheet and advised to
12 use it to record keeping labor, material and plant used for abortive
works which enable us to have proper cost entitlement.
Procurement and 1 This is also a vast subject practice in the construction industry. I 12 March 2019
tendering started to learn the basic principles in the tendering and
procurement through my undergraduate modules. Participating to
group discussions and CPD events would boost my knowledge
12 further on this competency. Since, I had a chance to work in the
tendering division of my previous company; I always tried to learn
new things on the tendering through reading articles in websites.
Selecting a procurement route for a new construction project

depend on many criteria since the most suitable procurement
12 route would always be subjected to the successful delivery of the
project. Main procurement routes available in the industry can be
identified as traditional, design & build, management oriented and
design & manage. Further, use of correct contract types is also
being important to the successful delivery of the project.
12 Other main area that covers under this competency is tendering.
Basically, there are three types of tendering methods used in the
market namely open tendering, selective and negotiation.
Procurement and 2 In my previous company, I was working around two (2) years in 15 September 2018
tendering tendering department as a MEP Quantity Surveyor where I could
12 obtain a decent knowledge on tender submission arrangements.
Most of the tenders which I involved with tender submission were
traditional and design & build procurement routes with lump sum
contract type.
My main duties in the tendering team were to prepare detailed

12 quantity breakdown where it required, check the accuracy of the
quantities with detailed take off, prepare list of queries for sending
out to the consultant, contact suppliers & sub-contractors to
obtaining quotations. Further, I could involve with assisting to
arrange tender submission works in technical submission such as
preparing past experience, staff resumes, financial reports and
12 stamping. Moreover, I worked on pre-qualification and post tender
clarification preparations.
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Procurement and 3 When I was in the tendering department, I advised to choose the 15 September 2018
tendering most appropriate procurement method to select the MEP work
package sub-contractor where there was less time period for
tender submission and minimum budget expectation to win the
project.
12 Moreover, I involved with managing a tendering process,

including preparation of tender documents, establishing
evaluation criteria, inviting to tenderers to participate for bidding,
arranging necessary steps to hand over tender documents,
collecting tender proposals and involved with evaluation process.
Project financial control 1 I was able to gain foundation knowledge on the project financial 13 March 2019
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and reporting control and reporting through my undergraduate modules. From
exposure to the field and attending to various CPDs and group
discussions, I was able to enhance my knowledge further on this
competency. Basically, the project financial controlling and
reporting is the Employer’s cost controlling method used in the
post contract stage to manage project cost within the allocated
12 budget and to provide support to the employer for making
decisions. There are different types of financial controlling
techniques used in the industry such as change control
procedure, cash flow, value engineering, risk management, cost
reporting etc.
12
From the contractor’s point of view, preparing the cash flow is

vital at the beginning of the project to understand the negative
cash flow to get necessary recovery actions. On the other side,
employer uses cash flow to arrange a budget for his monthly
12 payments. Change control procedure is also important in financial
controlling which involves with managing changes and gives
details on time and cost impact which will help employer to make
decisions. Value engineering concept is being used to obtain a
better value for employer’s money by achieving required quality
standards.
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Further, I studied about cost reports and content of a cost report
which was used to demonstrate project cost data and forecast
cost. Basically, the cost report is included separate columns for
allocated budget, contract price, agreed variations, agreed claims,
potential variations and potential claims and so on. Using these
12 details, a forecast project cost can be calculated for specific
period. Normally, the report is updated every month to see
monthly movement of the project to enable employer to make his
decisions.
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Project financial control 2 When preparation of project cash flow, I provided contractual 11 March 2019
and reporting details such as payment terms, advance payment recovery and
retention to the planning engineer which were required to
establish accurate cash flow forecast.Further, I updated monthly
cost report using relevant sub-contractors and labor supply
payments against allocated budget for each MEP systems. It
12 helped to control labors and sub-contractors cost within the pre-
established budget.
Moreover, when I certify subcontractors and suppliers interim

payment applications, I always try to use their actual work done
by observing their actual work on site and progress reports.
12 Furthermore, when there is any re-work or rectification work
generated beyond our control for MEP works, I raise our right to
claim for additional cost for the same.
Project financial control 3 When I started my role with current project, there was no proper 13 March 2019
and reporting variation tracking system. However, I could develop a variation
12 tracking system to identify the status of current variation and
expected variations. Moreover, I could insert all expected
variations identified through Engineer Instructions (EI),
commented request for Information (RFI), commented shop
drawings, commented material submissions and confirmation of
verbal instruction (CVI). Using this protocol, it is easy to track
12 variation status and provides required information to management
for decision making.
Quantification and 1 Quantification and costing is the foundation of the quantity 15 September 2018
costing of construction surveying profession. Throughout my undergraduate modules, I
works studied quantification of construction works using standard
methods of measurements namely SMM7 (Standard Method of
12 Measurement 7), CESMM3 (Civil Engineering Standard Method
of Measurement 3) which used respectively for building works
and civil engineering works quantification.
When I started my career in the middle east, I observed that

POMI (Principle of Measurement International) was commonly
12 used in this region for BOQ preparation.The reason for that is that
BOQs can be prepared with minimum details comparing to using
other standard methods measurements.This will give advantage
to fast moving construction industry. Moreover, I learnt about
using NRM1, NRM2 and NRM3 (New Rules of
Measurements)which were recently introduced by Royal Institute
12 of Chartered Surveyors (RICS) to use respectively for cost
planning, building works and maintenance works.
Further to quantification, costing of construction works is also

important in successful project delivery. Theoretical knowledge
about construction costing which I obtained from university
12 modules was further enhanced by attending to CPDs, group
discussions and by reading articles. Moreover, I learnt different
situations that quantity surveyors use different kind of costing
methods such as tender pricing, rough order of magnitude,
variation order and day works.
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Quantification and 2 During my employment at tendering department in the previous 09 March 2019
costing of construction company, I involved in taking off quantities for civil and MEP
works works for different types of projects. Most of the time, I had to
prepare detailed quantity breakdown or double check BOQ
quantities for preparation of competitive tender price. Further, I
involved in obtaining quotations for electrical works from suppliers
12 and sub-contractors to price tenders. Consequently, I was able to
be familiar with electrical material prices in the market.
In my current company, I’m working as a MEP project quantity

surveyor where all quantification and costing works are under my
responsibility. Taking of quantities for variations, costing variation
12 order, preparing monthly statement and arranging sub-contractor
payments are some of them.
Quantification and 3 At my staying in tendering department, I advised to my 15 September 2018

costing of construction subordinates the way of using standard methods of
works measurements such as SMM7, CESMM3 and POMI. Further, I
12 advised them how to select most appropriate standard method
based on project condition.
In the current project I am assigned to, I advised to the site

engineers about keeping proper records and evidence which
helps in accurate quantifying and costing any rectification,
12 removal or re-work. Further, when I prepared the payment
application format for MEP works, I used the contract drawings
and quantities used in tendering stage to prepare most accurate
bill format which helps to create realistic cash inflow.
Moreover, I’m attending to variation meetings with the cost

