Notes of Ch-1 Digital Documentation (Full Answer Marked in Blue Color)

Q1. A _ is a set of formats that you can apply to selected pages, text,
frames.

a. Style
b. Template
c. Image

Q2 A is a model that we use to create other documents.

a. Style
b. Template
c. Image
d.None

Q3. Ananya wants that her company’s logo should automatically appear on the top
of the Writer document whenever she opens a new document. Which feature of
Writer will help her to do so?

a. Style
b. Template
c. Image
d.Automatic

Q4.A template can have :

a.Text
b. Graphic
c. Particular Style
d. All of the above

Q5.We can create template in

a.Writer
b. Spreadsheet
c. Impress
d.All of Above
Q6. Template option is available in _

a. File
b. Edit
c. Insert
d.Tool

Q7.We can not create our own template.(T/F)

a.True
b.False

Q8. We can create template for _

a. Letter
b. Fax
c. Presentation
d.All of the above

Q9. We can create template using Wizard.(T/F)

a.True
b. False

Q10.We can create new document by choosing

a. File>>New
b. Edit >> New
c. Insert >> New
d. None of the above

Q11.Template management dialog box opens by clicking on _

a. File >>Template>>Manage
b. File >>Template>>Organize
c. File >>Template>>Balance
d.None of above
Q12. We can quickly change the appearance of documents by applying
styles.(T/F)

a.True
b. False

Q13. Which of the following styles is not offered by OpenOffice.org?

a. Page Style
b. Frame Style
c. Presentation Style
d. Video Style

Q14. Which of the style include header and footers, border, margins.

a. Character Style
b. Page Style
c. Frame style
d. Presentation Style

Q15. Which style affect the selected text such as font size, bold and italics
format?

a. Cell Styles
b. Numbering Styles
c. Character Styles
d. Frame Styles

Q16. What is the shortcut for opening styles and formatting window?

a. F12
b. F8
c. F11
d. F10

Q17. Styles and Formatting Window is available in menu.

a. Format
b. Insert
c. Tools
d. View
Q18. Fill Format mode help to apply styles to many different areas quickly.(T/F)

a. True
b. False

Q19. When Fill Format mode is active, click undo last Fill Format action.

a. right and left

b. left
c. right
d. None of the above

Q20. To quit Fill Format mode, press the _ key.

a. Enter
b. Ctrl
c. Shift
d. Escape

Q21. We can create style by :

a. New Style from a selection

b. Dragging and Dropping
c. Both a & b
d. None of the above

Q22. We can create new styles by dragging selected text into Styles and
Formatting Window.(T/F)

a. True
b. False

Q23. We can modify the predefined styles also?(T/F)

a. True
b. False

Q24. We can not copy the styles from other document. (T/F)

a. True
b. False
Q25. Images can be added to a document :

a. from file
b. from Open Office gallery
c. directly from scanner
d. All of the above

Q26. Area where cut and copied image stored is _

a. Clipboard
b. RAM
c. ROM
d. Imageboard

Q27. Shortcut to copy image is ctrl + _

a. V
b. X
c. C

Q28. To open insert picture dialog box, click on _ _ menu.

a. Format
b. Insert
c. View
d. Tools

Q29. Click on _ menu to open Gallery.

a. Format
b. Insert
c. View
d. Tools

Q30. Which of the following is correct to open Picture toolbar?

a. View—> Tools—> Picture

b. Insert—> Tools—> Picture
c. View—> Toolbars—> Picture
d. Insert—> Toolbars—> Picture
Q31. We can hide the gallery in Writer if required.(T/F)

a. True
b. False

Q32. Click on Tools —> Gallery and uncheck the gallery option will

a. Close the gallery

b. Change position of the gallery
c. None of the above

Q33. Which of the following option is not available in Graphics mode of picture
toolbar?

