WORKS TO DO LIST - LOGISTIC DEPARTMENT

UPDATED BY NOMAN : 10 SEP 2022 CREATED BY RASHID

SUMMARY CATEGORY WISE
ERP MANUAL TOTAL
DAILY TASKS 5 0 5
WEEKLY TASKS 2 1 3
MONTHLY TASKS 5 20 25

6 MONTH
TASKS 0 4 4

NON REPORTING
REPORTS BUT FOR
LOGISTIC USE 6 0 6
TOTAL 18 25 43

SUMMARY PEROSN WISE

TIME
DURATION
for MANUAL
NAME NO OF TASKS ERP MANUAL WORK
RASHID 10 2 8 1 hr 05 min
AZFAR 3 0 3 1 hr 05 min
NOMAN 18 7 11 1 hr 30 min
COMMON 3 0 3 2 hr 15 min
TOTAL 34 9 25
NOTE : AS WE ARE UPDATING SUPPLIER CONTAC DETAIL MANUALLY IN EXCEL FILE , THAT’S WHY ITS SHOWS IN
THE BELOW CHART

1 2 3 4 5

S.no ERP
Calender day Works to do DOC NO. FUTURE ERP
WORKING

CHECK COMMISSON RATE OF EACH

1 MONTH ORDER NO DOC
1ST THURSDAY CODE N/A

Sales Summary Report of Last 4 Year YES

2 2ND Log-005 N/A
Commission Summary of Last 3 Year YES
 Bid Format & Bid Error Report Log-003 YES

3 2ND SATURDAY N/A

LC CHECKING FORMAT Log-022

4 2ND SATURDAY N/A

LIST OF CUSTOMER BANK FOR LOMON Log-024 YES

5 2ND SATURDAY N/A

FOREIGN EXCHANGE RATE FOR DEBIT

NOTES Log-025 YES
6 2ND SATURDAY N/A

CLAIM MATTER/ OTHER PAYMENT MATTER Log-014

7 2ND SATURDAY N/A

FREE DETENTION REPORT Log - 011 YES

8 2ND SATURDAY N/A

Un-Loading Procedure of Iso Tank Log - 012

9 2ND SATURDAY N/A

Shipping Active Handling Item Chart Log-002 YES

10 2ND SATURDAY N/A

 Terms & Conditions updation Log-004

11 2ND SATURDAY N/A

DUTY STRUCTURE
MENTION TOTAL ITEM : 91 Log-023
ADD SHAHMEER
12 2ND SATURDAY N/A

Working Day Chart Log-007

13 4TH THURSDAY N/A

ACTIVE Supplier Contact Detail Report Log-015

14 4TH SATURDAY N/A

Trouble Commission cases Log-020 YES

15 4TH SATURDAY N/A

LOGISTICS NOTIFICATION Log-008

16 4TH SATURDAY N/A

FTA Certiicate Relaxation Item wise Log-001

17 4TH SATURDAY N/A

Dairy Important Point Log-016

18 4TH SATURDAY N/A

MEETING CHART
TOTAL 4 MEETING ONCE IN A WEEK ON Log-009
19 4TH SATURDAY EVERY THURSDAY
N/A
 SHIPMENT REPORT ( MONTH WISE )
NO DOC
20 4TH SATURDAY CODE ERP