12 consultant for finalizing variation cost proposals.
Construction technology 1 Construction technology and environmental services is the 12 March 2019
and environmental fundamental subject of almost all professionals who engage in
services construction sector. I started to learn the construction technology
as one of my main subject during my undergraduate studies.
12 When considering building design and construction, I learnt and
identified all architectural and structural aspects of normal and
high-rise building and the construction technology of each
elements of the building such as foundation, basements, walls,
superstructure, roof and interior etc. Further, I could learn about
the civil constructions such as roads, bridges, pipe works and
12 tunnels etc. MEP works in a building was another module that I
learnt.
My first instance in experiencing actual construction activities was

during my industrial training period as part of my undergraduate
studies in which I observed how the different construction
12 techniques are used in building element.
Once I started my career in the middle east as a MEP quantity

surveyor I was able to experience and learn further on the various
MEP elements related to the construction industry. System such
as electrical, communication, firefighting, drainage, water supply,
12 building management and gas supply can be identified as main
MEP systems in a building construction project. MEP industry is a
more dynamic sector when compared with civil and architectural
sectors where new enhanced systems are frequently introduced.
12
Construction technology 2 Knowledge of the construction technology that I learnt through my 09 March 2019
and environmental studies and experience supported me to perform my activities in
services the tendering and post contract quantity surveying works such as
taking of quantities, variation, identify additional works, prepare
breakdowns etc.
12 When I was working in tendering department, I could involve with

different kind of projects such as schools, high-rise buildings,
stadiums, power plant, substation etc. Therefore, I learnt different
construction technologies used in those buildings especially for
MEP works. At present, I am working in high-rise building (64
floors) where I had the opportunity to expose myself in to both
12 civil and MEP works of the site. In my site visits, I had the
opportunity to learn further about construction technology of each
element.
Construction technology 3 I realized that MEP payment application breakdown was not 15 September 2018
and environmental matching with construction process in contract drawings.
12
services Therefore, I advised to the project management about the
advantages to the project cash inflow through payment
application breakdown prepared using the quantities of contract
drawings. Moreover, I advised to my assistance to use the
drawings to prepare future breakdowns.
12 When the main contractor is doing the chipping works at the slab
construction joints, I saw that there were significant damages to
the MEP provisions which already been placed in the slabs. The
rectification of those damages would make considerable
additional cost to the MEP contractor. Therefore, I advised to the
site management to raise this issue to the main contractor to
12 carry out their works with minimum damages to MEP provision.
Commercial 1 This is a vast subject which is practiced in the construction 12 March 2019
management of management. During my undergraduate modules, I started to
construction learn basic commercial management aspects and further I could
gain a decent knowledge through CPDs, group discussions and
12 subject materials. Commercial management can be defined as
the identification and development of business opportunities and
the profitable management of project and contracts from a project
inception to completion.
Mainly, commercial management can be separated as pre-

12 contract and post contract. In the pre-contract stage, it refers pre-
qualification, decision for tender, estimating and tender
submission and negotiation to for winning a tender etc. Post
contract commercial management is practiced on many project
aspects such as; budget planning, cash flow forecasting, contract
administration, valuation, variations, claims, negotiation, risk
12 management, value management, supply chain management etc.
Moreover, I learnt cost reporting mechanism available to manage
the cost of the contractor; cost report, cost value reconciliation,
cash flow forecast and cost controlling techniques. The sub-
contract management is another critical factor to keep the project
within the expected budget to achieve the profit margin.
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Commercial 2 During my employment in the tendering department of the 09 March 2019
management of previous company, I involved with tender pricing and submission
construction process. Further, I engaged with suppliers and sub-contractors to
take quotations for tender pricing and created a data base of
material prices received through quotations for future use.
12 In my present company, I’m the project MEP quantity surveyor

who is arranging all post contract commercial management
aspects such as payment applications, variations, sub contract
management, monthly cost report and updating project cash flow
etc. At the start of a project, contractor prepares two cash flow for
cash in and cash out using cost loaded program. In my project, I
12 provided all contractual details such as advance payment,
advance recovery, payment terms, and retention which were
required to prepare an accurate cash flow. Further, sub-contract
cost reporting is important to control the cost within the allocated
budget. Moreover, I’m maintaining notification and variation
tracking system which will help to manage cost changes in the
12 project.
Commercial 3 I explained to management, the reasons for negative cash flow 13 March 2019
management of and remedial actions available to overcome it. Moreover, I
construction advised to the management to minimize labour idling and material
wastage to enhance the project profitability. Furthermore, I
12 recommended keeping proper coordination among each MEP
system which help to minimize re-work, rectification work and
abortive works. In addition to that, I observed at site visit that
there were damages to MEP works by other contractors which
require rectification works from MEP side. Further, I understood
that the all rectification works were not addressed to commercial
12 departments because of fast track site condition. Therefore, I
proposed to create a group through mobiles including all site
engineers to enable commercial department to receive damages
and rectification details without delaying.
Normally I give my advice to sub-contractors when there are

12 issues with their payments. I proposed different options that can
be taken as solution where we cannot provide performance bond.
Further, I advise to the management the benefits in preparing
breakdown of preliminary bill as per the time related, work related
and fixed cost items. Moreover, I advised to all project and site
engineers about variation identification and keeping of
12 contemporary records.
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Optional competencies

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Contract administration 1 12
Contract administration is a process of managing and controlling 15 September 2018
of construction contract within outline of contract conditions. In
order to gain knowledge on contract administration, I read
articles, attended to CPDs and group discussion. Specially, “the
sound contract administration training program” conducted by
Prof. Samarathunga helped me to understand the importance of
12 12
proper contract administration in construction contracts. Further, it
helped me to enhance my knowledge on variation and payment
clauses. Moreover, through my studied; I was able to understand
rights and obligations of Employer, Engineer and Contractor as of
FIDIC conditions of contract 1987, 4th edition. Consequently, I
understood that standard forms of contract must be used in a
12 12
construction project to minimize the ambiguities, discrepancies
and disputes among parties.
Contract administration 2 Since I’m working as the project MEP quantity surveyor in my 09 March 2019
current project, I have the opportunity to deal with contract
administration duties.At the start of the project, I developed the
12 12
payment application format incorporating all contract drawing and
payment terms and had a meeting with cost consultant to agree a
final format. In the same format, I built up value engineering
recovery system which would demonstrate recovery amount only
for executed activities. It helped the company to avoid early
recovery of value engineering works as conducted in previous
12 project.
Being the project quantity surveyor, I developed a data base to

