Mitchell Board of Education Aug. 14 Meeting Agenda

MITCHELL SCHOOL DISTRICT NO.
17-2
BOARD OF EDUCATION AGENDA
Regular Board Meeting
Monday, August 14, 2023
MCTEA Room 110 – 5:30 P.M.
ITEM SUMMARY/JUSTIFICATION RECOMMENDED ACTION

I. Opening
A. Call Meeting to Order
B. Pledge of Allegiance
C. Roll Call: Aslesen, Christiansen, Flood, Olson, Ruml
D. Determination of Quorum
E. Approval of Agenda:
MOTION TO AMEND:
MOTION TO APPROVE:
II. Consent Agenda:
A. Board Minutes MOTION TO APPROVE
B. Claims
C. Personnel
D. Open Enrollment
E. Conflicts of Interest
III. Board Consideration to Authorize Potential Conflict of Interest Waivers. MOTION TO APPROVE
IV. Public Commentary BOARD INFORMATION
V. Board Consideration to Approve Rebid for Mitchell High School Project MOTION TO APPROVE
VI. Board Consideration to Review Mitchell K-12 Policy Series 100-300. MOTION TO APPROVE
VII. Board Consideration to Review Mitchell Technical College Policy Series 100-300 MOTION TO APPROVE
VIII. Board Discussion Regarding Possible Dates for School Board Work BOARD INFORMATION
Session with ASBSD Board Development Director, Wade Pogany
IX. Board Member Report BOARD INFORMATION
X. Superintendent Report BOARD INFORMATION
XI. Adjourn
MITCHELL SCHOOL DISTRICT NO. 17-2
School Board Meeting
Agenda Item
For presentation at the August 14, 2023 meeting of the school board.
Subject: Board Consideration to Approve Consent Agenda
From: Joe Childs, Superintendent
Nature of action requested from the Board:

Board Action ☒
Board Information ☐
Scheduled report ☐
A. Board Minutes
B. Claims
C. Personnel
D. Open Enrollments
E. Conflicts of interest
Individual(s) who will attend the board meeting and speak to the item:
Joe Childs, Interim Superintendent
I will be able to review the item further as the school board meeting, if requested:
Name:_____________________________________ Date:8/14/2023
1
MINUTES OF THE ANNUAL MEETING
MITCHELL SCHOOL DISTRICT 17-2
July 24, 2023
The annual meeting of the Board of Education was called to order by President Deb
Olson at 5:30 p.m. at Mitchell Career Technical Education Academy 821 North Capital
Street, Mitchell, South Dakota, Davison County.
The Pledge of Allegiance was recited.
Roll call of members present: Matthew Christiansen, Shawn Ruml, Brittni Flood, Terry
Aslesen and Deb Olson. Absent: None. Others present: Dr. Joe Childs, Superintendent,
and Theresa Kriese, Business Manager.
At this time, Suzanne Skinner introduced the FCCLA Team. This year all three team
members placed first in the national competition in their respective areas.
Motion #355293
Motion by Flood, seconded by Ruml to approve the agenda as presented. Motion carried.
Motion #355294
Motion by Christiansen, seconded by Aslesen to approve the consent agenda which
included the minutes of the last board meeting on June 26, 2023, and the claims that were
charged to the 2022-2023 school year. The minutes had been furnished to the Daily
Republic in unapproved form all in accordance as per SDCL 13-8-35. Motion carried.
Motion #355295
Motion by Flood, seconded by Christiansen to hold a public hearing on the 2023-24 K-14
budget. Motion carried.
At this time, Business Manager Theresa Kriese and Jared Hofer from Mitchell Technical
College went over their respective budgets.
Motion #355296
Motion by Flood, seconded by Christiansen to close the public hearing. Motion carried.
Motion #355297
Motion by Aslesen, seconded by Christensen to approve the following resolution;
Adoption of the Annual Budget
Let it be resolved, that the School Board of the Mitchell School District 17-2, after duly
considering the proposed budget and its changes thereto, to be published in accordance
with SDCL 13-11-2 hereby approves and adopts its proposed budget and changes thereto,
to be its annual budget for the year July 1, 2023 through June 20, 2024. The adopted
annual budget totals are: General Fund (with Drivers Ed & MCTEA funds), $24,118,049,
Capital Outlay Fund, $4,996,942, Special Education Fund, $6,263,030, Food Service
Fund, $2,294,998, and the combined totals of the MTC Post-Secondary Funds of
$36,153,342.
A list of changes from the published (proposal) of Adopted budget is as follows:

None
Tax levies certified to the County Auditor will be as follows:
General Fund $1.320/per $1,000 of Ag Valuation (Max Levies allowed)
Opt Out Among -0-
Special Education Fund $1.574/per $1,000 of total valuation (Maximum allowed)
Capital Outlay Fund $5,101,063 is Taxes Requested (or Max that can be raised)
2
Roll call vote: Flood,yes; Christiansen, yes; Ruml,yes; Olson,yes; and Aslesen, yes.
Motion carried.
Motion #355298
Motion by Ruml, seconded by Aslesen to approve the elementary handbook for the 2023-
24 school year with the address modifications noted. Motion carried.
Motion #355299
Motion by Aslesen, seconded by Christiansen to approve the high school handbook for
the 2023-24 school year. Motion carried.
Motion #355300
Motion by Flood, seconded by Christiansen to approve revisions to Policy 103 upon
second reading. Motion carried.
Motion #355301
Motion by Christiansen, seconded by Ruml to approve new Policy 121 upon second
reading with suggested language addition of religion, sex and disability. Discussion
centered on the definition of hate speech and off school origin of action. Motion carried.
Motion #355302
Motion by Flood, seconded by Christiansen to approve revisions to Policy 544 upon
second reading. Motion carried.
At this time, Board President Olson presented a plaque commemorating the board service
of Matthew Christiansen and thanked him for his service to the Mitchell School District.
Motion #355303
Motion by Christiansen, seconded by Aslesen to adjourn the first half of the annual
meeting. Motion carried
Business Manager Theresa Kriese re-opened the board meeting to seat the new members.
Business Manager Theresa Kriese administered the oath of office to newly elected board
members Deb Everson. Roll call was held with the following in attendance: Brittni
Flood, Terry Aslesen, Deb Everson, Shawn Ruml and Deb Olson. Absent: None. Others
present: Dr. Joe Childs, Superintendent, and Theresa Kriese, Business Manager.
Motion #355304
Motion by Olson, seconded by Flood to approve the agenda for the new school year.
Motion carried.
Kriese asked for nominations for President of the School Board.
Motion #355305
Motion by Flood, seconded by Ruml to nominates Debra Olson as president.
Motion by Flood, seconded by Ruml to cease nominations. Motion carried.
Motion #355306
Then motion for Olson to be named President of the School Board was approved with
members voting yes. Motion carried.
President Olson assumed the chair. President Olson asked for nominations for Vice-
President of the Board.
Motion #355307
Motion by Olson, seconded by Ruml to nominate Brittni Flood as Vice-President.
Motion by Ruml, seconded by Olson to cease nominations. Motion carried.
Motion #355308
Then motion to approve Flood as Vice-President of the school board was approved with
all members voting yes. Motion carried.
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Motion #355309
Motion by Flood, seconded by Aslesen to approve the appointment of Theresa Kries as
clerk of the board. Motion carried.
Theresa Kriese read the oath of office as Business Manager of the School District.
Motion #355310
Motion by Flood, seconded by Everson to approve the consent agenda as presented:
A. Approval of the adoption of Roberts Rules of Order with the modification to
permit the President to participate in discussion and vote.
B. Approval to continue use of current signature plate.
C. Approval of the use of the signature plate for all board checks
D. Re-adoption of the Imprest Fund
E. Approval of Surety Bonds for Business Manager and other personnel or covered
through Insurance policies.
F. Approval of membership in Mitchell Chamber of Commerce.
G. Designate The Daily Republic as official publisher of the District.
H. Approval of firm of Churchill, Manolis, Freeman, Kludt Shelton & Burns as legal
counsel for the Mitchell School District.
I. Approval of the designation of Theresa Kriese, Business Manager, Dr. Joe Childs,
Superintendent, Mark Wilson, President/CEO of MTC and Jared Hofer, MTC
Chief Financial Officer as fiscal agents for federal programs.
J. Approve the designation of Theresa Kriese, Business Manager, as fiscal agent for
all financial accounts in accordance with SDCL 13-8-11.
K. Designate Theresa Kriese, Business Manager, to invest and re-invest monies on
behalf of the School District.
L. Approval of the designation of the Building Principals, MTC Student Success
Coach and MTC Dean of Students and MTC Executive Vice President as Section
504 coordinators.
M. Approval of the designation of Cory Aadland and Bobby Reindl as Title IX
coordinators.
N. Approval of Dr. Joe Childs, Superintendent as the designated Title 1 officer for
the School District.
O. Approval of Theresa Kriese, Business Manager and Dr. Joe Childs,
Superintendent to access the districts safety deposit box
P. Approval to authorize School Board President, Theresa Kriese, Business Manager
and Dr. Joe Childs, Superintendent to sign passbook savings withdrawal slips for
district needs.
Q. Approval of Civil Rights Compliance Statements
R. Authorize persons identified to purchase surplus property on behalf of the District
from SDFPA.
S. Approve authorization of the Superintendent or a designee to close any or all
schools in the event of emergencies affecting the continued safe operations of the
schools.
T. Approve membership in ASBSD.
Motion carried.
4
Motion #355311
Motion by Aslesen, seconded by Ruml to approve the consent agenda for personnel, open
enrollment, the claims charged to the 2023-24 school year budget, and conflict of interest.
Roll call vote: Everson, yes, Ruml, yes, Olson, yes, Flood, abstain, and Aslesen, yes.
New Certified Hire: Samantha Olson, Student Support Specialist/MHS, $53,625,
effective August 1, 2023. Sabra McCarty, Elementary Teacher/LO, $57,600, effective
2023-2024 school year. New Classified Hires: Patti Brown, Paraeducator/GBR,
$16.86/hr., daily, effective August 16, 2023. Lydia Brink, Librarian Aide/LO,
$17.00/hr.,7.5 hrs./daily, effective August 11, 2023. Dawn Whitley, Administrative
Assistant/LO, $17.00/hr., 7 hrs./daily, effective August 2, 2023. Samantha Keckler,
Administrative Assistant/Assistant Secretary/MMS, $17.00/hr., effective July 31, 2023.
Wildmike Pata, Title VI Tutor/SS Supervisor, $17.00/hr., 8 hrs.,/daily, effective August
9, 2023. April Miller, Head Cook/LBW, $17.00/hr., 5.5 hrs.,/daily, effective August 8,
2023. Angela Thompson, Paraeducator/LBW, $16.25/hr., 7 hrs.,/daily, effective August
16, 2023. Lois Pravacek, Paraeducator/LO, $16.00/hr., 7 hrs.,/daily, effective August 7,
2023. Karen Ivey, Paraeducator/MHS, $17.00/hr., 7 hrs./daily, effective August 16,
2023. TaRhea Rath, Paraeducator/GBR, $16.00/hr., 7 hrs./daily, effective August 16,
2023. Rachela Dirksen, Paraeducator/LBW, $16.00/hr., 7 hrs./daily, effective August 16,
2023. Ryder Thompson, General Food Service Worker/GBR, $16.50/hr., 4.5 hrs.,/daily,
effective August 8, 2023. Jessie Uher, Paraeducator/LBW, $18.00/hr., 7 hrs.,/daily,
effective August 16, 2023. Destiny Stone, Paraeducator/GBR, $16.00/hr., 7 hrs./daily,
effective August 16, 2023. Sherri Cochran, Paraeducator/LO, $16.00/hr., 7 hrs./daily,
effective August 16, 2023. Transfer: Meghan Puetz, Data Support Specialist Food
Service to Administrative Assistant/MHS, effective July 6, 2023. Resignations: Anne
Berg, Paraeducator/LBW, effective 2023-2024 school year. Cathy VerSteeg,
Teacher/LO, effective 2023-2024 school year. Glenn Grindheim, Paraeducator/MMS,
effective 2023-2024 school year. MTC New Hires: Jerry Brink, CDL Instructor,
$62,000, effective August 1, 2023. MTC Additional Position: Devon Russell, Project
Director for USDA National Institute of Food and Agriculture (NIFA) Training in On-
Farm Precision Experimentation for the Workplace Project, $9,300 per grant year,
effective July 1, 2023. Resignation: Amy Gough, Instructional Media Specialist,
effective July 14. 2023. Motion carried.
Motion #355312
Motion by Aslesen, seconded by Flood to cast the ballot for Ryan Rolling for Division I
representative and Adam Shaw Division III representative-secondary principal to the
SDHSAA Board of Directors. Motion carried.
The following bids were received by Mitchell Technical College for welders:
Item Vendor Bid
12 - Lincoln 360 welders w/Ready-Pak Matheson $118,725.56
A-Ox Welding $146,378.15
6 – Lincoln Precision TIG 275 welders Matheson $53,146.52
A-Ox Welding $53,850.00
1 – Triangle Engineering Weld Coupon Triangle Engineer. $73,477.50
5
Motion #355313
Motion by Aslesen, seconded by Everson to approve the low bidder of Matheson at
$118,725.56, Matheson at $53,146.52 and Triangle Engineering at $73,477.50. Motion
carried.
The following bids were received by Mitchell Technical College for building materials
for student-built houses #110 and #111:
Item Vendor Bid
House $110 Materials Builders First Source $47,428.80
House #11 Materials Builders First Source $56,793.90
Motion #355314
Motion by Flood, seconded by Ruml to approve the Builders First Source bids for house
#110 and #111 materials. Motion carried.
Motion #355315
Motion by Ruml, seconded by Flood to approve the purchase of Volvo L60H payloader
for $197,774 from Transoure Truck & Equipment through Sourcewell Contract 001723-
VCE. Motion carried.
Motion #355316
Motion by Flood, seconded by Everson to approve the purchase of (1) John Deer 332G
skid steer loader, (2) John Deer 1585 TerrainCut Mower, and (2) John Deer XUV835R
gaters for price of $247,078.81 less the trade allowance of $44,305.16 totaling
$202,782.65 from C&B Operations via Sourcewell Contracts 011723-JDC and 031121-
DAC. Aslesen noted that the trade items will need to be surplused before the purchase
can be completed. Motion carried.
Motion #355317
Motion by Flood, seconded by Ruml to approve the request for proposal of Performance
Foods for the prime vendor contract for the food service program for the 2023-24 school
year. Motion carried.
Motion #355318
Motion by Aslesen, seconded by Everson to approve the following resolution:
In accordance with SDCL 13-16-18 which provides that interest accruing on investments
or deposits shall be credited to the respective fund or the general fund, the board of
education of Mitchell School District 17-2 by this resolution directs the Business
Manager to allocate interest income for the 2023-2024 school year as follows:
Interest income of Scholarship funds shall be allocated to the respective Scholarship fund
and Interest income from all other district funds shall be allocated monthly to the K-12
Funds and the MTC-Post Secondary Fund in proportion to amounts invested for that
month attributed to K-12 Funds and the MTC funds.
Roll call vote: Everson, yes; Aslesen, yes; Ruml, yes; Flood, yes; and Olson, yes. Motion
carried.
Motion #355319
Motion by Aslesen, seconded by Flood to approve the resolution to designate all official
depositories for the School District:
RESOLVED, First National Bank, US Bank, Wells Fargo Bank, CorTrust Bank, First
Interstate Bank, First Dakota National Bank, South Dakota Public Funds Investment
Trust, Farmers State Bank, Plains Commerce Bank and Bank West, hereinafter
sometimes call banks, be and hereby are designated as depositories for the funds of this
6
corporation, and any officer of this corporation is hereby authorized to open or cause to
be opened an account or accounts with said banks on such terms, conditions, and
agreements as shall be required to said banks, to endorse or cause to be endorsed, in the
name of this corporation, and to cash, to negotiate, or to deposit or cause to be deposited
in such account or accounts for the payment of money, and to make any other agreements
deemed advisable in regard thereto:
RESOLVED FURTHER, that checks, drafts or other withdrawal orders issued against the
funds of this corporation on deposit with said bank must be signed by any TWO of the
following: School Board President, Superintendent or Business Manager, and said Banks
are hereby fully authorized to pay any charge to the account of this corporation, any
check, drafts, or other withdrawal orders payable to the said Bank or to any other person
or corporation, which are applied in payment of any indebtedness owing said Bank from
the person or persons who signed such checks or other withdrawal papers. Also,
RESOLVED FURTHER, that the CFO/Financial Comptroller AND the Financial Aid
Director of Mitchell Technical College are able to issue checks and deposits into the
Mitchell Technical College’s Financial Aid Checking account.
RESOLVED FURTHER, that ONE of the following: School Board President,
Superintendent or Business Manager, by and hereby are authorized to borrow money for
and on behalf of and in the name of this corporation; to make any agreements in respect
thereto; and to sign, execute and delivery promissory notes, acceptance, or other
evidences of indebtedness therefore, or in renewal thereof, in such amounts and for such
time, at such rate of interests, and upon terms as they see fit; and are hereby authorized to
endorse, assign, transfer, mortgage, or pledge to said Banks the bills receivables,
warehouse receipts, bills of lading, stocks, bonds, real estate, or other property now or
thereafter owned by this corporation as security for the payment of any money so
borrowed; to assign or negotiate to the banks any bills receivable now or hereafter owned
by this corporation, and to discount the same, to unconditionally guaranteed payment of
any or all bills receivable so negotiated or discounted, and to waive demand, protest, and
notice non-payment.
RESOLVED FURTHER, that this resolution shall continue in force until express written
notice of its rescission of modification has been furnished to and received by said Banks.
RESOLVED FURTHER, that all transactions, if any, in respect to deposits, withdrawals,
rediscounts and borrowing by or in behalf of this corporation with said Banks prior to the
adoption of this resolution be, and the same hereby are, in all things ratified, approved,
and confirmed.
RESOLVED FURTHER, that any of the persons above named by and hereby are
authorized and empowered to make any and all other contracts, agreements, stipulations,
and order which they may deem advisable, from time to time, with said Banks in respect
to transactions between this corporation and said Banks in regard to funds deposited in
said banks, monies borrowed from said banks, or any other business transacted by and
between this corporation and said banks.
RESOLVED FURTHER, that any and all resolutions heretofore adopted by the Board of
Education of this corporation and certified to said banks as governing the operation of
this corporation’s account(s) with it, be and are hereby continued in full force and effect,
except as the same nay be supplemented or modified by the foregoing.
7
Roll call vote: Aslesen, yes; Flood, yes; Ruml, yes; Everson, yes; and Olson, yes. Motion
carried.
Motion #355320
Motion by Everson, seconded by Ruml to declare the following items surplus property
and be either traded or sold.
The following items are to be sold/dispersed.
Approximately 50 student desks, assorted tools from the maintenance ship, assorted sizes
and shapes of Plexiglass dividers, and assorted storage cabinets. Motion carried.
School Board members reported on the meeting they attended since the last meeting.
Olson shared the MTC plans for future building/campus expansion.
Superintendent Dr. Childs congratulated the FCCLA national championship participants
and update the board on the High School construction project.
Motion #355321
Motion by Flood, seconded by Everson to adjourn the meeting at 7:21 PM. Motion
carried.
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Mitchell School District Board Report-10009 Page: 1
08/10/2023 01:01 Pm 08.10.2023 Bills Forum User Id: 5928
Vendor Name Invoice Description Amount
Checking Account Id 1 Fund Number 10 General Fund
A T & T Mobility / First Net 28730245700 559.55
Acp Direct Program Supplies 146.45
Aia Corporation Logo Supplies 3,131.59
Al's Engraving Signs 18.40
Arctic Refrigeration, Inc. Equipment Repairs 298.91
Bauer, Shalee Education Consultion 531.60
Biggerstaff, Stacie Sd Mentoring- Meals/Milage 103.60
Borch's Sporting Goods Inc Program Supplies 1,020.00
Building Sprinkler Inc Sprinkler Line Inspection 2,250.00
Business Essentials Copy Paper Per Bid 28,350.00
Cahoy, Robin Pd Food 89.94
Carolina Biological Supply Co Classroom Supplies 224.48
Chadron State College S.Olson Tuition 3,528.00
Chapman, Allen Dean Summer Vocal Camp 1,918.46
Childs, Jody Meals 84.23
City Of Mitchell Landfill Fees 2,399.41
Ck Bicycles & Locks Llc Keys 1,120.00
Clark, Kindra Nfhs Course 35.00
Cmc Neptune Game Time Subscription 1,620.00
County Fair, Inc 30511 98.57
Cubby's Inc Fuel/Program Supplies 818.65
Dakota Data Shred Document Shredding 271.59
Dakota Potters Supply Llc Clay For Mhs & Gbr 940.20
Darrington Water Conditioning Water Conditioning 93.15
Daylight Donuts Baked Goods 487.07
Diamond Ground Products Program Supplies 1,705.49
Dockweiler, Sterling Nfhs Course 35.00
Easton, Steven Graham-Ties 96.17
Ed's Pet World Program Supplies 15.98
Epperson, Brett Summer Voice Institute 1,635.92
Esd Athletic Conference Conference Dues 2,700.00
First Nat'l Bank Omaha 9942-2425 11,581.43
Flinn Scientific Classroom Supplies 106.68
G & R Controls Service Call 637.50
Gerlach, Tarilynn Summer Reading Program 701.16
Grabenstein, Heather Play Based Books 156.69
Gubbrud, Chris Office Planner 33.00
Hampton Inn & Stes Rapid City Lodging 1,998.00
Hanson School District About Dues 50.00
Hayes, Sarah Prof Devel/Supplies 115.50
Hillyard/Sioux Falls Custodial Supplies 24,348.69
Hoffman, Denise Classroom Supplies 65.26
Jones & Bartlett Learning, Llc Subscription 2,995.00
Jostens Inc. Chenille Single Letter 921.38
Logan Luxury Theatres Corp Theatre Rental 1,000.00
Lowrie, Charlotte Mentor Program 76.50
Macklin, Shane Drill Writing Services 2,500.00
Math Learning Center, The Textbooks 26.00
Mcleods Office Supply Printed Material & Supplies 1,485.59
Menards O/M,Program Supplies 6,281.49
Midco Business August Billing 1,822.56
Mitchell Power Equipment Llc O/M Supplies 960.85
Mitchell Republic 178155957 250.80
Muth Electric Inc Electrical Service,Supplies 376.18
Napa Central Program,O/M Supplies 4,867.68
9
Nepstads Flower Shop Flowers 65.00
Office Advantage, The Printing Contract 539.96
On Sight Llc Access Control Door 470.00
Ortmeier, Diane Tail Light 441.46
Popplers Music Store Music Supplies 100.00
Premier Pest Control Pest Control 675.00
Puetz, Jacey Nfhs Courses 70.00
Qualified Presort Service Llc Postage 964.08
R School Today Software Subscription 3,345.00
Realityworks Classroom Supplies 347.00
Riddell All American Sports Fb Supplies 10,250.19
Riverside Technologies Servers & Backup 205.00
Runnings Supply, Inc. O&M/Program Supplies 265.34
S & M Printing Printing 99.00
Sargent Welch Llc Classroom Supplies 396.00
Schiefen, William Nfhs Course 35.00
Schmitt Music Clarinet Reed 43.98
School Datebooks Inc Datebooks 255.00
School Specialty Llc Classroom Supplies 262.47
Sdacte Registration-Hiles 825.00
Sdhsaa Extra Medals 3.30
Sherwin Williams Paint Supplies 378.86
Shi International Corp Software 887.43
Shotwell's Music Service Ms Jazz Clinic 175.00
Skinner, Suzanne Cwpub Online Subscription 239.00
Snap-On Industrial Shopkey Pro Subscription 1,231.00
Spectacular Quilting Fabric 1,473.73
Sturdevant's Auto Parts Program Supplies 375.99
Sun Gold Sports Llc Plaques & Plates 1,994.50
Thill, Deborah Nfhs Course 35.00
Thunes True Value O/M Supplies 196.18
Tower Garden Growing System 1,395.00
Train4real Llc Program Supplies 345.00
Triotel Communications Inc Telephone/Colonies 141.24
Ups Store Postage 85.89
Van Peursem, Joel Summer Band 700.00
Voyager Fleet Systems Inc Fuel 535.96
Wards Science Science Supplies 271.76
Wholesale Electronics Inc Fuses 8.75
Williamson, Katrina Simply Made Custom Cakes 50.00
Fund Number 10 149,863.42
Checking Account Id 1 Fund Number 21 Capital Outlay
Flinn Scientific Science Supplies 1,671.14
Interactive Health Technologies Spirit System Package 600.00
Learning W/O Tears Program Supplies 6,224.75
Lexia Learning Llc Reading Program 23,100.00
Mcleods Office Supply Printed Material & Supplies 369.90
Mitchell Music Boosters Drum Heads 551.35
Renaissance Learning Inc Accelerated Reader/Star Renewal 27,635.35
Riverside Industries Llc Desktop Mini 589.00
Riverside Technologies Computer Equipment 73,505.50
Thunes True Value Science Dept - Fridge 649.99
Time Clock Plus Software License 14,177.00
Xerox Financial Services Copiers Lease 1,045.96
10
Checking Account Id 1 Fund Number 22 Special Education
Arrowwood Resort At Cedar Shore Lodging 130.52
Beyond Play Classroom Supplies 36.90
Bierman, Cindy Vr Camp 290.66
Bjorem Publications Program Supplies 240.00
Career Connections Contracted Services 728.65
Children's Care Hospital June Services 13,000.00
Collaborative Solutions Llc Professional Services 3,458.95
First United Methodist Church Rental For Vr Camp 300.00
Lakeshore Learning Materials Program Supplies 302.10
Laminator.Com Inc Laminating Supplies 604.70
Lesson Pix Inc Software 288.00
Life Quest Tuition - June 8,771.80
Menards O/M,Program Supplies 20.74
Mount Vernon School District Mileage 97.92
Palace Transit Student Transportation 3,405.98
Sd Dept Of Human Services June Services 17,774.23
Simply Fun Program Supplies 356.80
Super Duper Inc Classroom Supplies 20.90
Western Psychological Services Test Materials 162.80
Checking Account Id 1 Fund Number 23 Post Secondary
44 Interactive, Inc. 2 Of 2 Website Remodel 32,500.00
A Ox Welding Supply Inc Diesel Power - Cylinders 918.70
A To Z Promotions Wireless Chargers - Note Pad 4,491.46
Aia Corporation Admissions - Small Hit Sports 1,320.41
Al's Engraving Update Wall Of Merit 2,087.60
Assmus, Brooke Rad Therapy-Milage Site Visit 235.20
Auto Body Specialties Black Attachment 143.16
Automatic Building Controls Smoke Detector - Tech Center 314.72
Basin Electric Power Coop Lease/Material/Operative Chgs 4,394.26
Builders First Source Adbc Summer Camp 567.98
Business Essentials Copy Paper Per Bid 3,150.00
C & B Operations Jd Gator – Per Bid 60,591.39
Cintas Corp Rugs 0.00
City Of Mitchell Landfill - Trees 24.00
College Board, The Powerfaids Annual Subscription 20,172.00
Comfort Inn & Suites Jrcert - Student Room 147.15
County Fair, Inc Admissions - Bor Camp 314.83
Crazy Lady Consuling, Llc Consulting Services - July 3,384.80
Cutshaw, Rachael Rad Therapy-Milage Site Visit 114.24
Delaney, Sara Mileage For Instructor Meeting 423.99
Domino's/Mitchell Exploration Day 639.37
Doug's Custom Paint And Body Mti 61 - Pacifica Repairs 6,481.23
Dunker, Alexa Rad Therapy- Milage Site Visit 94.50
Dustin's Repair & Auto Sales B&W Hitch 1,647.67
Elite Unmanned Llc Mavic 3e, Battery, Proctector 9,332.00
Elo Prof Llc Foundation Qbo Fees - July 46.00
Epic Outdoor Advertising Vinyl Billboard Install/Removal 22,995.00
11
Experian Credit Bureau Services - July 22.00
Farmers Alliance Fuel Filter 1,401.77
Florey, Bethany Rnl Conference - Nashville 146.00
Forum Communications Company Advertising 220.33
Ge Precision Healthcare Llc Rad Tech Equipment 203,476.00
Gene's Photography Rad Therapy Class Photo 110.00
Golden West Technologies Inc Tele Answering Services 25.00
Harvey, Rebecca Milage For Instructor Meeting 72.42
Herll, Dixie Memorial 50.00
Hi Media Advertising 1,663.00
Innovative Office Solutions Rad Tech Classroom 77,976.05
J & P Roofing Systems Inc Nordby Roof Repairs 26,798.98
James Valley Landscape Energy - Sprinkler Repairs 1,060.14
Johnson Controls Rad Tech Camera Mounts 438.00
Jones Supplies Custoidal Supplies 4,844.24
Kulm, Heather Rnl National Conference 146.00
Leggett, Andrew Flight Reimbursement 620.40
Matheson Tri-Gas Inc Tillman Jackets 28,544.65
Mcgough Construction Co Llc Pay App #4 108,731.00
Mcleods Office Supply Ad On Mhs Sports Calendar 345.00
Mea Energy Association Energyu-Associate Partner In Ed 10,260.00
Menards Swiffer Duster, Tarp 1,240.86
Mesman, Dale Fuel Reimbursement 75.00
Midwest 3d Solutions Llc Solidworks 60 - Annual Subscrip 2,400.00
Midwest Fire & Safety First Aid Restock 2,624.01
Miedema Sanitation Inc Trash Removal 966.00
Mitchell Chamber Of Commerce Team 2.0 Pd 645.00
Mitsdarfer, Charlie Flight & Insurance 570.80
Motor Market, The Advertising 650.00
Munsen, Keah Finpack Educator Training 42.00
Muth Electric Inc Installed Power New Pump Bus Barn 1,195.03
National Intercollegiate Rodeo Dues/Insurance 735.00
Nedved Media Advertising 5,731.84
New Tec, Inc. Annual Inspection - Boom Lift 3,025.83
Niche.Com, Inc Remarketing 9.1.23-8.31.24 13,770.00
Nicolaus, Jimmie Rodeo Hotel Reimburse 352.73
Nu Era Enterprises Llc Welding Supplies 3,363.00
Parchment Llc He Diploma Services - Subscription 2,890.00
Peterson Motors Co 2019 Peterbilt 579 - White 98,100.00
Proctorfree, Inc. Hosting Fee Monthly/Proctored 75.00
Puetz Design + Build Diesel Project Add 5,982.00
Qualified Presort Service Llc Postage 4,082.90
Riggs, Isabelle Rnl Conference - Nashville 146.00
Riverside Technologies Pat Lab 9,918.00
Ruby Tuesday Rad Therapy Jcert Accred 41.96
Runnings Supply, Inc. Line, Spray Paint 322.88
Schmitz Construction Llc Rad Tech Pay App #2 160,157.17
Scott Supply Co Inc 2014 Case Farmall 4+ Repairs 6,214.42
Sherwin Williams Donor Wall Paint 457.43
Shi International Corp Az Backup 668.90
Sisson Printing Inc Business Cards - Sheryl 5,214.04
12
Sd Board Of Technical Education Lobbying Services 6,395.00
Spencer, Elaine Hertz Rental Car For Site Visitor 267.16
Sun Gold Sports Llc Retirement Plaques 256.00
Swett, Amya Sdacte 21.00
Time Clock Plus Software License 2,500.00
Titan Machinery - Sioux Falls Powerline - Battery Wire Repair 2,666.00
Tonak, Nicole Sd Ag Bankers Conference 83.00
Transource Truck & Equipment Payloader – Per Bid 197,750.00
Unisa, Inc. Payment Center/Perkins Loan 465.05
United Parcel Service Freight 638.33
Vern Eide Moto Plex 2022 Indian Ftr Repair 13,794.00
Voice Thread Annual Department License 4,797.00
Voyager Fleet Systems Inc Fuel 2,077.79
Watermark Insights, Llc Catalog Hosting Software 5,808.19
Wright, Barbara Rapid City Clinical Visit 75.00
Xerox Financial Services Copiers Lease 502.24
Fund Number 23 1,214,288.20
Checking Account Id 1 Fund Number 26 Mtc Enterprise Fund
Al's Engraving Name Badge & Vinyl Projects 150.00
Cintas Corp Culinary Laundry 105.95
City Of Mitchell House 109 - Water/Sewer/Garbage 58.05
Northwestern Energy Closing Bill House 109 77.89
Fund Number 26 391.89
Checking Account Id 1 Fund Number 27 Mti - Cte Academy
A Ox Welding Supply Inc Welding Supplies 20.11
Carolina Biological Supply Co Science Supplies 303.10
Carquest Auto Parts Pitman Arm Puller 21.99
Edvotek Program Supplies 113.99
First Nat'l Bank Omaha Program Supplies 743.45
Menards O/M,Program Supplies 300.12
Napa Central Credit Balance (503.16)
Checking Account Id 1 Fund Number 29 Mtc Corporate Training
A Ox Welding Supply Inc Corp Ed - Industry Training 13.03
County Fair, Inc C + B Training 995.78
Elo Prof Llc Corp Ed Qbo Fees - July 25.00
Ingerson,Erica Trussbilt 11.00
Pepsi Mitchell Vending/Water 1,025.15
Peterson, Travis Trussbilt & Riverside 85.00
Subway C + B Training 143.82
Checking Account Id 1 Fund Number 41 Capital Projects-New Senior
High School
Puetz Design + Build Sh Building Project/App4 755,800.21
Schemmer Associates Professional Services 14,054.77
Checking Account Id 1 Fund Number 51 Food Service
Arctic Refrigeration, Inc. Equipment Repairs 145.75
First Nat'l Bank Omaha Program Supplies 431.19
Performance Foodservice Food Supplies 10,313.15
13
Ramkota Hotel Watertown Lodging 224.48
Checking Account Id 1 Fund Number 52 Mtc Campus Store Fund
Akademos, Inc. Books 32,914.55
Buckingham Mfg. Tools 136,011.80
Dakota's Best Distributing Campus Store Snacks 164.90
Gfsi Llc Spirit Wear 3,528.97
Matheson Tri-Gas Inc Tool Kits 23,147.55
Mv Sport Campus Store Spirit Items 1,092.00
Northern State Supply Tools 8,136.63
Pepsi Mitchell Vending/ Water 79.08
Runnings Supply, Inc. Powerline Uniform Return 1,950.72
Snap-On Industrial Tools 28,385.51
Checking Account Id 1 Fund Number 53 Mtc Farm Resale
Farmers Alliance Chemical 14,627.91
Checking Account Id 1 Fund Number 57 Drivers Education
14
Personnel Items/Regular Board Meeting– August 14, 2023
A. New Certified Hires:
Trevor Krugman- Head Sophomore Football Coach
Compensation- $3,070.00
Effective- 2023-24 School year
Travis Salmonson- Freshman Assistant Football Coach