PENDNIG DEBIT NOTES SHIPPED ( Foreign NO DOC

21 4TH SATURDAY & Local ) CODE ERP

PENDING REMITTENCESUMMARY NO DOC

22 4TH SATURDAY ( Foreign & Local ) CODE ERP

PENDING REMITTENCE DETAIL NO DOC

23 4TH SATURDAY ( Foreign & Local ) CODE ERP

Monthly Commission Status Log-006 YES

24 4TH SATURDAY N/A

ITEM FILE WITH MASTER ITEM NO DOC CODE

25 4TH SATURDAY ERP

6TH MONTH WORKING REPORTS

GUIDE LINE / SOP Log-017

26 4TH SATURDAY N/A

JDS - LOGISTICS LOG-018

27 4TH SATURDAY N/A

LOGISTIC ABBREVIATION Log-019

28 2ND SATURDAY N/A

 RD List / Rulling List Log-010
29 4TH SATURDAY N/A

DAILY WORKING REPORTS

30 NO DOC
EVERTY DAY PENDING LC CODE ERP

31 NO DOC
EVERTY DAY PENDING SHIPMENTS CODE ERP

32 NO DOC
EVERTY DAY PENDING DOCUMENTS CODE ERP

33 NO DOC
EVERY THURSDAY PENDING DHL NO CODE ERP

34
NO DOC
EVERY THURSDAY PENDING PAYMENT CODE ERP

WEEKLY WORKING REPORTS

35
EVERY THURSDAY MEETING OF TROUBLE URGENT CASES LOG - 025 N/A

36 NO DOC
EVERY THURSDAY PENDING PAYMENT CODE ERP

37 EVERY MON & NO DOC

THURSDAY VESSEL ARRIVAL CODE ERP

AS PER REQUIRMENT - NON REPORTING REPORTS

BUT FOR LOGISTIC USE
38 AS PER BANK REPORT SUPPLIER WISE NO DOC
REQUIRMENT CODE ERP

39 AS PER BANK REPORT SPECIFIC BANK WISE NO DOC

REQUIRMENT CODE ERP

40 AS PER BANK REPORT CUSTOMER WISE  NO DOC

REQUIRMENT CODE ERP
41 AS PER MIS REPORT  TOP SUPPLIER NO DOC
REQUIRMENT CODE ERP

42 AS PER MIS REPORT  TOP CUSTOMER NO DOC

REQUIRMENT CODE ERP

MIS REPORT  TOP ITEM

43 AS PER SHIPPING LINE REPORT  NO DOC

REQUIRMENT CODE ERP

HOLD WORK FOR TIME BEING

 CHLOROFORM - MANUFACTURER DETAIL - Log-013
SINO ASIA / FOSCOTE

1 4TH SATURDAY N/A

 GRAND TOTAL
3 hr 20 min
3 hr 20 min
3 hr 45 min

HAT’S WHY ITS SHOWS IN

6 7 8 9 10 11

Manual Manual
Time Reporting Reported by/ Reported Submit Final reporting
working Duration
Task E-mail to. time to Taher by

