Club Success Plan

Program Year 2023

Club Number #7638051

The Club Success Plan is a helpful tool to assist your club in achieving Distinguished status. This plan is broken into
five sections, along with an area to list contributing members and a list of created action items. With a solid plan and
teamwork, your club will be Distinguished or better in no time!

Goals to Achieve

Achievement Recognition Earned

Achieve five of 10 goals Distinguished

Achieve seven of 10 goals Select Distinguished

Achieve nine of 10 goals President’s Distinguished

The Distinguished Club Program (DCP) comprises 10 goals for your club to earn each program year to achieve
one of three Distinguished levels. This Club Success Plan will be used as your guide to becoming Distinguished.
Incorporating Moments of Truth into your club meetings will help get your club on track to being Distinguished
or higher!

The 10 goals of the DCP have been placed into four groups:
Education
1. Four Level 1 awards achieved
2. Two Level 2 awards achieved
3. Two more Level 2 awards achieved
4. Two Level 3 awards achieved
5. One Level 4, Path Completion, or DTM award achieved
6. One more Level 4, Path Completion, or DTM award achieved
Membership
7. Four new, dual, or reinstating members
8. Four more new, dual, or reinstating members
Training
9. A minimum of four club officer roles trained during each of the two training periods
Administration
10. On-time payment of membership dues accompanied by the names of eight members (at least three of whom
must be renewing members) for one period and on-time submission of one club officer list

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Item 1111A Rev. 07/2022
Committee Values
1. Club Executive Committee Values
What are the Club Executive Committee’s values?
Encouraging and Experience obsessed- encourage everyone ,and create a lasting experience in all we do
Innovative- always looking for better ways of performing our duties and or leading the change
Collaboration - learning,connecting and always committed to do the work
Ubuntu-participating in all events to foster positive and inclusive environment
Patience- being calm,tolerant and understanding in the face of challenges, setbacks or delays

2. Club Executive Committee Interactions

How will decisions be made?
Consultation with all concerned and if it fails, voting process should be considered
Regularly update perspectives and where there is a gap,engage and fix by agreeing on the best option

How will the Club Executive Committee resolve differences of opinion?

If consensus is not reached, voting process should be followed
Intervention of IPP,Club Mentor or Coach should be sought

How will the Club Executive Committee be held accountable for its responsibilities?
Members should understand their roles,expectations and deliverables and encourage training
Set deadlines and milestones,specify end results,time frames and expected levels of effort
Regular feedback reports on activities, finances and progress to promote transparency and plan for future
Reviewing progress regularly and making adjustments where necessary

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Committee Values
3. Member Engagement
When was the last time the club conducted Moments of Truth?
Normally conducted when guests visit the club
Clarifying what it takes for a member to complete

On a scale of 1 to 5 how beneficial was Moments of Truth?

Not beneficial Very beneficial

On a scale of 1 to 5 how motivated are members to attend club meetings?

Not at all motivated Extremely motivated

On a scale of 1 to 5 how motivated are members to sign up for meeting roles?

Not at all motivated Extremely motivated

If your club scored two or less in the above two questions, what factors led to the club scoring itself?
Members are not motivated enough to join meeting

What strategies will your club use to ensure members consistently attend club meetings and take roles?
Exco to engage members on role taking and communicate club events on time with interesting teasers
Plan engaging activities, presentations and discussions
Ensure that members are involved in subcommittees
Have variety of themes relevant to the member needs
Invite special guests
If there are people who consistently miss meetings VPE can reach out to find out the reasons behind that

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Education Goals
1. Member Progress Worksheet
Use the below table to plan out how you and your club can attain the education goals.

Goal/Award Member Name

Goal 1

Level 1 Fortunate Kodisa,

Level 1 Mapitso Dlepu

Level 1 Phila Moloele

Level 1 Mpho Mugeri, Roseline Makutu, Phozisa Dlokweni, Kubelulo Makalima

Goal 2

Level 2 Mpho Moroka

Level 2 Ntando Mkandla

Goal 3

Level 2 Vusi Nkosi

Level 2 Mapisto Dlepu

Goal 4

Level 3 Prudence Ntuli

Level 3 Nonkululeko Buthelezi,

Goal 5

Level 4, Path Completion, or DTM Nonkululeko Buthelezi, Bulelwa Ngobeni, Aurelia Njezula

Goal 6

Level 4, Path Completion, or DTM Mfundo Delihlazo, Thapelo Matsapola

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Education Goals
2. Strategies and Tactics
What obstacles keep members from completing projects?
Personal issues , work commitments and members having other priorities
Date of the meetings for the club
Loadshedding
Lack of discipline and commitment from the member
Lack of clarity on what is required for the project
Fear, shyness, stage fright and lack of confidence