track all identified variations and expected variations. Further, I
was able to assist to the project manager for submitting
notifications and reply letters to the Engineer by preparing draft
12 letters. Moreover, I’m dealing with monthly statement, variations,
day works and sub-contractor payments etc.
Sub-contract administration is the other area that I have been

working with. When dealing with sub-contractors, I have to read
sub-contract scope of work and conditions to understand the
12 outline of the contract. Sub contract payments, variations, contra
charges and deductions for damages are the main areas that I
encounter.
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Conflict avoidance, 2 During my stay in tendering department of previous company, I 09 March 2019
management and was able to involve with selecting sub-contractors for different
dispute resolution packages. Throughout this process, we tried to avoid future
procedures conflicts by following initial conflict avoidance techniques such as
forwarding all required tender details and updates, replying to
their tender queries and giving sufficient time for pricing etc.
12
As MEP project quantity surveyor in my current project, I was able
to deal with few conflict situations raised between MEP contractor
and main contractor regarding contra charges, rectification cost
for damages and lightning protection down conductor. In those
situations, we requested negotiation meetings with the main
12 contractor and agreed for a settlement. Moreover, I had to face
with similar kind of disagree situations with sub-contractors,
especially for payment terms and deductions. In that situations
also, I used negotiation method with the advice of project
manager to resolve the conflicts.
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Log Book
Summary of total number of competency experience days recorded to date: 524.00 days
Competency Level Days Spent

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Commercial management of construction 1 12 27.00
Commercial management of construction 2 110.50
Commercial management of construction 3 9.00

12 12
Conflict avoidance, management and dispute resolution procedures 2 19.00
Construction technology and environmental services 1 19.00

12 12
Contract administration 1 8.00
12
Contract administration 2 12 57.00
Contract practice 1 18.00

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Procurement and tendering 1 9.00

12
Project financial control and reporting 1 18.00
12
Quantification and costing of construction works 1 4.00
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Continuing Professional Development (CPD) Record
Total number of CPD hours: 256.00 hours
Date CPD Hours

15 February 2019 Activity type: Conference/Workshop/Seminar 4.00 hours
Description: Procurement and tendering Informal
Learning Learned about working arrangements, types of contracts, forms of

outcomes: contract and tendering process used in construction industry
Description: An Introduction to the New UAE Federal Arbitration Law Formal
Learning Learned about the new UAE arbitration law (federal law no. 6 of
outcomes: 2018)
Description: Project Financial Controlling and Reporting Informal
Learning Learned the main elements in project financial control and reporting
outcomes: such as change control procedure, value engineering, risk
management, cash flow etc.
Description: Conflict avoidance and dispute management Informal
Learning Learned about pre-contract and post contract stage conflict

outcomes: avoidance techniques, dispute resolution procedures and alternative
dispute resolution methods
Description: Acceleration cost claims under FIDIC contracts/ subcontracts Formal
Learning Obtained basic knowledge on acceleration cost claim

outcomes:
Description: Disruption cost claims under FIDIC contracts Formal
Learning Identified difference between delay and disruption, entitlement

outcomes: under the contract and method of quantifying
Date CPD Hours
26 January 2019 Activity type: Exam Setting/Moderation 1.00 hour
Description: Interview for Membership of Institute of Quantity Surveyor Sri Lanka Formal
(IQSSL)
Learning Answered to questions risen by panel members of IQSSL and all
outcomes: the experiences were reminded for creating answers
25 January 2019 Activity type: Private Study 3.00 hours
Description: Clauses in FIDIC conditions of contract 1987 4th edition Informal
Learning Studied payment, procedure for claims, variations, nominated sub

outcomes: contractor clauses
23 January 2019 Activity type: Private Study 5.00 hours
Description: Contract practice and contract administration Informal
Learning Studied contract practice and contract administration areas which

outcomes: were related to my experience in last five years
22 October 2018 Activity type: Private Study 4.00 hours
Description: Commercial management Informal
Learning Studied articles and books related to commercial management to

outcomes: gain knowledge for APC summer session 2018
Description: Conflict Avoidance Management and Dispute Resolution Informal
Learning Studied articles and books related to conflict avoidance and dispute
outcomes: resolution to gain knowledge for APC summer session 2018
Learning Studied articles and books related to project financial controlling and
outcomes: reporting to gain knowledge for APC summer session 2018
Description: Procurement and Tendering Informal
Learning Studied articles and books related to procurement and tendering to

outcomes: gain knowledge for APC summer session 2018
Description: Contract practice and contract administration Informal
Learning Studied articles and books on contract practice to gain knowledge

outcomes: for APC summer session 2018. There, I mainly focused to identify
available law provisions in UAE related to construction, legal
definitions used in contracts and FIDIC 1987 4th edition clauses etc.
Date CPD Hours
05 September 2018 Activity type: Private Study 3.00 hours
Description: Conduct rules, Ethics and Professional Practice Informal
Learning Global professional and ethical standards, identifying and managing

outcomes: conflict of interest
31 August 2018 Activity type: Conference/Workshop/Seminar 4.00 hours
Description: Post Contract Commercial Management Informal
Learning Learned about post contract commercial management such as cash

outcomes: flow forecast, preparation of contractor's budget, cost controlling
techniques, sub-contract management etc.
20 August 2018 Activity type: Private Study 3.00 hours
Description: Team Working and Communication Principles & Negotiation Informal
Learning Identified the team, leadership and leadership qualities. Further, I

outcomes: learned about type of communication, negotiation process and
techniques used for negotiation.
12 August 2018 Activity type: Work-based Activity 3.00 hours
Description: Drafting Notification and Reply Letters Formal
Learning Learned how to drafting letters to secure contractor's entitlement up

outcomes: on additional cost and time
Description: Contract Administration and contract practice Informal
Learning Learned basic elements of contract practice and administration such

outcomes: as principles of contract law, standard forms of contract, bonds,
advance payment, insurances, payment terms, EOT, claim etc.
Description: Design Economics and Cost Planning Informal
Learning Learned preliminary cost estimating methods, cost estimation to

outcomes: each stages of RIBA plan of work and elemental cost planning.
Further, learned usage of NRM1 to develop an elemental cost plan
13 July 2018 Activity type: Conference/Workshop/Seminar 4.00 hours
Description: Quantification and costing Informal
Learning Learned and reminded about quantification and costing using