a. Grayscale
b. Black/White
c. Watermark
d. Original

Q34. Flip Vertically option in picture toolbar will make the image as the
_

a. mirror placed at the left of the image

b. mirror placed at the right of the image
c. mirror placed at the top of the image
d. mirror placed at the bottom of the image

Q35. Color toolbar allow us to change

a. RGB Color Components

b. Brightness
c. Gamma effect of image
d. All of the above

Q36. Which filter makes the picture appear like painting?

a. Posterize
b. Poster
c. Postersize
d. poster like
Q37.Krishna wants to make a flowchart for his programs in a Word document.
Which option should he use to accomplish this task efficiently? Which filter makes
the picture appear like painting?

a) Drawing/Shapes
b) Symbols
c) Pictures
d) All of these

Q38. Transparency effect help to create watermark.(T/F).

a. True
b. False

Q39. Which of the following filter will play with the contrast of the image?

a. Smooth
b. Sharpen
c. Both a & b
d. None of the above

Q40. We can not give border to picture.(T/F)

a. True
b. False

Q41. Which option help us to take only particular section/part of image?

a. Crop
b. Background
c. Wrap
d. None of the above

Q42. Which option is available in crop page ?

a. Keep Scale
b. Keep image size
c. Both a & b
d. None of the above
Q43. In which of the following, size of image does not change even after cropping
of image?

a. Keep Scale
b. Keep image size
c. Both of the above
d. None of the above.

Q44. How many resizing handles appear when we select any image?

a. 8
b. 6
c. 4
d. 12

Q45. The corner handles resize both _ _the and _ of

graphic.

a. Contrast and brightness

b. Width and Height
c. Length and Width
d. None of the above

Q46. To retain original proportion of the graphic, _ + click one of the

corner handles.

a. Ctrl
b. Alt
c. Shift
d. None of the above

Q47. Writer does not provide a direct tool to rotate a picture.(T/F)

a. True
b. False

Q48. To open drawing toolbar, click on menu.

a. Format
b. Edit
c. Insert
d. View
Q49. Rotate option available on _ toolbar.

a. Picture
b. Art
c. Drawing
d. None of the above

Q50. To select two drawing objects in Writer, Select one object and hold _
key and select other object.

a. Ctrl
b. Alt
c. Spacebar
d. Shift

Q51. _ menu have the option to group drawing object in Writer.

a. Format
b. Edit
c. Insert
d. View

Q52. Once we group two or more objects in Writer, we can not ungroup them.(T/F)

a.True
b.False

Q53. When we right click on drawing object, a _ menu open.

a. Pop up Menu
b. Shortcut Menu
c. Context Menu
d. All of the above

Q54. Which of the following setting is not used for positioning of graphic?
a. Alignment
b. Wrap
c. Caption
Q55. _ _ refers to the relation of graphics to the surrounding text.

a. Anchoring
b. Text Wrapping
c. Graphic Wrapping
d. All of the above

Q56. _ refers to the reference point for the graphics.

a. Anchoring
b. Text Wrapping
c. Text Reference
d. All of the above

Q57. Alignment refers to vertical or horizontal placement of graphic. (T/F)

a. True
b. False

Q58. Four resizing handles(other than the corner handles) resize image only in one
dimension.(T/F)

a. True
b. False

Q59. All documents in OpenOffice.org are based on _

a. Format
b.Template
c.Design

60.The set as default template option is available under which of the following
button in the template management dialog box window?

a.Document
b.Template
C. Command
d. File
Q61. feature of Writer help us to build an automated index from heading.
a. Table of Contents
b. Style
c. Template
d. None of the above

Q62. Indexes and Tables option available in menu.

a. File
b. Edit
c. View
d. Insert

Q63. Table of Contents in Writer will automatically update when we add or remove
any heading.(T/F)
a. True
b. False

Q64. Which of the following tab is not available in insert Index/Table dialog box?
a. Entries
b. Styles
c. Background
d. None of the above

Q65. Which of the following levels of headings can be indexed in Writer?

