GRADE 12

Functions in Excel

The rounding and truncating of numbers:

Name of function What the function does Example
ROUNDDOWN Rounds a number down to N =ROUNDDOWN(2.78,1)
places after the decimal point =2.7
INT Rounds a number down to the =INT(24.7)
nearest whole number =24
TRUNC Removes the decimal part of a =TRUNC(21.73,1)
number to N places after the =21.7
decimal point.
Unlike INT, TRUNC does not
round the remaining decimal
places or whole numbers up or
down.

The NESTED IF function:

Name of function What the function does Example
IF Assigns a value to a cell
depending on the result of the
condition that is specified.
EXAMPLE
Points scored Medal
More than 800 Gold 1
600 – 800 Silver 2 conditions
Less than 600 Bronze 3
If there are 3 conditions, you will have 2 IF functions
=IF(Condition, Value_if_true, IF(Condition, Value_if_true, Value_if_false))

Value_if_false

The VLOOKUP function:

Name of function What the function does Example
=VLOOKUP(Lookup_value, Table_array, Col_index_num, Range_lookup)

The value you want to The table where you The column number in False for exact value
search for search for the answer. the table where the True for closest match
answer is.
Text functions:
Name of function What the function does Example
LEN Determines the number of =LEN(A3)
characters in a string
CONCATENATE Combines multiple strings into =CONCATENATE(string1,string2,…)
a single string
UPPER Converts all the letters in a =UPPER(B4)
string to upper case
LOWER Converts all the letters in a =LOWER(C1)
string to lower case
LEFT(string,N) Extracts the left N characters of =LEFT(D9,4)
a string
RIGHT(string,N) Extracts the right N characters =RIGHT(A8,5)
of a string
MID(string,M,N) Extracts N characters from the =MID(B6,5,3)
Mth position in a string “start at the 5rd character and
count 3”
Strydom
FIND(substring,string) Returns the position of a =FIND(“ “,A4)
substring within a string To find the space in the cell
VALUE Converts a string that =VALUE(E5)
represents a numerical value to 072 will be converted to 72
a number.
String can be a number, date or
time value that has been
formatted as text.