Jacey Puetz- 7th Grade Assistant Volleyball Coach

Darby Deffenbaugh- Freshman Volleyball Coach

Katrina Talley- Sophomore Volleyball Coach

Christina Siemsen- JV Volleyball Coach

Jordan McKean- 7th Head Football Coach

Sterling Dockweiler- Freshman Head Football Coach

Amber Adrian- 0.4 FTE EL Teacher

B. New Classified Hire:

Kate McEntee- Paraeducator @ GBR
Compensation- $16.00/hr. 7hours daily
Effective- August 16, 2023
Kelly Shonley- Paraeducator @ GBR

Jessica Phillips- Paraeducator @ LBW

Shannon Dolezal- Paraeducator @ MMS

Compensation- $16.00/hr. 7.25hours daily
Amanda Nava- Paraeducator @ MMS

Grisly Escriba Velasquez- Custodian @ LBW

Compensation- $17.00/hr. 8hrs. daily
Doris Cordero- Paraeducator @ LBW

Hemily Rivera- General Food Service @ MHS

Compensation- $16.00/hr. 5.5hrs. daily
Michelle Buchholz- General Food Service @ MHS
Haylie VonEye- General Food Service @ MHS

Compensation- $14.00/hr. 2-3 hours daily
Richard Snook- Part-time Maintenance Worker

Compensation- $19.00/hr. 20hrs. per week
Stephanie Kampshoff- Paraeducator @ Longfellow

C. Resignations:
Maddie Morgan- Paraeducator @ GBR
D. Change in Hours:
Demetrius Wells- Paraeducator @ GBR 4hrs daily to 6hrs. daily
Terri Juhnke- Paraeducator @ LBW 7hrs daily to 7.5hrs. daily

Rachela Dirksen- Paraeducator @ LBW 7.5hrs daily to 7hrs. daily

E. MTC New Certified Hires:

Bobbi Brink – Speech-Language Pathology Adjunct Lab Instructor
Compensation – $4,500
Effective – August 21, 2023
Sara Delaney – Speech-Language Pathology Adjunct Lab Instructor

Kari Gosmire – Speech-Language Pathology Adjunct Lab Instructor

Rebecca Harvey – Speech-Language Pathology Adjunct Lab Instructor

F. MTC Contracted Services:

Crazy Lady Consulting- LLC – Consulting for Farm Ranch Management Program
Compensation – $1,750 per month and reimbursement for mileage
Agenda Item
Subject: Board Consideration to Authorize Potential Conflict of Interest Waivers.
Nature of action requested:

Board Action X
Board Information
Scheduled report
Description of the item (including nature of the problem, program covered, impact, board
action desired, etc.)
I am enclosing conflict of interest declarations for the following two people. While I am not
convinced that all constitute conflicts of interest, they are included since there is sufficient
ambiguity in the requirements that we have attempted to be more comprehensive and
transparent rather than less so.
Aslesen, Terry Spouse employed by Mitchell School District 17-2

Childs, Joe Spouse employed by Dakota Wesleyan University
I recommend the board approve these waivers without restriction other than those mentioned
within the disclosures.
Joe Childs, Superintendent
I will be able to review the item further at the school board meeting, if requested:
Name: Joe Childs, Superintendent Date: August 14, 2023
24
Agenda Item
Subject: Public Commentary
From: General Public
Board Action ☐
Board Information ☒
Scheduled report ☐
This item is included on the agenda to provide the public an opportunity to address the board
on topics which are not a part of the board agenda. Any topic or issue presented will not
receive action at the meeting by the Board, but will be given further study. Please also note
that individuals who have concerns about district employees or who wish to discuss
individual students should do so through other processes, such as the complaint procedure.
Such issues cannot be addressed in open session.
Name: Date: 8/14/23

27
Agenda Item
Subject: Board Consideration to Approve Rebid for Mitchell High School Project

Board Action X
Board Information
Scheduled report
The Mitchell School Board sought rebids for the following original bid packages: #6
Masonry, #14 Gypsum Wall Systems, #18 Resilient Flooring, #26 Fire Suppression, #29
Electrical, and #30 Technology Cabling.
At this time, Puetz Design+Build and the Schemmer architectural firm will review submitted
bids and Puetz’s identification of the successful low bidders. Theresa Kriese and Joe Childs
will then review the figure totals and recommend bid approvals, rejections, and/or other
relevant motions regarding the construction rebids.
Details can be found in the supporting documents immediately following this cover page.

Theresa Kriese, Business Manager
28
29
30
31
32
33
34
35
Agenda Item
Subject: Board Consideration to Review Mitchell K-12 Policy Series 100-300.