a. H1
b. H3
c. H7
d. All of the above
Q66. We can not change the table of content directly in the document if :
a. “Protected against manual changes” check box is selected
b. number of level is 3
c. Title is entered in the Title field
d. None of the above

Q67. The E# button in Entries tab of Insert Index / Table represent.

a. Entry Text
b. Chapter number
c. Tab Stop
d. Page Number

Q68. The “LS” button in Entries tab of Insert Index / Table represent
a. End of a hyperlink
b. Left Side
c. Start of a hyperlink
d. Page number

Q69. Which tab of Insert Index/Table dialog box help us to apply paragraph style to
the table of content.
a. Paragraph Style
b. Styles
c. Columns
d. Background

Q70. We can add a graphic in the background of Table of Content.(T/F)

a. True
b. False
Q71. Mail Merge involves merging of
a. two documents
b. two mails
c. both of the above
d. None of the above

Q72. Which of the following feature of Writer help us to create a letter for multiple
people with personalized touch?
a. Letter Merge
b. Template
c. Mail Merge
d. Style

Q73. Writer prompt you to confirm delete while deleting table of content.(T/F)
a. True
b. False

Q74. Amit buys a new Showroom and wants to invite his friends and relatives
(approximately 100) on inauguration ceremony. Which feature of Writer will help him
to create personalized invitation letter for every one?
a. Documentation
b. Mail Merge
c. Style
d. Template

Q75. Document (in mail merge) which contain the common data is called
a. Data Source
b. Common Document
c. Main Document
d. None of the above
Q76. List that contain name, addresses etc which changes in every document is
called
a. Data Source
b. Main Document
c. Main List
d. None of the above

Q77. is a feature on word processing software that help users to create

personalized letters, greeting cards with different names and addresses stored in a
database.
a. Merging of Mail
b. Merge Mail
c. Mail Merge
d. None of the above

Q78. Data Source in Writer can be created in

a. Spreadsheet
b. MySQL
c. Oracle
d. All of the above

Q79. What is the shortcut to see non – printing characters in Writer?

a. Ctrl + F11
b. Ctrl + F12
c. Ctrl + F1
d. Ctrl + F10

Q80. Advantages of Mail Merge is

a. Time Consuming
b. Write letter multiple times
c. Difficult to implement
d. None of the above
Q1. What are Styles ? What are the advantages of
using styles?
Ans. A style is a set of formats that you can apply to selected pages, text,
frames, and other elements in your document to quickly change their
appearance.
Advantages of using styles are :
1. Styles help us to apply consistent formatting to the documents.
2. Using styles we can easily change the existing format.
3. Styles makes major formatting changes simple.

Q2. Give any four styles supported by

OpenOffice.org
Ans. Four Styles supported by OpenOffice.org are.
1. Page styles include margins, headers and footers, borders and backgrounds.
2. Paragraph styles control all aspects of a paragraph’s appearance, such as text
alignment, tab stops, line spacing, and borders.
3. Character styles affect selected text within a paragraph, such as the font and
size of text, or bold and italic formats.
4. Numbering styles apply similar alignment, numbering or bullet.

Q3. How can we create our own styles?

Ans. We can create new styles by following two ways :
1. Creating new styles from selection.
2. Dragging And Dropping To Create A Style.

Q4. Explain any four Graphic filters.

Ans. Four graphic filters are :
Invert : Inverts the color values of a color image or the brightness values of a
grayscale image.
Smooth : Softens the contrast of an image.
Sharpen : Increases the contrast of an image.
Posterize : Makes a picture appear like a painting.
Q5. Explain Image Cropping.
Ans. When you are interested in a section of the image for the purpose of your
document, you may wish to crop (cut off) parts of it. Right click on image and
select Picture from the pop-up menu. In the Picture dialog box, select the Crop
page and select the part from left, right, top and bottom which you want to
remove.

