IPMC

PROJECT PROPOSAL
Topic: Shop Here Management
System
BACKGROUD
Shop Here is a leading departmental store in Ghana. The store is known for
quality products, affordable price range, timely services, and home delivery
facility. The store has customers from all sections of the society and procures
goods from various countries

OBJECTIVES
 Using database system to build a reliable and accessible inventory data.
 How database system can promote efficient data storage.

Existing System
Shop Here maintains an optimum inventory of various categories of items. The
details of the various categories are stored in the Categories file. This file contains
data about the item category numbers and the corresponding categories. The
details of the items are stored in a file named Items. The Items file contains
records such as item number, item description, item category number, serial
number of the item, unit price of each item, and reorder level of each item. The
store has several regular suppliers for the various items. The suppliers are spread
over various geographical locations. A detailed record is maintained for each
supplier. The supplier record consists of supplier code, supplier’s name, address,
phone number, country of origin, and shipment mode number and shipment
mode for outstation suppliers. All records are maintained in the Suppliers file.
Whenever the employee of a store places a purchase order, a purchase order
form needs to be filled out.
A complete transaction takes place when the purchase is made and the payment
is done.

Envisioned System
Shop Here requires a computerized system that provides an effective method of
storing transaction details. The inventory-in-charge, Chris Symonds, realizes that
with growth in business, it becomes difficult to manually maintain the inventory.
Shop Here PURCHASE ORDER FORM Purchase Order ID: Supplier ID: Employee ID:
Order Date: Shipment Date: Quantity: Shipment Method ID: Freight Charge: 1.5
Implementing Database Design also wants to include the information about
employees who place purchase orders with the suppliers.
Therefore, the management of the store has decided to computerize the
inventory management of the store.
TIMEFRAME
DESCRIPTION OF WORK START AND END DATES
PHASE ONE Research into how the 10th July 2022
company collect and To
th
store customers’ data 18 September 2022
and how the data is used
in building good
database. This would be
achieved through
personal interview with
business owners.
PHASE TWO This will help the 20th September 2022
company to query their To
th
database in robust and 25 November 2022
efficient manner.

PROJECT BUDGET
DESCRIPTION OF WORK ANTICIPATED COSTS
PHASE ONE The project budget 500gh
include transportation to
resource persons and
other operating cost
PHASE TWO Interview with business 500gh
owners and customers.
Total 1000gh
KEY STAKEHOLDERS
CLIENT NAAK INVENTORY LIMITED
SPONSOR MR. NANA KWAME KYEI
PROJECT MANAGER MISS. NANA AMA KYEI

Approval Signature
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