outcomes: SMM7, CESMM3, POMI and NRM2. Further, identified the
differences between CESMM3 and CESMM4.
08 June 2018 Activity type: Conference/Workshop/Seminar 3.00 hours
Description: Accounting Principles and Business Planning Informal
Learning Learned accounting principles such as balance sheets, profit & loss
outcomes: account, profitability, ratios etc. Further, learned about business
planning competency
Date CPD Hours
26 May 2018 Activity type: Conference/Workshop/Seminar 3.00 hours
Description: EOT, Cost & Profit under FIDIC 1999 Formal
Learning Identification of extension of time, cost and profit in the FIDIC 1999
outcomes: and comparison with FIDIC 1987 4th edition
20 April 2018 Activity type: Training Course 8.00 hours
Description: Sound Contract Administration Formal
Learning Project measurement principles, Arbitration and other dispute

outcomes: resolution techniques, Sound contract administration
Learning Notices and detailed particulars, Drafting a contract agreement, Use

outcomes: of formula for recovery of overheads
Learning Variation and valuation of "varied work" under FIDIC condition of

outcomes: contract, Extension of time and prolongation cost, Concurrent
delays
04 March 2018 Activity type: Conference/Workshop/Seminar 3.00 hours
Description: Contract Closed Out Informal
Learning Technical closeout, Final statement, statement of discharge

outcomes:
27 December 2017 Activity type: Private Study 4.00 hours
Description: Heat and Ventilation System in High-rise Building Informal
Learning Learned about central air conditioning system and ventilation

outcomes: system such as smoke extract, kitchen extract, lift pressurization
and generator extract
Description: Performance bond, Advance Payment and Construction Insurances Informal
Learning Learned about performance bond issues and requirements to be

outcomes: fulfilled for received advance payment. Further, I refreshed my
knowledge on construction insurances
23 December 2017 Activity type: On-the-job Training by Internal Expert 6.00 hours
Description: Company Data Management Formal
Learning Learned about the company data management system and project
outcomes: document controlling system. Moreover, I had an opportunity
handled project document controlling as a training
Date CPD Hours
22 December 2017 Activity type: Conference/Workshop/Seminar 3.00 hours
Description: Procurement and tendering Informal
Learning Gained knowledge about all procurement and tendering aspects

outcomes: which covered under this competency
Description: Sustainability Informal
Learning Learned about sustainability concept, three pillars of sustainability,

outcomes: sustainable materials and green building concept
Description: Business planning and accounting principles Informal
Learning Learned about business planning and accounting principles which

outcomes: has to be covered under the competencies
Description: Construction Technology and Environmental Services Informal
Learning Learned about construction technology which covers in this

outcomes: competency
Description: Data Management, Communication & Negotiation Informal
Learning Aspects on good negotiation, negotiation process and date

outcomes: management techniques
Description: Variation, Payment and EOT clauses in FIDIC 1987 4th edition Informal
Learning Learned about variation notification, variation valuation and clauses

outcomes: related to extension of time. Moreover, I observed FIDIC 1989 4th
edition and FIDIC 1999 red book differences.
15 July 2017 Activity type: Private Study 6.00 hours
Learning Learned the main elements in project financial control and reporting
outcomes: such as change control procedure, value engineering, risk
management, cash flow etc.
10 March 2017 Activity type: Conference/Workshop/Seminar 4.00 hours
Description: BIM Work Shop Formal
Learning Learned the concept of BIM modelling and had practical experience
outcomes: with Autodesk Revit software
Date CPD Hours
22 February 2017 Activity type: Work-based Activity 2.00 hours
Description: Quantification Software Formal
Learning Learned about software which can be used for taking off quantities
outcomes: form PDF drawings
20 February 2017 Activity type: On-the-job Training by Internal Expert 5.00 hours
Description: Health and Safety Workshop Formal
Learning Had safety induction, identified PPE materials, observed assembly

outcomes: point and participated to mock drill
02 February 2017 Activity type: On-the-job Training by Internal Expert 4.00 hours
Description: Advance Excel Formulas Formal
Learning Learned advance excel formulas which were used for proper data
outcomes: management
09 December 2016 Activity type: Exam Setting/Moderation 1.00 hour
Description: AIQS final interviews Formal
Learning Covered all competencies which are under AIQS membership

outcomes:
Description: Conflict avoidance and dispute management Informal
Learning Learned aspects which are having a potential causing for conflicts.
outcomes: Further studied how we can resolve them without letting them to
crystallize in to disputes.
28 November 2016 Activity type: Conference/Workshop/Seminar 4.00 hours
Description: Commercial Management Informal
Learning Learned commercial management activities from collecting the

outcomes: tender to final accounts of a project. Identified post contract cost
controlling methods, cost value reconciliation (CVR), cost to
completion (CTC) and other financial reporting mechanisms.
20 November 2016 Activity type: Conference/Workshop/Seminar 4.00 hours
Description: Payment and Variation process Informal
Learning Learned about preparation of payment application breakdown and

outcomes: arranging proper variation submission
Description: Life Cycle Costing Informal
Learning Updated my knowledge on life cycle costing relating to building

outcomes: projects
Date CPD Hours
Description: Studying NRM1 Informal
Learning Learned content of elemental cost planning and its development

outcomes: with each design stage
12 October 2016 Activity type: Conference/Workshop/Seminar 4.00 hours
Description: Cost Estimation and Cost Planning Informal
Learning Learned about available cost estimation methods and elemental

outcomes: cost planning
Learning Learned about different procurement routes such as traditional,

outcomes: Design and Build, Turnkey, Design and Manage, Management
oriented. Further, I gained knowledge on tendering methods
28 September 2016 Activity type: Conference/Workshop/Seminar 4.00 hours
Description: Client Care & data management Informal
Learning Learned aspects which are covered under client care and data
outcomes: management
Description: Sustainability Informal
Learning Learned about sustainability concept, three pillars of sustainability,

outcomes: sustainable materials and green building concept
Description: Health & Safety Informal
Learning Identified the health and safety which covered under the
outcomes: competency
Description: Value Engineering Informal
Learning Learned about value engineering concept and usage. Moreover,

outcomes: learned enhancement of project cost controlling process by
implementing value engineering
Description: Account Principles and Business Planning Informal
Learning Learned about account principles such as balance sheets, ratios,

outcomes: profit and loss account. Moreover, learned business planning
theories which covers in the competency
Date CPD Hours
Description: Tender Document vs Contract Document Informal
Learning Observed the arrangement and differences between tender and

outcomes: contract document
Description: Construction Technology Informal
Learning Learned about ELV systems used in a building

outcomes:
Description: Health and Safety Informal
Learning Site health and safety requirements as per governed law

outcomes:
20 October 2015 Activity type: Work-based Activity 3.00 hours
Description: Construction technology and environmental services Informal
Learning Learned about infrastructure mechanical and electrical installation

outcomes: works
Description: Commercial management Informal
Learning Learned about cost value reconciliation and cost to complete