Q6. List any three methods of inserting images in

a text document.
Ans. Three methods of inserting images in a text document are :
a. Drag and Drop
b. Inserting An Image From The Clipboard
c. Inserting An Image Using A Scanner

Q7. What do you understand by the terms:

a. Text Wrapping
b. Anchoring
Ans. Text wrapping refers to the relation of graphics to the surrounding text,
which may wrap around the graphic on one or both sides, be overprinted
behind or in front of the graphic.

Anchoring : IT refers to the reference point for the graphics. This point could be
the page, or frame where the object is. An image always has an anchor point.

Q8. What are templates? What are the

advantages of using templates?
Ans. A template is a model that you use to create other documents. For
example, you can create a template for business reports that has your
company’s logo on the first page. When you create a new documents from this
template will all have your company’s logo on the first page.
One of the major advantages of using templates is the ease of updating styles in
more than one document. Another advantage is that it also saves your time.
Q9. What is the difference between styles and
templates?
Ans.
Styles Templates

A style is a set of formats that you can apply to

selected pages, text, frames, and other elements A template is a model that you use to create
in your document to quickly change their other documents.
appearance.

Styles help to keep formatting consistent in the entire Templates help to keep formatting consistent
document across multiple documents

Q10. Explain different ways of creating a

template
Ans. Templates can be created in the following two ways

1. Creating A Template From A Document

To create a template from a document:
a. Open a new or existing document of the type you want to make into a
template
b. Add the content and styles that you want.
c. From the main menu, choose
File > Templates > Save.
d. The template dialog box open.
e. Type the name of the template.
f. Click OK to save the new template

2. Creating A Template Using A Wizard

a. From the main menu, choose File > Wizards >[type of template required]
b. Follow the instructions on the pages of the wizard.
c. In the last section of the wizard, you can specify the name and location for
saving the template.
Q11. Explain Mail Merge.
Ans. A mail merge is a way to take a letter you’ve written and send it to a whole
bunch of people, personalizing it with information about them so they might
think that you typed that letter personally for them. In short, it’s a way to be
personal, yet efficient.

Q12. What are advantages of Mail Merge?

Ans. Advantages of mail merge are :
1. It saves our time and efforts.
2. It helps to create multiple personalized letters in a very less time.
3. It also help to keep the formatting consistent in all the letters.

Q13. Give examples of databases in which the

Data Source can be created.
Ans. Databases in which the Data Source can be created are :
1. MySQL
2. MS – Access
3. OpenOffice base
4. Oracle

Q14. Write three ways to open Styles and

Formatting Window.
Ans. Three ways to open Styles and formatting window are as follows :
1. Click the Styles and Formatting icon located at the left-hand end of the object
bar.
2. Click Format > Styles and Formatting
3. Press F11 from the keyboard

Q15. How can you apply style in Writer?

Ans. We can apply styles in writer as follows:

1. Click Format > Styles and Formatting

2. The Styles and Formatting window shows the types of styles available.
3. To apply an existing style (except for character styles), position the insertion
 point in the paragraph and then double-click on the name of the style available
in the lists. To apply a character style, select the characters first.

Q16. What is Fill Format mode in Styles and

Formatting Window?
Ans. Fill format mode is used to apply a style to many different areas quickly.
This method is quite useful when you need to format many scattered
paragraphs with same styles.

Extra Questions SESSION-1

Q1. What do you mean by Style?
Hide Answer
Ans. A style is a set of formats that you can apply to selected pages, text, frames, and other elements in your
document to quickly change their appearance

Q2. Write two advantages of using styles in digital documentation.

Hide Answer
Ans. Two advantages of using styles are :
1. Styles help to improve consistency in a document.
2. Styles also make the major formatting changes very simple.