Board Action X
Board Information
Scheduled report
Both the K-12 and MTC board policies are reviewed on a 4-year cycle. This summer
includes the MSD K-12 Policy Series 100 – 300.
I am asking that you approve the review/revision of these policies on first reading. It is my
intent to bring them back to you on second reading at the next regularly scheduled board
meeting.
36
Mitchell School District
Board Policy Updates
Series 100 Policies – Foundations and Basic Commitments

Policy No. Name Recommendations
101 School District Legal Status No Change
Community and Parent Involvement in No Change
102
Decision Making
103 Parent Involvement Policy No Change
104 Relations With Parents No Change
Title I Programming and Comparability No Change
105
Procedures
110 Philosophy/Mission No Change
111 Bullying No Change
112 Non-Discrimination Policy No Change
Non-Discrimination-Administrative No Change
112R
Regulations
113 Drug Free Workplace No Change
Prohibition Against Aiding or Abetting No Change
114
Sexual Abuse
Change the Address to 821 N. Capital St.
115 Harassment and Change Phone to 605-995-3010
115R Harassment Regulation No Change
116 Equal Opportunity No Change
116R Equal Opportunity Regulation No Change
118 Complaint Policy for Federal Programs No Change
119 Homeless and Unaccompanied Youth No Change
120 Students in Foster Care No Change
121 Hate Speech on School Property No Change
37
Mitchell School District 17-2
POLICY
Category Approval
Adopted Revised
Series 100 : Foundations and 12/12/94, 12/14/98,
Basic Commitments 9/13/93 1/10/00, 6/29/07,
10/14/2020
Reviewed
10/23/00, 7/14/03, 6/27/11, 6/22/15,
6/10/19,
Sexual Harassment MSD 115
I. Policy Statement
The District does not discriminate on the basis of sex in any education program or activity that it operates, including admission and
employment. The District is required by Title IX of the Education Amendments of 1972 and the regulations promulgated through the
U.S. Department of Education not to discriminate in such a manner. Inquiries about the application of Title IX to the District may be
referred to the District’s Title IX Coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both.
The District is committed to a school environment which is free from sexual harassment and conducive to all students’ educational
opportunities. Sexual harassment can inhibit a student’s educational opportunities and an employee’s work. Sexual harassment of
students attending school in the District or students from other schools who are at a District activity, and sexual harassment of school
employees, school volunteers, parents, guests, visitors and vendors of the District shall also not be tolerated and is strictly prohibited.
All students, school employees, school volunteers, parents, guests, visitors and vendors shall conduct themselves in a civil and
responsible manner and in a manner consistent with school policies. This policy prohibiting sexual harassment shall apply to all
students, school employees, school volunteers, parents, guests, visitors and vendors while on school property, while attending or
participating in school activities, on school-owned property or on non-school property, while in any school-owned or leased vehicle,
while at a school bus stop, or when in a private vehicle located on school property during school or during school activities.
Federal law defines “sexual harassment” as conduct on the basis of sex that satisfies one or more of the following:
1. An employee of the recipient conditioning the provision of an aid, benefit, or service of the recipient on an individual’s
participation in unwelcome sexual conduct;
2. Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it
effectively denies a person equal access to the recipient’s education program or activity; or
3. ‘‘Sexual assault’’ as defined in 20 U.S.C. 1092(f)(6)(A)(v), ‘‘dating violence’’ as defined in 34 U.S.C. 12291(a)(10),
‘‘domestic violence’’ as defined in 34 U.S.C. 12291(a)(8), or ‘‘stalking’’ a s defined in 34 U.S.C. 12291(a)(30).
Any person may report sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that
could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact
information listed for the Title IX Coordinator, or by any other means that results in the Title IX Coordinator receiving the person’s
verbal or written report. Such a report may be made at any time (including during non-business hours) by using the telephone number
or electronic mail address, or by mail to the office address, listed for the Title IX Coordinator.
Any student who believes that he or she has been or is being subjected to sexual harassment or has reason to suspect another person
has been or is being subjected to sexual harassment may also report it to a teacher, guidance counselor, or school administrator. The
report may be made verbally or in writing.
The District’s response shall treat complainants and respondents equitably by offering supportive measures to a complainant, and by
following a grievance process that complies with Title IX requirements before the imposition of any disciplinary sanctions or other
actions that are not supportive measures against a respondent.
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II. Designation of Title IX Coordinator
The Board has designated the following District employee to coordinate its efforts to comply with its responsibilities as set forth in 34
CFR Part 106, who shall be referred to as the ‘‘Title IX Coordinator.’’
Name or Title: Mitchell Middle School Assistant Principal Mitchell High School Assistant Principal
Office Address:800 W. Tenth Ave, 821 N. Capital St.Mitchell, SD 57301
Telephone Number: 605-995-3051 3010
The District shall notify applicants for employment, students, parents or legal guardians of elementary and secondary school students,
employees, and all unions or professional organizations holding collective bargaining or professional agreements with the District, of
the name or title, office address, and telephone number of the employee or employees designated as the Title IX Coordinator.
The Title IX Coordinator is responsible for coordinating the effective implementation of supportive measures.
III. Dissemination of Policy

The District shall notify persons entitled to the notification under Section I. above that the District does not discriminate on the basis
of sex in the education program or activity that it operates, and that it is required by Title IX and this policy not to discriminate in such
a manner. Such notification must state that the requirement not to discriminate in the education program or activity extends to
admission and employment, and that inquiries about the application of Title IX to the District may be referred to the District’s Title IX
Coordinator, to the U.S. Assistant Secretary of Education, or both.
The District shall prominently display the contact information required to be listed for the Title IX Coordinator on its website, and in
each handbook or catalog that it makes available to persons entitled to a notification pursuant to Section I. above.
IV. Adoption of Grievance Procedures

The District has adopted and published grievance procedures (Board Policy 115R) that provide for the prompt and equitable resolution
of student and employee complaints alleging any action that would be prohibited by Title IX and this policy. The District shall
provide to persons entitled to a notification under Section I above notice of the District’s grievance procedures and grievance process,
including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and
how the District will respond.
V. Definitions
a. “Actual knowledge” means notice of sexual harassment or allegations of sexual harassment to the District’s Title IX
Coordinator or any official of the District who has authority to institute corrective measures on behalf of the District, or to
any employee of an elementary and secondary school. Imputation of knowledge based solely on vicarious liability (when a
person has a particular legal relationship to the person who acted negligently) or constructive notice (deeming notice of
something to a person having been given, even though actual notice did not exist) is insufficient to constitute actual
knowledge. This standard is not met when the only official of the recipient with actual knowledge is the respondent. The
mere ability or obligation to report sexual harassment or to inform a student about how to report sexual harassment, or having
been trained to do so, does not qualify an individual as one who has authority to institute corrective measures on behalf of the
District.
b. “Complainant” means an individual who is alleged to be the victim of conduct that could constitute sexual harassment.
c. ‘‘Dating violence’’ means violence committed by a person:

1. who is or has been in a social relationship of a romantic or intimate nature with the victim; and
2. where the existence of such a relationship shall be determined based on a consideration of the following factors:
i. the length of the relationship.
ii. the type of relationship.
iii. the frequency of interaction between the persons involved in the relationship.
d. “Decision-maker” means the school administrator who has primary responsibility and authority related to students, staff and
attendance center where the alleged sexual harassment occurred, unless otherwise designated by the Board, and who has the
authority to make a determination on the complaint as to responsibility of the respondent.
e. ‘‘Domestic violence’’ includes felony or misdemeanor crimes of violence committed by a current or former spouse or
intimate partner of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating
with or has cohabitated with the victim as a spouse or intimate partner, by a person similarly situated to a spouse of the victim
under the domestic or family violence laws of the jurisdiction receiving grant monies, or by any other person against an adult
or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction.
39
f. ‘‘Education program or activity’’ includes locations, events, or circumstances over which the District exercised substantial
control over both the respondent and the context in which the sexual harassment occurs.
g. “Formal complaint” means a document filed by a complainant or signed by the Title IX Coordinator alleging sexual
harassment against a respondent and requesting that the District investigate the allegation of sexual harassment. At the time
of filing a formal complaint, a complainant must be participating in or attempting to participate in the education program or
activity of the District. A formal complaint may be filed with the Title IX Coordinator in person, by mail, or by electronic
mail, by using the contact information required to be listed for the Title IX Coordinator, and by any additional method
designated by the District.
h. ‘‘Document filed by a complainant’’ means a document or electronic submission (such as by electronic mail or through an
online portal provided for this purpose by the District) that contains the complainant’s physical or digital signature, or
otherwise indicates that the complainant is the person filing the formal complaint. Should the Title IX Coordinator sign the
formal complaint, the Title IX Coordinator is not a complainant or otherwise a party, and the Title IX Coordinator must
comply with the Title IX requirements.
i. ‘‘Notice’’ includes, but is not limited to, a report of sexual harassment to the Title IX Coordinator.
j. “Respondent” means an individual who has been reported to be the perpetrator of conduct that could constitute sexual
harassment.
k. ‘‘Sexual assault’’ means any nonconsensual sexual act proscribed by Federal, Tribal, or State law, including when the victim
lacks capacity to consent.
l. ‘‘Stalking’’ means engaging in a course of conduct directed at a specific person that would cause a reasonable person to:
1. fear for his or her safety or the safety of others; or
2. suffer substantial emotional distress.
m. “Supportive measures” means nondisciplinary, non-punitive individualized services offered as appropriate, as reasonably
available, and without fee or charge to the complainant or the respondent before or after the filing of a formal complaint or
where no formal complaint has been filed. Such measures are designed to restore or preserve equal access to the District’s
education program or activity without unreasonably burdening the other party, including measures designed to protect the
safety of all parties or the District’s educational environment, or deter sexual harassment. Supportive measures may include
counseling, extensions of deadlines or other course-related adjustments, modifications of work or class schedules, escorting
the complainant while on District property or while a District off-campus activity, mutual restrictions on contact between the
parties, changes in work or housing locations, leaves of absence, increased security and monitoring of certain areas of the
campus, and other similar measures.
VI. Obligated Reporters
Obligated Reporters are Mitchell School District employees who are expected to report actual or
suspected sexual harassment to the Title IX Coordinator or to a district administrator immediately upon
knowledge. Obligated Reporters must also promptly share all details of behaviors under this policy that
they observe or have knowledge of, even if not reported to them by a Complainant or third-party.
The following are designated by the Mitchell School District as Obligated Reporters:
• All district administrators, certified and classified.
• Faculty
• Extracurricular coaches and sponsors
• School Board Members
Failure of an Obligated Reporter, as described above in this section, to report an incident of sexual
harassment of which they become aware is a violation of Mitchell School District policy and can be
subject to disciplinary action for failure to comply. If an Obligated Reporter fails to report an incident of
sexual harassment of which they become aware of to the Title IX Coordinator or administrator, the
Mitchell School District is not on Notice.
Though this may seem obvious, when an Obligated Reporter is engaged in harassment or other
violations of this policy, they still have a duty to report their own misconduct, though the Mitchell School
40
District is technically not on Notice when a harasser is also an Obligated Reporter unless the harasser
does in fact report themselves.
Finally, it is important to clarify that an Obligated Reporter who is themselves a target of harassment or
other misconduct under this policy is not required to report their own experience, though they are, of
course, encouraged to do so.
VII. District’s Response to Sexual Harassment
A. General response to sexual harassment. Regardless of whether or not a formal complaint is filed, should the District have
actual knowledge of sexual harassment in a District educational program or activity against another person in the United
States, the District shall respond promptly in a manner that is not deliberately indifferent (i.e., if the District’s response to
sexual harassment is clearly unreasonable in light of the known circumstances).
The Title IX Coordinator shall promptly contact the complainant to discuss the availability of supportive measures, consider
the complainant’s wishes with respect to supportive measures, inform the complainant of the availability of supportive
measures with or without the filing of a formal complaint, and explain to the complainant the process for filing a formal
complaint.
B. Response to a formal complaint. In response to a formal complaint, the District shall follow the grievance process as set forth
in Board Policy 115R.
C. Time frames. The timeframes set forth in the regulations shall be considered as a maximum length of time within which the
related step is to be completed, however, the time frames may be extended for good cause upon written notice to the
complainant and the respondent of the delay or extension and the reasons for the action. Good cause includes, but is not
limited to, utilization of the informal resolution process, availability of an investigator if not a school employee, complexity
of the investigation, absence of a party, a party’s advisor, a witness, or decision-maker (including a person necessary for
addressing an appeal), concurrent law enforcement activity, or the need for language assistance or accommodation of
disabilities.
D. Emergency removal. Nothing in Title IX regulations or this policy prohibits the District from removing a respondent from the
District’s education program or activity on an emergency basis, provided that the District undertakes an individualized safety
and risk analysis, determines that an immediate threat to the physical health or safety of any student or other individual
arising from the allegations of sexual harassment justifies removal, and provides the respondent with notice and an
opportunity to challenge the decision immediately following the removal, however, nothing in Title IX regulations or this
policy may be construed to modify any rights under the Individuals with Disabilities Education Act, Section 504 of the
Rehabilitation Act of 1973, or the Americans with Disabilities Act. Additionally, nothing in the Title IX regulations or this
policy prohibits the District from placing an employee respondent on administrative leave during the pendency of a grievance
process, however, nothing in Title IX regulations or this policy may be construed to modify any rights under Section 504 of
the Rehabilitation Act of 1973 or the Americans with Disabilities Act.
VIII. Informal Resolution

A. The District may not require as a condition of enrollment or continuing enrollment, or employment or continuing
employment, or enjoyment of any other right, waiver of the right to an investigation and adjudication of formal complaints of
sexual harassment consistent with this policy.
B. The District may not require the parties to participate in an informal resolution process under this policy and may not offer an
informal resolution process unless a formal complaint is filed.
C. At any time prior to reaching a determination regarding responsibility the District may facilitate an informal resolution
process, such as mediation, that does not involve a full investigation and adjudication, provided that the District:
1. provides to the parties a written notice disclosing the allegations, the requirements of the informal resolution process
including the circumstances under which it precludes the parties from resuming a formal complaint arising from the
same allegations, provided, however, that at any time prior to agreeing to a resolution, any party has the right to
withdraw from the informal resolution process and resume the grievance process with respect to the formal complaint,
and any consequences resulting from participating in the informal resolution process, including the records that will be
maintained or could be shared;
2. obtains the parties’ voluntary, written consent to the informal resolution process; and
41
3. does not offer or facilitate an informal resolution process to resolve allegations that an employee sexually harassed a
student.
IX. District’s Grievance Process for Formal Complaints of Sexual Harassment

A. For the purpose of addressing formal complaints of sexual harassment, the District’s grievance procedure as set forth in
Board Policy 115R, shall be followed. There must be compliance with the requirements of this section, and any provisions,
rules, or practices other than those required by this section that the District adopts as part of its grievance process for handling
formal complaints of sexual harassment must apply equally to both parties.
B. Upon receipt of a formal complaint, the Title IX Coordinator shall provide the following written notice to the parties who are
known
1. Notice of the District’s grievance process, including any informal resolution process.
2. Notice of the allegations of sexual harassment potentially constituting sexual harassment as defined in this policy,
including sufficient details known at the time and with sufficient time to prepare a response before any initial interview.
Sufficient details include the identities of the parties involved in the incident, if known, the conduct allegedly
constituting sexual harassment, and the date and location of the alleged incident, if known. The written notice must
include a statement that the respondent is presumed not responsible for the alleged conduct and that a determination
regarding responsibility is made at the conclusion of the grievance process. The written notice shall inform the parties
that they may have an advisor of their choice, who may be, but is not required to be, an attorney, and may inspect and
review evidence. The written notice shall inform the parties of any provision in the District’s code of conduct that
prohibits knowingly making false statements or knowingly submitting false information during the grievance process.
C. The District shall treat complainants and respondents equitably by providing remedies to a complainant where a
determination of responsibility for sexual harassment has been made against the respondent. Remedies may be disciplinary in
nature. Such remedies may include the same individualized services identified as supportive measures. Remedies must be
designed to restore or preserve equal access to the District’s education program or activity.
D. The District shall follow the grievance process before the imposition of any disciplinary sanctions or other actions that are
not supportive measures against a respondent.
E. Investigation of a formal complaint. When investigating a formal complaint and throughout the grievance process, the
District:
1. shall have the burden of proof and the burden of gathering evidence sufficient to reach a determination, and the parties
shall not have either burden;
2. cannot access, consider, disclose, or otherwise use a party’s records that are made or maintained by a physician,
psychiatrist, psychologist, or other recognized professional or paraprofessional acting in the professional’s or
paraprofessional’s capacity, or assisting in that capacity, and which are made and maintained in connection with the
provision of treatment to the party, unless the District obtains that party’s voluntary, written consent to do so for a
grievance process under this section. If a party is not an ‘‘eligible student,’’ (i.e., student who has reached 18 years of
age), the District must obtain the voluntary, written consent of a ‘‘parent,’’ (i.e., natural parent, guardian, or an individual
acting as a parent in the absence of a parent or a guardian;
3. shall provide an equal opportunity for the parties to present witnesses, including fact and expert witnesses, and other
inculpatory and exculpatory evidence; (
4. shall not restrict the ability of either party to discuss the allegations under investigation or to gather and present relevant
evidence; provided, however, nothing in this provision prohibits the District from taking disciplinary action due to a
party retaliating against any person due to that person having made a report or complaint, testified, assisted, or
participated or refused to participate in any manner in an investigation, proceeding, or hearing under this policy.
5. shall provide the parties with the same opportunities to have others present during any grievance proceeding, including
the opportunity to be accompanied to any related meeting or proceeding by the advisor of their choice, who may be, but
is not required to be, an attorney, and not limit the choice or presence of advisor for either the complainant or respondent
in any meeting or grievance proceeding; however, the District may establish restrictions regarding the extent to which
the advisor may participate in the proceedings, as long as the restrictions apply equally to both parties.
F. There shall be an objective evaluation of all relevant evidence, and credibility determinations may not be based on a person’s
status as a complainant, respondent, or witness.
G. No individual designated by a recipient as a Title IX Coordinator, investigator, decision-maker, or any person designated by
the District to facilitate an informal resolution process, may have a conflict of interest or bias for or against complainants or
respondents generally or an individual complainant or respondent.
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H. The Title IX Coordinator, investigators, decision-makers, and any person who facilitates an informal resolution process, shall
receive training on the definition of sexual harassment, the scope of the District’s education program or activity, how to
conduct an investigation and grievance process including hearings, appeals, and informal resolution processes, as applicable,
and how to serve impartially, including by avoiding prejudgment of the facts at issue, conflicts of interest, and bias.
1. The decision-makers shall receive training on any technology to be used at a live hearing and on issues of relevance
of questions and evidence, including when questions and evidence about the complainant’s sexual predisposition or
prior sexual behavior are not relevant.
2. The investigators shall receive training on issues of relevance to create an investigative report that fairly summarizes
relevant evidence.
3. No materials used to train Title IX Coordinators, investigators, decision-makers, and any person who facilitates an
informal resolution process, may rely on sex stereotypes, and training materials must promote impartial
investigations and adjudications of formal complaints of sexual harassment.
I. Until a determination regarding responsibility is made at the conclusion of the grievance process, the respondent is presumed
to not be responsible for the alleged conduct.
J. The District’s grievance procedure as set forth in Board Policy 115R, shall:
1. Include reasonably prompt time frames for filing and resolving appeals and informal resolution processes if District
offers informal resolution processes;
2. Include a process that allows for the temporary delay of the grievance process or the limited extension of time frames
for good cause with written notice to the complainant and the respondent of the delay or extension and the reasons for
the action. Good cause may include considerations such as the absence of a party, a party’s advisor, or a witness;
concurrent law enforcement activity; or the need for language assistance or accommodation of disabilities;
3. include the range of possible disciplinary sanctions and remedies or list the possible disciplinary sanctions and remedies
that the District may implement following any determination of responsibility;
4. state that for all formal complaints of sexual harassment filed against students and employees, the standard of evidence
to be used to determine responsibility is the preponderance of the evidence standard.
5. include the procedures and permissible bases for the complainant and respondent to appeal;
6. describe the range of supportive measures available to complainants and respondents; and
7. not require, allow, rely upon, or otherwise use questions or evidence that constitute, or seek disclosure of, information
protected under a legally recognized privilege, unless the person holding such privilege has waived the privilege.
K. If, in the course of an investigation, the District decides to investigate allegations about the complainant or respondent that
are not included in the notice provided pursuant to provision B in this section, the District shall provide notice of the
additional allegations to the parties whose identities are known.
L. Any party whose participation is invited or expected, shall be given written notice of the date, time, location, participants,
and purpose of all hearings, investigative interviews, or other meetings, with sufficient time for the party to prepare to
participate.
M. All parties shall have equal opportunity to inspect and review any evidence obtained as part of the investigation that is
directly related to the allegations raised in a formal complaint, including the evidence upon which the recipient does not
intend to rely in reaching a determination regarding responsibility and inculpatory or exculpatory evidence whether obtained
from a party or other source, so that each party can meaningfully respond to the evidence prior to conclusion of the
investigation.
N. Prior to completion of the investigative report, the District must send to each party and the party’s advisor, if any, the
evidence subject to inspection and review in an electronic format or a hard copy, and the parties must have at least 10
calendar days to submit a written response, which the investigator will consider prior to completion of the investigative
report.
O. The investigator shall create an investigative report that fairly summarizes relevant evidence and, at least 10 calendar days
prior to a determination by a decision-maker regarding responsibility, send to each party and the party’s advisor, if any, the
investigative report in an electronic format or a hard copy, for their review and written response.
P. No adversarial hearing shall be held unless the determination of the Superintendent is appealed to the Board, or unless the
Superintendent recommends the long term suspension or expulsion of a student, or the suspension without pay or termination
of employment of an employee.
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Q. The Superintendent may make a recommendation to the Board that a student determined to have sexually harassed another
person be suspended long-term or expelled. The Superintendent may also make a recommendation to the Board that an
employee determined to having sexually harassed another person be suspended without pay or the person’s employment with
the District be terminated. Should either recommendation be given by the Superintendent, a formal adversarial hearing shall
be held before the Board as set forth in Board Policy 115R
X. Appeal
A. Both parties have the right to appeal to the Board the Superintendent’s determination regarding responsibility, and also from
a dismissal of a formal complaint or any allegations therein, on the following bases:
1. Procedural irregularity that affected the outcome of the matter;
2. New evidence that was not reasonably available at the time the determination regarding responsibility or dismissal was
made, that could affect the outcome of the matter; and
3. The Title IX Coordinator, investigator(s), or decision-maker(s) had a conflict of interest or bias for or against
complainants or respondents generally or the individual complainant or respondent that affected the outcome of the
matter.
B. As to all appeals, the Title IX Coordinator shall:

1. notify the other party in writing when an appeal is filed and implement appeal procedures equally for both parties;
2. ensure that the decision-maker(s) for the appeal is not the same person as the decision-maker(s) that reached the
determination regarding responsibility or dismissal, the investigator(s), or the Title IX Coordinator;
3. ensure that the decision-maker(s) for the appeal complies with the standard of evidence as required in this policy;
4. give both parties a reasonable, equal opportunity to submit a written statement in support of, or challenging, the
outcome;
5. ensure that a written decision is issued describing the result of the appeal and the rationale for the result, and provide
the written decision simultaneously to both parties.
XI. Consolidation of Formal Complaints

The District may consolidate formal complaints as to allegations of sexual harassment against more than one respondent, or by more
than one complainant against one or more respondents, or by one party against the other party, where the allegations of sexual
harassment arise out of the same facts or circumstances. Where a grievance process involves more than one complainant or more than
one respondent, references in this section to the singular ‘‘party,’’ ‘‘complainant,’’ or ‘‘respondent’’ include the plural, as applicable.
XII. Dismissal of a Formal Complaint.

