GEIPMIS GUIDE

2020
 TABLE OF CONTENTS

Introduction ............................................................................................................................................ 3
How to Access the GEIPMIS Portal ....................................................................................................... 3
GEIPMIS Portal Dashboard .................................................................................................................... 4
Updating your Profile ......................................................................................................................... 5
Updating your Bio Data ...................................................................................................................... 5
Updating your Personal Details ......................................................................................................... 6
Updating your Bank Details ............................................................................................................... 7
Updating your Academic Details ....................................................................................................... 8
Placement Information ...................................................................................................................... 8
Trainee Actions....................................................................................................................................... 9
Leave .................................................................................................................................................. 9
Monthly Reports ................................................................................................................................. 9
Programme Exit Request ................................................................................................................. 10
Assessments ........................................................................................................................................ 10
Issue Escalation ................................................................................................................................... 11
GEIP Events .......................................................................................................................................... 11
Secretariat Communication................................................................................................................. 12

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Introduction

Engineers Board of Kenya(EBK) in conjunction with ICT Authority (ICTA) developed a

Graduate Engineers Internship Program Management Information System (GEIPMIS)
which is a system that automates the GEIP Programme processes and helps the Board to
easily manage the graduate trainees, supervisors/mentors and the various organization
involved in the Graduate Engineers Internship Programme (GEIP).

How to Access the GEIPMIS Portal

The GEIPMIS portal can be accessed using the following URL: https://geipmis.ebk.go.ke/
Once you click on the URL, you’ll be directed to the page below for you to login to your portal.

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GEIPMIS Portal Dashboard
Once you successfully login to your portal, you’ll land on your specific dashboard as shown below;

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Updating your Profile
Once you successfully login to your portal, you’ll be required to update your profile i.e. bio data, personal details, bank account details
(this is done once) and academic details. Under Placement, you’ll see the organization that you’ve been placed in and the name of your
supervisor. See below;

Updating your Bio Data

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Updating your Personal Details

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Updating your Bank Details

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Updating your Academic Details

Placement Information

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Trainee Actions

On the dashboard, under trainee actions tab, you’ll be able to apply for leave, submit
your monthly reports and request to exit the GEIP program.
Leave
On this tab, you can apply for leave in line with the number of leave days allocated to
you. Once you submit your leave, it will go to your supervisor for them to approve then the
EBK secretariat will be notified as well, after all the approvals have been done you can
then proceed to go on your leave. See below;

Monthly Reports
On this tab, you’ll be able to submit your monthly reports to your respective supervisor for
them to approve and once this is done in time you can the be paid your monthly stipend
for that month. See below;

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Programme Exit Request
On this tab, you can request to exit the GEIP program and you’ll be asked to complete a
short questionnaire then the EBK secretariat will receive your request and act on it then
you’ll be removed from the GEIPMIS portal and the GEIP Programme as well.

Assessments
Under Assessments tab, you’ll find three assessments that you’ll be required to complete
during your internship period under the GEIP Programme, this include;
• Initial Assessment
This assessment is done as soon as you enter the GEIP Programme.
• Impact Assessment
This assessment is done after exiting the GEIP Programme to assess the impact of the
GEIP to the graduate trainee.
• End of Training Assessment
This assessment is done before you exit the GEIP Programme.

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 Issue Escalation
Under this tab, you can easily raise any issue that you may be having regarding the GEIP Programme to the EBK secretariat for them to address
them. You’ll also see the status of your issue i.e. pending or solved and also the response to your specific issue raised. See below;

GEIP Events

Under this tab, you’ll be able to view any upcoming GEIP events and also book a slot to attend any of the events posted.

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Secretariat Communication
Under this tab, you’ll be able to view any communication done by the EBK secretariat to you specifically or to all the graduate trainees in the
GEIP Programme. See below;

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