Q3. Write four types of styles available in OpenOffice.org

Hide Answer
Ans. Four types of styles supported by OpenOffice.org
1. Paragraph Style
2. Page Style
3. Character Style
4. List Style

Q4. Define the following styles in reference to Writer.

a. Paragraph style
b. Character style
Hide Answer
Ans. Paragraph Style : control all aspects of a paragraph’s appearance, such as text alignment, tab stops, line
spacing, and borders.
Character styles : affect selected text with in a paragraph, such as the font and size of text, or bold and italic
formats.
Q5. Under which menu Styles and Formatting option appear in
Writer.
Hide Answer
Ans. Styles and Formatting option appear in Format menu.

Q6. What is the shortcut to open Styles and Formatting?

Hide Answer
Ans. F11 is the shortcut to open Styles and Formatting.

Q7. Write three ways to open Styles and Formatting Window.

Hide Answer
Ans. Three ways to open Styles and formatting window are as follows :
1. Click the Styles and Formatting icon located at the left-hand end of the object bar.
2. Click Format > Styles and Formatting
3. Press F11 from the keyboard

Q8. How can you apply style in Writer?

Hide Answer
Ans. We can apply styles in writer as follows:
1. Click Format > Styles and Formatting
2. The Styles and Formatting window shows the types of styles available.
3. To apply an existing style (except for character styles), position the insertion point in the paragraph and then
double-click on the name of the style available in the lists. To apply a character style, select the characters first.

Q9. What is Fill Format mode in Styles and Formatting Window?

Hide Answer
Ans. Fill format mode is used to apply a style to many different areas quickly. This method is quite useful when you
need to format many scattered paragraphs with same styles.

Q10. When Fill format mode is active then right click anywhere in
the document will ____________ the last format action.
Hide Answer
Ans. Undo

Q11. How can you quit or deactivate file format mode?

Hide Answer
Ans. To quit Format mode, click the Fill Format mode icon again or press the Esc key from the keyboard.

Q12. Write two ways of creating new styles.

Hide Answer
Ans. Two ways of creating new styles are :
1. Creating a new style from a selection.
2. Dragging And Dropping To Create A Style.

Q13. How can you create new style by dragging and dropping?
Explain
Hide Answer
Ans. Select some text and drag it to the Styles and Formatting window. If Paragraph Styles are active, the
paragraph style will be added to the list. If Character Styles are active, the character style will be added to the list.

Q14. Write the steps of creating a new style from a selection?

Hide Answer
Ans. The steps of creating new style from a selection are as follows:
1 Open the Styles and Formatting window and choose the type of style you want to create.
2. In the document, select the item you want to save as a style.
3. In the Styles and Formatting window, click on the New Style from Selection.
4. Type the name for the new style.
5. Click OK to save the new style.

Q15. Write the steps for updating a style from a selection.

Hide Answer
Ans. The steps of creating a new style from a selection are :
1 Open the Styles and Formatting window.
2. In the document, select an item that has the format you want to adopt as a style.
3. In the Styles and Formatting window, select the style you want to update (single-click, not double-click), then
long-click on the arrow next to the New Style from Selection icon and click on Update Style.

Q16. Can we modify the predefined style in Writer?

Hide Answer
Ans. Yes we can modify the predefined style in Writer

Q17. Write two ways of modifying styles in Writer.

Hide Answer
Ans. Writer provides several ways to modify styles :
1 Updating a style from a selection
2. Load or copy styles from another document or template.

EXTRA QUESTION SESSION -2

Q1. Write two ways of inserting an image in Open Office document.
Hide Answer
Ans. We can insert an image in Open Office document by many ways :
1. Drag and Drop
2. Inserting an image using a scanner.
3. Inserting an image from the gallery
4. Inserting an image from the clipboard.
5. Insert image from insert picture dialog
Q2. Write the steps of inserting an image by drag and drop method.
Hide Answer
Ans. The steps of inserting an image by drag and drop method are :
1 Open a file browser window and locate the image you want to insert.
2. Drag the image into the Writer document and drop it where you want it to appear.

Q3. How can you insert an image in Open Office Writer from menu
bar?
Hide Answer
Ans. We can insert image as follows
1 Click in the Open Office document where you want the image to appear.
2. Choose Insert > Picture > From File from the menu bar.
3. On the Insert Picture dialog (see Figure 1.5), navigate to the file to be inserted, select it, and click Open.

Q4. Write the shortcut to copy and paste an image .

Hide Answer
Ans. Shortcut for copy is : Ctrl + C and shortcut for paste is : Ctrl + V

Q5. Write the steps of inserting an image from the gallery.

Hide Answer
Ans. Steps of inserting an image from the gallery are as follows :
1 Choose Tools > Gallery from the menu bar.
2. Find the picture in gallery which is to be inserted.
3. Drag it from the Gallery into the Writer document

Q6. How can you open the picture toolbar?

Hide Answer
Ans. Picture toolbar can be opened by clicking on View > Toolbars > Picture

Q7. Write three ways to undo a task in Open Office Writer.

Hide Answer
Ans. We can undo a task in Open Office Writer as follows:
1. By Pressing Ctrl + Z
2. By Pressing Alt + Backspace
3. By Selecting Edit > Undo

Q8. Explain the following filters :

1. Invert
2. Smooth
3. Aging
4. Posterize
Hide Answer
Ans.
1. Invert : Inverts the color values of a color image or the brightness values of a grayscale image.
2. Smooth : Softens the contrast of an image.
3. Aging : Simulates the effects of time on a picture.
4. Posterize : Makes a picture appear like a painting by reducing the number of colors used.

Q9. What is the use of transparency option in picture toolbar?

Hide Answer
Ans. This is particularly useful when creating a watermark or when wrapping the image in the background.

Q10. What do you mean by Image Cropping? How can you do

Hide Answer
Ans. Image Cropping means to cut a particular section/part of an image for a document. To start cropping the
image, right click on it and select Picture from the pop-up menu. In the Picture dialog box, select the Crop page.

Q11. What do you mean by resizing an image?

Hide Answer
Ans. Resizing an image means to increase or decrease the size of an image according to the requirement.
IT Class 10

Q12. How can you resize an image?

Hide Answer
Ans. To resize an image :
1 Select the picture by clicking on it to show the green sizing handles.
2. Drag the handles to resize.
3. Release the mouse button when satisfied with the new size.

Q13. How can you open the drawing toolbar?

Hide Answer
Ans. Drawing toolbar can be opened by clicking on View > Toolbars > Drawing

Q14. How can you make a group of different drawing objects?

Hide Answer
Ans. To group drawing objects :
1. Select one object, then hold down the Shift key and select the others you want to include in the group.
2. Choose Format > Group > Group from the menu bar or right-click and choose Group > Group from the pop-up
menu.

Q15. Define the following in reference to the positioning of graphic.

1. Arrangement
2. Alignment
3. Text Wrapping
4. Anchoring
Hide Answer
Ans.
Arrangement : Arrangement refers to the placement of a graphic on an imaginary vertical axis.
Alignment : Alignment refers to the vertical or horizontal placement of a graphic in relation to the chosen anchor
point.
Text Wrapping : Text wrapping refers to the relation of graphics to the surrounding text, which may wrap around
the graphic on one or both sides, be overprinted behind or in front of the graphic
Anchoring : Anchoring refers to the reference point for the graphics. This point could be the page, or frame.

EXTRA QUESTION SESSION -3

Q1. What do you mean by template?
Hide Answer
Ans. A template is a model that you use to create other documents. For example, you can create a template which
contain your company’s logo, so whenever we create new document from this template will have your company’s
logo .

Q2. All documents in OpenOffice.org are based on ______________.

Hide Answer
Ans. Templates

Q3. Write two ways of creating templates.

Hide Answer
Ans. Two ways of creating templates are :
1. Creating a template from a document.
2. Creating a template using wizard.

Q4. Write the steps of creating template from a document.

Hide Answer
Ans. The steps of creating template from a document are :
1. Open a new or existing document of the type you want to make a template (text document, spreadsheet,
drawing, presentation).
2. Add the content and styles that you want.
3. From the main menu, choose
File > Templates > Save.
4. Type the name for new template.
5. Select category and click OK to save template

Q5. How can you create template using wizard?

Hide Answer
Ans. Steps to create template using wizard are :
1. From the main menu, choose File > Wizards >[type of template required]
2. Follow the instructions on the pages of the wizard.
3. In the last section of the wizard, you can specify the name and location for saving the template.

Q6. How can you set the custom template as default template?
Hide Answer
Ans. Steps to set a custom template as the default :
1. From the main menu, choose File > Templates > Organize. The Template Management dialog opens.
2. Select the template you want to set as default.
3. Click the Commands button and choose Set As Default Template from the drop-down menu.

Q7. How can you use a particular/specific template?

Hide Answer
Ans. To use a particular template, choose File > New > Templates and Documents. You’ll see the templates window
and your templates. Double-click the template to open it. Now you can use the template according to your choice.

Q8. Write two ways of opening new document.

Hide Answer
Ans. Two ways of opening new document are :
1. Click on File –> New
2. Press Ctrl + N from keyboard

Q9. How can you open template management dialog box?

Hide Answer
Ans. Template management dialog box can be opened by clicking on File Menu > Templates > Organize.

Q10. Whenever Suman open a new document in her office, the new
document open with company’s logo on top of the document.
Please help her to identify that what setting being done by IT in
charge in her system.
Hide Answer
Ans. A template with company logo was set as default template.

EXTRA QUESTION SESSION -4

Q1. Which feature of Writer allows you to build an automated index

from heading in the document?
Ans. Table of Content feature of Writer allows you to build an automated index from heading in the document.
Q2. What should be checked in the document before creating table
of content?
OR
Q2. What is the prerequisite to create table of content in Writer?
Ans. We have to make sure that the headings are styled consistently. For example, you can use the Heading 1 style
for chapter titles and the Heading 2 and Heading 3 styles for chapter subheadings.

Q3. Write the steps to create Table of Content in Writer.

Ans. The steps to create Table of Content in Writer are as follows :
1. When you create your document, use different heading levels.
2. Place the cursor where you want the table of contents to be inserted.
3. Select Insert > Indexes and Tables > Indexes and Tables.
4. Click OK.

Q4. How can you update table of content , if you delete, add or
modify any heading?
Ans. Steps to update table of content are :
1. Place the cursor within the table of contents.
2. Right-click and select Update Index/Table from the pop-up menu.

Q5. Can we specify the title/heading of Table of Content in Writer?

Ans. Yes

Q6. Till what level headings can be indexed in Table of Content in

Writer?
Ans. 10

Q7. How can you change the number of levels of headings in

Writer?
Ans. We can change the number of levels of headings in Writer
1 Select Insert > Indexes and Tables > Indexes and Tables.
2. The Index/Table dialog box will appear.
3. Enter the desired number in the Evaluate up to level spin box.
4. Click OK
Q8. How can you protect Table of Content from being changed
accidentally?
Ans. To protect the table of contents from being changed accidentally, check the Protected against manual changes
check box.

Q9. What does the following button represent in the entries tab of
Insert Index/Table dialog box?
1. E#
2. E
3. T
4. #
Ans. 1. E# button represent the chapter number.
2. E button represent the entry text
3. T button represent Tab stop.
4. # button represent the page number.

Q10. How can you add the color to the background of TOC (Table
of Content)?
Ans. Steps to add the color to the background of TOC are as follows:
1 Select Insert > Indexes and Tables > Indexes and Tables.
2. Click on Background tab.
3. Select “color” from the “As” drop down list.
4. Click the desired color from the color grid.
5. Click OK

Q11. How can you add the graphics/picture to the background of

TOC (Table of Content)?
Ans. we can the graphics/picture to the background of TOC are :
1 Select Insert > Indexes and Tables > Indexes and Tables.
2. Click on Background tab.
3. Select “Graphic” from the “As” drop down list.
4. Click the Browse button. The Find Graphics window opens.
5. Find the graphic file that you want to use and then click the Open button.
6. Click OK

Q12. How can you edit table of contents in Writer?