What are some ways to motivate members to progress through the education program?
Regularly engaging members as to why they joined and benefits to reap and building good relations
One on one follow ups with members to reset and providing support and encouragement
Holding educationals every 2 months to promote and bring awareness to members about the benefits
Advice members on speech topics they choose and acknowledge progress made
Encourage peer mentoring of a member who has completed the project or level
Encourage members to deliver speeches at other clubs at a date and time convenient to them

3. Education Engagement
On a scale of 1 to 5 how familiar are members with the Pathways learning experience?
Not at all familiar Extremely familiar

How does your club promote Pathways?

It refers members to toastmaster website
Exposing members to award achievement as they complete a project, level or pathway
By conducting an education segment in one of the meetings
Have a one-on-one meeting with member to align pathway with members' goals

How will your club prepare its new members to work in Pathways? Who will be responsible for showing them
around Base Camp?
The VPM,VPE and/or Mentor as part of member orientation to show new members around Base Camp

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Membership Goals
1. Qualifying Requirement
For your club to be eligible to participate in the recognition program, your club must have either 20 paid
members or a net growth of at least five new members as of June 30.

Membership base as of July 20

Membership goal by June 30 40

2. Strategies and Tactics

What is your club’s plan to motivate its current members to renew?
Engage members, monthly check up on members by VPM is advised , to also discuss interests, goals and
past engagements and communication on renewal will therefore be opened early enough
Run refresher sessions around pathways and personal growth and give effective mentorship programs
Ask current members on their experience and how the club can improve
Celebrate achievement(certificate) and let members know how the club appreciate their past involvement
Quarterly social gathering which creates a sense of belonging

What is your club’s plan to gain new members?

Plan an Open house to draw new members
Come back home campaign of previous members
Stating values of the club that makes us unique
Bring a friend, word of mouth on families and friends as well as targeting 3 new members every month
Offering trial membership to guests that VPM has followed up with after visits
Adhoc open days and VPPR advertising and marketing the club in different social media platforms

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Training Goals
1. Club Officer Training Progress
Which officers will attend training?

Round 1 Round 2
Officer Title Name(s) June–August November–February

Mfundo Delihlazo
Club President
Mfundo Delihlazo

VP Education

VP Membership

VP Public Relations

Mpho Moroka
Club Secretary
Mpho Moroka

Club Treasurer

Sergeant at Arms

2. Strategies and Tactics

What are some ways to motivate officers to attend an officer training session?
Indicate what the benefits are
Highlight and convince on the importance of the knowledge to be sought on a particular training

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Administration Goals
1. Assign Responsible Party
Decide who will be responsible for submitting the following two items to World Headquarters on time.

Membership Dues Treasurer

Officer List Secretary

2. Strategies and Tactics

What obstacles does your club have in achieving its administration goals and what can be done to overcome
them?
Late payments - encourage members to pay early enough
Renewals that are announced late-Treasurer and VPM to make members aware of renewals early on
Members who pay late can be given the option to pay directly to Toastmasters

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Signatures
Verified by pdfFiller
07/28/2023

07/27/2023

Club President Date (MM/DD/YYYY)

Vice President Education Date (MM/DD/YYYY)

Vice President Membership Date (MM/DD/YYYY)

Vice President Public Relations Date (MM/DD/YYYY)

Club Secretary Date (MM/DD/YYYY)

Club Treasurer Date (MM/DD/YYYY)

Sergeant at Arms Date (MM/DD/YYYY)

Immediate Past Club President Date (MM/DD/YYYY)

Club Member and Role Date (MM/DD/YYYY)

Club Member and Role Date (MM/DD/YYYY)

Club Member and Role Date (MM/DD/YYYY)

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Appendix A
Action Item Worksheet

Use this worksheet to write down any action items that come about as you work through the Club Success Plan.

Due Date
Action Item DCP Goal Responsible Party (MM/DD/YYYY)

SELECT
Notes 90
8
7
6
5
4
3
2
1

Due Date
Action Item DCP Goal Responsible Party (MM/DD/YYYY)

SELECT
Notes 90
8
7
6
5
4
3
2
1

Due Date
Action Item DCP Goal Responsible Party (MM/DD/YYYY)

SELECT
Notes 90
8
7
6
5
4
3
2
1

Due Date
Action Item DCP Goal Responsible Party (MM/DD/YYYY)

SELECT
Notes 90
8
7
6
5
4
3
2
1

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