A. The District must investigate the allegations in a formal complaint. If the conduct alleged in the formal complaint would not
constitute sexual harassment as defined in this policy even if proved, did not occur in the District’s education program or
activity, or did not occur against a person in the United States, then the District must dismiss the formal complaint with
regard to that conduct for purposes of sexual harassment, however the dismissal does not preclude action under another
provision of the District’s code of conduct.
B. The District may dismiss the formal complaint or any allegations therein, if at any time during the investigation or hearing:
1. a complainant notifies the Title IX Coordinator in writing that the complainant would like to withdraw the formal
complaint or any allegations therein;
2. the respondent is no longer enrolled in or employed by the District; or specific circumstances prevent the District from
gathering evidence sufficient to reach a determination as to the formal complaint or allegations therein.
C. Upon a dismissal required or permitted pursuant to Section A. or B. above, the District shall promptly send written notice of
the dismissal and reason(s) therefor simultaneously to the parties.
XIII. Recordkeeping
A. The District shall maintain for a period of seven years records of:
1. each sexual harassment investigation including any determination regarding responsibility, any disciplinary sanctions
imposed on the respondent, and any remedies provided to the complainant designed to restore or preserve equal access
to the recipient’s education program or activity;
2. any appeal and the result therefrom;
3. any informal resolution and the result therefrom; and
4. all materials used to train Title IX Coordinators, investigators, decision-makers, and any person who facilitates an
informal resolution process. A recipient must make these training materials publicly available on its website, or if the
recipient does not maintain a website the recipient must make these materials available upon request for inspection by
members of the public.
B. For each response required under XII.A., the District shall create, and maintain for a period of seven years, records of any
actions, including any supportive measures, taken in response to a report or formal complaint of sexual harassment, document
44
the basis for its conclusion that its response was not deliberately indifferent, and document that it has taken measures
designed to restore or preserve equal access to the recipient’s education program or activity. If the complainant is not
provided with supportive measures, the District shall document the reasons why such a response was not clearly unreasonable
in light of the known circumstances.
XIV. Retaliation Prohibited

A. Neither the District or other person may intimidate, threaten, coerce, or discriminate against any individual for the purpose of
interfering with any right or privilege secured by Title IX or this policy, or because the individual has made a report or
complaint, testified, assisted, or participated or refused to participate in any manner in an investigation, proceeding, or
hearing under this policy.
B. Intimidation, threats, coercion, or discrimination, including charges against an individual for code of conduct violations that
do not involve sex discrimination or sexual harassment, but arise out of the same facts or circumstances as a report or
complaint of sex discrimination, or a report or formal complaint of sexual harassment, for the purpose of interfering with any
right or privilege secured by title IX or this policy, constitutes retaliation.
C. Complaints alleging retaliation may be filed according to the grievance procedures for sex discrimination pursuant to the
District’s Nondiscrimination Policy.
D. The exercise of rights protected under the First Amendment does not constitute retaliation prohibited by this provision.
E. Charging an individual with a code of conduct violation for making a materially false statement in bad faith in the course of a
grievance proceeding under this policy does not constitute retaliation prohibited by this policy, provided, however, that a
determination regarding responsibility, alone, is not sufficient to conclude that any party made a materially false statement in
bad faith.
XV. Confidentiality
A. The District shall keep confidential the identity of any individual who has made a report or complaint of sex discrimination,
including any individual who has made a report or filed a formal complaint of sexual harassment, any complainant, any
individual who has been reported to be the perpetrator of sex discrimination, any respondent, and any witness, except as may
be permitted by Family Educational Rights and Privacy Act (FERPA), or as required by law, or to carry out the purposes of
Title IX , including the conduct of any investigation, hearing, or judicial proceeding arising thereunder.
B. The District shall maintain as confidential any supportive measures provided to the complainant or respondent, to the extent
that maintaining such confidentiality would not impair the ability of the District to provide the supportive measures.
6/29/07 revision identifies report card.

10/14/2020 revision updates policies as required by federal changes related to rights of the accused and due process obligations.
45
Series 200 Policies – Board Governance and Operations

201 School Board Legal Status No Change
202 School Board Powers and Duties No Change
203 Board Member Authority No Change
204 School Board Elections No Change
205 Board Member Qualifications No Change
Board Member Resignation/Removal No Change
206
from Office
207 Un-expired Term Fulfillment No Change
208 Board Member Conflict of Interest No Change
209 School Board Member Ethics No Change
210 Board Organizational Meeting No Change
Board Member Compensation and No Change
211
Expenses
212 Board Officers No Change
213 Board/Superintendent Relationship No Change
214 Appointed Board Officials No Change
215 Board Committees No Change
220 Regular Meetings No Change
221 Special Meetings No Change
222 Open Meetings No Change
223 Executive Sessions No Change
224 Notification of Board Meetings No Change
225 Quorum No Change
226 Voting Method No Change
Adequate Information to Precede No Change
227
Action
228 Public Participation at Board Meetings No Change
229 Minutes No Change
230 New Board Member Orientation No Change
Board Member Development No Change
231
Opportunities
232 School Board Memberships No Change
233 Board Policy Development No Change
234 Board Review of Regulations No Change
235 Administration in the Absence of Policy No Change
Evaluation of School Board Operational No Change
240
Procedures
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Series 300 Policies – General School Administration

The Purpose and Goals of No Change
301
Administration
Page 3 Change MTI to MTC
Part II – Should be changed to match
302 The Administrative Team those changes recommended within the
MTC Policy (Refer to MTC Policy 302)
303 The Administrative Structure No Change
Recruitment and Appointment of the No Change
304
Superintendent of Schools
Evaluation of the Superintendent of No Change
305
Schools
Administrative Councils, Cabinets, and No Change
306
Committees
307 School Building Administration No Change
310 Board Policy Implementation No Change
Formulation of Administrative No Change
311
Procedures and Regulations
Dissemination of Administrative No Change
312
Regulations
321 Emergency Closings No Change
Emergency Closings‐ Administrative No Change
321R
Procedures
330 School District Annual Report No Change
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Mitchell School District 17-2
POLICY
Category Approval
Adopted Revised
Series 300: Foundations and 10/31/81, 2/12/01,
Basic Commitments 8/14/78
9/22/03, 6/10/19
Reviewed
6/27/11, 6/22/15
THE ADMINISTRATIVE TEAM MSD 302

I. The Superintendent of Schools
A. Description
The Superintendent of Schools shall be the chief executive officer of the Board of Education in the
administration of the schools. Coordination and supervision of the central administrative services are primary
responsibilities of the Superintendent of Schools. As chief executive officer of the Board of Education, he/she
shall have general supervision of the school system. He/she shall be responsible for the efficient operation
of the system in all its divisions. The Superintendent of Schools shall also exercise those duties, which are
provided by the statute and those, which are specifically designated by the Board of Education.
B. Qualifications of the Superintendent of Schools

1. The Superintendent of Schools shall ideally have earned an educational doctorate from an accredited
institution, with a major in educational administration. Preferably, he/she shall have completed at least one
year of graduate work beyond the master's degree with emphasis in educational administration.
2. He/she shall have had at least ten years of experience in teaching and administration of schools.
3. He/she shall have established him/herself as an educational leader in the profession.
4. The Board may waive any or all of these qualifications, at its discretion.
C. Duties of the Superintendent of Schools
1, The Superintendent of Schools shall serve as the Executive Officer of the Board of Education, and shall
be charged with the responsibility for implementing the policies of the Board. He/she shall prepare the
agenda for each meeting, shall attend all meetings (except when his/her contract is being considered), and
participate in all deliberations of the Board (except when such deliberations involve his/her employment).
2. He/she shall administer the schools in conformity with the adopted policies of the Board of Education,
and he/she shall provide the Board, District staff, and the community with leadership toward the goals and
objectives of the District. He/she shall inform the Board on concerns expressed by the public; shall develop,
insofar as possible, a sound working relationship among members of the Board; shall offer appropriate
recommendations based on study and analysis of the issues; and shall develop an understanding with the
Board on administrative and policy matters and the responsibilities of each party. He/she shall have the
responsibility to submit school policies, plans, and programs, and, by the preparation and presentation of
facts and explanations, he/she shall assist the Board of Education in its duties of legislation and policy-
making for the schools. He/she shall assist the Board in assessing and evaluating the Board's achievement
of its goals and objectives on an annual basis, and, he/she.
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THE ADMINISTRATIVE TEAM 302
Page 2
shall submit to the Board an annual report on the achievement of goals and objectives established
by the Board.
3. He/she shall recommend to the Board of Education the appointment of all personnel required
for teaching, supervision, clerical work, maintenance of buildings, custodial service, and any other
types of services which may be necessary for the operation of the schools. He/she shall be
responsible for the assignment, alteration of assignment, transfer, suspension, and
recommendation for promotion of or dismissal of any employee of the Board of Education, except
him/herself. He/she shall develop recommendations for the Board regarding the pay schedules of
all employees, reflecting the respective responsibilities and comparative pay rates and benefits of
the positions covered. He/she shall direct the District's negotiation teams, and shall be responsible
for recommending any agreements reached through that process.
4. He/she shall maintain a continuous study of the problems confronting the schools, evaluate the
quality and efficiency of all departments, and report to the Board of Education as often as required.
He/she shall be responsible for the conduct of the instructional and co-curricular programs, and
shall provide courses of study, textbooks, supplies, and supervision for the instructional and co-
curricular programs. He/she shall have the right to consolidate classes, assign pupils from one
elementary district to another, and may, for cause, suspend or recommend the expulsion of pupils
from school.
5. He/she shall have the authority to control and shall exercise general supervision of the policies
and management of individual schools by granting or withholding approval of policies, plans, and
procedures as these may be prepared by principals and the administrative heads of the
departments.
6. He/she shall develop and maintain communications between parents, citizens, instructional and
support staff, students and the administrative and policy-making body of the District, and he/she
shall plan, organize, and recommend to the Board appropriate public information services to
acquaint the public with the activities and needs of the schools.
7. He/she shall be responsible for the financial operation of the District and shall plan, organize,
and recommend an annual budget to the Board. He/she shall assign responsibility for the
authorization of budget expenditures as necessary.
8. He/she shall develop and recommend specific courses of action in cooperation with legal
counsel as he/she deems necessary. He/she shall develop and recommend procedures and
programs for staff development and in-service training. He/she shall submit, after calendar
committee consideration, the annual school calendar for adoption by the Board of Education.
He/she shall direct the development of necessary capital improvement plans. He/she shall
supervise the completion of reports required by the State of South Dakota, United States
Government, and other governmental bodies.
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Page 3
9. He/she shall represent the District at appropriate public and private functions, such as the
Legislature, the South Dakota Board of Technical Education, business and fraternal groups,
meetings of area school districts, the Department of Education and the South Dakota High School
Activities Association. He/she shall participate in civic and community groups as a means of
developing support for the District's goals and programs. He/she shall initiate and maintain contact
with other agencies and individuals, including the legislators representing the District and other
governmental agencies at the municipal, county, state, and federal levels.
10. He/she shall perform such other duties as determined by the Board of Education.
D. Advisory Councils
The Superintendent shall have the authority to form advisory committees or councils of school employees
to advise him/her in formulating plans and policies for carrying on the functions of the schools.
E. Delegation of Authority
1. The Superintendent of Schools may delegate duties or work to subordinate officers or

employees as required for the effective administration of the school system except in such matters
as when the statutes or resolutions of the Board of Education prohibit the delegation of such
authority.
2. All reports or recommendations to the Board from any officer or employee under the direction
of the Superintendent shall be made to the office of the Superintendent unless otherwise directed
by the Board of Education.
II. The President of Mitchell Technical Institute College
A. Description
The President of Mitchell Technical Institute (MTI) is the chief executive officer of MTI.
The President of Mitchell Technical College (MTC) is the chief executive officer of MTC. As such, s(he)
the President is responsible for leadership and management in the following areas: strategic and operational
planning, fiscal planning and control, human resource development, physical resources, instructional
programs, institutional marketing and advancement, economic development and workforce development.
B. Qualifications
1. Shall have earned a master's degree from a regionally accredited degree granting
institution.
2. Shall have at least three years of successful teaching in a vocational-technical

program.
3. Shall, ideally, have administrative/instructional experience at a post-secondary level.
4. Such alternatives to the above qualifications as the Board of Education deems

appropriate and acceptable.
3
50
1. Shall, have earned an advanced degree from a regionally-accredited degree-granting
institution.
2. Shall, have experience in managing the financial and budgeting operations of a complex
organization.
3. Shall have proven leadership experience, preferably at a postsecondary or an industry

institution.
4. Shall have advanced skills in written and verbal communications.
5. Shall be fluent in current and emerging topics in higher education.

Page 4
C. Duties:
1. Administers, on an ongoing basis, the delivery of technical education and services

in accordance with the philosophy and mission of Mitchell Technical Institute.
2. Administers policies and directives of the Board of Education.
3. Provides fiscal, buildings and grounds, instructional, personnel, and student

management for MTI.
4. Provides external communications for MTI.
5. Performs such other tasks and assumes other responsibilities as may be

assigned by the superintendent.
1.Administers, on an ongoing basis, Oversees the delivery of technical education and services in
accordance with the philosophy and mission of Mitchell Technical College.
2. Administers policies and directives of the South Dakota Board of Technical Education and the
Mitchell School District 17-2 Board.
3. Provides fiscal, buildings and grounds, instructional, personnel, and student management for
MTC
4. Provides external communications for MTC.
5.Performs such other tasks and assumes other responsibilities as may be assigned by the
Superintendent.
III. The Business Manager
A. Description
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51
The Business Manager shall rank in authority and responsibility as immediately subordinate to the
Superintendent of Schools. He/she shall derive his/her authority and receive assignments of duties
from the Superintendent of Schools. The Business Manager shall be appointed upon
recommendation of the Superintendent with the approval of the Board of Education.
B. Qualifications
1. Shall have earned a minimum of a Bachelor's Degree in Business Administration or related field
from an accredited college or university.
2. Shall have five (5) years experience in business (purchasing, accounting, maintenance,
transportation, data processing areas) preferably as a school business official.
3. Such alternatives to the above qualifications as the Board of Education deems appropriate and
acceptable.
C. Duties
The Business Manager shall, under the supervision of the Superintendent of Schools, serve as the
Chief Business administrator. He/she shall administer, supervise, operate, and evaluate the
district's support services, including payroll, purchasing, food service, warehouse and distribution,
inventory control, and other business services.
Performs such other tasks and assumes other responsibilities as may be assigned by the
superintendent.

Page 5
IV. Director of Instruction Curriculum Director
A. Description
The Director of Instruction Curriculum Director, shall, under the supervision of the Superintendent
of Schools, be generally responsible for the District's K-12 program of instruction. The Board may
elect not to employ a Director of Instruction Curriculum Director. In that event, the superintendent
shall distribute the duties of the Director of Instruction Curriculum Director to other administrative
positions.
B. Qualifications
1. Shall have earned a minimum of a Master's Degree from a regionally accredited college or
university.
2. Must have at least three (3) years of experience in elementary or secondary education as an
administrator, supervisor, or teacher or any combination of the three.
3. Must be qualified for or hold South Dakota teaching certificate and administrative endorsement.
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52
4. Such alternative to the above qualifications as the Board of Education deems appropriate and
acceptable.
C. Duties
The Director of Instruction Curriculum Director shall administer, supervise, operate, or coordinate
all instructional aspects not governed by building principals, including the areas of curriculum
development, materials adoptions, instructional staff development, research and experiments
involving instructional programs, and internal and external coordination of instructional programs.
Performs such other tasks and assumes other responsibilities as may be assigned by the
superintendent.
V. The Principalship
A. Basic Description
Each individual school or combination of schools as may be authorized by the Superintendent of

Schools shall be under the direct administration and supervisory
control of a principal and such necessary assistant principals as may be determined by the needs
of the schools and with references to the general policies of the school district.
Principals and their assistants shall perform all duties pertaining to their positions under the
immediate supervision of the Superintendent of Schools and his/her assistants.

Page 6
B. Qualifications of Principals (Elementary and Secondary)
1. The building principal shall have the general qualifications of a teacher of the State of
South Dakota.
2. He/she shall hold at least a master's degree from an accredited institution with adequate training
in administration and supervision.
3. He/she shall have had at least five years of teaching experience to become a principal.
4. He/she shall have earned at least five hours of graduate work within the last five years.
5. He/she shall hold an administrative certificate appropriate to the grade level of his building.
6. Such alternatives to the above qualifications as the Board of Education deems appropriate and
acceptable.
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53
C. Duties of a Principal
A. He/she shall be responsible to the Superintendent for all organization, administration, and
supervision within his/her building in accordance with the board policies.
B. He/she shall be responsible for all administrative detail relating to custodians and their work
and maintenance of the school plant.
C. He/she shall keep the Superintendent completely and continuously informed, either directly or
through delegated authority, as to the change in conditions or activities in the building.
D. He/she, through democratic administration and high professional standards, shall work
cooperatively with the teaching staff for the best interests of the children.
E. He/she shall be responsible for the health and welfare of the children and teachers.
F. He/she shall be responsible for assisting in the development of the several curriculums, and in
planning and adopting the course of study to best fit the needs and interests of the children.
G. He/she shall be responsible for maintaining good public relations with the community and for
fully utilizing the community resources to enrich the learning program.
H. He/she shall take an active interest in local, state, and national professional organizations to
promote professional improvement and render greater service.

Page 7
I. He/she shall be responsible for the assignment of the teaching staff within his/her building.
He/she shall see that each staff member has an equitable amount of class activity and extra class
work.
J. He/she shall be responsible for individual evaluation of the teachers under his/her supervision,
including those teachers assigned to his/her building to teach special subjects, and shall
recommend to the Superintendent all teachers in his/her building for reappointment or dismissal.
K. He/she shall be responsible for the classification, promotion, or retention of students within
his/her building. The exception to this policy shall be the assignment of students to special rooms.
L. He/she shall constantly appraise and evaluate the instructional program.
M. He/she shall look upon supervision as a cooperative process involving classroom teachers.
N. He/she shall oversee the attendance and conduct of pupils.
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O. He/she shall be responsible for requisitioning supplies, textbooks, equipment, and all other
material necessary to the operation of the school through the office of the Business Manager.
P. He/she shall be responsible for the in-service teacher training program within his/her building.
Q. He/she shall be responsible for the following:

1. Emergency Drills.
2. School enterprises and activities
3. Parent-teacher organizations
4. Teachers' meetings within his/her building
5. School exhibits
6. Cafeteria or lunch room
R. He/she shall be responsible for organizing the activity of the lunch rooms and noon period in
the best interests of the students.
S. He/she shall be the educational leader in his/her building and immediate community.
T. He/she shall be responsible for submitting a report on the maintenance needs of his building.
U. He/she shall participate in budget preparation of the entire school system.
V. He/she shall perform such other duties as may be assigned by the Superintendent of Schools.

Page 8
VI. The Assistant Principalship
As an extension of the building principalship, the assistant principalship shall have the
description, qualifications, and duties as the principalship. In terms of qualifications, the
assistant principal may require fewer years of experience than the principal.
Additionally, the duties of the assistant principal shall be those of the principal so
assigned to his or her assistant.
VII. The Activities Director
The Activities Director shall be responsible for administering all extra-curricular activities, grades
6-12, within the policies of the Board of Education, South Dakota High School Activities Association
and the National Federation of High Schools. The Activities Director shall perform all duties
pertaining to their position under the immediate supervision of the Superintendent of Schools.
B. Qualifications
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1. The Activities Director shall have the general qualifications of a certified teacher in the state of
South Dakota.
2. He/she preferably, shall have a master's degree in a related field.
3. Must have at least five (5) years of experience in coaching and/or advising a varsity activity.
4. Must be qualified in or possess an evaluator license and/or certification.
5. Such alternatives to the above qualifications as the Board of Education deem appropriate and
acceptable.
C. Duties
1. Shall be directly responsible for scheduling of all extra-curricular events, officials, transportation
and facilities.
2. Shall be directly responsible for submitting an activities budget to the Business Manager and
Superintendent of Schools for approval.
3. Shall interview and assist in the hiring of all coaches and advisors, with recommendations to
the Superintendent of Schools for approval by the Board of Education.
4. Shall evaluate all coaches and advisors as per Board of Education policy.
5. Shall be the event manager for the hosting of all District, Region and SDHSAA events.
6. Shall schedule vehicle usage for the district.
7. Performs such other tasks and assumes other responsibilities as may be assigned by the superintendent.
D. Reports to the Superintendent of Schools

Page 9
VIII. The Director of Special Services
Since Mitchell's Director of Special Services is hired through the James Valley
Consortium (JVC), the JVC shall determine the description, qualification, and duties
of this position.
IX. The Director of Buildings and Grounds
The Director of Buildings and Grounds oversees the maintenance and operations of the
buildings and grounds to provide a safe, comfortable, and positive learning environment
for the staff and students.
B. Qualifications
1. Preferably, shall have a college degree.
2. Shall have five (5) years experience in maintenance operations with specific training
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in custodial and mechanical functions, including boiler operation, electrical, plumbing, and
HVAC systems, building coolers, safety regulations, environmental health and safety programs,
and blueprint reading.
3. Shall have experience in the supervision of others and in developing and managing
budgets.
4. Such alternatives to the above qualifications as the Board of Education deems

appropriate and acceptable.
C. Duties
1. Conducts the recruitment, employment, evaluation, assignment, transfer, promotion,

demotion, and discipline or dismissal of building and grounds personnel.
2. Establishes appropriate maintenance, groundskeeping, security, and custodial

requirements for each building, inspects all buildings on a regular basis to determine
that high standards of workmanship, cleanliness, safety, and security are maintained.
3. Plans preventive maintenance, remodeling or other major repair projects requiring

special expertise.
4. Directs the preparation of playing fields, grounds, and other necessary facilities
for athletics and other school activities.
5. Coordinates the plowing of snow, maintenance of parking lots and drives.
6. Manages safety and environmental programs to ensure that all facilities and sites
are environmentally safe.
7. Monitors energy uses and maintains records.

