IPMC

PROJECT PROPOSAL
Topic: AB ORDER PROCESSING MANAGEMENT SYSTEM

BACKGROUD

OBJECTIVES
 Using database system to build a reliable and accessible order management
database.
 How database system can promote efficient data storage.

Existing System
AB ORDER PROCESSING maintains separate files for storing customer details and
order details.
The Customer Details file consists of records such as customer code, customer
name, company name, address, country, phone number, and billing address.
When an order is processed, various parameters that affect the order are filled in
a
form and then analyzed. The format of the Order Processing form is shown below:
 ORDER PROCESSING
Order code: Order Details Code:
Customer code: Order Date:
Employee Code: Product code:
Product Name: Quantity:
Discount:

SHIPMENT DETAILS
Shipment Name: Shipping Address:
Shipping Country: Contact Phone:
Shipping Date: Shipping Method ID:
Shipping Method: Freight Charges:
Tax:

Total Amount:

The data related to the order and shipment is transferred from the Order
Processing form to the Orders file. The data related to the products ordered is
stored in the Products file.
The payments for orders are accepted through cash or credit card. When the
customer makes the payment, the Payments file is updated with the data about
payment code, order code, payment amount, payment date, payment mode ID,
payment mode, and credit card details if the customer pays through a credit card.
The credit card details consist of card number, cardholder’s name, and card expiry
date.

Envisioned System
AB ORDER PROCESSING has decided to stop manual data storage and
start computerized database management and order processing. It
would also enable the company to have quicker communication with
the clients. A small group of database designers have been deployed by
Pay Junction to develop a computerized system of order processing and
database management. Pay Junction also wants to include the
information about an employee who processes an order. This
information will include the employee code, name, title, and phone
number.
TIMEFRAME
DESCRIPTION OF WORK START AND END DATES
PHASE ONE Research into how the 18th July 2022
company collect and To
th
store customers’ data 21 September 2022
and how the data is used
in building good system.
This would be achieved
through personal
interview with business
owners.
PHASE TWO Focusses on how 22th September 2022
database can help To
th
businesses to manage 26 November 2022
customer data, build
better order system

PROJECT BUDGET
DESCRIPTION OF WORK ANTICIPATED COSTS
PHASE ONE The project budget 400gh
include transportation to
resource persons and
other operating cost
PHASE TWO Interview with business 400gh
owners and customers.
Total 800gh

KEY STAKEHOLDERS
CLIENT FANCO ENTERPRISE LIMITED
SPONSOR MISS. MILICENT NKRUMAH
PROJECT MANAGER MISS. ABBA BAIDEN

Approval Signature
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