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Form 16 Keyboard Shortcuts

Print Income Tax Form 16 Using

TallyPrime (Payroll)
Form 16 is the Certificate issued for tax deducted at source from income chargeable under the
head Salaries.

The format of Form 16 for the u/s 115BAC tax regime is not yet notified by the department. The
Form 16 is generated as per the format used in the previous year. The current format remains
applicable for regular tax regime.

You can generate Form 16 along with Annexure A or Annexure B depending on Deductor Type
selected in F11 (Features) of Company.

Annexure A if the Deductor Type is Government

Annexure B if the Deductor Type is Others

Generate Form 16
1. Gateway of Tally > Display More Reports > Payroll Reports > Statutory Reports > Income Tax>
Form 16.

2. Select the required Employee from the List of Employees and press Enter.

3. Press P (Print) to print and press C (Configure) to specify the following details in the Print
Configuration screen:

From: By default displays 1-4-2010 which can be changed.

To: Enter the To date (by default it will be 31.03.2011)

Quarter Acknowledgement details: Specify the acknowledgement number of the TDS

returns filed against the appropriate Quarter.

CIT (TDS) Details: In this section enter the address of the Commissioner of Income Tax
having jurisdiction for TDS deduction for the assessee.
 Name of the Person Responsible: Specify the name of the person responsible for
Income Tax Deduction.

Son/Daughter of: Specify the father’s name for the TDS Deductor

Designation: Specify the designation of the person responsible for TDS Deduction

Challan till date: In this field enter the date to consider the challan payments made.

Type of Copy: Specify Original or Duplicate as required

Place: Enter the name of the Place (e.g. Bangalore)

Date: Specify the Date of issue of Form 16.

Include Previous Employer Income: Set this option to Yes to print income earned by the
employee from their previous employer.

Include ‘Part A’ while printing: Set this option to Yes to print income Part A in Form 16.

4. Display name for Employee: Select the Display Style for the Employee Names, like Name Only,
Alias Only, etc.
Similarly, the Form 16 can be generated for all the employees.

Note: In Form 16, the value declared for Rajiv Gandhi Equity Saving Scheme will be
printed in Section 9, Deductions under Chapter VIA.
 Facility is provided to print only the duplicate copies of Form 16.

Updates Supported as per the Latest Changes

in the Tool

Field Name Updates

The field is introduced to show the salary of the

previous employer separately.

To view this, enable Include Previous Employer

Income while printing Form 16.

This includes the following:

1. Gross Salary:
Salary as per provisions contained in
Reported total amount of salary section 17(1)
received from
Value of perquisites under section 17(2) (as
other employer(s)
per form no. 12BA, wherever
applicable)

Profit in lieu of salary under section 17(3)

(as per form no. 12BA, wherever
applicable)

Every allowance exempt under Section 10 should

Allowances to the extent be printed along with the section and clause

exempt under section 10 number.

For example: Transport Allowance 10(5)

Deductions Under Chapter VIA: Each deduction should appear along with the section
details.

(A) Section 80C, 80CCC, 80CCD,

—
and so on

(B) Other Sections (such as 80E, As in option A, each section will have the
80G and 80TTA) under Chapter title and respective components under it.
VI-A
For example:
 a) Section 80D

<component>

This field should be numbered as 15.

Surcharge This column should be introduced after the rebate

column; therefore, while computing the net tax
payable, this value should be considered.

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