Page 10
8. Meets with building and district administrators and participates in the development
of recommendations for capital outlays projects throughout the school district.
9. Plans and assists with plans for new construction and serves as liaison with
architects and contractors for school district construction projects.
10. Performs such other tasks and assumes other responsibilities as may be assigned by the
superintendent.
D. Reports to the Superintendent of Schools
X. The Director of Food Services
A. Description
The Director of Food Service is a 12 month position responsible for meal services
10
57
at the five K-12 town sites and during the school year and when appropriate, summer; and, when
appropriate oversight of the Food Service Management Contracts at the two colony sites and food
service contracted by other entities year round.
B. Quallifications
1. Preferably shall have earned a Bachelor's Degree in Nutrition, Food Service

Management, or a related field.
2. Shall have five or more year's supervisory experience, preferably in quantity

food service management, ideally in school food service.
3. Shall have knowledge of the federal regulations governing the School Breakfast,
National School Lunch, and Summer Food Service Programs.
C. Duties
1. Menu planning.
2. Purchasing of food, supplies, and equipment.
3. Hiring, training, supervising, and evaluating food service staff.
4. Determining eligibility of students for free or reduced price meals.
5. Calculating and submitting claims for federal reimbursement and bills for
accounts receivable.
6. Maintaining documentation of compliance with federal regulations.
7. Participating in the budget preparation for Food Service.

Page 11
superintendent.
D. Reports to the Business Manager
XI. Other Administrative Positions

Other administrative supervisory, and director positions may be created by the Superintendent of
Schools, as conditions require.
XII. Procedure for Filling Vacancies in the Administrative Staff

The Superintendent of Schools, when a vacancy occurs on the administrative staff, shall receive
applications. Qualified employees may initiate their own application on forms provided or they may
be nominated by the Superintendent. Applications shall be received through accepted channels
from candidates outside the District. In appraising qualifications of candidates, appropriate weight
shall be given for: (a) preparation, (b) experience, and (c) personal traits. The Superintendent
reserves the right to administer written and oral tests in connection with a particular vacancy.
11
58
2/12/01 revision restructured the organization of the policy, deleted the position of Assistant Superintendent of Schools, added descriptions of a
number of other administrative posts, and deleted a section on personnel policies.
9/22/03 revision provided for the possibility of no Director of Instruction, added scheduling vehicle usage to the
duties of the Activities Director, and added “Performs such other tasks and assumes other responsibilities as may be
assigned by the superintendent,” to those positions where this language was absent.
9/24/07 revision deleted State Department of Elementary and Secondary Education, replaced with Department of Education. Replaced Director
of MTI with President whenever it occurs in relation to MTI.
6/10/19 revision updated the description of the administrative team.
12
59
Agenda Item
Subject: Board Consideration to Review Mitchell Technical College Policy Series 100-300.

Board Action X
Board Information
Scheduled report
Both the K-12 and MTC board policies are reviewed on a 4-year cycle. This summer
includes the MTC Policy Series 100 – 300.
I am asking that you approve the review/revision of these policies on first reading. It is my
intent to bring them back to you on second reading at the next regularly scheduled board
meeting. A representative of MTC and I will be available for policy questions at the meeting.
60
Mitchell Technical College – July 2023
Series 100 Policies – Foundations and Basic Commitments

MTC 101 Postsecondary Technical Education None
Removed identity standards and
specifications from the policy. Standards
MTC 105 Identity and Publications Standards and specifications are documented and
maintained by the MTC Marketing
Director.
MTC 110 Vision, Mission and Core Values None
MTC 111 Freedom of Expression None
Corrected phone number for Office of Civil
MTC 112 Nondiscrimination Policy
Rights. Legal reference was updated.
Removed reference to Smoke Free
MTC 113 Drug Free Workplace Schools as that is addressed in MTC
Policy 518.
Campus buildings updated; removed "See
Crime Awareness and Campus Security Act
MTC 114 Something" reporting; and updated job
of 1990
titles to align with current org chart.
The Vice President for Operations and
Human Resources is identified as the
designated administrator of the
MTC 115 Harassment Harassment Policy. Removed redundant
language regarding the harassment
report. Clarified the locations where the
policy applies.
Updated the title of the designated
MTC 116 Equal Opportunity administrator and corrected phone
number for Office of Civil Rights.
None at present. MTC is waiting on the
U.S. Department of Education's Title IX
MTC 117 Sexual Harassment/Title IX rule which is anticipated to be finalized by
October 2023. Changes will be made after
that time to adhere to the updated rule.
Procedure Grievance Process A (allegations of sexual Same as MTC 117.
117 - A harassment under Policy 117)
Procedure Grievance Process B (all other allegations of Same as MTC 117.
117 - B discrimination and/or harassment)
Series 200 Policies – Board Governance and Operations

MTC 201 Legal Status Clarified the dual governance structure for
technical colleges in South Dakota and
the legal references for such governance.
Added policy 208 to the Mitchell School
Board policies that do not apply to MTC.
MTC 208 Conflict of Interest Disclosure and Updated job titles to align with current org
Authorization chart.
MTC 233 Board Policy Development Added "Mitchell School District 17-2" to
first references to the board for
consistency and clarity.
MTC 235 Administration in the Absence of Policy Edited for clarity.
61
Series 300 Policies – General School Administration
Clarified BOTE and MSD boards' role for
MTC 301 Purpose and Goals of Administration accountability and updated the
administration's goals.
Made minor revisions to update and
MTC 302 The Administrative Team clarify the qualifications and performance
responsibilities of the President.
MTC 303 The Administrative Structure None
Added reference to BOTE for policy
MTC 310 Board Policy Implementation
implementation.
Added reference to BOTE for delegation
Formulation of Administrative Procedures &
MTC 311 and formulation of administrative
Regulations
regulations.
MTC 312 Dissemination of Administrative Regulations None
Removed procedural bullets from policy.
MTC 321 Emergency Closings Edited for consistent referring to
employees and overall clarity.
Rescind MTC 330. The MTC Strategic
Advisory Council (SAC) was instituted in
2010 to serve as a liaison between MTC
and industry, communities, and state
government and to ensure political
support for technical education. The
MTC 330 Mitchell Technical College Advisory Council South Dakota Board of Technical
Education, which was established by state
statute in 2017, has effectively assumed
this role in the governance of the state's
technical colleges and has eliminated the
need for a separate college advisory
council.
Added clarification that Mitchell School
District Board members are assigned by
the MSD Board President. Removed
MTC 331 Program Advisory Boards
operational and procedural guidelines
from the policy as these are maintained
the MTC Advisory Board Handbook
Additional Board Policy Change Recommendations

The State Board of Technical Education
will ensure that student records are
MTC 1061 Student Records
maintained (and not the Mitchell School
District).*
*Additional Explanation – Colleges and universities are required by the U.S. Department of Education to
maintain a continuity plan to protect and preserve student records in the event of a campus closure. As a
system of technical colleges, we have agreed to designate the South Dakota Board of Technical
Education as the entity to ensure that student records are preserved should a technical college close its
doors. The BOTE sought legal counsel to assure this responsibility was within the scope of its jurisdiction.
It is expected that the BOTE would designate one of the other remaining colleges to house the closed
institution's records. Note: No physical files are maintained by the technical colleges. Student records are
all electronic, and the four colleges use the same enterprise software.
62
POLICY
Category
Category Approval Approval
Series 100: Foundations and Effective Administration Board

Basic Commitments 2/22/10 12/4/09 2/22/10
Revised For Review
7/1/2020 2023
IDENTITY AND PUBLICATIONS STANDARDS MTC 105
Mitchell Technical College places great value on its name and logo. These represent the college and all
the staff and students within. Therefore, students and members of the public should be aware that they
need to secure permission from the MTC Marketing Office in order to use the school trademark which
includes all school names (Mitchell Technical College, MTC, Mitchell Tech, etc.), logos, and trademarks.
Unauthorized use of any of the above may result in legal action against all persons involved in the
production, design, manufacture, sales, or distribution of items. This includes T-shirts, jackets, and all
other materials. Legal action may seek legal fees and damages and may also seek to seize such
materials and proceeds.
The institution that has become Mitchell Technical College has been identified by various names and
symbols as it evolved to its present status. This Identity and Publications Standards Policy was
developed to ensure that MTC is clearly presented to all audiences. These Identity Standards interpret
and implement the policy.
The Identity and Publications Standards policy applies to any individual or institutional unit, which must
conform to other policies, rules, and regulations of the College, regardless of funding source. Questions
regarding the policy should be referred to the MTC Marketing Office, which is responsible for its
implementation.
Identity Elements
• College Name
• College Seal
• College Logo
• Legibility
• Secondary Identifiers
• Logo
Applying Identity Elements

• Stationery Standards
• Letterheads
• Envelopes and Shipping Labels
• Business Cards
• Publications Standard
• Informational Publications
• Promotional Publications
• Forms
63
IDENTITY AND PUBLICATIONS POLICY MTC 105
Page 2
• Exempt Publications
• Waived Publications
• Other Graphic Applications
• Web Identity
• Protecting and Licensing the Identity Elements
• Protection
• Licensing Program
College Name
By resolution of the South Dakota Board of Education, the institution's full name is Mitchell Technical
College. In most cases, the full name should be used in the first reference to the College. The word "the"
may precede the full name to avoid awkward sentence structure, but is not required. Once the identity of
the institution is clearly established, subsequent written references to the College may use the form
MTC, or in some cases, Mitchell Tech.
The College's name must be written in appropriate ways wherever it appears. The phrase Mitchell
Technical College should be written in capital and lowercase letters with no periods or abbreviations. No
punctuation or character should be used in either form of the College's name.
Examples of correct and incorrect usage:
Correct Forms
• Mitchell Technical College

• MITCHELL TECHNICAL COLLEGE
• MTC
• Mitchell Tech
• For electronic mail only: MTC
Incorrect Forms
• Mitchell College of Technology

• M.T.I.
• Mitchell Tech College
• Mitchell Vo-Tech
• Vo-Tech
College Seal
MTC's seals represent its distinctive characteristics and are reserved for official and ceremonial use. The
College seal consists of two concentric circles. The inner circle contains the word “SEAL” and “Founded
1968”. The outside circle contains the College's name “Mitchell Technical College”.
The seal may not be redrawn or re-proportioned, nor may its text be modified in any manner. Previous
seals of the College cannot be used except for historical reference.
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Page 3
In general, the seals should not be used as a design element in informational and promotional materials
without permission. Examples of appropriate and inappropriate use are listed below. Use of the seal for
other purposes requires the approval of the Vice President for Academic or President.
Appropriate Uses
Official uses of the seal include:

• Diplomas
• Transcripts
• Legal documents
• Certificates and plaques
Ceremonial uses, for which the seal may be appropriate, include:

• Commencement materials
Inappropriate Uses
Commercial uses, for which the seal shall not used, include:
• Advertising
• Garments
• Glassware and ceramics
• Notebooks, folders, and similar items
• Specialty advertising and marketing items
Ancillary uses, for which the seal shall not be used, include:
• Badges
• Name tags
• Buttons
College Logo
The official College logo consists of large bold italic letters “M” and “T” and a stylized swoosh
representing “I” contained within an oval and accompanied by the words “Mitchell Technical College”.
The official College logo exists in two usable formats. The stacked version consists of the oval with the
words “Mitchell Technical College” centered below. The horizontal version consists of the oval with the
words “Mitchell Technical College” to the right of the oval. Departmental and unit marks are prohibited
either as substitutes for, or additions to, the official logo. The logo may not be redrawn or re-
proportioned, nor may its text be modified in any manner. The logo may appear on publications as a
design element or as a College signature. The following specifications apply:
Legibility
To preserve legibility, the logo should appear large enough for all type to be readable. Designs should
allow the logo a liberal amount of white space.
Promotional Publications
Promotional publications invite participation in MTC activities or events or promote the sale of a product
by the College. An MTC activity or event is one sponsored or co-sponsored by the College.
Letterheads may display the name of a program, department, or unit, but cannot contain the name of an
individual. Envelopes may carry one additional line, which may include an office name for use by the
mailroom.
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Page 4
Use of the College's stationery is permitted only for official business conducted by persons under
contract in officially recognized divisions, schools, departments, centers, or other units. The letterhead
and envelopes must never be used for correspondence of a personal nature. Letters by students must
be co-signed by their staff adviser.
Organizations affiliated with MTC which have their own governing boards should not use College
stationery without authorization of the Marketing Office. The MTC Foundation and the MTC Alumni
Association are examples of such organizations.
Letterhead
Letterhead is available in 8 1/2" x 11" (standard). The design features the College logo and name printed
with black ink on white paper.
Envelopes and Mailing Labels

Business and catalog envelopes that complement the letterhead are available. Sizes to meet most
mailing needs are available including:
• Business size (#10) envelopes.

• Catalog envelopes in these sizes: 6" x 9", 9" x 12", and 10" x 13".
• Printed 5" x 3" pressure-sensitive mailing labels to use in addressing catalog envelopes,
packages and mailing tubes.
Business Cards
Business cards are available in a standard format, consistent with the College stationery. All cards are
printed on one side only. The following information may appear on the business cards.
• individual's name
• contractual or working titles approved by supervisor
• professional affiliations or credentials
• department names
• approved program name(s)
• building address
• phone numbers (up to four)
• email address
Individuals with more than one contractual or working title may order two cards. This would include, but
is not limited to, persons with split assignments.
Publications Standards
A publication is defined as any printed material produced electronically, mechanically or by
photocopying, in quantities greater than 25, regardless of substrate, intended for distribution to or
circulation among audiences external to the originating College unit. Publications fall into one of the
following categories and must adhere to the standards for that category.
Informational Publications
Informational publications describe MTC's policies, programs, and services. These publications also
disseminate general information.
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Page 5
Standards
Informational publications must:
1. Use the College logo in an appropriate location. The name "Mitchell Technical College" or "MTC"
may be used as well. The College should be identified on the cover panel.
2. Provide standard publishing information on newsletters produced by College units. Examples are
available from the Marketing Office.
3. Use one of the standard publication sizes.
4. Use approved paper stocks. These stocks have been selected to ensure ready availability, and to
obtain best possible pricing.
Promotional Publications
Promotional publications invite participation in MTC activities or events or promote the sale of a product
by the College. An MTC activity or event is one sponsored or co-sponsored by the College.
Standards
In general, apply the standards listed for informational publications. However, flexibility is allowed in this
category to allow for special needs in marketing events or products to targeted audiences.
If a publication will not be distributed along with informational publications, or if a publications package
will not include an informational publication, further flexibility is allowed. Cover designs may omit the
College signature so that a "teaser" effect can be achieved. However, the College logo and unit
identification must be prominent elsewhere in the publication. Publication sizes and paper stocks may
also vary.
Forms
Forms are used to provide information to, collect information from, or require an action from any source.
Forms have space(s) for data insertion and may include information to guide the entry, subsequent
interpretation and use of the information. These are governed by both MTC standards and South Dakota
statutory requirements.
Exempt Publications
Publications exempted from these standards include manuals and books produced by College
employees for external organizations, instructional (i.e. classrooms) materials, grant applications, and
publications produced by student organizations.
Any publication produced within a course in any department, and produced by the students as full or
partial fulfillment of the requirements of that course, is an exempt publication provided the following
statement is printed on the front panel: "This publication is a student-produced class project and is not
an official publication of Mitchell Technical College."
No department of the College may use this category of publications to intentionally circumvent the
publications standard.
Waived Publications
On occasion, special audience needs cannot be met through a publications standards program.
Individual publications or groups of publications may be granted a waiver from the standards by the
Marketing Office based on the ability to meet the following criteria:
1. The use can provide written documentation that demonstrates special audience needs which
cannot be met through the publications standard, and
2. The user has sole and complete control over the distribution of the publications, and
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Page 6
3. Such printing will not be distributed beyond the specialized audiences identified in the
justification, and
4. The user can demonstrate how a control mechanism will ensure that such waived publications
will not be mixed with other College publications.
When waived publications fail to adhere to these criteria, the waiver will be removed for reprints.
Decisions by the Marketing Office are final, except when the President consents to review.
Other Graphic Applications

All possible uses of the College's graphic identifiers cannot be anticipated. The Marketing Office will
review proposed applications not covered specifically by this standard on case-by-case basis and
develop new areas of standards as needed.
Protecting and Licensing
Protection
The College's name, seal and logo are registered marks of the Board of Education of the Mitchell School
District doing business as Mitchell Technical College. This provides protection against the manufacture,
display, or sale of these identifiers without the College's consent.
Protectability of the College seal and logo is based on their unique designs; therefore, they should never
be redrawn, re-proportioned or otherwise modified for any special purposes.
Licensing Program
Licensing of MTC's name, seal and logo will be administered by the College's President or Designee.
6/27/11 – Changed minor specifications to reflect current practice.