outcomes: exercise
Description: Variation and Claim Informal
Learning Learned aspects in FIDIC 1987 4th edition and FIDIC 1999 red
outcomes: book
04 August 2015 Activity type: Work-based Activity 4.00 hours
Description: Quantification and Costing Informal
Learning Taking of quantities for the project to prepare contractor's budget

outcomes:
Description: Contract Administration and Contract Practice Informal
Learning Learned major elements in contract practice and contract

outcomes: administration which were covered under competencies
Date CPD Hours
14 June 2015 Activity type: Conference/Workshop/Seminar 5.00 hours
Learning Understanding about available project financial controlling methods

outcomes: such as change controlling procedure, cash flow, cost report and
value engineering
18 May 2015 Activity type: Work-based Activity 3.00 hours
Description: Content of Change Request Submission Formal
Learning Content of a change request submission and the way of writing

outcomes: narratives, pricing etc.
06 May 2015 Activity type: Conference/Workshop/Seminar 5.00 hours
Learning Major element that would covered under this competency

outcomes:
25 April 2015 Activity type: Private Study 4.00 hours
Description: Conflict Avoidance, management and dispute resolution Informal
Learning Identification of provision for dispute resolution methods in contract

outcomes: and available ADR methods
20 April 2015 Activity type: Teaching/Training Delivered to Others 3.00 hours
Description: Explanation of Cost Code System to the Staff Informal
Learning The purpose of this training was to give decent knowledge to the
outcomes: site engineers on cost code system which was used to cost
controlling
10 March 2015 Activity type: Private Study 3.00 hours
Description: Construction technology and environmental services Informal
Learning Modern construction technologies in current practice

outcomes:
01 March 2015 Activity type: Online/Distance Learning 4.00 hours
Description: RICS Ethics Test Formal
Learning Understand RICS code of conduct and ethical standards

outcomes:
Case study
Total word count for your case study 2,419 words

RICS APC Session - I - 2019 Case Study
Assessment of Professional Competence

Royal Institution of Chartered Surveyors
PATHWAY: QUANTITY SURVEYING AND CONSTRUCTION
GRADUATE ROUTE 1
CASE SUDY
TOPIC
DEFAULT OF DRAINAGE AND WATER SUPPLY SUBCINTRACTOR – VIABLE
SOLUTION FOR SUCCESSFUL COMPLETION
By
R.A. ISHARA KASUN MADUSANKA
RICS Membership No: 5043378
Final Assessment Session I – 2019, UAE
R.A.I.K. Madusanka (Membership No: 5043378) Page

Table of contents
1.0 INTRODUCTION ...........................................................................................................................................1
1.1 THE BRIEF ......................................................................................................................................................1

1.2 PROJECT DESCRIPTION AND PARTICULARS ...................................................................................................1
1.3 THE SCOPE OF WORK.....................................................................................................................................2
(HVAC, DRAINAGE, WATER SUPPLY, FIRE FIGHTING, ELECTRICAL, COMMUNICATION AND GENERAL
WORKS) ...............................................................................................................................................................2
2.0 MY APPROACH .............................................................................................................................................3
2.1 THE KEY ISSUE ..............................................................................................................................................3

2.2 BACK GROUND TO THE KEY ISSUE ................................................................................................................3
2.3 CONSEQUENCES OF THE KEY ISSUE ...............................................................................................................4
2.4 THE EMPLOYER’S REQUIREMENT AND PROJECT CONSTRAINTS ...................................................................4
2.5 IDENTIFICATION OF POSSIBLE OPTIONS.........................................................................................................5
2.6 COMPARISON OF IDENTIFIED OPTIONS ..........................................................................................................5
2.6.1 Option – 01: Terminate the SC and appoint a new sub-contractor through competitive tender ...........5
2.6.2 Option – 02: Terminate the SC and appoint installation sub-contractors by providing materials, .......6
2.6.3 Option–03: De-scope the works, related to typical floors from SC. Further, raise a Letter of Credit
(LC) on behalf of SC to facilitate his material procurement. Moreover, appoint an installation sub-
contractor to typical floors which has been de-scoped from SC .....................................................................6
2.7. CRITICAL APPRAISAL....................................................................................................................................8
2.7.1 Project Completion on Time ...................................................................................................................8
2.7.2 Cost .........................................................................................................................................................9
2.7.3 Quality of performance ...........................................................................................................................9
2.7.4 Conflict avoidance ..................................................................................................................................9
2.7.5 Business relationship with other stakeholders .......................................................................................9
3.0 MY ACHIEVEMENTS.................................................................................................................................10
3.1 IMPLEMENTATION OF THE SELECTED OPTION ..............................................................................................10

3.2 POSITIVE OUTCOMES ...................................................................................................................................10
3.3 LESSONS LEARNT AND EXPERIENCE GAINED ..............................................................................................11
4.0 CONCLUSION ..............................................................................................................................................12
4.1 REFLECTIVE ANALYSIS ................................................................................................................................12

4.2 CONCLUSION OF THE REPORT ......................................................................................................................12
APPENDICES......................................................................................................................................................14
R.A.I.K. Madusanka (Membership No: 5043378) Page i

Table of Figures
FIGURE 1: FOUR STAR HOTEL .................................................................................................................................1
List of Tables
TABLE 01: QUANTITATIVE ANALYSIS ON THE SELECTED OPTIONS ........................................................................8

TABLE 02: POSITIVE OUTCOMES WITH THE SELECTED OPTION .............................................................................10
R.A.I.K. Madusanka (Membership No: 5043378) Page ii

List of Abbreviations
UAE - United Arab Emirates
RICS - Royal Institution of Chartered Surveyors
AED - Arab Emirates Dirhams
MEP - Mechanical Electrical and Plumbing
HVAC - Heating Ventilation and Air Conditioning
NEC - Nascon Engineering Contracting LLC
SC - Drainage and Water Supply Sub-Contractor
MC - Main Contractor
LC - Letter of Credit
R.A.I.K. Madusanka (Membership No: 5043378) Page iv

1.0 INTRODUCTION
1.1 The Brief
This report was prepared to present a case study based on an issue encountered during the post-contract stage of
a project where I got involved in. The purpose of the report is to demonstrate that I have achieved required
competencies with a satisfactory level, which requires obtaining Royal Institution of Chartered Surveyors
(RICS) membership under graduate route 1.
1.2 Project Description and Particulars

The considered project is a hotel in Emirates of Dubai (2P + GF + 9F ) which consisted of 286 guest rooms with
structured parking for 104 vehicles, public areas including food & beverage, lobby, lobby lounge, meeting
rooms, retails, back of house, marina management support office and external areas.
Particular project details as bellow;
Type of Project : Four Star Hotel
The Employer : Leading Property Developer in United Arab Emirates (UAE)
The Engineer : Leading Architectural Consultants
MEP Contractor : Nascon Engineering Contracting LLC (NEC)
Project Duration : 12 Months
Payment Method : Lump sum
Figure 1: Four Star Hotel
R.A.I.K. Madusanka (Membership No: 5043378) Page 1

1.3 The Scope of Work

Nascon Engineering Contracting LLC was appointed as Nominated MEP Sub-Contractor for carrying out and
completion of MEP works of the project as part of Main Works.
(HVAC, Drainage, Water Supply, Fire Fighting, Electrical, Communication and

General Works)
1.4 My Roles and Responsibilities
I was assigned as MEP Quantity Surveyor to the project in NEC with the responsibilities of all post contract
services and was reporting to Project Manager.
My main duties in the project have been listed below;
 Preparation and managing of variation order,

 Preparation of monthly statement,
 Maintain the monthly cost report,
 Contract Administration,
 Involving with Sub-contractors selections and managing.

