Camera Ready Submission Guideline for ICECE 2020 

Authors are requested to check the formatting of the paper prior to final submission. A
paper will appear in the proceedings if at least one of the authors of accepted paper
registers before the registration deadline and presents the paper (online). IEEE
reserves the right to exclude an accepted paper from distribution after the conference,
including exclusion from IEEE Xplore, if the submission does not meet IEEE standards
for scope and/or quality. Articles excluded from further distribution shall be archived by
IEEE but shall not be indexed or appear on IEEE Xplore.
The final camera ready paper is due on ​November 30, 2020​.

Please follow the following steps to finalize the camera ready version of your paper:

Final Manuscript Instructions 

Step 1: Final Paper Preparation 

1. You are requested to revise your manuscript carefully according to the comments
of the reviewers and do thorough proofreading of the manuscript to confirm that it
will require no revision.
2. Prepare your manuscript using the standard ​IEEE​ conference templates
available via this link:
https://www.ieee.org/conferences/publishing/templates.html
Similar to the initial submission, following criteria must be followed
● Paper length: Maximum 4 pages including all figures, tables, and references
● Allowable file size: 2 MB
● Paper Size: US Letter or A4
● At this stage, the authors must include their names, affiliations, postal addresses,
and email addresses in the paper.
Before Creating a PDF you must
● Add the following Copyright clearance code notice to the bottom left corner of the
first page of your source document (MS Word or LaTeX).
978-0-7381-1102-5/20/$31.00 ©2020 IEEE
● Add the Title of the Conference (Exactly as shown below) on the top left corner of
the first page of your manuscript
2020 11th International Conference on Electrical and Computer
Engineering (ICECE)
Please see the following example template
https://icece.buet.ac.bd/2020/templates/ICECE2020_template.docx for an illustration on
where to insert the Copyright Clearance Code Notice and the Title of the Conference.

Plagiarism and Multiple Submissions: ​ICECE 2020 will strictly follow ​IEEE policies
for plagiarism and multiple submissions​.

Step 2: IEEE Xplore Compatibility of PDF File 

Convert your paper from your source application format to Xplore-compatible PDF using
IEEE PDF eXpress Plus. Note that you need to embed all fonts in your PDF file and
type 3 fonts are not allowed. Please use the following website to convert your source
files into an IEEE Xplore-compliant PDF file.
http://www.pdf-express.org/plus/
(use conference ID ​51571X​)
The first time you access the system, please follow the link to the new user. Please note
that, in order to access the service, you need to allow the use of cookies from the PDF
eXpress website. Once you have registered as a new user:
1. Upload the source file that contains your paper for conversion
2. Receive by email the IEEE Xplore-compatible PDF of your paper
Please along with IEEE PDF eXpress compliant pdf file preserve a copy of the
compliance message from PDF eXpress which needs to be uploaded during your
registration.

Step 3: Camera Ready Submission 

Login to your Microsoft CMT Author system :
https://cmt3.research.microsoft.com/ICECE2020/
Upload your final camera ready PDF file of the paper (Generated from IEEE PDF
eXpress or Pass the PDF eXpress compliant check) by clicking the ​“Create Camera
Ready Submission” field shown in ​“Actions” Column of the Author Console and
submit your final camera ready through the system.
Note:
● All submissions must have no password protection on the PDF file, and all fonts
must be embedded.
● All submitted papers must be written in English.

Step 4 : Electronic IEEE Copyright Submission 

Login to your Microsoft CMT Author system :
https://cmt3.research.microsoft.com/ICECE2020/
Click on the ​“Submit the IEEE Copyright Form” Field shown in ​“Actions” Column of
the Author Console. Follow the instruction of eCF to complete the e-Copyright
submission. A PDF copyright document will be created and stored on the IEEE file
system automatically. You will have the ability to download the document. The author or
signer will also receive an attached copy of the copyright form in email. A copy of the
copyright form needs to be uploaded during final camera ready submission as additional
document.
Note: Transferring copyright is a necessary requirement for publishing your paper in
IEEE ​Xplore​.

Step 5: Registration 
Please check registration details at the ​conference website and do your registration in
order to participate in the ICECE 2020. Authors are required to register and pay their
registration fee by ​November 30, 2020​.

Step 6: Paper Presentation 

It is expected that authors of registered papers will be presenting (online) during the
conference period ​December 17-19 2020 (similar to the face to face conference) and
interact with other authors/speakers/guests during the entire conference. The technical
program schedule will be updated to the conference website soon. We will try our best
to make it a true virtual environment making options for networking parallel to technical
sessions.
In addition to the camera ready final pdf version of the paper, for smooth/uninterrupted
operation the Full Virtual (online) conference, we need your ​video presentation (MP4
format, maximum size is 100 MB) [powerpoint slides with your voice narration or
recording voice narrated presentation via zoom]. We humbly request you to upload this
presentation by ​December 10 2020​, as instructed by the TPC. This file will be
pre-screened by the TPC and we expect your cooperation in finalizing the presentation
slides.
On the day of the conference you will need to be present in your session and depending
on the connectivity, mode of presentation will be finalized. I hope you understand the
necessity of pre-loaded presentation in such a huge traffic condition. However, after the
presentation, you are expected to answer the questions made by the Session Chairs
and other participants. More detailed guidelines about the final presentation and joining
the conference sessions will be available on the conference website.