8/10/15 – Updated description of the MTC official logo.
6/10/19 – President (or designee) will administer licensing of MTI's name, seal and logo instead of Vice-President for Finance and
Administrative Services.
7/1/20 – Logo and college references were updated as Mitchell Technical Institute was renamed Mitchell Technical College.
X/X/23 – Removed identity standards and specifications from the policy. Standards and specifications are documented and maintained by the
MTC Marketing Director.
68
POLICY
Category Approval

Revised For Review
6/10/19 2023
NONDISCRIMINATION POLICY MTC 112
Mitchell Technical College believes that a valuable element of education is the development of respect
for all individuals and seeks to provide equal access/equal opportunity for students, employees and the
public to college programs and activities.
In an effort to provide a safe, respectful educational environment, the College prohibits discrimination in
its policies, employment practices, and programs on the basis of race, color, ethnicity, creed, religion,
age, gender, disability, military status, national origin or ancestry, marital status, pregnancy, actual or
perceived sexual orientation, gender identity and expression, status with regard to public assistance, or
any other status or condition protected by applicable federal or state law. The College prohibits any
person, while on college property or at college-sponsored activities, from confronting another individual
with an act of bigotry.
Prohibited acts of discrimination include racial, sexual, ethnic, or other types of slurs, insults, intimidation,
harassment, and other conduct directed toward another person’s race, color, ethnicity, creed, religion,
age, gender, disability, military status, national origin or ancestry, marital status, pregnancy, actual or
perceived sexual orientation, gender identity and expression, status with regard to public assistance, or
any other condition protected by applicable federal or state law.
Violations of this policy may result in discipline up to and including expulsion for students, up to and
including termination for employees, suspension from attending school activities for citizens, and
necessary legal action.
Inquiries concerning Title VI and Title IX may be referred to the following designated administrator:
Vice President for Operations and Human Resources, Mitchell Technical College, 1800 E.
Spruce St., Mitchell, SD 57301; Tel: 605-995-3023
Inquiries can also be directed to the Regional Office of Civil Rights at the following: Kansas City Office,
Office for Civil Rights, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite
320, Kansas City, MO 64106; Tel: 816-268-0550; Fax: 816-268-0599 -0559; TDDTTY#: 800-877-8339;
Email: ocr.kansascity@ed.gov.
Notification of this policy and applicable regulations will be posted in all college buildings. Notice shall
also be placed in all student and employee handbooks.
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Page 2
Resolution of Discrimination Complaints
A complaint may be filed when it is felt that a violation of the Policy on Nondiscrimination has occurred. Such
action is defined as a complaint dealing with discrimination on the basis of race, color, creed, religion, age,
gender, disability, military status, national origin or ancestry, or any other status or condition protected by
applicable federal or state law.
A complaint relating to the Policy on Nondiscrimination may be filed by a student or parent/guardian in

the event a student is not of majority age; employee; or other person with legal standing. Steps will be
taken to ensure confidentiality at each level of the complaint procedure.
The complainant is encouraged to attempt to resolve the complaint informally by working with the
administrator most directly involved in the situation before filing a formal complaint. However, it is
understood that for some complaints this may not be appropriate, and the formal procedure may be the
process to follow.
Formal Procedures
1. A formal complaint of discrimination may be filed with the designated administrator at Mitchell
Technical College. The formal complaint shall be maintained in a file with the designated administrator
as identified.
2. A discrimination report will be completed by the person filing the complaint or the designated
administrator. Information included in the report should include, but is not limited to, the following:
-Date report filed

-Complainant’s name and address
-Date(s) of the incident(s)
-Description of the incident(s)
-Name(s) of the person(s) involved in the incident(s)
-Name(s) of any witness(es) to the incident(s)
-What action, if any, has been taken
-Requested resolution of the complaint
-Signature of the complainant will be requested, but not required
3. The designated administrator will conduct an investigation to gather data regarding the alleged
discrimination, take appropriate action regarding the complaint, and render a decision in writing to the
complainant within fourteen (14) calendar days of receipt of the formal complaint. The date of receipt of
the complaint will be that date as stamped on the complaint when received in the office of the designated
administrator.
4. If the complainant is not satisfied with the decision rendered by the designated administrator, s/he
may appeal the decision to the President within seven (7) calendar days following receipt of the decision.
The appeal must include the original complaint form, a copy of the decision from the designated
administrator, and a written statement as to a reason for the appeal. The date of receipt of the appeal will
be that date as stamped on the appeal when received in the office of the President.
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Page 3
5. The President or designee will review the materials submitted, may investigate the circumstances, and
will respond in writing within fourteen (14) calendar days from the date of the appeal. The President’s
review of the appeal may or may not include a conference with the parties involved.
6. If the complainant is not satisfied with the decision rendered by the President, s/he may appeal the
decision to the Superintendent within seven (7) calendar days following receipt of the decision. The
appeal must include the original complaint form, a copy of the decisions from the designated
administrator and the President, and a written statement as to a reason for the appeal. The date of
receipt of the appeal will be that date as stamped on the appeal when received in the office of the
Superintendent.
7. The Superintendent or designee will review the materials submitted, may investigate the
circumstances, and respond in writing within fourteen (14) calendar days from the date of the appeal. At
the Superintendent’s level, the appeal process may or may not include a conference with the parties
involved.
8. If the complainant is not satisfied with the decision rendered by the Superintendent, the complainant
may request a hearing in executive session with the Mitchell School District 17-2 Board. The request for
hearing must be submitted within seven (7) calendar days through the Superintendent’s Office. The
hearing will be scheduled within thirty (30) calendar days from the request for the hearing. The date of
the request for the hearing will be that date as stamped on the request when received in the office of the
Superintendent. The involved parties will be notified in writing of the date and time of the scheduled
hearing.
9. The Mitchell School District 17-2 Board will render a decision in writing within fourteen (14) calendar
days of the hearing to both the complainant and the individual(s) against whom the complaint is filed.
10. Either party may have representation present at each step of the process. If either party elects to be
represented at any step of the complaint procedure, the names of these representatives must be declared in
writing at least five (5) calendar days prior to that step.
Legal References: Title VI, Civil Rights Act of 1964, 34 CFR Part 100
Title VII, Civil Rights Act of 1962, as amended by the Equal Employment Opportunity Act
of 1972.
Executive Order 11246, as amended by E.O. 11375
Equal Pay Act, as amended by the Education Amendments of 1972
Title IX, Education Amendments of 1972, 34 CFR Part 106
Section 504 of the Rehabilitation Act of 1973, 34 CFR Part 104
Education for All Handicapped Children Act of 1975
Vocational Education Programs Guidelines for Eliminating Discrimination and Denial of
Services on the Basis of Race, Color, and National Origin, Sex and Handicap
(Guidelines), 34 CFR Part 100 Appendix B
Age Discrimination in Employment Law, P.L. 95-256
Constitution of the State of South Dakota, Art. VI
SDCL 13-37; 20-12; 20-13
6/27/11 – Address of Vice-President for Academic Affairs was changed to 1800 E. Spruce St. where office is now located.
8/10/15 – Additional protected statuses were added.
6/10/19 – The title of the designated administrator and addresses for inquiries were updated. Legal references were also updated.
X/X/23 – Corrected phone number for Office of Civil Rights. Legal reference was updated.
71
POLICY
Category Approval

Revised For Review
5/24/21 2023
DRUG FREE WORKPLACE MTC 113
The unlawful manufacture, distribution, dispensation, possession, use or being under the
influence of a controlled substance on property of the College or while an employee of the
College is engaged in an activity assigned as part of his or her employment with the College is
prohibited unless said controlled substance is used as prescribed by a doctor.
Employees of the College are required to notify the College President of any conviction of
violating any criminal statute regulating controlled substances within five (5) days of the
conviction if the violation occurred on property of the College or while the employee was
engaged in an activity assigned to his or her employment with the College. Federal law requires
the president to provide notice of such conviction to any granting or other appropriate
government agency within ten (10) days of receiving notification from the employee.
Compliance with this Policy is a condition of employment with the College.
Any disciplinary action taken by the College due to a violation of this policy will follow procedures and
processes outlined in state or federal statute to employee rights. Within thirty (30) days of receipt of
information that an employee has violated this policy, appropriate disciplinary action will be taken by
the College.
Any person violating this policy shall be subject to appropriate disciplinary action, which may include
termination of employment or a requirement that the employee satisfactorily participate in and
complete an approved drug or alcohol abuse assistance or rehabilitation program with such
participation being at the employee’s expense.
The College recognizes that employees who are suffering from a chemical dependency or
substance abuse problem should be encouraged to seek professional assistance, and any
employee requesting assistance shall be referred to an appropriate agency or treatment facility.
Expenses incurred for such assistance are the responsibility of the employee.
Smoke Free Schools
Mitchell Technical College is also committed to a smoke free workplace. (See MTC Policy 518.)
A copy of this policy shall be given to all present and future employees.
Legal Ref.: Public Law 100-690, Drug-Free Workplace Act of 1988, Drug-Free Schools &
Communities Act.
72
8/10/15 – Policy changed to federal definition of controlled substances. Employees in violation of this policy will notify the president
who will notify granting or appropriate federal agencies. Language was added to prohibit tobacco and smoking-type products,
including e-cigarettes.
5/24/21 – Added that substances taken as prescribed by a doctor are not a violation of this policy. Removed details of Smoke Free
Schools and instead referenced MTC Policy 518. Removed legal references.
X/X/23 – Removed reference to Smoke Free Schools as that is addressed in MTC Policy 518.
73
POLICY
Category Approval

Revised For Review
6/10/19 2023
CRIME AWARENESS ACT AND CAMPUS SECURITY ACT OF 1990

COMPLIANCE POLICIES AND PROCEDURES MTC 114
(1) POLICIES AND PROCEDURES FOR REPORTING CRIMINAL ACTIONS OR OTHER

EMERGENCIES OCCURRING ON CAMPUS OR SATELLITE FACILITIES AND THE
INSTITUTION’S RESPONSE TO SUCH REPORTS.
POLICY: It is the responsibility of Mitchell Technical College employees and students to report
on-campus crimes, (murder, rape, robbery, aggravated assault, burglary, motor vehicle and
other thefts or crimes) to local law enforcement and to the MTC Administration Office.
PROCEDURES:
1. EMPLOYEE: To report a crime in progress, or other emergencies, go to the nearest

telephone and dial call 911 or 605-995-8400 (Mitchell Police Department)
2. STUDENT: To report a crime in progress, or other emergencies, contact an MTC

employee or, if an employee is not readily available, go to the nearest telephone and
dial call 911 or 605-995-8400 (Mitchell Police Department)
3. If a crime is discovered after it has occurred, report the crime to the MTC Vice
President for Operations & Human Resources Office, phone 995-7204
4. All crimes should be reported to the MTC Vice President for Operations and Human
Resources Office as soon as possible.
5. Reports on all criminal activity will be kept in the MTC Vice President for Operations
and Human Resources Office concerning time, place, and nature of the crime.
6. Summary data pertaining to crime activity will be compiled and made available to
prospective students and employees.
(2) STATEMENT OF CURRENT POLICIES AND PROCEDURES CONCERNING SECURITY

AND ACCESS TO CAMPUS FACILITIES, INCLUDING CAMPUS RESIDENCES AND
SECURITY CONSIDERATIONS USED IN THE MAINTENANCE OF CAMPUS
FACILITIES.
74
CRIME AWARENESS AND CAMPUS SECURITY ACT OF 1990 MTC 114
Page 2
POLICY: It is the policy of the Mitchell Technical College that all buildings shall be locked and
unlocked by MTC employees either electronically or by manual locks. Employees are
responsible for the safety of others.
PROCEDURES:
Electronic Locks
The MTC Campus Center, Muth Electric Technology Center, Energy Training Center, and
Nordby Trades Center are secured by programmable electronic locking systems. These
systems are scheduled so that all building main entrances unlock and lock during pre-set
weekday campus hours. All other electronic doors remain locked unless otherwise requested for
events or class-related activities. Building schedules are determined by the President or
designee and programmed by the Director of Technology Chief Information Officer. Building
schedules will be provided to students and employees prior to the start of each school year or
as needed.
Locking and unlocking for special campus events may be scheduled by the Technology
Department or other delegated MTC personnel. All buildings remain locked outside of campus
hours unless otherwise scheduled.
Manual Locks
The Driver Training Center and Butler Building are is secured with traditional manual locks.
Personnel at these locations are responsible for unlocking buildings when in use and securing
them when no longer occupied.
Facility Access by Outside Groups
In accordance with MTC Policy 1142, MTC facilities are available for use by outside groups.
Access to buildings for these groups will be coordinated by the MTC Events and Corporate
Education Coordinator. Custodial staff may be available after the MTC staff have set up and
provided orientation for the event organizers. These groups are given contact information for
both technical and facility support during the event if no one is available in the building.
LOCATION OF FACILITIES: Mitchell Technical College has six buildings located at three sites.
Each building has adjoining parking lots.
1. Four buildings (Campus Center, Muth Electric Technology Center, Nordby Trades
Center, Energy Training Center) located at 1800 E Spruce Avenue
2. Driver Training Center located at 2021 E Spruce Avenue
3. Butler Building located at 115 S Pepsi Street
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(3) A STATEMENT OF CURRENT POLICIES CONCERNING CAMPUS LAW

ENFORCEMENT, INCLUDING (1) THE ENFORCEMENT AUTHORITY OF SECURITY
PERSONNEL, INCLUDING THEIR WORKING RELATIONSHIPS WITH STATE AND
LOCAL POLICE AGENCIES; AND (2) POLICIES WHICH ENCOURAGE ACCURATE
AND PROMPT REPORTING OF ALL CRIMES TO THE CAMPUS POLICE AND THE
APPROPRIATE POLICE AGENCIES.
POLICY: MTC employees are responsible for the safety of others. The MTC Vice President for
Operations and Human Resources is the primary contact for campus safety and security and
will maintain a working relationship with state and police agencies through participation in
training, committees or workgroups, and by maintaining open communications.
PROCEDURES: Employees and students have access to telephones and are instructed to call
local law enforcement and MTC administration in case of criminal actions or other emergencies.
(See (1) Policies & Procedures for Reporting Criminal Actions or other Emergencies.)
(4) A DESCRIPTION OF THE TYPE AND FREQUENCY OF PROGRAMS DESIGNATED TO

INFORM STUDENTS AND EMPLOYEES ABOUT CAMPUS SECURITY PROCEDURES
AND PRACTICES TO ENCOURAGE STUDENTS AND EMPLOYEES TO BE
RESPONSIBLE FOR THEIR OWN SECURITY AND THE SECURITY OF OTHERS
This policy is a part of the Student Handbook and Personnel Handbook provided online to
students and employees, respectively. An in-service workshop is held annually for employees
informing them Employees are reminded annually of campus security and emergency
procedures.
All students and employees are issued a personal identification card.
MTC provides an online reporting tool for students and employees for anonymous reporting of
suspicious activities or concerns at https://www.mitchelltech.edu/see-something-say-something.
Local law enforcement agencies hold periodic workshops in the community designed to inform
local residents about the prevention of crimes. Students and staff are encouraged to attend.
Crime Stoppers is a community wide organization developed for the purpose of reporting any
type of criminal activity. The reporting person can remain anonymous and a reward is given if
the information results in an arrest or conviction.
(5) A STATEMENT OF POLICY CONCERNING THE MONITORING AND RECORDING

THROUGH LOCAL POLICE AGENCIES OF CRIMINAL ACTIVITY AT OFF-CAMPUS
STUDENT ORGANIZATIONS WHOSE PARTICIPANTS ARE STUDENTS OF THE
INSTITUTION. THE OFF-CAMPUS STUDENT ORGANIZATIONS ARE THOSE
RECOGNIZED BY THE INSTITUTION, INCLUDING STUDENT ORGANIZATIONS WITH
OFF-CAMPUS HOUSING FACILITIES.
MTC has no off-campus student organizations.
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Page 4
6/27/11 – References to MTC buildings were updated.

8/10/15 – Campus buildings updated; amended to report crimes to Campus Operations.
6/10/19 – Campus buildings updated; revised procedures to include electronic locks; added “See Something” reporting.
X/X/23 – Campus buildings updated; removed "See Something" reporting; and updated job titles to align with current org chart.
77
Page 5
REPORT OF CRIMINAL ACTIVITY ON MITCHELL TECHNICAL COLLEGE CAMPUS
DATE: _________________
mm/dd/yy
LOCATION OF CRIME: _________________________________________________________
DESCRIPTION OF CRIME: _____________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
DATE CRIME OCCURRED: _____________________

mm/dd/yy
TIME CRIME OCCURRED: _____________________ _____ AM _____ PM
DATE CRIME REPORTED: _____________________

mm/dd/yy
TIME CRIME REPORTED: _____________________ _____ AM _____ PM
CRIME REPORTED TO: (Please check)
_____ A. Mitchell Police Department

_____ B. MTC Administration
_____ C. Other ______________________________________
Please Write In
Reporting Person’s Signature ___________________________ _____________

mm/dd/yy
MTC Personnel Completing Form: _______________________ _____________

mm/dd/yy
78
POLICY
Category Approval

Revised For Review
10/14/2020
HARASSMENT MTC 115
Mitchell Technical College is committed to providing a learning and working environment free of
harassment based on an individual's race, color, ethnicity, creed, religion, age, gender,
disability, military status, national origin or ancestry, marital status, actual or perceived sexual
orientation, gender identity and expression, status with regard to public assistance, or any other
status or condition protected by applicable federal or state law.
It shall be a violation of this policy for any student, college personnel, or visitor to harass any
individual through: (i) conduct or communication of a sexual nature or, (ii) communication
disparaging a person's race, color, ethnicity, creed, religion, age, gender, disability, military
status, national origin or ancestry, marital status, pregnancy, actual or perceived sexual
orientation, gender identity and expression, status with regard to public assistance, or any other
status or condition protected by applicable federal or state law. For the purpose of this policy,
"college personnel" includes school board members, all College employees, and agents,
volunteers, contractors, and persons subject to the supervision and control of the College. This
policy applies to violations that occur at the following locations: all on any college property; or at
any college sponsored, approved or related activities activity at any location; and when traveling
to and from school and/or the workplace.
The College will investigate all complaints of harassment and appropriate action will be taken
against the individual(s) who is found to have violated this policy.
Notification of this policy and applicable regulations will be posted in college buildings. Notice
will also be advertised annually and included in all personnel and student handbooks.
I. DEFINITIONS:
A. Harassment: Harassment consists of conduct related to a person's race, color, ethnicity,

creed, religion, age, gender, disability, military status, national origin or ancestry, marital status,
pregnancy, actual or perceived sexual orientation, gender identity and expression, status with
regard to public assistance, or any other status or condition protected by applicable federal or
state law, when the conduct is so severe, pervasive, and objectively offensive that it has the
purpose or effect of:
1. Creating an intimidating, hostile, or offensive working or academic environment through

verbal, non-verbal, or electronic means of communication.
1Sexual harassment as defined and addressed by Title IX of the U.S. Education Amendments of 1972 (“Title IX”)
differs from this policy and is covered in MTC Policy 117. Any claim of discrimination or harassment will be
reviewed by the MTC Title IX Coordinator to ensure the correct MTC policies and procedures are applied.
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HARASSMENT MTC 115
Page 2
2. Substantially or unreasonably interfering with an individual's work performance, which

deprives the staff member access to employment or deprives the student of academic
opportunities.
3. Retaliating against any person who reports alleged harassment as set forth in Section III of
this regulation.
B. Sexual Harassment2: Sexual harassment is any unwelcome sexual advance(s), request(s)

for sexual favors, or other verbal, physical, and/or visual contact(s) of a sexual nature, or
communication of a sexual nature when:
1. Submission to such conduct or communication is made, either explicitly or implicitly, during

a term of a person's initial employment; or
2. Submission to or rejection of such conduct or communication by an individual is used as the
basis for employment or educational decisions affecting the individual; or
3. Such conduct or communication has the purpose or effect of interfering with an individual's
work or education, creating an intimidating, hostile, or offensive working or educational
environment; or
4. Such conduct is so severe, pervasive, and objectively offensive that such conduct or
communication has the purpose or effect of depriving the employee access to employment
opportunities or benefits provided by the College or depriving a student of educational
opportunities.
Sexual harassment may include, but is not limited to:
1. Unwelcome verbal harassment or abuse;

2. Unwelcome pressure for sexual activity;
3. Unwelcome, gender-motivated, or inappropriate patting, pinching, or physical contact, other
than necessary restraint of students by teachers, administrators, or other school personnel
to avoid physical harm to persons or property;
4. Unwelcome behavior or words, including demands for sexual favors, accompanied by
implied or overt threats concerning the individual's employment or educational level; or
5. Unwelcome behavior or words, including demands for sexual favors, accompanied by
implied or overt promises of preferential treatment with regard to an individual's
employment or educational level.
II. Reporting Incidents of Harassment

Any person who believes s/he has they have been the victim of harassment, as defined above,
by a student, an employee of the College, or a third party such as a contractor or a visitor, shall
report the alleged acts immediately to the designated administrator Vice President for
Operations and Human Resources.
Informal Procedures
The College is committed to the prompt and equitable resolution of all reports or complaints. An
individual may voluntarily choose informal measures but will be informed of the options and
timelines available in the formal complaint procedures. Early action or reporting assists in
stopping the unwelcome or offensive behavior. Additionally, notes or journals including dates,
times, places, witnesses, and nature of the incident help in the process. Informal steps may
include: (1) advising an individual that his/her their behavior is unwelcome, offensive, or
inappropriate, and (2) notifying another individual of the behavior.
2Sexual harassment is defined differently in MTC Policy 117. The Title IX Coordinator will determine
which policy applies.
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HARASSMENT MTC 115
Page 3
Formal Procedures
At any time, an individual may choose to initiate a formal procedure by reporting it to the
designated administrator Vice President for Operations and Human Resources.
A. Harassment Report: A harassment report will be completed by the person filing the
complaint or by the designated administrator. Information included in the report should
include, but is not limited to, the following:
-Date report is filed