2.0 MY APPROACH
2.1 The Key Issue
Identify the best solution to deliver the MEP package with no delay to the project completion, when a system
sub-contractor is facing the financial difficulty, which leads to a delay.
2.2 Back Ground to the Key Issue

The main works under the MEP nomination referred engineering, supply, delivery, installation, testing and
commissioning, warranty and guarantee, maintenance and remedying of mechanical, electrical and plumbing
works. Sub-contractors and suppliers were selected at the early stage of the project by the procurement team to
carry out the certain works. Consequently, a sub-contractor (hereafter called as “SC”) was appointed for supply
and installation of pipe works, fittings and connections to sanitary items related to the water supply and drainage
works in the building based on the price proposals of the tenderers and close relationship in past projects.
SC started the works as agreed and the project activities were moved fast as the project was in fast track form.
However, after four (4) months from the commencement of MEP works, it had been noticed that the progress of
the drainage and water supply works had been reduced compared to the consented program. Having notice
above delay, NEC advised to SC in order to mitigate the ongoing delay and achieve the original time for
completion. Despite our continuous follow-up and reminders, SC has failed to demonstrate required level of
progress at site. Further, SC sent a letter by stating that his intention to terminate the contract by himself as of
his current financial instability to continue works in fast track conditions.
Moreover, the planning engineer has shown that the piping installation works were in a critical situation to make
a delay impact to the MEP work program. Furthermore, if there is a delay to water supply and drainage works, it
will probably impact to make disruption in many other services and architectural installations of the project.
NEC was mainly focusing on timely delivery of the project and quality of the works in order to enhance the
Employer’s relationship and build a good reputation in the industry. In addition, delay damages due to project
delay was to made financial losses on NEC.
As this case was much critical to NEC, I was assigned to investigate more about the situation and to advise the
management to get the best remedial action to keep the project on track by avoiding additional cost to the
company. Therefore, I went through the sub contract conditions, site progress report and payments as my first
approach. Moreover, I had a meeting with SC to understand the current situation of their company. There, I
observed that SC was struggling to arrange finance for material procurement and labour wages to comply with
fast track form. Moreover, I realized that delay in payments in ongoing projects were the main reason for them
to face such financial difficulty. However, at the end of the discussions, I agreed with them to meet again with
our final decision on the issue.

2.3 Consequences of the Key Issue
The following could be the consequences of the key issue that can arise upon the above situation;
 Delay in drainage and piping works will lead to a sectional or total project delay,
 NEC will be penalized by delay damages and disruption claims,
 Expected reputation will be faded in the construction market,
 NEC’s business relationship between the Employer and Main Contractor (MC) will be damaged,
2.4 The Employer’s Requirement and Project Constraints
The following project constrains were identified as driving factors to the project when consider the key issue;
Time
Time is the most critical factor in this project since it is only 12 months to complete all MEP works under the
Contract. Therefore, the project progress must be continued as per the consented program and if any delay
occurs, that will be adversely affected to the other succeeding activities and that will be directed to whole
project delay. In order to protect the Employer’s business plans, the reputation of MC and NEC in the industry
and to avoid additional cost on NEC, complete the project within original duration will be essential.
Cost
There are specific milestone completion dates and related delay damages agreed in the Contract for sectional
and whole project completion (refer Appendix-B). Therefore, if delay occurs due to MEP works, the relevant
delay damages will be applied against NEC. Subsequently, if other package contractors suffer any delay due to
the delay in MEP works, NEC will be liable to pay disruption costs. Therefore, to keep the project within the
budget and achieve the expected profit, NEC should complete the scope of works within original time for
completion.
Quality
The hotel has been designed to be built as four stars category therein the quality standards must be in
accordance with international quality control procedures. Thus, the required quality standards in the MEP works
should be achieved and maintained throughout the project duration.
Business Prospect
Since NEC is a developing MEP contractor in the market, achieving a close relationship with the Employer, MC
and other sub-contractors will be an advantage in long term business plan.

2.5 Identification of Possible Options

Considering the above project constraints, the following options were identified as possible approaches to solve
this critical issue;
1. Terminate SC and appoint a new sub-contractor through a competitive tender,

2. Terminate SC and appoint installation sub-contractors, providing materials by NEC,
3. De-scope the works (drainage and water supply), related to typical floors from SC. Further, raise a
Letter of Credit (LC) on behalf of SC to facilitate his material procurement. Moreover, appoint an
installation sub-contractor to typical floor area which has been de-scoped from SC.
2.6 Comparison of Identified Options
2.6.1 Option – 01: Terminate the SC and appoint a new sub-contractor through competitive tender
This option is considered to terminate the employment of SC, and appoint a new sub-contractor through a
competitive tender process. Under this option, my intension was to focus on sub-contractors who had submitted
their proposals in initial tendering stage and ask them to revalidate their proposals to comply with remaining
works.
Advantages
 Ability to obtain a competitive price proposal,

 Less time period is required compare to a new tendering process since tenderers already know the
project aspects and the scope of works,
 No additional cost required for tender process,
 Quality of the works can be assured since the tenderers are technically qualified.
Disadvantages
 Additional time is required for appointment and to obtain the Engineer’s approval for the new sub-
contractor,
 The scope of the sub-contractor is difficult to ascertain, since the part of the work has been partially
completed,
 Take time to mobilize and get familiar with site conditions and works,
 Other ongoing works may be interrupted until new sub-contractor get start works,
 Settlement of final account for SC may be difficult.
 Warranties and guaranties issues due to the partially completed works.