Ans. Steps to edit the table of contents in Writer is as follows :
1 Right click anywhere in the table of contents.
2. Click on Edit Index/Table from the context menu.

Q13. How can you delete table of contents in Writer?

Ans. Steps to delete the table of contents in Writer is as follows :
1 Right click anywhere in the table of contents.
2. Click on delete Index/Table from the context menu.

EXTRA QUESTION SESSION -5

Q1. What is mail merge?

Hide Answer
Ans. A mail merge is a way to write a letter and send it to a whole bunch of people, personalizing it with
information about them so they might think that you typed that letter personally for them.

Q2. Is mail merge be a quick way to generate labels with the

address for a different person on each label or envelope.
Hide Answer
Ans. Yes

Q3. Name two documents which is to be created for Mail Merge.

Hide Answer
Ans. Two documents are:
1. Main document.
2. Data Source

Q4. Name two application/software which can be used to create

data source.
Hide Answer
Ans. Two application/software which can be used to create data source are:
1. Spreadsheet
2. MS-Access

Q5. The first label on the page is termed as __________

Hide Answer
Ans. Master Label

Digital Documentation Advanced Class 10 Session 5 Questions

and Answers
Q6. Write three ways to activate Non Printing Characters in Writer.
Hide Answer
Ans. Three ways to activate Non Printing Characters in Writer are :
1 Choose View > Nonprinting Characters from the Menu bar.
2. press Ctrl+F10 from the keyboard.
3. Click on the Nonprinting Characters icon on the Standard toolbar.
Q7. Can we merge the Main document and data source into a single
document?
Hide Answer
Ans. Yes

Q8. Anil is working in a company and he has to invite all his

colleagues(approximately 100) on his marriage anniversary. He
wants to write a personalized letter to all. Which feature of Writer
will help him to create all the letters quickly.
Hide Answer
Ans. Mail Merge

Q9. Anju is confused between the two terms ie Data Source and
Main document. Help her to understand the difference between
them.
Hide Answer
Ans. Main Document contains the common/same data that needs to send to all the recipients.
Data Source contains all the variable/different data in all the documents.

Q10. What are the three main steps involved in Mail Merge process?
Hide Answer
Ans. The three main steps involved in Mail Merge process are :
1 Create the Main document.
2. Create the Data source.
3. Merging of Main document with Data source.

Q11. Write two advantages and two disadvantages of Mail Merge.

Hide Answer
Ans. Two advantages of Mail Merge are : (Any two)
1 One one letter to be created and the others will automatically generated.
2. Same Data Source can be used with different Main Document.
3. Only one letter(Main document) to be checked for errors.
Two disadvantages of Mail Merge are :
1 Data Source to be kept updated.
2. If there is a mistake in Main document then all the merged documents will have that error.
Q12. Which option of Writer will you use to create more than 50
letters in which the contents inside is common and name, addresses
are different?
Hide Answer
Ans. Mail Merge

Fill in the blanks

1 ______________________ is a feature on word processing software that
help users to create personalized letters, greeting cards with
different names and addresses stored in a database.
Hide Answer
Mail Merge

2. _____________ and _____________________ applications of

OpenOffice.org are involved in Mail Merge.
Hide Answer
Writer , Spreadsheet

3. List that contain name, addresses etc which changes in every

document is called _________
Hide Answer
Data Source

4. Merged document in Writer is the Combination of ______________

and ____________________.
Hide Answer
Main Document , Data Source

5. _______________ and ___________________ are the main components

of Mail Merge.
Hide Answer
Main Document , Data Source
6. Document that contain the common/same data is called
_____________________
Hide Answer
Main Document