-Complainant's name and address
-Type of harassment
B. College-wide: The school board hereby designates the The Vice President for
Operations and Human Resources as is the designated administrator to receive reports or
complaints of harassment from any individual, employee, or victim of harassment. If the
complaint involves the designated administrator Vice President for Operations and Human
Resources, the complaint shall be filed directly with the President of the College. If the
complaint involves the President, the complaint shall be filed directly with the
Superintendent of the Mitchell School District 17-2 as applicable. If the complaint involves
the Superintendent, the complaint shall be filed with the Vice President of Mitchell Technical
College as appropriate according to Mitchell School District 17-2 policy. The College shall
post on employee bulletin boards and on the respective web sites the name of the
designated administrator including a mailing address and telephone number.
C. Submission of a Complaint or Report of Harassment: Submission of a complaint or

report of harassment will not affect the individual's employment or work assignments.
D. Confidentiality: The College will make attempts to respect the confidentiality of the
complainant and the individual(s) against whom the complaint is filed as much as possible
consistent with the college's legal obligations and the necessity to investigate allegations of
harassment and take disciplinary action when the conduct has occurred.
E. Procedure: The complaining employee will be asked to put the facts surrounding the
conduct in writing on a form provided by the College that includes, but is not limited to the
following: complainant's name and address; date of the incident; type of harassment;
description of the incident; name of any witness; what action, if any, has been taken; and the
signature of the complainant.
F. Required Reporting: If the accusations include possible criminal activity such as

molestation, sexual battery, or similar contact, the designated administrator shall comply
with all mandatory state reporting requirements including, but not limited to, contact with the
State Department of Social Services or police authorities.
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HARASSMENT MTC 115
Page 4
III. College Investigation and Action
A. The designated administrator will conduct an investigation to gather data regarding the
alleged discrimination, take appropriate action regarding the complaint, and render a
decision in writing to the complainant, with a copy to the President and Superintendent,
within fourteen (14) calendar days of receipt of the formal complaint. The date of receipt of
the complaint will be that date as stamped on the complaint when received in the office of
the designated administrator.
B. In determining whether alleged conduct constitutes harassment, the following will be

included in conducting the investigation: the surrounding circumstances, the nature of the
advances, relationships between the parties involved, and the context in which the alleged
incidents occurred.
C. The investigation may consist of personal interviews with the complainant, the
individual(s) against whom the complaint is filed, and others who may have knowledge of
the alleged incident(s) or circumstances giving rise to the complaint. The investigation may
also consist of any other methods and documents deemed pertinent by the investigating
party.
D. In addition, immediate steps may be taken at any point in the investigation to protect the
complainant, students, and employees pending completion of an investigation of alleged
harassment.
E. During the investigation all parties directly involved in the complaint may have legal or
other representation. If any party elects to be represented at any step of the complaint
procedure, the name of the representative must be declared in writing to the designated
administrator along with the filing of the complaint, notification of any investigation, or the
filing of any appeal.
F. If the complainant is not satisfied with the decision rendered by the designated
administrator, s/he may appeal the decision to the President within seven (7) calendar days
following receipt of the decision. The appeal must include the original complaint form, a copy
of the decision from the designated administrator, and a written statement as to a reason for
the appeal. The date of receipt of the appeal will be that date as stamped on the appeal
when received in the office of the President.
G. The President or designee will review the materials submitted, may investigate the
circumstances, and respond in writing within fourteen (14) calendar days from the date of
the appeal. At the President's level, the appeal process may or may not include a
conference with the parties involved.
H. If the complainant is not satisfied with the decision rendered by the President, s/he may
appeal the decision to the Superintendent within seven (7) calendar days following receipt of
the decision. The appeal must include the original complaint form, copies of the decisions
from the designated administrator and the President, and a written statement as to a reason
for the appeal. The date of receipt of the appeal will be that date as stamped on the appeal
when received in the office of the Superintendent.
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HARASSMENT MTC 115
Page 5
I. The Superintendent or designee will review the materials submitted, may investigate the
circumstances, and respond in writing within fourteen (14) calendar days from the date of
the appeal. At the Superintendent's level, the appeal process may or may not include a
conference with the parties involved.
IV. Prohibition against Retaliation: The College will discipline any individual who retaliates
against any person who testifies, assists, or participates in any investigation, proceeding, or
hearing related to a harassment complaint.
Retaliation includes, but is not limited to, any form of intimidation, reprisal, or harassment.
Retaliation is itself a violation of federal and state laws prohibiting discrimination and may lead
to separate disciplinary action against an individual. If any school personnel or student who has
filed a complaint or has testified, assisted, or participated in the investigation of harassment
believes that s/he has been retaliated against because of his or her participation, s/he should
follow the procedures set forth above.
This applies to retaliation that occurs through verbal, non-verbal, or electronic means of
communications on school grounds when engaged in school activities, or when individuals are
traveling to and from school.
V. False Charges: False accusations can have a serious detrimental effect on innocent parties.
Charges found to have been intentionally dishonest or made maliciously without regard for truth
may subject complainants to disciplinary action.
VI. Uncomfortable Situations: The College recognizes that not every uncomfortable situation
constitutes harassment. However, all reported situations will be investigated.
VII. Discipline: Any college action taken pursuant to this policy will be consistent with
requirements of applicable collective bargaining agreements and college policies. The College
will take such disciplinary action or other legal action that it deems necessary and appropriate,
including, but not limited to, warning, suspension, or immediate discharge to end harassment
and prevent its recurrence.
VIII. Personnel and Student Records: No record of a complaint shall be placed in the
personnel file of an administrator, faculty member, or staff member or in the personal file of a
student if the complaint is found to be unsubstantiated and without merit. If a complaint is
substantiated, an official notation will be placed in the personnel file of the administrator, faculty
member, or staff member or in the personal file of the student against whom the complaint was
filed, and any official punitive action will be noted in the file.
If a complaint is found to be unsubstantiated and without merit at either the informal or formal
level, the only record that will be retained will be the name of the complainant, the name of the
individual against whom the complaint was made, the date the complaint was first brought to the
attention of the College, a general statement of the nature of the complaint, a statement that the
complaint was found to be unsubstantiated and without merit, and the level at which such
determination was made.
If after initial counseling on options or unsuccessful mediation the complainant does not wish to
pursue the complaint and the Recipient does not initiate formal procedures, the only record that
will be retained will be the name of the complainant, the name of the individual against whom
the complaint was made, the date the complaint was first brought to the attention of the College,
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HARASSMENT MTC 115
Page 6
a general statement of and the nature of the complaint, and a statement that the complainant
elected not to pursue the matter.
All records generated at any level in the handling of a complaint where it is determined an
individual has been guilty of sexual harassment shall be retained permanently in a locked file in
the office of the President or designee. A statement shall be affixed to the file indicating that the
contents thereof are being privileged as confidential and that access to the records contained in
the file requires the written permission of the President or designee. A record will be maintained
of those obtaining access to the file, which record will contain the name of the individual
obtaining access, the date, the reason, and the particular record or records reviewed.
Legal Reference: Title VII of the Civil Rights Act of 1964

Title IX of the Education Amendments of 1972
South Dakota Executive Order 81-08
8/10/15 – Additional protected statuses were added. Steps for appeal beyond the Superintendent were removed.
6/10/19 – Designated administrator updated to Vice President. Records will be retained at the office of the President.
10/14/20 – Clarified the definition of Sexual Harassment in MTC Policy 117 differs from MTC Policy 115 and that claims of
discrimination or harassment will be reviewed by MTC Title IX Coordinator to ensure the correct policy and procedures are applied.
X/X/23 – The Vice President for Operations and Human Resources is identified as the designated administrator of the Harassment
Policy. Removed redundant language regarding the harassment report. Clarified the locations where the policy applies.
84
POLICY
Category Approval

Revised For Review
6/10/19 2023
EQUAL OPPORTUNITY MTC 116
Mitchell Technical College is an equal opportunity employer and does not discriminate against
employees or job applicants on the basis of race, color, ethnicity, creed, religion, age, gender,
disability, military status, national origin or ancestry, marital status, pregnancy, actual or
perceived sexual orientation, gender identity and expression, status with regard to public
assistance, or any other status or condition protected by applicable federal or state statutes.
The College will:
1. Recruit, hire, train and promote persons in all job titles without regard to race, color,
ethnicity, creed, religion, age, gender, disability, military status, national origin or
ancestry, marital status, pregnancy, actual or perceived sexual orientation, gender
identity and expression, status with regard to public assistance, or any other status
protected by applicable federal or state law.
2. Ensure that all personnel actions affecting compensation, benefits, transfers, layoffs,
training, education, and other programs will be administered without regard to race,
color, religion, age, gender, disability, military status, national origin or ancestry, or any
other status or condition protected by applicable federal or state law.
Inquiries concerning Title VI and Title IX may be referred to the following designated
administrator:
For post-secondary technical education programs and services for the Mitchell Technical
College, located in Mitchell, South Dakota, contact the Vice President for Operations and
Human Resources, Mitchell Technical College, 1800 E. Spruce St., Mitchell, SD 57301; Tel:
605-995-3023.
Inquiries can also be directed to the Regional Office of Civil Rights at the following: Kansas City
Office, Office for Civil Rights, U.S. Department of Education, One Petticoat Lane, 1010 Walnut
Street, Suite 320, Kansas City, MO 64106; Tel: 816-268-0550; Fax: 816-268-0599 0559;
TDDTTY#: 800-877-8339; Email: ocr.kansascity@ed.gov.
Notification of this policy and applicable regulations will be posted in all buildings. Notice shall
also be placed in all student and employee handbooks.
Resolution of Complaints
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Page 2
A complaint may be filed when it is felt that a violation of the Policy on Equal Opportunity has
occurred. Such action is defined as a complaint dealing with discrimination on the basis of race,
color, creed, religion, age, gender, disability, military status, national origin or ancestry, or any
other status or condition protected by applicable federal or state law.
A complaint relating to the Policy on Equal Opportunity may be filed by a job applicant, an
employee, or other citizen. Confidentiality will be maintained at each level of the complaint
procedure.
Informal Procedure
The complainant is encouraged to attempt to resolve the complaint informally by working with
the administrator most directly involved in the situation before filing a formal complaint.
However, it is understood that for some complaints this may not be appropriate.
Formal Procedures
1. A formal complaint of discrimination may be filed with the designated administrator at

Mitchell Technical College. The formal complaint shall be maintained in a file with the
designated administrator as identified.
2. A discrimination report will be completed by the person filing the complaint or by the
designated administrator. The report information should include, but is not limited to, the
following:
-Date report filed

-Complainant's name and address
3. The designated administrator will conduct an investigation to gather data regarding the
alleged discrimination, take appropriate action regarding the complaint and render a
decision in writing to the complainant within fourteen (14) calendar days of receipt of the
formal complaint.
4. If the complainant is not satisfied with the decision rendered by the designated
administrator, they may appeal the decision to the President within seven (7) calendar days
following receipt of the decision. The appeal must include a written account of the original
complaint, a copy of the decision from the designated administrator, and a written statement
as to a reason for the appeal. The date of receipt of the appeal will be that date as stamped
on the appeal when received in the office of the President.
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Page 3
5. The President or designee will review the materials submitted, may investigate the
circumstances, and will respond in writing within fourteen (14) calendar days from the
appeal. At the President's level, the appeal process may or may not include a conference
with the parties involved.
6. If the complainant is not satisfied with the decision by the President, they may appeal the
decision to the Superintendent within seven (7) calendar days following receipt of the
decision. The appeal must include a written account of the original complaint, copies of the
decisions from the designated administrator and the President, and a written statement as to
a reason for the appeal. The date of receipt of the appeal will be that date as stamped on
the appeal when received in the office of the Superintendent.
7. The Superintendent or designee will review the materials submitted, may investigate the
circumstances, and respond in writing within fourteen (14) calendar days from the appeal. At
the Superintendent's level, the appeal process may or may not include a conference with the
parties involved.
8. If the complainant is not satisfied with the decision rendered by the Superintendent, s/he
may request a hearing in executive session with the Mitchell School District 17-2 Board. The
request for hearing must be submitted within seven (7) calendar days through the
Superintendent's office. The hearing will be scheduled within thirty (30) calendar days from
the requested hearing. The involved parties will be notified in writing of the date and time of
the scheduled hearing.
9. The Mitchell School District 17-2 Board will render a decision in writing within fourteen (14)
calendar days of the hearing to both the complainant and the individual(s) against whom the
complaint is filed.
10. Either party may have representation present at each step once the investigation is
completed. If either party elects to be represented at any step of the complaint procedure,
the names of these representatives must be declared in writing at least five (5) calendar
days prior to that step.
Legal References: Title IX, Education Amendments of 1972, 34 CFR Part 106
Title VI, Civil Rights Act of 1964, 34 CFR Part 100
Section 504 of the Rehabilitation Act of 1973, 34 CFR Part 104
Americans with Disabilities Act of 1990
6/27/11 – Address changed for Vice-President for Academic Affairs to 1800 E. Spruce St. where office is now located.
8/10/15 – Additional protected statuses were added.
6/10/19 – The title of the designated administrator and addresses for inquiries were updated. Legal references were also updated.
X/X/21 – Updated the title of the designated administrator and corrected phone number for Office of Civil Rights.
87
POLICY
Category Approval
Series 200: Board Governance Effective Administration Board

and Operations 2/22/10 12/4/09 2/22/10
Revised For Review
2023
SCHOOL DISTRICT LEGAL STATUS MTC 201
The State of South Dakota authorizes Mitchell Technical College to provide educational programs in
South Dakota. The South Dakota Board of Technical Education and Mitchell School District 17-2 Board
derives its derive their authority from the Constitution of the State of South Dakota, from the acts of the
State Legislature, and from the electorate of the district and the regulations of the State Board of
Education.
As established by law, the Mitchell School District 17-2 Board is the governing board of Mitchell
Technical College shall retain all powers not expressly given to the State Board of Technical Education
in the governing of Mitchell Technical College.
South Dakota Board of Technical Education policies relating to board governance and operations (Series
100: Board Operations and Series 200: Governance and Policy) apply de jure to Mitchell Technical
College.
Mitchell School Board policies relating to board governance and operations (Series 200 of the Mitchell
School District 17-2 Policy and Procedure Manual, excluding policies 208, 233 and 235) apply de jure to
Mitchell Technical College.
Legal References: South Dakota Codified Law 13-39-A; 13-48-36

South Dakota Administrative Rules 24:59:01
X/X/22 – Clarified the dual governance structure for technical colleges in South Dakota and the legal references for such
governance. Added policy 208 to the Mitchell School Board policies that do not apply to MTC.
88
POLICY
Category Approval

and Operations 7/19/2016 7/1/2016 7/19/2016
Revised For Review
9/11/2017 2023
CONFLICT OF INTEREST DISCLOSURE AND AUTHORIZATION MTC 208
SDCL 3-23-6 states:
“3-23-6. No board member, business manager, chief financial officer, superintendent, chief executive
officer, or other person with the authority to enter into a contract or spend money in an amount greater
than five thousand dollars of a local service agency, school district, cooperative education service unit,
education service agency, nonprofit education service agency, or jointly governed education service
entity that receives money from or through the state may have an interest in a contract nor receive a
direct benefit from a contract in amount greater than five thousand dollars or multiple contracts in an
amount greater than five thousand dollars with the same party within a twelve-month period to which the
local service agency, school district, cooperative education service unit, or education service agency is a
party except as provided in § 3-23-8.”
I. DEFINITIONS:
a. “College Official” refers to President, Vice President, Associate to the President, Financial
Comptroller, Chief Officer, Dean, Director, or other person with the authority to enter into a
contract or spend money in an amount greater than five thousand dollars.
b. “Interest in a contract” is when (1) a College Official, the spouse of a College Official or any other
person with whom the College Official lives and commingles assets, is employed by a party to
any contract with the College; or (2) the College Official, the spouse of a College Official, or any
other person with whom the College Official lives and commingles assets, receives more than
nominal compensation or reimbursement for actual expenses for serving on the board of
directors of an entity that derives income or commission directly from the contract or acquires
property under the contract.
c. “Direct benefit from a contract” is when a College Official, the spouse of a College Official or any
other person with whom the College Official lives and commingles assets (1) is a party to or
intended beneficiary of the contract between the College and a third party, or (2) has more than a
five percent ownership interest in an entity that is a party to the College contract, or (3) acquires
property under the contract with the College, or (4) receives compensation, commission,
promotion, or other monetary benefit directly attributable to any contract.
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II. PROHIBITION:
This policy prohibits College Officials from having an interest in a contract or receiving a direct benefit
from one or more contracts between the College and a third party, if the total contract amount is more
than $5,000 within a 12 month period, unless the College Official discloses to the school board Mitchell
School District 17-2 Board his or her interest in the contract, or in the case of a direct benefit from the
contract, discloses the direct benefit and receives school board authorization to receive the benefit.
III. EXCEPTIONS:
If any of the following apply, the College Official does not have an interest in the contract and does not
derive a direct benefit from a contract, and disclosure (and authorization, if a direct benefit) is not
required:
1. when the person’s relationship to the contract is based solely on the value associated with the
person's publicly-traded investments or holdings, or the investments or holdings of any other
person with whom the College Official lives or commingles assets;
2. when the person’s relationship to the contract is due to participating in a vote or a decision in
which the person's only interest arises from an act of general application;
3. when the person’s relationship to the contract is due to the person receiving income as an
employee or independent contractor of a party with whom the local service agency, school
district, cooperative education service unit, or education service agency has a contract, unless
the person receives compensation or a promotion directly attributable to the contract, or unless
the person is employed by the party as a board member, executive officer, or other person
working for the party in an area related to the contract;
4. when the contract is for the sale of goods or services, or for maintenance or repair services, in
the regular course of business at a price at or below a price offered to all customers;
5. when the contract is subject to a public bidding process;
6. when the contract is with the official depository as set forth in SDCL 6-1-3;
7. when the person only receives income or compensation, a per diem authorized by law or
reimbursement for actual expenses incurred; or
8. when the contract or multiple contracts with the same party within a twelve-month period with
whom the College contracts in an amount less than five thousand dollars.
IV. DISCLOSURE
A College Official who has an interest in a contract or who receives a direct benefit from a contract must
disclose to the school board the existence of a contract in which the person has an interest or receives a
direct benefit.
1. The disclosure must include the following: (i) all parties to the contract, (ii) the person's role in the
contract, (iii) the purpose or objective of the contract, (iv) the consideration or benefit conferred or
agreed to be conferred upon each party, and (v) the duration of the contract;
2. The disclosure must be in writing;
3. To the extent circumstances allow, disclosure must be given prior to entering into any contract
that requires disclosure, and if circumstances do not permit disclosure prior to entering into the
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contract then within forty-five days after entering into the contract, and if the contract extends into
consecutive fiscal years, disclosure shall also be made at the annual reorganization meeting.
4. The school board will have a regular agenda item at the beginning of the school board meeting
agenda at which time the school board will address conflict of interest disclosures.
5. Conflict of interest disclosures must be submitted to the Superintendent at least 5 calendar days
before the scheduled meeting in order to be included in the posted meeting agenda for the next
school board meeting. A copy of the disclosure should also be submitted to the President of MTC
for his review. Conflict of interest disclosures submitted to the Superintendent after the proposed
agenda has been posted may be deferred until the following school board meeting.
V. BOARD ACTION UPON DISCLOSURE:
1. Interest in the contract:

a. The school board is not required to authorize a College Official's interest in a contract;
b. The interest disclosure must be included in the official minutes of the school board (the
official minutes are not required to be sent to the auditor-general and attorney general).
2. Direct benefit from a contract:
a. The school board shall review the disclosure and decide if the terms of the contract are
fair and reasonable, and if the contract is contrary to the public interest.
i. If the school board determines the contract terms from which a direct benefit is
derived are fair and reasonable, and that the contract is not contrary to the public
interest, the school board shall vote to authorize the College Official to derive a
direct benefit from the contract.
ii. After the school board authorizes a College Official to derive a direct benefit from
a contract, no further disclosure or authorization related to the contract is required
unless the contract extends into consecutive fiscal years. If the contract extends
into consecutive fiscal years, disclosure must be made at the annual
reorganization meeting but no new authorization is required.
b. If the school board determines the contract terms from which a direct benefit is derived
are not fair and reasonable, or is contrary to the public interest, the school board shall
vote to not authorize the College Official to derive a direct benefit from the contract. If the
school board votes to not authorize a direct benefit, the contract is voidable and subject to
disgorgement (i.e., the act of giving up on demand or by legal compulsion something that
was obtained by illegal or unethical acts) or the person may resign from the school
district.
c. The disclosure and school board action is public record.
d. The official minutes of the school board shall include the school board action on each
disclosure and request for authorization to derive a direct benefit from a contract. A copy
of the official school board minutes shall be sent to the auditor-general and attorney
general within thirty (30) days of board approval of the minutes.
e. No school board member may participate in or vote upon a relating to a matter in which
the school board member derives a direct benefit.
VI. MISCELLANEOUS
1. Consequences for knowingly violating the conflict of interest laws set forth in SDCL Ch. 3-23:
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a. It is a criminal violation for a College Official to knowingly violate the conflict of interest
law.
b. A College Official who knowingly violates the conflict of interest law will be removed from
office or employment and is disqualified from holding any public office, elective or
appointive.
c. Any benefit which a College Official derived from the person's knowing violation of the
conflict of interest law is subject to forfeiture.
d. Any contract made in violation of this policy may be voided by the school board.
2. The School District Attorney represents the College and the school board and may answer
questions about the law that address conflict of interest. As the school district attorney does not
represent College Officials in their individual capacity, College Officials should consult with their
own private attorney related to questions they may have regarding how this policy applies to their
individual interests and contracts.
9/11/17 – Rewrote entire policy to bring into line with legislative changes passed during the 2017 SD General Assembly.
X/X/23 – Updated job titles to align with current org chart.
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SCHOOL BOARD ACTION ON

CONFLICT OF INTEREST DISCLOSURE OF A DIRECT BENEFIT
Conflict of interest disclosure of a direct benefit, dated __________________________, was received
from ___________________________________________________. The disclosure was considered
by the Mitchell School District School Board during a meeting held on _____________________.
______ The request for authorization was denied because the terms of the contract were determined to
not be fair and reasonable, and/or were contrary to the public interest.
______ The direct benefit from the contract was authorized because the terms of the contract are fair
and reasonable, and not contrary to the public interest.
______ The direct benefit was authorized because the terms of the contract are fair and reasonable,
and not contrary to the public interest such that a waiver should be granted, subject to the
following conditions:
________________________________________________________
Signature of the School Board President/Chairperson
________________________________________________________
Printed Name
________________________________________________________
Date
THIS IS A PUBLIC DOCUMENT
Upon School Board approval of the official minutes of the meeting when the School Board acted upon
the above conflict of interest disclosure, a copy of the official minutes will be emailed to the Auditor
General and mailed to the Attorney General.
Updated July 2023