2.6.2 Option – 02: Terminate the SC and appoint installation sub-contractors by providing materials,
I identified that the drainage and water supply works in the project could be isolated especially for three areas
namely promenade floors and ground floor, typical floors at north side and typical floors at south side (Refer
Appendix C). Moreover, I observed that there was a list of registered sub-contractors in the procurement
department for MEP installation works. Considering these facts, I built up this option which was considered to
terminate SC by appointing three installation sub-contractors to the split areas.
Advantages
 Installation sub-contractors can be selected within short time period by agreeing on schedule of rates,
 Project activities can be speed up increasing labour force,
 Works can be started in a short period of time at site,
 Labour cost can be reduced by agreeing competitive installation rates with each sub-contractor.
Disadvantages
 Quality of the work should be monitored and maintained continuously by keeping additional site
supervisors,
 Require a better arrangement to monitor and reduce the material wastage,
 Single point responsibility cannot be maintained for the works,
 The responsibility of shop drawings and site management will totally be with MEP contractor.
 Warranties and Guaranties issues due to partially completed works,
2.6.3 Option–03: De-scope the works, related to typical floors from SC. Further, raise a Letter of Credit
(LC) on behalf of SC to facilitate his material procurement. Moreover, appoint an
installation sub-contractor to typical floors which has been de-scoped from SC.
In this option, I have considered to de-scope the typical floors from SC, and appoint an installation sub-
contractor for the typical upper floors by negotiation process. Further, a LC is proposed to issue to SC to
facilitate the material procurement.
Advantages
 A minimum time period will be required to implement the option thereby delay can be minimized,
 Generate positive impact on SC cash flow which will help to avoid termination,
 Minimum additional cost implication on NEC as the delay is mitigated,
 A win-win situation for both parties,
 Labour cost can be reduced by agreeing competitive installation rates with new sub-contractor.
 Required quality can be maintained,
 Installation can be speed up by increasing number of labours and creating work targets.

Disadvantages
 Single point responsibility cannot be maintained,

 Contract should be amended with new terms and conditions including revised Contract price,
 Material procurement responsibility for upper floors will be on NEC’s scope,
 Additional site supervision will be required to reduce the material wastage.
 Warranties and Guaranties issue due to separate contract works.

2.7. Critical Appraisal

From the above options, it was important to select the best option to solve the key issue. Therefore, I carefully
analyzed all options against project constraints in order to select the most appropriate option.
Table 01: Quantitative Analysis on the Selected Options
Option-01 Option-02 Option-03
Weightage (W)
Possibility (P)
Possibility (P)
Possibility (P)
Project Constraints
WxP
WxP
WxP
Time for completion 40% 3 1.2 5 2.0 5 2.0
Maintain the available budget 20% 4 0.8 4 0.8 5 1.0
Quality of performance 20% 5 1.0 4 0.8 4 0.8
Conflict avoidance 10% 4 0.4 3 0.3 4 0.4
Business relationship with other stakeholders 10% 4 0.4 4 0.4 5 0.5
Total Points 3.8 4.4 4.7
Most Unlikely – 1 Unlikely – 2 Moderate – 3 Likely – 4 Most Likely – 5
As per the result of above quantitative analysis, option-03 was selected as the most appropriate option as it
was with highest points.
2.7.1 Project Completion on Time
As per the background of the key issue, time is the most critical factor to be managed to avoid delays and to
keep the project within the budget to protect NEC’s business plan. If option-1 is considered, it will take less
time to select a sub-contractor since there is no tendering process is involved. However, comparing to the
available options, option 2 and 3 will give proper out put on time constraint than option 1. If option 2 is
implemented, an additional time limit will be required compared to option-3 since all sub-contractors are going
to be new to the project and material procurement to be carried out by NEC. However, by appointing installation
sub-contractors as much as early and arranging proper site management steps, additional time requirement for
option 2 can be minimized.

2.7.2 Cost
Since option 1 and option 2 are considered about termination and appointment of new sub-contractors, both
options impact on increase of time period, which create additional cost and conflict to NEC. However,
comparing to option 2, option 1 will create more delay impact on the original completion date where
considerable additional time period is required to restart the works at site. Therefore, the option 3, which is
considered to work with SC by de-scoping a part of the work, shows lesser risk on cost constraint than option-1
and option-2.
2.7.3 Quality of performance
In all the options, specialized sub-contractors have to be selected to carry out the works. Therefore, all the
options will demonstrate lesser risk on the quality of the performance. However, compared to option 3, option 2
has a higher risk of quality in the works since there are three installation sub-contractors to be used. If option-2
or option-3 is to be implemented, it is advised to have additional consideration on site coordination and
supervision to maintain required quality standards. Option 1 will always demonstrate the assured quality of the
works since pre-qualified sub-contractor to be used.
2.7.4 Conflict avoidance
Compared to the option 3, option 1 and 2 will show a higher risk of conflicts since both options are dealing with
termination of SC. However, when compared with option 2, option 1 demonstrates a lesser risk of conflicts
while dealing with single point responsibility. Further, the scope of typical floors which are to be executed by
installation sub-contractor are tested and commissioned separately and connected to each other. Therefore,
conflicts deal with option 3 can be minimized further.
2.7.5 Business relationship with other stakeholders
To build up and maintain a good business relationship with other stakeholders, it is vital to avoid delays in the
works by completing the project within the original time for completion. When consider options, option 3 will
deal with minimum delay impact and no termination thereby it demonstrates as the best option among others for
maintaining better business relationship with all stakeholders.

3.0 MY ACHIEVEMENTS
3.1 Implementation of the selected option
I presented my findings to the senior management wherein I explained all the identified options. Moreover, I
have further elaborated on the most appropriate option among those identified options in order to keep the
project on track with the minimum impact on the project constraints. Based on my findings, project director
approved the option – 03. Consequently, the following steps were taken to implement the selected option;
 Project manager explained our concerns to the financial department and they confirmed that it was
feasible to arrange a LC for material purchasing,
 Immediately, we requested to SC to attend for a meeting with us to discuss our proposal,
 At the meeting, SC agreed with our proposal and explained that they would be able to continue their
works as per the original program by implementing this option,
 Further, our Project Director instructed to certify the pending payment application and release the
payment immediately to encourage SC’s work force at the site,
 Based on the details agreed in the meeting, the sub-contract agreement was amended by reducing the
evaluated cost for the de-scoped area. Further, the LC was opened for few suppliers that SC was dealing
with for material procurement.
 Subsequently, an installation sub-contractor who had worked with NEC in recent past project was called
for a negotiation meeting and agreed with expected rates.
 Moreover, the project manager instructed to concentrate on reducing material wastage for water supply
and drainage works in upper floor areas,
 Furthermore, sub-contract works were continuously monitored and advised to achieve the required
progress level,
3.2 Positive Outcomes

Implemented option, offered positive outcomes on all considered project constraints and the same are briefly
discussed below;
Table 02: Positive Outcomes with the selected option
Estimated project delay to MEP works was minimized with minimum

Time
disruption to other packages thereby the original completion was achieved.
Additional cost dealing with the issue namely tendering cost, delay damages
Cost and disruption cost were minimized and extra profit could be generated by
appointing installation sub-contractor.
Quality The required quality was achieved by increasing additional supervision staff.
Conflict Conflicts were minimized with win-win approach.
The expected business relationship was achieved by delivering the project on
Business Relationship:
time without a termination of the sub-contractor.

