User - Manual Srtyu

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Works and Billing

Management
Information System
(WAMIS) BIHAR
Month of submission:
July, 2021
Prepared by:
Centre for Development of
Advance Computing (C-DAC)
e-Governance Solutions Group,
WAMIS-BIHAR
Contact Address:
Innovation Park C-DAC,
Panchavati, Pashan,
Pune 411 008
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Finance Department
Government of Bihar
Works and Billing Management Information System

(WAMIS-BIHAR)
Document Control v1.4

No.
Author CDAC-Pune
Security General/ Confidential/ Top Secret
Version 1.4
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Table of Contents
1. Introduction .......................................................................................................................................... 6
2. Objective ............................................................................................................................................... 6
3. Functionalities: ...................................................................................................................................... 6
4. Role wise hierarchy in WAMIS ................................................................................................................. 6
5. Flow Diagram ........................................................................................................................................ 8
6. WAMIS Home Page ............................................................................................................................... 12
7. WAMIS Application Login ...................................................................................................................... 12
8. Master Data ......................................................................................................................................... 14
9. Proposal Work (Login through Executive Engineer) ................................................................................. 15
9.1. Work Info ...................................................................................................................................... 15
9.2. CFMS migrated Works: .................................................................................................................. 16
9.3. Multiple chart of Account (Applicable for Regular works only) ............................................................. 18
9.4. Work Splitting ................................................................................................................................ 22
10. Approvals (Use EE login Credentials) .................................................................................................... 23
10.1. TA Details .................................................................................................................................... 23
10.2. AA Details .................................................................................................................................... 25
10.3. TS Details .................................................................................................................................... 27
10.4. GST Percentage ............................................................................................................................ 28
10.5. Labour Cess ................................................................................................................................. 29
11. BOQ Upload & Finalization................................................................................................................... 30
11.1. BoQ Upload Details (Use JE Login credentials) .................................................................................. 30
11.2. Verify & Finalize BoQ through Assistant Engineer ............................................................................. 36
11.3. Verify and finalize through EE (Use EE Login credentials) .................................................................. 36
12. Tender Details.................................................................................................................................... 38
13. Awarding of Contract (Use EE Login credentials) .................................................................................... 40
14. Work Reports..................................................................................................................................... 42
14.1. Report Options ............................................................................................................................. 42
14.1.1. Split Work List ........................................................................................................................... 43
14.1.2. Works with AA........................................................................................................................... 43
14.1.3. Works with No AA ...................................................................................................................... 44
14.1.4. Administrative Approval Register ................................................................................................ 44
14.1.5. Works with TS ........................................................................................................................... 45
14.1.6. Works with No TS ...................................................................................................................... 45
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14.1.7. Technical Sanction Register......................................................................................................... 46

15. Billing Masters Details......................................................................................................................... 46
15.1. Recovery Master ........................................................................................................................... 46
16. Billing ............................................................................................................................................... 48
16.1. Billing ......................................................................................................................................... 48
16.2. Extra Item.................................................................................................................................... 50
16.3. Price Escalation/Differential Cost ................................................................................................... 52
16.4. Bill Items ..................................................................................................................................... 54
16.5. Bill Recoveries ............................................................................................................................. 57
16.6. Royalty Calculations...................................................................................................................... 60
16.7. MB Record ................................................................................................................................... 61
17. Billing Reports ................................................................................................................................... 63
17.1. First & Final Bill Report ................................................................................................................. 63
17.2. Measurements.............................................................................................................................. 66
17.3. Royalty Calculation ....................................................................................................................... 67
17.4. RA Bill Report .............................................................................................................................. 68
17.5. Deviation Statement...................................................................................................................... 72
17.6. Extra Item.................................................................................................................................... 73
17.7. Draft HR Report............................................................................................................................ 74
18. Making Bills in WAMIS ........................................................................................................................ 76
18.1. Entering Employee details ............................................................................................................. 77
18.2. MB Draft Measurements by JE: ....................................................................................................... 80
18.3. Generate RA Bill / Other Claim Types (BY JE) ................................................................................... 85
18.4. Advance Bills ............................................................................................................................... 87
18.5. Measurement Book finalization through JE: ..................................................................................... 93
18.6. Bill Items ..................................................................................................................................... 94
18.7. Checklist for JE ............................................................................................................................. 94
18.8. Finalize Bill through JE .................................................................................................................. 96
18.9. Measurement book for AE.............................................................................................................. 96
18.10. Finalize the measurement through AE ........................................................................................... 97
18.11. Checklist for AE .......................................................................................................................... 98
18.12. Finalize Bill through AE ............................................................................................................... 99
18.13. Check and Pass (Log-in with Executive Engineer) ..........................................................................100
18.14. Log-in with Bill Clerk ..................................................................................................................102
18.15. Check List for Clerk ....................................................................................................................103
18.16. Bill Recoveries (Use Clerk Login credentials).................................................................................105
18.17. Expenditure Sanction initiation ( Initiated from Clerk level):)..........................................................106
18.18. Expenditure Sanction Finalization (Initiated from Clerk level):).......................................................107
18.19. Log-in with DAO Finalize the Measurement. ..................................................................................109
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18.20. Finalize the Expenditure Sanction Finalize (DAO)...........................................................................110

19. Bill Tracker .......................................................................................................................................116
20. Bill Search ........................................................................................................................................117
21. Payment Info ....................................................................................................................................119
22. Bill Recall .........................................................................................................................................120
23. Bill Objection ....................................................................................................................................121
24. Bill Re-submission .............................................................................................................................124
25. Bill Cancellation ................................................................................................................................125
26. Execution (Use EE login credentials) ....................................................................................................126
26.1. Upload Work Photo......................................................................................................................126
26.2. Work Extension Details ................................................................................................................127
26.3. Work Photo Gallery......................................................................................................................130
26.4. Close Work .................................................................................................................................133
26.5. Close Split Works .........................................................................................................................135
27. Annexure: .........................................................................................................................................137
27.1. Figures ..........................................................................................................................................137
27.2. Additional Flow diagrams ................................................................................................................142
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1. Introduction
The Works & Billing System is developed by Centre for Development of Advanced Computing (C-
DAC) for different Engineering Department like Road Construction Department (RCD), Rural Work
Department (RWD), Building Construction Department (BCD), Water Resource Department (WRD),
Minor Water Resource Department (MWRD), Public Health Engineering Department (PHED), Local Area
Engineering Organization (P&D) (LAEO), Forest Department (FD) and Urban & Housing Development
(UD&HD), Government of Bihar.
The system is developed with the aim of computerizing all the activities related to engineering
departments of Bihar State. It is a very comprehensive application deployed at centralized location and
addresses all the activities carried out by technical Section at the Divisional Offices. This system is
integrated with Comprehensive Financial Management System (CFMS), the payment of the bills
generated through the WAMIS will be done through the CFMS.
The system has 'Graphical User Interface' which facilitates easy operations. The system
authenticates the user and after successful authentication an interface is shown with navigation options
on left hand side. The interface has links for navigation through records and screens, buttons to
save/update/delete the records, shortcut keys for buttons, help-text for icons, context sensitive help for
all the screens. Appropriate messages for errors, successful operations and failed operations are
displayed. Guidelines are given at appropriate stages. Selection lists are provided wherever appropriate
to reduce typographical errors. And it is consistent with the standard user interface.
2. Objective
It facilitates Divisional Offices to enter and monitor the different Works from initiation to
execution of the work. Also progress of ongoing works and completed works executed by that office are
maintained.
3. Functionalities:
• Login
• Add, Edit, Delete, and Filter for the works.
• Add, Edit, Delete, and various transactions for Administrative Approvals, Technical Sanction,
BOQ, Tendering, Quotations, Awarding, Negotiation, and Execution of Works.
• The show, Export Functionalities for various Work reports.
• Finalize expenditure sanction
• Finalize/cancel Bill for Payment,
• Finalize Bill Payment For CFMS
• Bill Recall, Bill Re-Submission, Bill Cancellation.
4. Role wise hierarchy in WAMIS

I. Executive Engineer:
• Proposal work details
• Approval details
• Tender & Awarding details
• MB issue, Verify Measurement Book
• Finalize expenditure sanction
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• Finalize/cancel Bill for Payment,

• Finalize Bill Payment For CFMS
• Bill Recall
• Bill Re-Submission
II. Junior Engineer:

• BOQ Upload,
• Bill preparation
• e-MB draft measurement
III. Assistant Engineer: -

• Verify BoQ
• Verify Measurement Book
• Verify RA Bill/FNF
IV. Bill Clerk:

• Enter Bill Recoveries
• Making expenditure sanction
V. Divisional Account Officer (DAO):

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5. Flow Diagram
Works
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Work Approval, Tendering &

Awarding
A
Enter Enter Enter Technical Enter GST Enter Labor

Technical Administrative Sanction details details Cess details
details details
Enter BoQ Details
Enter Tender Details
Enter Awarding of
Contract Details
Detail e-MB Abstract
B
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Billing
B
RA Bill Details
Bill Royalty Calculation Bill MB Extra

Items Details Recoveries Record Item
Following reports are

Generated (as applicable) –
11. First & Final Bill Report

Reports 12. RA Bill Report
13. Deviation Statement
14. Extra Items
15. Royalty Calculation
Stop
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Reports
Show Work List
Reports Report Options

Work with AA
Work with No AA
Administrative
Approval Register
Work with TS
Work with No TS
Technical Sanction Register
Additional flow diagrams are also attached at the end of user manual. Click here to go there.
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6. WAMIS Home Page
Enter WAMIS-BIHAR URL i.e., http://wamis.bihar.gov.in in browser and press the enter button.
Figure 1: WAMIS Home Page
7. WAMIS Application Login
Login at the user page, User login credentials provided for the concerned users/officers for the 9 works
department, Government of Bihar.
Figure 2: Login Screen

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For login, the screen is displayed as shown below.
On successful login, the main screen is displayed with various modules available for the user. Links for
the screens/modules are enabled only for the users who have rights on the respective screens/modules;
the other screens/modules for which the user doesn’t have rights will be disabled.
The screen is displayed as shown below.
Figure 3: WAMIS landing page (For Executive Engineer)
After clicking on any link in the Works or Billing, the user is directed to the corresponding module with
navigation links on the left side.
Figure 4: Main screen for Work

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● The logged-in Username and Office name are displayed to the user.
● Users can click on any link available on the left side under the ‘Works’ module to start using the
application.
● To select any other module, click on the link ‘Home’ where different modules for the user are
displayed.
● To log out from the application, click on the link ‘Logout’.
8. Master Data
To start using the ‘Works’ application the user has to first enter the Master details like Authority, Work
Types, Work Sub-types, Proposer Types, Programs, Repair Types, Schemes, Scopes, Tender Types, User
Department, Contractor Class etc. as applicable.
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9. Proposal Work (Login through Executive Engineer)
9.1. Work Info

By selecting Works --> Proposal Work--> Work Info, the “Work Info” screen is displayed
which shows all the works for the current logged-in division. All migrated works from CFMS
will also be listed here.
The screen is shown as below:
Figure 5: Proposal Work Screen
To search an existing Work Details for a specific Account Head and/or Work Description, user
can use the parameters like Major Head in Head field and/or selecting Work type and/or
entering the Work Description in short and click on the ‘Filter’ button, which shows the list of
Proposal Work Details satisfying the search criteria. A Head criterion searches the exact
match of the records whereas Work Description field works on the like match.
To edit the Works details, click on ‘Edit’ link respective to that work, and after making the
changes update the Work by clicking on ‘Update’ button. If the record is successfully
updated the message ‘Record Updated successfully’ is displayed else error messages are
shown. User can cancel the edit operation by clicking the ‘Cancel’ button.
To add new Proposal Work detail, click on ‘Add’ button. The screen appears is shown below:
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Figure 6: Proposal Work Entry Screen
9.2. CFMS migrated Works:

Woks migrated from CFMS has been is listed in the Work info.
To see the all those listed works go to Works --> Proposal Work--> Work Info
and click on ‘View’ as shown in the figure given below.
Already running works can be seen as shown in the list below. Some details like Sub-division and
section needs to be added and few other details as well. So user needs to fill details whichever is blank
and mandatory.
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9.3. Multiple chart of Account (Applicable for Regular works only)

To add Multiple Chart of Account, click on the “Multiple COA” link displayed in the proposal work
info screen.
Primary heads of account cannot be edited or deleted.
The screen for adding Multiple COA is shown below:
Figure 7: Multiple COA
User can selection heads of account through Tree View as shown below
(Expand tree and double click on Object Head:
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Double click at this

level to select HoA
Figure 8: Heads Selection Screen through Tree View

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Field Description:
Work Category: Select the category of work to be added as Regular/Deposit.

Work Description: Enter the name of the Work.
Sub Division Name: Select the Sub Division Office executing the work.
Section Name: Select the name of the Section executing the work
District: Select the District for the work to be added.
Block: Select the Taluka for the work to be added.
Panchayat: Select the Panchayat for the work to be added.
Village: Select the Village for the work to be added.
Proposer Type: Select the Proposer Type who has given the work.
Department: Select the Department Name from which the work has come.
Demand Number: Select the Demand Number under
which the Budget is allocated
Sector: In Sector, no selection applicable. ‘All’ automatically
will be populated.
Select Tree View: If Head of Account to be selected through Tree View.
Heads: Select the Budget Heads under which the budget is allocated
from the Drop-downs or through Tree view.
Major Head: Enter major head.
Sub-Major Head: Enter sub-major head
Minor Head: Enter minor head
Sub-minor Head: Enter sub-minor head
Detail Head: Enter detail head
Object Head: Enter object head.
Budget Year: Select the Budget Year for the Work
Program Name: Select the Program
Repair Type: Select the Repair Type
Work Type: Select the Work Type as Roads/Buildings/Bridges etc
Work Sub Type: Select the Work Sub Type as MDR Roads/ Building
New/Upgrade/Maintenance: Select whether it’s a New/Upgrade/Maintenance Work
Chainage From: Enter the start Chainage of the work
Chainage To: Enter the end Chainage of the work
Remarks: Enter the remarks if any
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Note:
To add new entry, click on the “Add” button.
To edit the details, click on the “Edit” link.
To save the entered values click on the “Save” button.
To save the modified values click on the “Update” button.
To cancel the entry or the modification click on the “Cancel” button.
To delete the entry, click on the “Delete” link.
To view the list of Works, click on the “View” link.
To filter the details of the Works based on “Choose Head” and/or “Work Description” click
on “Filter” button to filter data and “Clear” button to clear filter.
You must have the privileges to view/add/edit/delete the records otherwise the
corresponding options will be disabled.
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9.4. Work Splitting

By selecting Works-->Proposal Work-->Work Splitting, “Work Splitting” screen is
displayed which shows the list of split works for the selected work or we can provide the
number of further splits.
Figure 9: split work information entry screen
Figure 10: split work entry screen
Field Description:
Split Work Number: Displays the Split Work Number auto-generated based on the entry of the Parent
Work Number
Split Work Desc: Displays the Split Work Description as entered in the Parent Work Description to be
updated as per requirement
Number of Further Splits: Enter number of further splits required for work.
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Note:
To add new entry, click on the “Split” button.
To cancel the entry or the modification click on the “Cancel” link.
To delete all the split Works entries, click on the “Delete All” button.
To view the list of split Works, select the Work through search screen.
You must have the privileges to view/add/edit/delete the records otherwise the corresponding options
will be disabled.
10. Approvals (Use EE login Credentials)
10.1. TA Details
Selecting Works -> Approvals -> TA Details, displays ‘TA Details’ screen. This is the Screen for
filling Technical Approval Details for the selected work.
The Technical Approvals for each work can be entered through this screen. The first entry is
considered as the ‘Original’ Technical Approval and subsequently the rest of the entries are
considered as ‘Revised’ approvals.
Figure 11: Technical Approval Details Entry Screen

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Figure 12: Technical Approval Details Screen
Field Description:
Approval Number: TA Number will be auto populated.

Approval Date: Select the TA approval date.
Approving Authority: Select the Approving Authority.
Approving Office: Enter office name of Approving Authority
Approved Amount: Enter the approved amount for work.
TA Amount: Enter the approved TA amount for work.
Remarks: Enter the remarks for Technical approval
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10.2. AA Details
Selecting Works -> Approvals -> AA Details, displays ‘AA Details’ screen. This is the Screen for
filling Administrative Approval Details for the selected work.
The first entry is considered as the ‘Original’ Administrative Approval and subsequently the rest
of the entries are considered as ‘Revised’ approvals.
The Administrative Approvals for each work can be entered through this screen.
Figure 13: Administrative Approval Details Entry Screen

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Figure 14: Administrative Approval Details Screen
Field Description:
Work Type: Choose whether it is Regular (for Tender/ Work
carried out from Departments own fund) or Purchasing item (to
purchase items)
Approval Number: Enter the AA Number for the work.
Approval Date: Select the AA approval date
Authority: Select the Approving Authority
Approval Amount: Enter the approved amount for work.
Remarks: Enter the remarks for Administrative approval

Upload (PDF Up to 2MB): Upload Administrative Approval copy up to 2 MB.
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10.3. TS Details
Selecting Works -> Approvals -> TS Details, displays ‘Technical Sanction Details’
screen. This is the screen used for filling the Technical Sanction Details for the selected work.
The Technical Sanction for each work can be entered through this screen. The first entry is
considered as the ‘Original’ Technical Sanction and subsequently the rest of the entries are
considered as ‘Revised’ TS approvals.
Figure 15: Technical Sanction Entry Screen
Figure 16: Technical Sanction Details Screen

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Field Description:
Work Type: Select whether it is Regular or Departmental.

(Note - For Departmental work, tendering process is not applicable.)
TS Number/Work Order Number: Enter the Technical Sanction Number or Work order no.
for the work.
TS Date: Select the approval date
TS Office: Select the TS Approving Office Name
TS Authority: Select the TS Approving Authority
SR Year: Select SR year

Zone: Select Zone for SR rates
TS Amount: Enter the approved TS amount for the work.
Remarks: Enter the remarks for technically sanction details.
Note:
To add new entry click on the “Add” link.
To edit the details click on the “Edit” link.
To delete the entry click on the “Delete” link.
To view the list of TS entries click on the “View” link.
To view the details of the TS select the Work through “Search” link.
10.4. GST Percentage

Selecting Works -> Approvals ->GST Percentage, displays ‘GST Details’ screen. This is
the screen used for filling the GST Details for the selected work. If GST is already included in the
rate of item in the BOQ then adding GST is not required, User can select not applicable option.
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The GST details for each work can be entered through this screen.
Figure 17: GST Entry Details Screen
10.5. Labour Cess

Selecting Works -> Approvals ->Labour Cess, displays Labour Cess Details’ screen. This is the
Screen used for filling the Labour Cess Details for the selected work. If Labour Cess is already
included in the rate of item in the BOQ then adding Labour Cess is not applicable.
Figure 18: GST Entry Details Screen
The Labour Cess details for each work can be entered through this screen.
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11. BOQ Upload & Finalization
11.1. BoQ Upload Details (Use JE Login credentials)

Selecting Works -> Tendering -> Upload BOQ Details, displays ‘Upload BOQ Details,’ screen.
(Note: -Before entering BoQ Details, the user has to enter the Administrative & Technical sanction
details.)
This screen is used to prepare the Bill of Quantity (BOQ) for the selected Work.
Figure 19: BOQ Upload Screen
BoQ Template is displayed as shown below.
Figure 20: BOQ Template

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Figure 21: BOQ Template with an example

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BOQ Details (Use JE login credentials)
Field Description:
Department (SOR published by): Select the department name as Works

Branch: Select the branch name.
SR Zone: Select the zone for SR rates.
Work No: Select the radio button for the particular work.
Excel File: Browse the BoQ excel template which is prepared for that particular work.
Note:
Item code must not be empty, if there are Non-SOR Items, NS1 or NSR1 etc.
Needs to be entered.
Unit, SR Year must be selected from the BoQ Template.
None of the rows can be left blank.
Some special characters must be removed like (,), $. & from Item Code.
To download BoQ Excel Template click on “Click Here” link.
To get the Work No click on “Select” radio button.
To upload BoQ details, browse the BoQ excel template click on the “Upload”
button.
To view the BoQ details click on the “View” button.
To delete the entry click on the “Delete” button.
BoQ can be uploaded/Deleted /Modified if the tender details are not filled up for
that work. Once the tender details are filled up, no BoQ will be uploaded for the
work.
BoQ will be upload as per the given format in WAMIS only. No. Other format BoQ
will be uploaded in WAMIS.
Name of the file of Boq will be in .xls extension of user can choose MS 1997-2003
etension.
Selecting Works -> Tendering -> BoQ Details, displays BoQ Details’ screen.
This screen is used to Add, Copy, Finalize the Bill of Quantity (BOQ) for the selected Work
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Figure 22: BOQ details Screen
The SR Items can be searched and added in the Bill of Quantity through the SR Item Search
screen.
Adding multiple SR Items in one go and specifying the Measurements or the Quantity for each item can be
used to enter items in the Bill of Quantity.
Figure 23: ‘Add BoQ details through SOR' Screen
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Figure 24: ‘Adding Multiple Items in BoQ’ Screen
The Bill of Quantity can be prepared by copying Bill Items from other works for which the Items are simila r.
Figure 25: ‘Copy BoQ’ Screen
Figure 26: Enter Seigniorage Button

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Figure 27: 'Enter Seigniorage Amount'
Figure 28: Finalize BoQ from Junior Engineer

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11.2. Verify & Finalize BoQ through Assistant Engineer
Figure 29: Finalize BoQ from Assistant Engineer
As JE finalizes, BoQ goes at Assistant Engineer (AE) level. AE can see the details, also can edit BoQ
by changing quantity if required and if found there are major changes in the BoQ or it has to be
uploaded again then AE will send it back to JE by clicking the cancel button against that work.
11.3. Verify and finalize through EE (Use EE Login credentials)

As AE finalizes, BoQ goes at Executive Engineer (EE) level. EE can see the details, also can edit BoQ
by changing quantity then EE will send it back to AE by clicking the cancel button against that work.
EE can finalize the BoQ by Clicking Finalize button.
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Figure 30: Finalize BoQ from Executive Engineer

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12. Tender Details
After Finalizing the BoQ details by EE and Selecting Works -> Tendering -> Tender Details, displays ‘Tender
Details’ screen. This screen is used to enter the Tender information for the selected work by EE.
Figure 31: Tender Details menu
Figure 32: Enter Tender Details screen

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Figure 33: Tender details screen
Field Description:
Tender Type: Select the tender type.

Tender Amount: Enter the Tender Amount, calculated from the BoQ.
Bid due date: Enter Bid due date which is the last date of Submission of Tender date.
Approving Authority: Select the Tendering authority
Contractor Class And Above: Select the contractor class
Note:
To view the list of Tender entries click on the “View” link.
To view the details of the Tender select the work through “Search” link.
You must have the privileges to view/add/edit/delete the records otherwise

the corresponding options will be disabled.
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13. Awarding of Contract (Use EE Login credentials)
After entering the tender details, enter the awarding of contract details as described below.
Go to Works -->Tendering--> and click on Awarding of Contract
Figure 34: Awarding of contract Entry Screen.
Figure 35: Awarding of Contract details Screen

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Field Description
Contractor: Select the contractor to whom the contract is to be awarded

Agreement No: Enter the agreement number
Work Order No: Enter the work order number
Agreement Date: Select work agreement date
Awarding Authority: Select awarding authority
Date of Actual Commencement: Select date of actual commencement
Work Period in Months: Enter work period in months or in Days.
Stipulated Date of Completion: Select stipulated date of completion of the work
Agreement Type: It will be auto-populated.
Work Cost: Displays the Work Cost as per the Tender
Quotation in Amount/Percentage: Select whether the Quotation is in amount or the percentage
Quoted Amount: Displays the Quoted Amount of the Contractor
Quoted % Above/Below/At Par: select whether the Quoted amount is above or below or equal to the
Work amount
Quoted Percent: Displays the Quoted Percentage calculated from the Quoted amount or enter the
Quoted Percentage
Accepted Tender Other Than Lowest: Select option whether accepted tender other than lower
Whether Excess Involved: Select whether excess involved or not
Whether Negotiation Done: Select whether negotiation being done or not negotiated % Displays
the negotiated percentage is above/below or at par
Accepted Percent: Enter the negotiated percentage (only for Percentage Type)
Note:
To add new entry, click on the “Add” link.
To view the list of Awarding entries, click on the “View” link.
To view the details of the Awarding select the work through “Search” link.
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14. Work Reports
This section provides various reports required by the Division to monitor the
Various works being executed.
14.1. Report Options

By selecting Works -> Reports -> Report Options, displays “Report Options”
Screen. This screen is used to show generate various reports required by the
Divisions.
Figure 36: Report Options Screen

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14.1.1. Split Work List

By selecting Works -> Reports -> Report Options -> Split Works List, displays the report showing the list
of Split Works with the Division for execution.
Based on selected Work Number the list of split works is populated and shown in the report.
Figure 37: Split work list
14.1.2. Works with AA

By selecting Works -> Reports -> Report Option --> Works with AA, displays the report showing the list of
Works, for which Administrative Approval has been entered.
Based on AA Date Administrative approval report is generated for the Works getting the AA in the selected
month and year.
Figure 38: Works with AA

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14.1.3. Works with No AA

By selecting Works -> Reports -> Report Options--> Works with No AA, displays the
report showing the list of Works, for which the Administrative Approval has not been
entered.
Figure 39: Work with No AA
14.1.4. Administrative Approval Register

By selecting Works -> Reports -> Report Options--->administrative Approval Register, displays the
Administrative Approval Register report.
Based on A Month & AA Year Administrative Approval Register report is generated for the Works getting
the AA in the selected month and year.
Figure 40: Administrative Approval Register

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14.1.5. Works with TS

By selecting Works -> Reports -> Report Options Works with TS, displays the report showing the list of
Works for which Technical Sanction has been entered.
Based on TS Date Technical Sanction report is generated for the Works getting the TS in the selected
month and year.
Figure 41: Technical Sanctioned Works Report
14.1.6. Works with No TS

By selecting Works -> Reports -> Report Options -->Works with No TS, displays the report showing the
list of Works for which there is no entry for Technical Sanction.
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Figure 42: Work with No TS
14.1.7. Technical Sanction Register

By selecting Works -> Reports -> Report Options--> Technical Sanction Register, displays the
report showing the details of Technical Sanction Register for various works.
Figure 43: TS Register
15. Billing Masters Details
15.1. Recovery Master

Selecting Billing -> Masters -> Recovery Master, displays ‘Recovery Master’ screen. Currently this
control is with development team.
This screen is used to enter the master data of various recovery types.
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Figure 44: Recovery Master Entry Screen
Figure 45: Recovery Master Entry Screen

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Field Description:
Recovery Type: Select for which type of recovery is to be added.

Contractor Class / Bill Amount / Flat: Select the category of recovery type to be added as
Contractor Class / Bill Amount / Flat.
Contractor Class: Select the class of the contractor.
Bill Amount Range: Provide the range for Bill Amount.
Percent / Amount: Select whether calculation is done according to percent or amount.
Percent: Enter percent for recovery.
Amount: Enter amount for recovery.
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16. Billing
16.1. Billing
Selecting Billing -> Bill Info -> RA Bill Details, displays ‘RA Bill Details’ screen. This screen is used to enter
the details of the RA Bills generated for the work completed by the contractors for the selected work.
This screen is used to generate the RA Bills based on the measurements taken by the Junior Engineer for
the volume of work completed. The entries for the Bill will be done first by the Junior Engineer (JE) and
after finalization of the Bill by JE the bill will be presented to Assistant Engineer (AE) for verification and
after finalization at AE level, it will go to Executive Engineer level for check & pass the bill will be
presented to the Bill Clerk. After finalization at Bill Clerk level the bill will be presented to the Divisional
Accounts Officer (DAO). After DAO finalizes the bill the bill will be presented to the Executive Engineer
(EE) for final approval. Once the Executive Engineer (EE) finalizes the bill, “Finalize/Cancel Bill for
Payment’ link will show and by finalizing it the bill is considered to be ready for Payment
Figure 46: RA Bill Entry Screen
Figure 47: RA Bill Details Screen

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Field Description:
RA Bill Date: Enter the R.A. Bill date.
Claim Type:
Mobilization Advance: Enter Mobilization Advance given to this work
Account of work (Part/Running) Bill: For Work Execution
Final Works Bill: It is Final Bill i.e.; no any bill will be going to made after this.
Draft Bill: Draft bill is a base bill for the processed bill for pre-WAMIS work migrated from CFMS.
Equipment Advance (Other Advance): Enter Equipment Advance given to this work
Secure Advance: Enter Secure Advance to be given to this work
Multiple COA Head Selection: Select the correct HOA.
RA Bill No.: Enter the RA Bill Number (default auto generated number is displayed)
Work / Mobilization Advance Amount Recovered: Enter Work / Mobilization Advance Amount Recovered
Remarks: Enter Remarks if required.

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16.2. Extra Item

By clicking “Add Extra Item” button, displays ‘Extra Items’ screen. This screen is used to add extra items in the
Bill of Quantity (BOQ) for the selected Work after the work is awarded or the execution of the work is started.
Currently Extra item must be added from EE level an after that JE can consider in the Bill.
Figure 48: Extra Item entry screen

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Figure 49: Extra Item details

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Figure 50: Extra Item display in Report
16.3. Price Escalation/Differential Cost

Selecting Billing-> Bill Info ->Price Escalation/Differential Cost, displays ‘Price
escalation/Differential cost’ screen.
By selecting the link “Price Escalation/Differential cost” the screen-displayed can be used to enter
the change of rate during execution as compared to Agreement rate.
Post condition. i.e., after which steps, we cannot add or use the price Escalation/Differential Cost
in process should be written.
Price Escalation/Differential Cost amount values should be +ve for Price Escalation -ve for
differential cost.
Price Escalation/Differential Cost process flow can be refereed in the Additional Flow diagrams.
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Figure 51: Price Escalation/Differential Cost Entry Screen
Figure 52: Price Escalation in Report

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Note:
To view the list of items entered click on the “View” link.
To view the details of the bill select the Work through “Search” link.
You must have the privileges to view/add/edit/delete the

records otherwise the corresponding options will be disabled.
16.4. Bill Items

Selecting Billing -> Bill Info -> Bill Items, displays ‘Bill Items’ screen. By selecting the link “Bill Items” the screen-
displayed can be used for entering the details of the BoQ Items executed in the current bill for the selected work.
This screen is used to enter the executed quantity measurements for the selected BoQ Items in the current bill.
Figure 53: Bill Items Selection Screen

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Figure 54: Bill Items Entry Screen
Figure 55: Bill Items Details Screen

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Field Description:
Item Description: Displays the Item Description for which the quantity is being entered
Executed: Select Executed Quantity
Measurement / Quantity: Enter the Executed Quantity for the BoQ item
Rate: Displays the awarded rate for calculation of the amount of the bill
Up to Date Amount: Displays the amount calculated for the item as (up to date quantity *
rate).
Remarks: Enter remarks if any
Note:
To view the list of items entered click on the “View” link.
To view the details of the bill select the Work through “Search” link.
To add more items in the bill click on “Add More” button.
To delete all items from the bill click on “Delete All” button.
To view the bill click on “Back” button.
You must have the privileges to view/add/edit/delete the records

otherwise the corresponding options will be disabled.
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16.5. Bill Recoveries

Selecting Billing -> Bill Info -> Bill Recoveries, displays ‘Bill Recoveries’ screen.
This screen is used to enter the recovery details to be recovered from the Contractor from the current
bill for the selected Work.
Figure 56: Bill Recoveries Screen
Figure 57: Bill Recoveries Entry Screen

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Field Description:
Recovery Type: Select the Recovery Type to be entered, For Withheld 5(B)
Recovery Column: Select the Column in which the Recovery needs to be displayed in RA Bill
Reports.
For Withheld (from Current Bill) 5(B) Recovery column is selected. and to release/settle withheld
amount 5(B) is selected
for normal deductions/recovery from current bill 8(B) is selected and recovery from previous bill
recovery column is selected 8(A).
Recovery Option: Displays the various calculations based on the master entry. Select the option,
which is required to be recovered from the bill
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Note:
To view the list of Recoveries entries click on the “View” link.
To view the details of the Recoveries select the Work through “Search” link.
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16.6. Royalty Calculations

Selecting Billing ---> Bill Info --> Royalty Calculations, displays ‘Royalty Calculations’ screen. This screen is
used to calculate the Royalty to be applied the Bill of Quantity (BoQ) Item in the current bill for the selected Work.
Figure 58: Royalty Calculation Screen

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Figure 59: Royalty Calculation Screen
16.7. MB Record
Selecting Billing -> Bill Info -> MB Record, displays ‘MB Record’ screen. By selecting the link “MB
Records” the screen-displayed can be used for entering the details of the Measurement Book (MB) for
the selected work.
This screen is used to enter the details of Measurement Book Number, Page Numbers, Names of Junior
Engineer, Assistant Engineer and Executive Engineer who have verified the current bill.
Figure 60: MB Record Entry Screen

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17. Billing Reports
17.1. First & Final Bill Report

By selecting Billing -> Reports -> First & Final Bill, “First & Final Bill” screen is
displayed.
This screen is used to download/view First & Final Bill report.

1) Based on selected Work Number and Part option as “Part-1”, First & Final Bill
report is generated showing details for the selected work.
report is generated showing Item details & recoveries for the selected work.
report is generated showing Measurement Book details for the selected work.
Figure 61: First & Final Bill Selection Screen

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Figure 62: First & Final Bill – Part I Report
Figure 63: First & Final Bill – Part II Report

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Figure 64: First & Final Bill – Part III Report
Note: You must have the privileges to view the reports.

To view the report on the screen click on “Show” button.
To generate the ‘PDF’ file of the report for Printing click on “Export” button.
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17.2. Measurements
By selecting Billing -> Reports -> Measurements, “Measurements” screen is
displayed. This screen is used to download/view Measurements report.
Based on selected Work Number, Bill Number and Part as JE, AE, Bill Clerk, DAO or EE the
Measurements report is generated showing the details of the measurements entered at each
level.
Figure 65: Measurements Report

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17.3. Royalty Calculation

By selecting Billing -> Reports -> Royalty Calculation, “Royalty Calculation”
Screen is displayed. This screen is used to download/view Royalty Calculation report.
Based on selected Work Number and Bill Number Royalty Calculation report is
Figure 66: Royalty Calculation Search
Generated showing the details of the calculations.
`
Figure 67: Royalty Calculation Report
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17.4. RA Bill Report

By selecting Billing --> Reports -->RA Bill Report, “RA Bill Report” screen is displayed.
This screen is used to download/view RA Bill report.
1) Based on selected Work Number, Bill Number and Part option as “Part-1,
RA Bill report is generated showing details for the selected work.
RA Bill report is generated showing Item Measurement details for the selected work.
RA Bill report is generated showing Measurement Book details for the selected work.
RA Bill report is generated showing Bill Calculations for the selected work.
Figure 68: RA Bill Report Selection Screen

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Figure 69: RA Bill – Part I Report
Figure 70: RA Bill – Part II Report

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Figure 71: RA Bill – Part III Report

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Figure 72: RA Bill – Part IV Report
17.5. Deviation Statement

By selecting Billing--> Reports--> Deviation Statement, “Deviation Statement” screen is displayed.
This screen is used to download/view Deviation Statement report.
Figure 73: Deviation Statement Report
Based on selected Work Number Deviation Statement report is generated showing the
details of the deviations as per the Bill of Quantity (BoQ).
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17.6. Extra Item

By selecting Billing -> Reports -> Extra Items, “Extra Items” screen is displayed.
This screen is used to download/view Extra Items report.
Based on selected Work Number the Extra Items report is generated showing the details of the extra items added
in the Bill of Quantity (BoQ).
Figure 74: Deviation Statement Report
Figure 75: Extra Items Report

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17.7. Draft HR Report

By selecting Billing -> Reports ->Draft HR Report, “Draft HR Report” screen is displayed. This screen is used to
download/view Draft HR Report
Based on selected Work Number the Draft HR Report is generated.
Figure 76: Draft HR Report
Note : this report format will be replaced.

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18. Making Bills in WAMIS
⮚ Login with EE credentials and issue MB to Junior Engineer.
⮚ MB must be issued before entering records into MB.
⮚ Go to Billing → Measurement Info.
⮚ Click on MB Book Issue Entry.
Note: MB book can be issued, if and only if during the entering of awarding of contract details,
measurement is entered as e-MB
Figure 77: MB Book Issue Entry menu

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18.1. Entering Employee details
EE will assign junior engineer for recording e-mb from drop-down given. There must be entries in
Employee Details then after only names of employee names can be selected from here .
Steps can be seen below:
Clicking on Add button will open a add record form:
Employee number is automatically generated by WAMIS. No need to enter it. And User should not confuse
with this GPF number with CFMS/wherever GPF number is being used.
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After that Go to Service details and click on the Add button.
Add record by filling all the details shown below. Wherein office is the concerned Sub-division office.
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Figure 78: MB Issue entry to Junior Engineer

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Click on “save” button and following screen will be displayed .
Figure 79: MB issue screen (MB details)
18.2. MB Draft Measurements by JE:

In Awarding of Contract, measurement type must be detail-(e-MB) for e-MB type measurement,
Draft measurements is entered by JE.
⮚ Log-in with JE and go to BILLING → Measurement Info
⮚ Click on MB Draft Measurement by JE.
⮚ Select Work and Click on ‘+’ under Enter Measurements for selected work.
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Figure 80: Item selection for draft measurement by JE
⮚ Enter Number, Length, Breadth and Depth or Height. Select Date of Measurement. “Item
Measurement For” field is optional. Documents can be uploaded by clicking on Upload, which is
optional. To add more measurement, click on Add Measurements. Click on Save after entering all
required fields. To replicate any measurement row, click on Copy. To reset the page completely, use
Cancel. Return to Item Selection button is provided to go back to Item selection for draft
measurement
Figure 81: Measurement through MB taking Length, Breadth, depth etc.

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⮚ To enter a Typical Measurement (complex measurements for which simple formula is not
applicable) select Typical and then enter Formula. Select Date of Measurement and Save. You can
upload file containing complex measurements for your reference.
Figure 82: Typical measurements
⮚ Measurements can be added and edited until the items have not been finalized. To Finalize Items,
select items for which Measurements have been recorded.
Figure 83: List of item selection for MB Book

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⮚ After Selecting Items, Click on Finalize Selected Draft Measurements.
Figure 84: Finalize Selected Draft Measurements.

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18.3. Generate RA Bill / Other Claim Types (BY JE)
⮚ Go to Billing → Bill Info
⮚ Click on RA Bill Details. Enter the required fields by JE.
⮚ RA Bill Date: Enter the R.A. Bill date.
⮚ Claim Type
I. Mobilization Advance
II. Account of work (Part/Running) Bill: For Work Execution
III. Final Works Bill
IV. Draft Bill: Draft bill is a base bill for the processed bill for pre-WAMIS
work migrated from CFMS.
V. Equipment Advance (Other Advance)
VI. Secure Advance
⮚ Multiple COA Head Selection: Select HoA through which amount will be given.
⮚ RA Bill No.: RA No. will be generated by System
⮚ Remarks: Enter Remarks if required.
For Work execution, Account of work (Part/Running) Bill is selected.

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For the deposit work, during the RA Bill generalization the screen will display as below:
RA Bill No. Will be auto

populated.
PLOP code will be auto-populated.
Ledger details can be selected from

list.
Figure 85: RA Bill creation for Deposit Bill

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18.4. Advance Bills

Following advance bill can be generated from WAMIS
● Mobilization Advance
● Equipment Advance (Other Advance)

● Secure Advance
User need to select the claim type
Figure 86: RA Bill details entry for Advance Bill (Mobilization Advance is shown)
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If we select any advance Bill and try to finalize measurement,

System will display a message :
“Advance Bill is present, cannot add items i.e. in Advance Bill, & Settlement of
Advances is asked to enter while making RA Bills.
Figure 87 : Secure Advance

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Figure 88 : Equipment Advance

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Figure 89: validation on measurement in case of Advance Bill
If user has given any advance Bill and try to settle/recover then in next bill
recovery/settlement can be done. User can settle the advance settle in
subsequent Account of work (Part/Running) Bill or Final Works Bill Claim Type.
Draft Bill
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This type of Bill is created to bring processed bill in CFMS/ Pre-WAMIS to

WAMIS. Draft bill is created only in the beginning, i.e. Draft bill cannot be 2 nd, 3rd.
It would be considered as 1 st Bill in WAMIS.
Figure 90: Draft Bill

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Field Description:
RA Bill date: Enter RA Bill date
Claim Type: Enter the claim Type.
No. of Bills created at CFMS: Enter No. of Bills processed at CFMS whose payment has been
completed.
Multiple COA Head Selection: Select HoA through which amount will be given.
RA Bill No.: RA No. will be generated by System
Work/ Mobilization advance amount given: Enter cumulative Work/ Mobilization advance
amount given
Work/ Mobilization advance amount Recovered: Enter cumulative Work/ Mobilization

advance amount Recovered.
Equipment advance amount given: Enter cumulative Equipment advance amount given
Equipment advance amount Recovered: Enter cumulative Equipment advance amount

Recovered.
Secure advance amount given: Enter cumulative secure advance amount given:
Secure advance amount Recovered Enter cumulative secure advance amount Recovered
Remarks: Enter Remarks if required.

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18.5. Measurement Book finalization through JE:

⮚ Login with JE credentials.
⮚ Go to Billing→ Measurement Info.
⮚ Now Click on Measurement Book.
⮚ All items are automatically considered for the Bill.
Click on Finalize the Items. After finalization all items are added
to bill.
Figure 91: Measurement Book finalization through JE:

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18.6. Bill Items
Click on RA Bill Details. If you want to check Bill items for particular bill, then find Bill Items column and
click on it.
Figure 90: Record of RA bill details
18.7. Checklist for JE
Figure 92: Checklist for JE
Click on Checklist for JE

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Select all checklist and confirm by clicking the confirm button.

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18.8. Finalize Bill through JE
Figure 93: RA bill is finalized by JE and it will be submitted to the AE
18.9. Measurement book for AE

Go to Billing → Measurement INFO and click on Measurement Book By AE.
Figure 94: Measurement Book by AE

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18.10. Finalize the measurement through AE
AE can save remarks and then can finalize the measurements
Figure 95: Finalize Measurement through AE

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18.11. Checklist for AE

Click on Check List for AE to checklist as it is mandatory step before Finalizing RA Bill.
Figure 96: Checklist for AE

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18.12. Finalize Bill through AE

Go to BILLING → BILL INFO and click on Bill Details for AE and can finalize the Bill.
Figure 97: Finalize Bill through AE

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18.13. Check and Pass (Log-in with Executive Engineer)

Go to BILLING → Measurement Info → and click on Measurement Book for EE.
Figure 98: MB book is already processes and now submitted to other level
EE can save his remarks then finalize the Measurements.
Figure 99: Finalize the Measurements through EE

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Checklist before check and Pass
Click on Check List before Check and Pass to checklist as it is mandatory step before Finalizing
RA Bill.
Check and Pass

Go to Billing → Bill Info and Click On Check and Pass. After that, click on finalize button to
finalize.
Figure 100: Check and Pass.

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18.14. Log-in with Bill Clerk

Go to Billing→ Measurement Info → Measurement Book For CLERK and after saving
the measurement finalize it.
Figure 101: Measurement Book for CLERK

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18.15. Check List for Clerk

Go to Billing --> Bill Info --> Check List for Clerk to complete the checklist process.
Figure 102: Checklist for Clerk

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18.16. Bill Recoveries (Use Clerk Login credentials)

At Clerk level, provision of Recovery and expenditure Sanction is provided.
For recovery and withheld there go to Billing Bill Info Bill Recoveries and select the recovery option. Please
remember that whenever withheld is to be done that it has to be done through 5B but other deduction would be
done through 8B.
Figure 103: Bill Recoveries

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Figure 104: Bill Recoveries selection
18.17. Expenditure Sanction initiation ( Initiated from Clerk level):)

For expenditure sanction got to Billing --> Bill Info --> Expenditure Sanction & fill all the
required details.
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Figure 105: Expenditure Sanction Initiation
18.18. Expenditure Sanction Finalization (Initiated from Clerk level):)

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For expenditure sanction finalize got to Billing --> Bill Info --> Expenditure Sanction & finalize
the expenditure sanction.
Figure 106: Expenditure Sanction Finalization

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Go to Bill details for clerk and finalize the Bill.
Figure 107: Finalize the Bill through Clerk
18.19. Log-in with DAO Finalize the Measurement.

Go to BILLING → Measurement INFO and click on Measurement Book For DAO. DAO can save
his remarks then Finalize the Measurement.
Figure 108: Measurement Book for DAO

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DAO needs to checklist before finalize the Bill.
Figure 109: Checklist for DAO
18.20. Finalize the Expenditure Sanction Finalize (DAO).

Go to Billing Bill Info and Click on Expenditure Sanction Finalize (DAO) and Finalize the
Expenditure Sanction.
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Figure 110: Expenditure Sanction finalize from DAO
Go to Billing-->Bill Info--> Bill Details for DAO and Finalize the Bill.
Figure 111: Finalize the Bill through DAO

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Login through EE
Go to BILLING → Bill Info --> Check list before Finalization Of Bill
Figure 112: Checklist before finalization of Bill.
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Go to BILLING → Bill Info → Expenditure Sanction Finalize (EE) and finalize
Figure 113: Expenditure Sanction Finalize (EE)

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Click on Finalize/Cancel Bill for Payment from EE login.
Figure 114: Finalize/Cancel Bill for Payment from EE login.
Before finalizing the bill, user needs to click on Check Bill Amount Validation.
For Regular work type bill the amount validation will be done on that selected head of the bill.
For Deposit work type bill the amount validation will be done on that selected PLOP code and Ledger Id.
If the bill amount is available on that head or PLOP code/Ledger Id then user can finalize the bill.
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Figure 115: Finalize/Cancel Bill for Payment from EE login.
In case of draft Bill, Check Bill Amount Validation is not applicable since payment for these works has already
been done previously
19. Bill Tracker
Bill tracker is available for all login to track bill status to know at which stage the bill is
pending.
⮚ Go to Billing →Bill Info and
⮚ Click On Bill Tracker.
⮚ Select work number and bill number
⮚ click on Show button

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Figure 116: Bill Tracker
20. Bill Search
Bill search functionality is to get the current bill status of the Bill when bill gets finalized from
WAMIS and sent to CFMS. When user clicks Bill search button then following screen gets
displayed.
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Figure 117: Bill Search
When a user select work no & Bill number then following results shows, Sr. No,
Bill Reference No ( generated in WAMIS), Token No ( generated in CFMS),
Token Date (generated-in CFMS) & current status is shown.
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21. Payment Info
Payment Info functionality is to get the status of the Payment against Bill
When user clicks Payment info button then following screen gets displayed.
Figure 118: Payment Info
Payment Info functionality is to get the status of the Payment against Bill
When user clicks Payment info button then following screen gets displayed.
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22. Bill Recall
Bill Recall is the functionality for recall of the bill, which was finalize and submitted to CFMS for Payment process.
Login through EE for this.
1. User will click on bill recall option “click here” button.
2. A dialog box will appear with Enter Bill Recall Reason.
3. User will enter the reason and click on submit button.
4 .Recall request will be share to CFMS and Response will be display to User with response.
Figure 119: Bill Recall

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Figure 120 : Entry of Bill Recall reason
23. Bill Objection
Bill Objection is the functionality where User will get list of objected bill.
In this User will decide based on the Objections whether this bill should be resubmit or cancel to prepare a new
bill.
1 .User will click on bill objection option “click here” button.
2. A dialog box will appear with Enter Bill Objection Description.
3. User will decide based on the Objections whether this bill should be resubmit or cancel to prepare a new bill.
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Figure 121: Bill Objection
Figure 122: Bill Objection Description

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24. Bill Re-submission
If user select the bill re-submission option, user will only allowed to update the bill remarks by
entering the text in “Bill Re-submission Remark”
Then, Click on Bill Resubmit button.
Figure 123: Bill Re-submission

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25. Bill Cancellation
1. If user select the bill Cancellation option, user will enter the text in “Bill
Cancellation Reason”
2. Then, Click on Bill Cancellation button.
Figure 124: Bill Cancellation

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26. Execution (Use EE login credentials)
26.1. Upload Work Photo

Selecting Works -> Execution -> Upload Work Photo, displays ‘Upload Work photo’ screen. This screen is used
to assign the Work against the username by using which the Geo-tagged photos will be uploaded through WAMIS
Mobile Application.
Figure 125: Upload Photo Entry Screen
Figure 126: Upload Work Photo Assigning

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Field Description:
User Name: Select the Username against which the work will be assigned.
Checkbox: Select the checkbox of the work which is to be assigned to the username.
Note:
To filter the details of the Works based on “Work description” and/or “Work type”
click on “Filter” button to filter data and “Clear” button to clear filter
To select the particular work for assigning purpose click on the “Checkbox” .
To assign a particular work against any username after selecting from checkbox
click on the “Assign” button.
To delete the assigned work entry click on the “Delete” link.
To delete the uploaded photo against the particular work entry click on the
“Upload Image” link of the work and then click on “Delete” link of the photo.
26.2. Work Extension Details

Selecting Works -> Execution -> Work Extension Details, displays ‘Work Extension Details’ screen. This
screen is used to enter the details of the extensions given to the contractors for the selected work.
This screen is used in cases where the work gets extended due to some unavoidable reasons. Number of
extensions can be given to a single work as per the requirement of the Department.
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Figure 127: Work Extension Details Entry Screen
Figure 128: Work Extension Details Screen

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Field Description:
Extension Number: Enter a unique extension number

Extension Upto Date: Select extension given up to date
Value of Work Completed within Time (%): Enter value of work completed within
Time in percentage
Value of Remaining Work (%): Enter value of remaining work in percentage.
Extension if any Granted with the value of work completed during the said
Period of Extension of Time Limit: Enter the value of work completed during the
Extension period
Extension now applied for by the Contractor (Ref. of Contractors letter to be
Given): Enter the reference letter no of the contractor for the extension
Detailed Reason for Extension: Enter the detail reasons for extension given
Note: -
1) To add new entry click on the “Add” link.
2) To edit the details click on the “Edit” link.
3) To save the entered values click on the “Save” button.
4) To save the modified values click on the “Update” button.
5) To cancel the entry or the modification click on the “Cancel” link.
6) To delete the entry click on the “Delete” link.
7) To view the list of extension entries click on the “View” link.
8) To view the details of the extensions select the Work through “Search” link.
9) You must have the privileges to view/add/edit/delete the records otherwise
the corresponding options will be disabled.
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26.3. Work Photo Gallery

Selecting Works -> Execution -> Work Photo Gallery, displays ‘Work photo gallery’ screen.
This screen is used to view the Geo-tagged photographs along with longitude and latitude
uploaded against the work through WAMIS Mobile Application
Figure 129: Work Photo Gallery Screen
Figure 130: Work Photo Gallery List

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Figure 131: Work Geo-tagged Photo

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Field Description:
Office Name: Displays the logged in Office name.

Upload Status: Displays the number of photos uploaded of the particular office.
Note:
To filter the details of the Works based on “Work No, “Work type” and/or “Show
Uploads By” click on “Filter” button to filter data and “ Clear” button to clear filter.
To view the number of photo entries against individual work click on the Upload
Status” link.
To view the details latitude and longitude of the Geo-tagged photograph entries click
on the “View”link.
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26.4. Close Work

Selecting Works -> Execution -> Close Work, displays ‘Close Work’ screen. This
screen is used to enter the closing date for the selected work. After entering the
closing date for the work, this work will not be displayed in , Billing modules for
entry but will be available only for reporting purpose. Also, the Split Works if any will
be closed based on the closing of the Parent Work.
Figure 132: Close Work Entry Screen
Figure 133: Close Works details

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Field Description:
Select Option: Select the check box for the work, which is to be closed.
Closing Date: Enter the closing date.
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Note: -
To close new works click on the “Add” link.
To edit the details of closed works click on the “Edit” link.
To view the list of closed works click on the “View” link.
To view the details of the closed work select the Work through “Search link.
26.5. Close Split Works
Figure 134: Close work entry details
Selecting Works -> Execution -> Close Split Works, displays ‘Close Split Works’ screen. This screen is used to enter
the closing date for the selected split work. After entering the closing date for the split work, this work will not be
displayed in billing modules for entry but will be available for reporting purposes. Closing of a split work will not
close the other split works for the same parent work.
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Figure 135: Close Split Works details
Field Description:
Select Option: Select the check box for the split work, which is to be closed.
Closing Date: Enter the closing date.
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27. Annexure:
27.1. Figures
Figure 1 : WAMIS Home Page .......................................................................................................... 12
Figure 2 : Login Screen ................................................................................................................... 12
Figure 3 : WAMIS landing page (For Executive Engineer) ................................................................... 13
Figure 4 : Main screen for Work ........................................................................................................ 13
Figure 5 : Proposal Work Screen....................................................................................................... 15
Figure 6 : Proposal Work Entry Screen .............................................................................................. 16
Figure 7 : Multiple COA ................................................................................................................... 18
Figure 8 : Heads Selection Screen through Tree View ....................................................................... 19
Figure 9 : split work information entry screen ..................................................................................... 22
Figure 10 : split work entry screen ..................................................................................................... 22
Figure 11 : Technical Approval Details Entry Screen .......................................................................... 23
Figure 12 : Technical Approval Details Screen ................................................................................... 24
Figure 13 : Administrative Approval Details Entry Screen .................................................................... 25
Figure 14 : Administrative Approval Details Screen ............................................................................ 26
Figure 15 : Technical Sanction Entry Screen ...................................................................................... 27
Figure 16 : Technical Sanction Details Screen ................................................................................... 27
Figure 18 : GST Entry Details Screen ................................................................................................ 29
Figure 18 : GST Entry Details Screen ................................................................................................ 29
Figure 19 : BOQ Upload Screen ........................................................................................................ 30
Figure 20 : BOQ Template ............................................................................................................... 30
Figure 21 : BOQ Template with an example ....................................................................................... 31
Figure 22 : BOQ details Screen......................................................................................................... 33
Figure 23 : ‘Add BoQ details through SOR' Screen............................................................................. 33
Figure 24 : ‘Adding Multiple Items in BoQ’ Screen .............................................................................. 34
Figure 25 : ‘Copy BoQ’ Screen ......................................................................................................... 34
Figure 26 : Enter Seigniorage Button ................................................................................................. 34

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Figure 27 : 'Enter Seigniorage Amount' .............................................................................................. 35
Figure 28 : Finalize BoQ from Junior Engineer ................................................................................... 35
Figure 29 : Finalize BoQ from Assistant Engineer .............................................................................. 36
Figure 30 : Finalize BoQ from Executive Engineer .............................................................................. 37
Figure 31 : Tender Details menu ....................................................................................................... 38
Figure 32 : Enter Tender Details screen............................................................................................. 38
Figure 33 : Tender details screen ...................................................................................................... 39
Figure 34 : Awarding of contract Entry Screen.................................................................................... 40
Figure 35 : Awarding of Contract details Screen ................................................................................. 40
Figure 36 : Report Options Screen .................................................................................................... 42
Figure 37 : Split work list................................................................................................................... 43
Figure 38 : Works with AA ................................................................................................................ 43
Figure 39 : Work with No AA ............................................................................................................. 44
Figure 40 : Administrative Approval Register ...................................................................................... 44
Figure 41 : Technical Sanctioned Works Report ................................................................................. 45
Figure 42 : Work with No TS ............................................................................................................. 46
Figure 43 : TS Register .................................................................................................................... 46
Figure 44 : Recovery Master Entry Screen......................................................................................... 46
Figure 45 : Recovery Master Entry Screen......................................................................................... 47
Figure 46 : RA Bill Entry Screen ........................................................................................................ 48
Figure 47 : RA Bill Details Screen ..................................................................................................... 48
Figure 48 : Extra Item entry screen.................................................................................................... 50
Figure 49 : Extra Item details ............................................................................................................ 51
Figure 50 : Extra Item display in Report ............................................................................................. 52
Figure 51 : Price Escalation/Differential Cost Entry Screen ................................................................. 53
Figure 52 : Price Escalation in Report ................................................................................................ 53
Figure 53 : Bill Items Selection Screen .............................................................................................. 54
Figure 54 : Bill Items Entry Screen .................................................................................................... 55
Figure 55 : Bill Items Details Screen .................................................................................................. 55
Figure 56 : Bill Recoveries Screen..................................................................................................... 57
Figure 57 : Bill Recoveries Entry Screen ........................................................................................... 57
Figure 58 : Royalty Calculation Screen .............................................................................................. 60