93
Page 6
CONFLICT OF INTEREST DISCLOSURE
Date: _____________________
Name of the College Official Requesting the Waiver: ________________________________________
The disclosure is for the purpose of notifying the School Board of
_____ an interest in a contract
_____ a direct benefit from a contract
Identify the following:
(1) All parties to the contract
(2) The person’s role in the contract
(3) The purpose(s)/objectives of the contract
(4) The consideration or benefit conferred or agreed to be conferred upon each party
(5) The length of time of the contract
(6) Any other relevant information
If the disclosure relates to the College Official deriving a direct benefit from a contract, explain how the
terms of the contract are fair, reasonable, and not contrary to the public interest such that authorization
should be granted by the School Board.
Signature of College Official: ___________________________________________
THIS IS A PUBLIC DOCUMENT
Updated July 2023

94
POLICY
Category Approval

and Operations 2/22/10 12/4/09 2/22/10
Revised For Review
2023
BOARD POLICY DEVELOPMENT MTC 233
The formulation and adoption of written policies shall constitute the basic method by which the Mitchell
School District 17-2 Board of Education shall exercise its leadership in the operation of the College. The
study and evaluation of reports concerning the execution of its written policies shall constitute the basic
method by which the Board of Education shall exercise its control over the operation of the College. The
formal adoption of policies shall be recorded in the minutes of the Mitchell School District 17-2 Board of
Education. Only those written statements so adopted and so recorded shall be regarded as official board
policy.
Policy issues Issues concerning policy may be presented by the President of the College, by the
Superintendent of Schools, or by any Board member, but all proposed policies will be referred to the
President for review and analysis before being considered by the Board. Proposed policy statements
shall be formulated under the direction of the President and presented to the Board at its next regular
meeting.
The Board shall hold two (2) readings of any proposed policy statement at consecutive regular meetings,
except in the case of an emergency. If a majority of the Board members agree to waive the second
reading when all members are present, a policy may become effective upon its first hearing and due
passage.
It is intended that the President inform affected persons of a proposed policy following its first hearing by
the Board. Any testimony received by the President or the Superintendent shall be presented to the
Board at the time of the second hearing on a policy.
A policy is adopted when at least 3 board members vote in the affirmative. It shall become effective
immediately, unless otherwise specified in the motion for adoption. All board policies shall be reviewed
by the Mitchell School District 17-2 Board at least once every 5 years. Failure to conduct this review,
however, shall not invalidate any policy.
X/X/23 – Added "Mitchell School District 17-2" to first references to the board for consistency and clarity.
95
POLICY
Category Approval

and Operations 2/22/10 12/4/09 2/22/10
Revised For Review
2023
ADMINISTRATION IN THE ABSENCE OF POLICY MTC 235
In the absence of board policy, specifically covering any action that the President feels he/she must take
for the orderly execution of his/her duties, he/she may take temporary action that he/she feels will be in
harmony with the overall policy of the Board the President may take temporary action that is necessary
for orderly execution of duties and in harmony with the overall policy of the Mitchell School District 17-2
Board. However, the President will not be free to act when the action involves a duty of the Mitchell
School District 17-2 Board or South Dakota Board of Technical Education that by law cannot be
delegated.
X/X/23 – Edited for clarity.
96
POLICY
Category Approval
Series 300: General School Effective Administration Board

Administration
Revised For Review
THE PURPOSE AND GOALS OF ADMINISTRATION MTC 301
The purpose of Mitchell Technical College’s administration is to help create and foster an environment in
which students can learn most effectively the technical and critical thinking skills that will prepare them
for success in their respective careers. All administrative duties and functions will be appraised in terms
of the contributions that they make to promote improved instruction and student achievement.
The South Dakota Board of Technical Education and the Mitchell School District 17-2 Board will rely on
the President of Mitchell Technical College, through the oversight of the Superintendent of Schools, to
provide the professional administrative leadership that such goals demand.
Within district policies and regulations, the The President will be responsible and accountable for the
administration of the College. Other administrative personnel will assist the President in achieving the
purposes mission and goals of the College.
Major goals of administration of the College will be:
1. To manage lead the College's various programs and departments effectively.
2. To provide professional advice and counsel to the South Dakota Board of Technical
Education and the Mitchell School District 17-2 Board.
3. To implement the management function through a team management approach so as to

assure the best and most effective learning programs through achieving such sub-goals as
(a) providing leadership in keeping abreast of current educational developments; (b)
arranging for the staff development necessary to the establishment and operation of learning
programs that better meet more learner needs; (c) coordinating cooperative efforts to achieve
improvement of learning programs, facilities, equipment, and materials; and (d) providing
access to the decision-making process for the ideas of staff, students, parents and others to
most effective communication practices between college constituency groups.
4. To manage the College's fiscal resources appropriately.
6/10/19 – The President will serve as the officer providing administrative leadership through the Superintendent's oversight. "Vice Presidents"
was changed to "other administrative personnel" to better align with current organizational structure.
X/X/23 – Clarified BOTE and MSD boards' role for accountability and updated the administration's goals.
97
POLICY
Category Approval

Administration 2/22/10 12/4/09 2/22/10
Revised For Review
6/10/19 2023
THE ADMINISTRATIVE TEAM MTC 302
The President of Mitchell Technical College
A. Description
The President of Mitchell Technical College (MTC) is the chief executive officer of MTC. As such,
s(he) the President is responsible for leadership and management in the following areas:
strategic and operational planning, fiscal planning and control, human resource development,
physical resources, instructional programs, institutional marketing and advancement, economic
development and workforce development. The President administers, on an ongoing basis, the
delivery of technical education and services in accordance with the philosophy and mission of
Mitchell Technical College.
B. Qualifications
1. Shall, ideally, have earned an advanced degree from a regionally-accredited degree-granting

institution.
2. Shall, ideally, have at least three years of successful teaching in a technical program. Shall
have experience in managing the financial and budgeting operations of a complex
organization.
3. Shall have proven leadership experience, preferably at a postsecondary or an industry

organization institution.
4. Shall have advanced skills in written and verbal communications.
5. Such alternatives to the above qualifications as the Board of Education deems appropriate
and acceptable. Shall be fluent in current and emerging topics in higher education.
C. Performance Responsibilities
1. Administers, on an ongoing basis, Oversees the delivery of technical education and services
in accordance with the philosophy and mission of Mitchell Technical College.
2. Administers policies and directives of the South Dakota Board of Technical Education and the
Mitchell School District 17-2 Board.
3. Provides fiscal, buildings and grounds, instructional, personnel, and student management for
MTC.
98
THE ADMINISTRATIVE TEAM MTC 302
Page 2
4. Provides external communications for MTC.
Superintendent.
Administrative Team Members
The positions that represent the leadership of the major areas of Mitchell Technical College, such as
academics, enrollment, technology, student services, finance, operations, communications, and
accreditation report directly to the President or designee, and, as a collective, support and advise the
President in his or her work. The make-up of the administrative team may change, based on the goals
and needs of the President. An organizational chart will be developed as well as individual job
descriptions that include qualifications and performance responsibilities.
6/27/11 – Added description of Vice-President for Industry Relations and Development

8/10/15 – Updated job titles and performance responsibilities to align with current titles and responsibilities.
6/10/19 – Updated reference to include SD Board of Technical Education. Removed individual job
titles/qualifications/responsibilities and added general narrative paragraph.
X/X/23 – Made minor revisions to update and clarify the qualifications and performance responsibilities of the President.
99
POLICY
Category Approval

Administration 2/22/10 12/4/09 2/22/10
Revised For Review
6/10/19 2023
BOARD POLICY IMPLEMENTATION MTC 310
The President has responsibility for carrying out, through administrative actions and regulations, the
policies established by the South Dakota Board of Technical Education and the Mitchell School District
17-2 Board.
The policies developed by the Board Policies and the administrative regulations developed to implement
policy are designed to promote an effective and efficient educational institution. Consequently, it is
assumed that all Mitchell Technical College employees and students will willingly carry them out.
There are activities that are common to all departments and school levels, but procedures for conducting
them may vary from unit to unit. Administrators and department heads will establish procedures for
conducting activities within their individual units within the larger framework of administrative regulations
and Board policies.
Cross Reference: MTC 233: Board Policy Development
6/10/19 – Changed to "Mitchell Technical College" when referring to employees and students carrying out board policies and regulations.
X/X/23 – Added reference to BOTE for policy implementation.
100
POLICY
Category Approval

Administration 2/22/10 12/4/09 2/22/10
Revised For Review
2023
FORMULATION OF ADMINISTRATIVE PROCEDURES AND REGULATIONS MTC 311
The South Dakota Board of Technical Education and the Mitchell School District 17-2 Board shall
delegate to the President the function of designing the detailed arrangements under which Mitchell
Technical College will be operated. These rules and these detailed arrangements shall constitute the
administrative regulations governing the College.
The South Dakota Board of Technical Education and the Mitchell School District 17-2 Board itself shall
formulate and adopt administrative regulations only when specific state laws, strong community
attitudes, or probable staff reactions state directives, or local directives require the Board to do so action.
X/X/23 – Added reference to BOTE for delegation and formulation of administrative regulations.
101
POLICY
Category Approval

Administration 2/22/10 12/4/09 2/22/10
Revised For Review
6/10/19 2023
EMERGENCY CLOSINGS MTC 321
The President may close the College or dismiss classes early when hazardous weather, emergencies, or
other conditions threaten the health or safety of students and personnel employees. The President may
delegate this authority to another staff member in the event of his/her absence.
Action to close the College will not be taken lightly.
In making the decision to close the College, the President will consider many factors, including the
following that relate to the safety and health of students and staff employees:
1. Weather conditions, both existing and predicted
2. Driving, traffic, and parking conditions
3. Actual occurrence or imminent possibility of any emergency condition that would make the
operation of the College difficult or dangerous
4. Inability of teaching and support personnel employees to report for duty
The President will consider these factors and take action to close the College after consultation with
traffic, weather, and other local authorities.
The decision to close school will be made as soon as information is available and it is known that school
must be cancelled or dismissed early. The decision will be based on actual conditions, weather reports,
and information received from local authorities such as the Sheriff's Department, Police Department,
County Highway Department and State Department of Transportation.
When classes are canceled or delayed for emergency reasons, staff members will comply with
notification message instructions or MTC Faculty/Staff Employee Handbook guidelines in reporting for
work.
1. The decision to close the College will be made by the President or designee.
2. When calling off school, the decision should be made by 6:00 a.m., if possible.
3. The President or designee will notify the media of the cancellation or delay of classes and will
initiate an alert to staff and students through the College’s emergency notification system.
4. Mitchell Technical College personnel should:
102
EMERGENCY CLOSINGS MTI 321
Page 2
a. Check for a cell phone text message or an e-mail message sent by the administration through
the College’s emergency notification system alerting to the cancellation or delay of school.
b. Or, tune into local radio stations or television stations for announcements.
4. When classes are canceled or delayed for emergency reasons, employees will comply with
notification message instructions in reporting for work.
When school dismissal occurs that does not affect all buildings, such as certain utility outages or
hazards, classes will continue in unaffected locations, and certified and classified staff from the affected
building or location may be called to report to work at the discretion of the President.
6/27/2011 – “Quarter” changed to “semester” in bullet point #9.

6/10/19 – Removed statements regarding reporting for work and determining compensation as these guidelines are found in
MTI employee handbooks. Removed statement regarding students making up lost time when classes are canceled.
X/X/23 – Removed procedural bullets from policy. Edited for consistent referring to employees and overall clarity.
103
POLICY
Category Approval
Series 1000: Students Effective Administration Board

2/22/10 12/4/09 2/22/10
Revised For Review
5/9/22 2026
STUDENT RECORDS MTC 1061
The Family Education Rights and Privacy Act of 1974 (FERPA) is a federal law designed to protect the
privacy of a student's personal educational records. The law provides that the College will maintain the
confidentiality of each student's educational records and covers matters related to access to student
records and the disclosure of such records.
Basic Policy
No information other than Directory Information shall be released without written permission from the
student. Permission is valid for one year from the date it is filed with MTC. Parents/legal guardians
showing proof that the student is listed as a dependent on the family’s most recent tax return may have
access to the student records. At no time shall any information other than Directory Information be
released over the telephone.
Directory Information
The federal privacy act defines certain information as directory information. MTC personnel may, upon
request, orally, in writing, or electronically disclose directory information including:
• Student's name, address and phone number

• MTC issued email address
• Major field of study
• Dates of enrollment
• Degree(s) and award(s) received
• Most recent previous educational institution attended
• Participation in officially recognized activities and sports
• Information which denotes accomplishments or achievements
• Individual and group photographs
Although directory information is public, MTC personnel are encouraged to use professional discretion in
the release of this information. Mass information requests of directory information for solicitation
purposes will not be granted.
The College provides students with the opportunity to request nondisclosure of information. Students
who wish to request nondisclosure of directory information must contact the Registrar's office.
Exceptions to the Basic Policy

No one other than MTC personnel shall have access to, nor will the school disclose, any information
from the student's educational records (other than Directory Information noted previously) without the
written consent of the student except as follows:
104
PAGE 2
1. Providers of financial aid

2. Accrediting agencies carrying out accreditation functions
3. A judicial order
4. An emergency situation as determined by the President, Vice President, Registrar, or
designee
5. As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expanded
the circumstances under which student education records and personally identifiable
information (PII) contained in such records — including Social Security Numbers, grades, or
other private information — may be accessed without the student's consent. First, the U.S.
Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state
and local education authorities (“Federal and State Authorities”) may allow access to student
records and PII without student consent to any third party designated by a Federal or State
Authority to evaluate a federal- or state-supported education program. The evaluation may
relate to any program that is “principally engaged in the provision of education,” such as
early childhood education and job training, as well as any program that is administered by
an education agency or institution. Second, Federal and State Authorities may allow access
to student education records and PII without student consent to researchers performing
certain types of studies. Federal and State Authorities must obtain certain use-restriction
and data security promises from the entities that they authorize to receive students' PII, but
the Authorities need not maintain direct control over such entities. In addition, in connection
with Statewide Longitudinal Data Systems, State Authorities may collect, compile,
permanently retain and share without student consent PII from education records and they
may track students' participation in education and other programs by linking such PII to
other personal information about students that they obtain from other Federal or State data
sources, including workforce development, unemployment insurance, child welfare, juvenile
justice, military service and migrant student records systems.
Additional Student Rights

FERPA provides an opportunity for a student to inspect and review his/her educational records. It
requires that students be notified about rights and existing records via at least one publication which is
distributed to the entire community. It also permits the student to request an opportunity for a hearing to
challenge the content of educational records believed to be inaccurate or misleading or in violation of the
student's right to privacy or other rights. (For information, contact the Vice President for Academics or
Registrar.)
1. All students wishing to review a copy of their educational record must present valid identification.
2. All students wishing to receive a copy of their educational records must make a written request to
the Registrar’s office.
Responsible Office
The Registrar or designee is the MTC official who coordinates inspection, review, and/or disclosure
procedures for student educational records.
Permanent Records/Transcripts
Permanent records are kept on all students. Official transcripts may be requested through the MTC
website.
In the event of the closure of MTC, all permanent records of students and former students will be
maintained and available from the Mitchell School District 17-2, 821 North Capital, Mitchell, SD 57301.
105
PAGE 3
The South Dakota Board of Technical Education will ensure all permanent records of current and former
students will be maintained and available. The Board may be contacted at 800 Governors Drive, Pierre,
South Dakota 57501.
LEGAL REFS.: Family Education Rights and Privacy Act of 1974 (FERPA)
34 CFR 668.24(3)(1) Standards for Participation in Title IV, HEA Programs
34 CFR 602.24(c)(6)
6/22/15 - Provision was added to allow students to request nondisclosure of directory information. Another exception to the basic policy was
added in accordance with expanded U.S. Department of Education's FERPA regulations.
6/25/18 – Responsible personnel updated to align with MTI's organizational structure.
5/9/22 - Responsible personnel updated to align with MTC's organizational structure. Requests for transcripts are now made through the MTC
website. Language added that records would be maintained by the Mitchell School District in the event of MTC's closure. Legal references
added.
X/X/23 – The State Board of Technical Education will ensure that student records are maintained (and not the Mitchell School District).
106
Agenda Item
Subject: Board Discussion Regarding Possible Dates for School Board Work Session with
ASBSD Board Development Director, Wade Pogany

Board Action
Board Information X
Scheduled report
Board member participation, during this anticipated work session, will not result in any board
action but will instead focus on the development of comprehensive and strategic school
board goals. The insights and guidance offered by Mr. Pogany will undoubtedly contribute to
the advancement of our educational institution.
I kindly request that you review these dates and provide your availability.
• Wednesday, September 6
107
Agenda Item
Subject: Board Member Reports/ Commentary
From: Board Members

Board Action ☐
Scheduled report ☒
Board members will report on meetings attended since our last regular board meeting.
Name:_____________________________________ Date:8/14/2023
108
Agenda Item
Subject: Superintendent’s Report From: Joe Childs, Superintendent
Board Action ☐
Scheduled report ☒
This time will be devoted to the Superintendent’s Office sharing information with the Board
that doesn’t require board action and may not necessarily fall into the category of a report. It
might include curricular developments, professional development possibilities, possible
legislative issues, issues that other schools, particularly those among the Large Schools Group,
are facing and other items that would be of interest to the Board and the public.
Superintendent Report
Name:_____________________________________ Date:8/14/2023
109

Mitchell Board of Education Aug. 14 Meeting Agenda

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MITCHELL SCHOOL DISTRICT NO.

ITEM SUMMARY/JUSTIFICATION RECOMMENDED ACTION

IV. Public Commentary BOARD INFORMATION

IX. Board Member Report BOARD INFORMATION

X. Superintendent Report BOARD INFORMATION

Subject: Board Consideration to Approve Consent Agenda

From: Joe Childs, Superintendent

Nature of action requested from the Board:

A list of changes from the published (proposal) of Adopted budget is as follows:

Travis Salmonson- Freshman Assistant Football Coach

Jacey Puetz- 7th Grade Assistant Volleyball Coach

Darby Deffenbaugh- Freshman Volleyball Coach

Katrina Talley- Sophomore Volleyball Coach

Christina Siemsen- JV Volleyball Coach

Jordan McKean- 7th Head Football Coach

Sterling Dockweiler- Freshman Head Football Coach

Amber Adrian- 0.4 FTE EL Teacher

B. New Classified Hire:

Kelly Shonley- Paraeducator @ GBR

Jessica Phillips- Paraeducator @ LBW

Shannon Dolezal- Paraeducator @ MMS

Amanda Nava- Paraeducator @ MMS

Grisly Escriba Velasquez- Custodian @ LBW

Doris Cordero- Paraeducator @ LBW

Hemily Rivera- General Food Service @ MHS

Haylie VonEye- General Food Service @ MHS

Richard Snook- Part-time Maintenance Worker

Stephanie Kampshoff- Paraeducator @ Longfellow

Terri Juhnke- Paraeducator @ LBW 7hrs daily to 7.5hrs. daily

Rachela Dirksen- Paraeducator @ LBW 7.5hrs daily to 7hrs. daily

E. MTC New Certified Hires:

Sara Delaney – Speech-Language Pathology Adjunct Lab Instructor

Kari Gosmire – Speech-Language Pathology Adjunct Lab Instructor

Rebecca Harvey – Speech-Language Pathology Adjunct Lab Instructor

F. MTC Contracted Services:

Subject: Board Consideration to Authorize Potential Conflict of Interest Waivers.

From: Joe Childs, Superintendent

Nature of action requested:

Aslesen, Terry Spouse employed by Mitchell School District 17-2

Joe Childs, Superintendent

Name: Joe Childs, Superintendent Date: August 14, 2023

Subject: Public Commentary

From: General Public

Nature of action requested from the Board:

Name: Date: 8/14/23

From: Joe Childs, Superintendent

Nature of action requested:

Joe Childs, Superintendent

Name: Joe Childs, Superintendent Date: August 14, 2023

Subject: Board Consideration to Review Mitchell K-12 Policy Series 100-300.

From: Joe Childs, Superintendent

Nature of action requested:

Joe Childs, Superintendent

Name: Joe Childs, Superintendent Date: August 14, 2023

Series 100 Policies – Foundations and Basic Commitments

III. Dissemination of Policy

IV. Adoption of Grievance Procedures

c. ‘‘Dating violence’’ means violence committed by a person:

VI. Obligated Reporters

VII. District’s Response to Sexual Harassment

VIII. Informal Resolution

IX. District’s Grievance Process for Formal Complaints of Sexual Harassment

B. As to all appeals, the Title IX Coordinator shall: