169 Shortcuts for Microsoft

Word

Windows

MacOS

Jump to: Word Shortcuts to Navigate Documents, Word Shortcuts to select Words and
Paragraphs, Word Shortcuts to Format Text and Align Text, Word Shortcuts to Align
Text, Headings, and Paragraph Spacing, Undo, Redo, Cut, Copy and Paste Word
Shortcuts, Word Shortcuts for Special Characters, Word Shortcuts for Find and Replace,
…

1. Word Shortcuts to Navigate

Documents

1.1 Basic Navigation

Move one
character
to
Arrow Keys
left/right
or one line
up/down

Move one
word to
Ctrl + Arrow Left / Arrow Right
the left/ to
the right

Jump to
beginning/
Home / End
to end of
the line
 Jump to
next/ to
Ctrl + Arrow Down / Arrow Up previous
paragraph

Jump up
one
Page Down / Page Up screen/
down one
screen

Jump to
beginning/
Ctrl + Alt + Page Up / Page Down
end of the
screen

Jump to
beginning/
Ctrl + Home / End
to end of
document

1.2 Navigate to Bookmarks and Previous Edits

G o to a
page,
bookmark,
footnote,
Ctrl + G or F5 table,
comment,
graphic, or
other
location

Go back to
previously
edited
Alt + Ctrl + Z location in
document
(up to 4
places)
 Go to the
last
change or
revision.
Shift + F5 Also works
after
opening
document.

Set, go to
Ctrl + Shift + F5 and edit
bookmarks

2. Word Shortcuts to select Words and

Paragraphs

2.1 Basic Selections with Keyboard

Select/
extend
selection
by one
Shift + Arrow Keys
character
left/ right
or one line
up/ down

Select/
extend
Ctrl + Shift + Arrow Left / Arrow Right selection
by one
word

Select/
extend
selection
Shift + Home / End to
beginning/
to end of
the line
 Select/
extend
selection
Ctrl + Shift + Arrow Up / Arrow Down
by one
paragraph
up/ down

Select/
extend
selection
Shift + Page Up / Page Down up one
screen/
down one
screen

Jump to
beginning/
Shift + Ctrl + Alt + Page Up / Page Down
end of the
screen

Ctrl + A Select All

2.2 Basic Selections with Keyboard and Mouse

Click left of line Select line

Select
Double-click left of line
paragraph

Select
Triple-click left of line
document

Select
Double-click on word
word

Select
Triple-click on word
paragraph

2.3 Select with Extended Selection Mode and Select Vertically

Set
extended
F8 selection
mode; use
arrow keys
 Select
word, then
press
2x F8 Escape
to exit
selection
mode.

Select
sentence ,
then press
3x F8 Escape
to exit
selection
mode

Select
paragraph,
then press
4x F8 Escape
to exit
selection
mode

Select
document,
then press
5x F8 Escape
to exit
selection
mode

Go
backwards
in
Shift + F8
extending
selection

Exit
Esc selection
mode

2.4 Select Vertically

 Select
Press and hold Alt +left-drag mouse
vertically

Select
Ctrl + Shift + F8 , then arrow keys
vertically

2.5 Basic Deletes

Delete
character
Delete to the
right of
cursor

Delete
word to
Ctrl + Delete
the right
of cursor

Delete
character
Backspace
to the left
of cursor

Delete
word to
Ctrl + Backspace
the left of
cursor

3. Word Shortcuts to Format Text and Align

Text

3.1 Basic Text Formats

 Open the
F ont
dialog box
(or Font
D ialog
Alt + Shift + F or Ctrl + D
box if you
prefer to
memorize
D )

Clear
most
formatting
from
Ctrl + Space selection
(bold,
underline,
italic,
color, etc)

Apply
Ctrl + Shift + N N ormal
style

Toggle
display of
Ctrl + Shift + 8 hidden
formatting
symbols

3.2 Font Format Shortcuts

Apply/remove
Ctrl + B
B old

Apply/remove
Ctrl + I
I talic

Apply/remove
Ctrl + U U nderline
 Apply/remove
Ctrl + Shift + D D ouble-
underline

Apply/remove
W ords
Ctrl + Shift + W underline
(only words,
no spaces)

3.3 Letter Case and Sub/ Superscript

Change text
between all
upper-, first
Shift + F3
letter upper-
and all lower-
case

Apply/remove
Ctrl + Shift + A C a pitalization
format

Apply/remove
Ctrl + Shift + K Small Caps
format

Apply/remove
Ctrl + =
subscript

Apply/remove
Ctrl + Shift + =
superscript

3.4 Font Size and Color Shortcuts

Decrease /
Ctrl + [ / ] Increase font
size one point
 Decrease /
Increase font
Ctrl + Shift + < / > size one
value as
defined in
font style

Reveal
Formatting
Shift + F1 (show all
formats of
selection)

Apply/remove
text
Ctrl + Alt + H
H ighlight to
selection

3.5 Hide and Show Text

H ide
selected
text; e.g.
for
sharing
and
letting
others
Ctrl + Shift + H
focus on
specific
sections
in a
document
only. Not
a security
feature.
 Show all
hidden
text via
Select
A ll, Font
Ctrl + A , then Ctrl + D , then 2x Alt + H
D ialog,
remove
H idden
text
format

3.6 Font Format Shortcuts via Ribbon

Change F ont
F ace, then start
typing for
H , FF
autocomplete, or
Alt + Arrow Down
to open drop down

Change F ont
H , FS S ize, type number
and hit Enter

Change F ont
C olor. Press
H , FC Escape , then
Enter to apply
current color

Apply strikethrough
Alt + H + 4
formatting

4. Word Shortcuts to Align Text, Headings, and Paragraph

Spacing

4.1 Align and Indent Text Shortcuts

 R ight-
align
Ctrl + R
selected
text

L eft-
align
Ctrl + L
selected
text

J ustify-
align
selected
text
Ctrl + J
(straight
edges on
both
sides)

C e nter-
align
Ctrl + E
selected
text

Indent
Text
Ctrl + M ( M ove
text to
the right)

Outdent
Ctrl + Shift + M
Text

Create/
increase
Ctrl + T
hanging
inden t

Remove/
decrease
Ctrl + Shift + T hanging
inden t
4.2 Line and Paragraph Spacing

Toggle
spacing
Ctrl + 0
before
paragraph

Single line
Ctrl + 1
spacing

Double
Ctrl + 2 line
spacing

Apply line
Ctrl + 5 spacing
of 1.5

4.3 Heading Shortcuts

Apply
Alt + Ctrl + 1 Heading
1 style

Apply
Alt + Ctrl + 2 Heading
2 style

Apply
Alt + Ctrl + 3 Heading
3 style

Promote
Alt + Shift + Arrow Right / Arrow Left / demote
Headings
 Open
Apply
S tyles
task
pane
(will not
Ctrl + Shift + S
close
with
pressing
it a
second
time)

5. Undo, Redo, Cut, Copy and Paste Word

Shortcuts

5.1 Undo, Redo, and Repeat

Undo
previous
action
(up to
Ctrl + Z 100 by
default;
limit can
be
changed)

Redo
Ctrl + Y undone
action

Repeat
F4
action

5.2 Standard Cut, Copy, and Paste

 Copy
selected
content
Ctrl + C
to
clipboard

Cut
selected
Ctrl + X content
to
clipboard

Paste
clipboard
Ctrl + V content
into
document

Paste text
only via
H ome
Alt + H , VT Ribbon,
Paste (V),
T ext
only

Copy
format of
selection
Ctrl + Shift + C
into
Format
Clipboard

Paste
format to
selection
Ctrl + Shift + V
from
Format
Clipboard

5.3 Extended Clipboard (Spike additive clipboard)

 Cut text
into to
Spike
(additive
clipboard).
Ctrl + F3 Add as
many non-
adjacent
areas as
desired

Paste text
from
Ctrl + Shift + F3 Spike and
reset
Spike

5.4 Move Selections

Move
current
paragraph
or (if
selected)
multiple
Shift + Alt + Arrow Up / Arrow Down paragraphs
in text.
Cannot
move part
of
paragraph
with this

Move
Ctrl + Drag selected
text

Moves
selected
F2 , move cursor to new location, then enter
text to new
location
 Copies
selected
Shift + F2 , move cursor to new location, then enter
text to new
location

6. Word Shortcuts for Special

Characters
Insert
Alt + Ctrl + C C opyright
symbol

Insert
Alt + Ctrl + T T trademark
symbol

Insert
R egistered
Alt + Ctrl + R
Trademark
symbol

Insert E uro
Alt + Ctrl + E Currency
symbol

Insert
Alt + Ctrl + . horizontal
ellipsis (…)

Insert
Symbol
Alt , then n , u
(i n sert
menu)

Insert
Ctrl + Shift + Space nonbreaking
space

Insert
Ctrl + Shift + - (Hyphen) nonbreaking
hyphen
 Insert
optional
Ctrl + -
hyphen

Insert
Unicode
Type character code and press Alt + X
character,
e.g. 20ac

Insert ANSI
Alt +character code on numeric keyboard
character

Insert a
Ctrl + K
hyperlin k

7. Word Shortcuts for Find and

Replace
Open
classic find
Ctrl + H and
replace
window

Open
Ctrl + H , then Alt + D classic find
window

Alt + F F ind next

Repeat last
find after
Shift + F4 closing
find
window

Jump
between
Ctrl + Tab find menu
and
document
 Move find
Alt + Space , Arrow keys and Enter menu
window

Close
traditional
Esc search
window if
active

Open
(new)
search
Ctrl + F
menu in
navigation
task pane

Open and
close
Navigation
Alt , W , K
pane
(Vie w ,
Navigation)

8. Word Shortcuts to Open, Close, Manage, and Print

Documents

8.1 Manage Documents

Create
Ctrl + N n ew
document

O pen
Ctrl + O
document

Close
document
Ctrl + W
(Close
W indow)
 S ave
Ctrl + S
document

Save
F12 document
as

Open
Recent
Alt , then F , R
( F ile,
R ecent)

8.2 Print Shortcuts

Go to
P rint
Ctrl + P document/
print
preview

P rint
Ctrl + P , then Enter
document

Zoom in/
Ctrl +mouse wheel zoom out
in preview

Up a page/
down a
Page Up / Page Down
page in
preview

Jump to
beginning/
Ctrl + Home / Ctrl + End end of
document
in preview

Exit print
preview
Esc and return
to
document
9. Word Shortcuts to Manage Views, Split Screen and Multiple
Documents
Toggle
S plit of
Alt + Ctrl + S
document
window

Zoom in/
Ctrl +scroll mouse up/down
out

Open Zoom
Menu (no
native
Alt then w , q shortcut
exists for
zoom in/
zoom out)

Switch to
Alt + Ctrl + O O utline
view

Switch to
P rint
Alt + Ctrl + P
Layout
view

Switch to
Draft view
Alt + Ctrl + N (used to be
n ormal
view)
 Switch
forward to
next open
Word
documents
(easier
than
Ctrl + F6
Alt + Tab
as only
word
documents
are
iterated)

Switch
backwards
to previous
open Word
documents
(easier
Ctrl + Shift + F6 than
Alt + Tab
as only
word
documents
are
iterated)

10. Word Shortcuts for Date, Time, and other

Fields

10.1 Insert Common Fields

Insert
current
Alt + Shift + D
D ate
field
 Insert
current
Alt + Shift + T
T ate field

Insert
P age
Alt + Shift + P
number
field

Insert
Table of
Alt + Shift + O
C o ntent
field

Insert
Alt + Shift + X Inde x
field

Insert
Alt + Shift + L L ISTNUM
field

10.2 Manage Fields

Toggle
show/
Alt + F9
hide
fields

Update
F9
all fields

Go to
next/ go
F11 / Shift + F11 to
previous
field

Lock
Ctrl + F11
field

Unlock
Ctrl + Shift + F11
field
11. Word Shortcuts for Outline
View
Ctrl + Shift + O Switch to O utline View

Promote / Demote a paragraph (or

Tab / Shift + Tab
Alt + Shift + Arrow Left / Arrow Right )

Alt + Shift + Arrow Up / Arrow Down Move selected paragraphs up / down

Demote to body text (set style to

Ctrl + Shift + N
n ormal)

Alt + Shift + plus / - Expand / Collapse text under a heading

Alt + Shift + A Expand or collapse a ll text or headings

/ key on the numeric keypad Hide or display character formatting

Show the first l ine of body text or all

Alt + Shift + L
body text

Show all headings with the Heading 1

Alt + Shift + 1
style

Alt + Shift + N Show all headings up to Heading n

Ctrl + Tab Insert a tab character

12. Word Shortcuts for

Tables
Jump
one row
Arrow Down / Arrow Up down /
one row
up
 Jump to
(and
select)
Tab / Shift + Tab next /
previous
table cell

Jump to
first
column/
Alt + Home / Alt + End
jump to
last
column

Jump to
first row
Alt + Page Up / Alt + Page Down
/ jump to
last row

One cell
to the
Ctrl + Arrow Left / Ctrl + Arrow Right
left / to
the right

Select
Shift + End current
table cell

Select
content
end , then shift + Home of
current
table cell

Extend
selection
Press and hold shift and press arrow keys repeatedly to
adjacent
cells

Extend
Ctrl + Shift + f8 , then press selection
or block
 Select
Alt + 5 on numeric keypad (with numLock off) an entire
table

Move
current
Alt + Shift + Arrow Up / Alt + Shift + Arrow Down
row up
or down

Select
In first column, press shift + End
row*

Select
In first row press Alt + Shift + Page Down
column

Delete
columns
Shift + Delete with
columns
selected

Created by rank17 on 3/4/2017. Last updated by max on 1/14/2021

1 Comments for 'Word '

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Comment #1 by dancepig Sep 25, 2015 at 02:50 pm Reply

Thank you for this site! I have one suggestion (so far), please add the
shortcut for nonbreaking spaces - [Ctrl]+[Shift]+Spacebar.

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