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Figure 59 : Royalty Calculation Screen .............................................................................................. 61
Figure 60 : MB Record Entry Screen ................................................................................................ 61
Figure 61 : First & Final Bill Selection Screen ..................................................................................... 63
Figure 62 : First & Final Bill – Part I Report ........................................................................................ 64
Figure 63 : First & Final Bill – Part II Report ....................................................................................... 64
Figure 64 : First & Final Bill – Part III Report ...................................................................................... 65
Figure 65 : Measurements Report .................................................................................................... 66
Figure 66 : Royalty Calculation Search .............................................................................................. 67
Figure 67 : Royalty Calculation Report............................................................................................... 67
Figure 68 : RA Bill Report Selection Screen ...................................................................................... 68
Figure 69 : RA Bill – Part I Report..................................................................................................... 69
Figure 70 : RA Bill – Part II Report..................................................................................................... 69
Figure 71 : RA Bill – Part III Report.................................................................................................... 70
Figure 72 : RA Bill – Part IV Report .................................................................................................. 71
Figure 73 : Deviation Statement Report ............................................................................................. 72
Figure 74 : Deviation Statement Report ............................................................................................. 73
Figure 75 : Extra Items Report .......................................................................................................... 73
Figure 76 : Draft HR Report ............................................................................................................. 74
Figure 77 : MB Book Issue Entry menu.............................................................................................. 76
Figure 78 : MB Issue entry to Junior Engineer .................................................................................... 79
Figure 79 : MB issue screen (MB details) ........................................................................................... 80
Figure 80 : Item selection for draft measurement by JE....................................................................... 80
Figure 81 : Measurement through MB taking Length, Breadth, depth etc.............................................. 81
Figure 82 : Typical measurements..................................................................................................... 82
Figure 83 : List of item selection for MB Book..................................................................................... 82
Figure 84 : Finalize Selected Draft Measurements.............................................................................. 84
Figure 85 : RA Bill creation for Deposit Bill ........................................................................................ 86
Figure 86 : RA Bill details entry for Advance Bill (Mobilization Advance is shown)................................. 87
Figure 87 : Secure Advance............................................................................................................. 88
Figure 88 : Equipment Advance ....................................................................................................... 89
Figure 89 : validation on measurement in case of Advance Bill............................................................ 90
Figure 90 : Draft Bill ......................................................................................................................... 91

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Figure 91 : Measurement Book finalization through JE:....................................................................... 93
Figure 92 : Checklist for JE ............................................................................................................... 94
Figure 93 : RA bill is finalized by JE and it will be submitted to the AE ................................................ 96
Figure 94 : Measurement Book by AE .............................................................................................. 96
Figure 95 : Finalize Measurement through AE.................................................................................... 97
Figure 96 : Checklist for AE .............................................................................................................. 98
Figure 97 : Finalize Bill through AE ................................................................................................... 99
Figure 98 : MB book is already processes and now submitted to other level ........................................100
Figure 99 : Finalize the Measurements through EE...........................................................................100
Figure 100 : Check and Pass. .........................................................................................................101
Figure 101 : Measurement Book for CLERK .....................................................................................102
Figure 102 : Checklist for Clerk ........................................................................................................103
Figure 103 : Bill Recoveries .............................................................................................................105
Figure 104 : Bill Recoveries selection ...............................................................................................106
Figure 105 : Expenditure Sanction Initiation ......................................................................................107
Figure 106 : Expenditure Sanction Finalization .................................................................................108
Figure 107 : Finalize the Bill through Clerk .......................................................................................109
Figure 108 : Measurement Book for DAO .........................................................................................109
Figure 109 : Checklist for DAO .........................................................................................................110
Figure 110 : Expenditure Sanction finalize from DAO ........................................................................111
Figure 111 : Finalize the Bill through DAO .......................................................................................111
Figure 112 : Checklist before finalization of Bill..................................................................................113
Figure 113 : Expenditure Sanction Finalize (EE)................................................................................114
Figure 114 : Finalize/Cancel Bill for Payment from EE login. ..............................................................115
Figure 115 : Finalize/Cancel Bill for Payment from EE login. ..............................................................116
Figure 116 : Bill Tracker...................................................................................................................117
Figure 117 : Bill Search ...................................................................................................................118
Figure 118 : Payment Info................................................................................................................119
Figure 119 : Bill Recall.....................................................................................................................120
Figure 120 : Entry of Bill Recall reason ............................................................................................121
Figure 121 : Bill Objection ...............................................................................................................122
Figure 122 : Bill Objection Description ..............................................................................................122

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Figure 123 : Bill Re-submission ........................................................................................................124
Figure 124 : Bill Cancellation ...........................................................................................................125
Figure 125 : Upload Photo Entry Screen ...........................................................................................126
Figure 126 : Upload Work Photo Assigning .......................................................................................126
Figure 127 : Work Extension Details Entry Screen.............................................................................128
Figure 128 : Work Extension Details Screen .....................................................................................128
Figure 129 : Work Photo Gallery Screen ...........................................................................................130
Figure 130 : Work Photo Gallery List ...............................................................................................130
Figure 131 : Work Geo-tagged Photo ...............................................................................................131
Figure 132 : Close Work Entry Screen ..............................................................................................133
Figure 133 : Close Works details ......................................................................................................133
Figure 134 : Close work entry details ................................................................................................135
Figure 135 : Close Split Works details ..............................................................................................136
Figure 136 : E-MB Process .............................................................................................................142
Figure 137 : Abstract Billing Process ................................................................................................143
Figure 138 : Work to Awarding of Contract .......................................................................................144
Figure 139 : Extra Item ....................................................................................................................145
Figure 140 : Price Escalation ...........................................................................................................145
Figure 141 : Royalty Calculation .......................................................................................................146
Figure 142 : Forest Department .......................................................................................................147
Figure 143 : Purchase Departmental ( HR) .......................................................................................148
Figure 144 : Draft HR .....................................................................................................................149
Figure 145 : Departmental Work ......................................................................................................150

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27.2. Additional Flow diagrams
Figure 136 : E-MB Process

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Figure 137: Abstract Billing Process

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Figure 138: Work to Awarding of Contract

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Figure 139: Extra Item
Figure 140: Price Escalation

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Figure 141: Royalty Calculation

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Figure 142: Forest Department

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Figure 143: Purchase Departmental ( HR)

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Figure 144: Draft HR

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Figure 145: Departmental Work

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Figure 146: Advance Bills

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Page 1 of 154

Works and Billing

Works and Billing Management Information System

Document Control v1.4

Security General/ Confidential/ Top Secret

14.1.7. Technical Sanction Register......................................................................................................... 46

18.20. Finalize the Expenditure Sanction Finalize (DAO)...........................................................................110

4. Role wise hierarchy in WAMIS

• Finalize/cancel Bill for Payment,

II. Junior Engineer:

III. Assistant Engineer: -

IV. Bill Clerk:

V. Divisional Account Officer (DAO):

Work Approval, Tendering &

Enter Enter Enter Technical Enter GST Enter Labor

Enter BoQ Details

Enter Tender Details

Detail e-MB Abstract

Bill Royalty Calculation Bill MB Extra

Following reports are

11. First & Final Bill Report

Show Work List

Reports Report Options

Technical Sanction Register

6. WAMIS Home Page

Figure 1: WAMIS Home Page

7. WAMIS Application Login

Figure 2: Login Screen

For login, the screen is displayed as shown below.

The screen is displayed as shown below.

Figure 3: WAMIS landing page (For Executive Engineer)

Figure 4: Main screen for Work

9. Proposal Work (Login through Executive Engineer)

9.1. Work Info

Figure 5: Proposal Work Screen

Figure 6: Proposal Work Entry Screen

9.2. CFMS migrated Works:

and click on ‘View’ as shown in the figure given below.

9.3. Multiple chart of Account (Applicable for Regular works only)

Primary heads of account cannot be edited or deleted.

The screen for adding Multiple COA is shown below:

Figure 7: Multiple COA

Double click at this

Figure 8: Heads Selection Screen through Tree View

Work Category: Select the category of work to be added as Regular/Deposit.

To add new entry, click on the “Add” button.

To edit the details, click on the “Edit” link.

To save the entered values click on the “Save” button.

To save the modified values click on the “Update” button.

To cancel the entry or the modification click on the “Cancel” button.

To delete the entry, click on the “Delete” link.

To view the list of Works, click on the “View” link.

9.4. Work Splitting

Figure 9: split work information entry screen

Figure 10: split work entry screen

10. Approvals (Use EE login Credentials)

Figure 11: Technical Approval Details Entry Screen

Figure 12: Technical Approval Details Screen

Approval Number: TA Number will be auto populated.

Figure 13: Administrative Approval Details Entry Screen

Figure 14: Administrative Approval Details Screen

Remarks: Enter the remarks for Administrative approval

Figure 15: Technical Sanction Entry Screen