3.3 Lessons learnt and experience gained

 I was able to enhance my knowledge of contract administration and contract practice involving to find
the most suitable remedy to solve this critical issue,
 I improved my communication and negotiation skills by dealing with sub-contractors and the senior
management,
 I was able to enhance my skills in analyzing while finding the best option among many,
 I identified potential risks that can be arisen when dealing with sub-contractors and options available to
overcome these risks,
 I identified the importance of timely and accurate decision making to get the success of a project.

4.0 CONCLUSION
4.1 Reflective Analysis
As expected, the selected option contributed to eliminate the risk of the delay and assured the successful
delivery of cost, quality and future conflicts constraints. However, I understood that the following preventive
methods would be more appropriate to use in future to avoid a similar circumstance.
 Both present technical and financial capabilities should be evaluated when selecting a sub-contractor
without selecting based on past workmanships and experience.
 Specific evaluation criteria should be used to evaluate a sub-contractor for fast track project.
4.2 Conclusion of the Report
My involvement to solve this issue offered me a good opportunity to enhance my knowledge on technical,
commercial and contractual aspects which were encountered throughout the construction process. Further, I
was able to identify the available possible options to resolve the key issue and select the most appropriate
option through analytical evaluation to keep the project on the track without getting delay and avoiding
potential additional cost impact. Moreover, it helped to avoid the upcoming conflicts on the project.
Furthermore, I believe that the knowledge and experience that I obtained, developed my skills to meet the
requirements of chartered Quantity Surveyor in accordance with the RICS guidelines and rules of conduct.
--- End of the Report ----

Word Count
This Case Study consists of 2,964 words, excluding front cover, table of contents, list of figures, list of tables,
confidentiality statement, declaration, abbreviations, figures, tables, headers, footers and appendices.

APPENDICES
Appendix – A - Competencies Demonstrated in This Case Study
Core Technical Optional Technical Mandatory

Commercial management of
Contract administration Team working
construction
Conflict avoidance,
Contract practice Communication and
management and dispute
negotiation
resolution procedures
Construction technology and
Client care
environmental services
Conduct rules, ethics and
Procurement and tendering
professional practice
Data management

Appendix – B - Liquidated Damages of MC & NEC against Project Milestones
MEP Contractor
S.No Area Area Description LD (Per week)
AED
Promenade Level & Promenade
1 Parking area, incl. MEP plant rooms 35,420
Mid-Level
Promenade Level, Promenade
2 Hotel BOH areas 32,200
Mid-Level & Ground Floor
Retail (F&B & line shops) – shell and core,
Promenade Level, Promenade
3 including retail BOH; MEP plant areas on 24,150
Mid-Level & Ninth Floor
ninth floor
Retail (F&B & line shops) – shell and core,
4 Ground Floor 3,220
including retail BOH
All Day Dining, including adjacent lobby
5 Ground Floor 8,050
restrooms
Public Areas - Reception, lobby, public
6 Ground Floor toilets, including testing and commissioning 40,250
for the entire Works
Guestroom level (complete Level – all
First, Second, Third & Fourth areas on level including meeting rooms,
7 53,130
Floor gym, & including all guest elevators and
one service lift)
Fifth, Sixth, Seventh & Eighth Guestroom level (complete level – all areas
8 53,130
Floor on level)
9 Balance of the Works External areas & balance of the works 43,470
Balance of the works - all areas, including
Whole of the Works 293,020
external areas & testing and commissioning

Appendix – C – Drainage and Water Supply Schematic Diagrams
1. Drainage Riser Diagram
2. Water Supply Riser Diagram

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RICS Assessment of Professional Competence (APC) Submission

Candidate name: Ishara

RICS membership number: 5043378

Date of birth: 19 May 1989

Pathway: Quantity Surveying & Construction - Pre July 2018

Employer / Organisation: Nascon Engineering Contracting LLC

ASSESSOR USE ONLY –

Counsellor name: L B Indula Siriwikum

RICS membership number: 1182619

Academic qualification(s) (higher education)

Name of Academic Institution Qualification and Subject Date achieved

Professional body membership(s)

Professional body Grade Date achieved

Employer Position/job title Date from Date to

BUTEC Qatar W.L.L Quantity Surveyor 07 February 2015 15 June 2017

Total word count for mandatory competencies: 1,431 words

Competency Level Summary of Experience Achieved

During my previous employment, I was assigned the task to

Business planning has three main branches, which are project

There are different types of procedures such as complaints

Through my studies, I was able to understand that there are

Communication and 2 As a Quantity Surveyor, I am responsible in arranging and 15 September 2018

I was able to enhance my knowledge on these subjects through

12 Further, I understood that Dubai Municipality and Dubai Civil

I further learnt that there are different ethical standards and

However, in one situation one of the sub-contractor applied work

12 I always advice my colleagues and subordinates about

Total word count for technical competencies: 3,319 words

Competency Level Summary of Experience Achieved

The first aspect I learnt on this competency is the definition of a

I further identified the available forms of contract in the global

In the present company, I am practicing as a MEP project quantity

Further, it was observed that some sub-contract agreements and

Selecting a procurement route for a new construction project

My main duties in the tendering team were to prepare detailed

12 Moreover, I involved with managing a tendering process,

From the contractor’s point of view, preparing the cash flow is

Moreover, when I certify subcontractors and suppliers interim

When I started my career in the middle east, I observed that

Further to quantification, costing of construction works is also

In my current company, I’m working as a MEP project quantity

Quantification and 3 At my staying in tendering department, I advised to my 15 September 2018

In the current project I am assigned to, I advised to the site

Moreover, I’m attending to variation meetings with the cost

My first instance in experiencing actual construction activities was

Once I started my career in the middle east as a MEP quantity

12 When I was working in tendering department, I could involve with

Mainly, commercial management can be separated as pre-

12 In my present company, I’m the project MEP quantity surveyor

Normally I give my advice to sub-contractors when there are

Competency Level Summary of Experience Achieved

Being the project quantity surveyor, I developed a data base to

Sub-contract administration is the other area that I have been

Competency Level Days Spent

Commercial management of construction 2 110.50

Commercial management of construction 3 9.00

Construction technology and environmental services 1 19.00

Construction technology and environmental services 2 13.00

Contract administration 1 8.00

Contract practice 1 18.00

Contract practice 2 19.00

Procurement and tendering 1 9.00

Procurement and tendering 2 39.00

Project financial control and reporting 1 18.00