MANUAL 03 MINT YES 4:00 PM RASHID

MANUAL 30 MINT YES NOMAN TO RASHID 10:30 RASHID

 30 MINT YES AZFAR TO RASHID

MANUAL 11:00 RASHID

5 MINT YES NOMAN TO ALL LOGISTIC

MANUAL 11:15 AM N/A

10 MINT YES AZFAR TO

MANUAL REHANA/OWAIS/SHARIQ 11:30 AM N/A

5 MINT YES
MANUAL RASHID

10 MINT YES 12:15

RASHID TO TAHER BY
MANUAL KEEPING CORES RASHID

10 MINT YES

RASHID TO CORRES &

MANUAL SALES 2:30PM

5 MINT YES AZFAR SEND TO CORE /

MANUAL SALES AND LOGISTICS 12:00 N/A

10 MINT YES

MANUAL RASHID TO CORRES 2:00 PM N/A

 10 MINT YES

MANUAL NOMAN TO CORRES 12:00 N/A

10 MINT YES
NOMAN TO ALL
MANUAL SALES/CORRES 2:00PM N/A

20 MINT YES

NOMAN TO
MANUAL RASHID & HIRA 11:00 N/A

60 MINT YES
each person

EACH LOGISTIC SEND TO

ERP CORRESPONDANCE 2:00 N/A

10 MINT YES

MANUAL RASHID TO CORRES/SALES 1:00 RASHID

10 MINT YES
RASHID TO
MANUAL CORRES/SALES/ADMIN 12:30 RASHID

10 MINT YES

MANUAL NOMAN TO SALE PERSON 2:00 N/A

5 MINT YES
RASHID TO
MANUAL SALES/CORES/LOG 12:15 RASHID

5 MINT YES
MANUAL RASHID TO HIRA N/A
 5 MINT
N/A NOMAN TO RASHID 12:15 RASHID

5 MINT
N/A NOMAN TO RASHID 12:30 RASHID

5 MINT

N/A NOMAN TO RASHID 12:30 RASHID

5 MINT

N/A NOMAN TO RASHID 12:30 RASHID

60 MINT
each person YES

EACH LOGISTIC
EACH LOGISTIC SEND TO SEND TO SIR
MANUAL CORRESPONDANCE 11:00 TAHER

EACH LOGISTIC PERSON

60 MINT YES WILL SIT IN MEETING TO
VERIFY ITEMS WITH
N/A MASTER ITEMS 10:00 RASHID

15 MINT YES
each person EACH LOGISTICS TO
MANUAL RASID 2:15 RASHID

15 MINT YES
MANUAL RASHID TO SIR TAHER 2:30 RASHID

10 MINT YES

NOMAN TO NEW
MANUAL EMPLOYEE 10:00
 10 MINT YES AZFAR TO
MANUAL SALE/CORRES 11:30 AZFAR

5 MINT
N/A NOMAN TO RASHID 12:30 RASHID

5 MINT
N/A NOMAN TO RASHID 12:30 RASHID

5 MINT
N/A NOMAN TO RASHID 12:30 RASHID

5 MINT
N/A NOMAN TO RASHID 12:30 RASHID

5 MINT
N/A NOMAN TO RASHID 12:30 RASHID

MANUAL 06 HOURS YES NOMAN TO ALL SALES/COR 12:45 NA

5 MINT YES
N/A NOMAN TO RASHID 12:30 RASHID

5 MINT YES
N/A NOMAN TO RASHID 12:30 RASHID

N/A N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A N/A

 5 MINT

RASHID TO
MANUAL CORS AND SALES 11:30 N/A
 12 13

Final submit Time

EXPLANATION
to Taher

ALL CORES PERSON CHECK COMMISSION RATE IN ERP BY SELF AND

INFORM ME BY E-MAIL, AFTER THEIR CONFIRMATION ME UPDATE
4:00 PM TO SIR TAHER

11:00
1ST STEP " TAKE REPORT ONE BY ONE FROM ERP.
2ND STEPT : MERGE DATA IN IN EXCELL SHEET AND SEND TO SIR
TAHER BY KEEPING CC HASSAN
 1ST STEP : SEND E-MAIL TO SALES PERSON ASK THEM SEND THEIR
REPORT WHICH ORDERS BID FORMAT NOT SEND TO CUSTOMER
WITH REASON.
2ND STEP : AFTER RCVD REPORT FROM ALL SALES PERSON MERGE
IN EXCELL SHEET AS PER DECIDED FORMAT AND SEND TO SIR TAHER
11:30 KEEPING CC HASSAN, RASHID, AZFAR

WE MENTIONED COMMON CLAUSES WHICH MUST TO BE

CAREFULLY CHECKED WHILE CHECKING DRAFT LC , IF ANY NEW
CONDITION FROM CUSTOM OR GOVT COME , WE MENTION IT IN
THIS FILE LIKE MUST CHECK INV PACKING LIST INSIDE CONTAINER
ETC

UPDATE THE NAME OF BANKS OF EACH CUSTOMER OF LOMON TO

TAKE FUTURE ORDER AND SINOSHURE APPROVAL
WE ASKED SIR TAHER FOR USD EXCHANGE RATE TO PUT IT IN ERP
FOR MAKING DEBIT NOTES FOR PREVIOUS MONTH , IT ALSO
12:00 SHOWING AVERAGE OF EXCHANGE RATE

THIS SHEET IN 2 PARTS 1 ) CLAIM PERTAIN WITH ACCOUNT IN THIS

12:30 PART WE PUT THOSE CASES WHICH PAY RECEIVE AND PAY BY AL
RIAZ ACCOUNT
2ND PART NOT PERTAIN TO ACCOUNT AND MENTION THOSE CASE
WHICH PAYMENT DIRECTLY FROM SUPPLIER TO CUSTOMER

WE ALL 3 LOGISTICS PERSON DISCUSSE AND COMPILE WHOSE

SUPPLIER GIVIG 5 DAYS / 7 DAYS / 10 DAYS / 14 DAYS FREE TIME
AND ALSO METNIONED THOSE CUSTOMER NAME WHO HAVE MUST
DEMAND OF 14 / 21 DAYS FREE TIME.
UN-LOADING OF ISO TANK PROCEDURE DESCRIBE SO THAT ALL
PERSON KNOW AND BRIEF TO CUSTOMER IF THEY DON'T KNOW

ACTIVE ITEM HANDLING BY ALL 3 LOGISTICS PERSON - CATEGORY IN

COREESPONDENCE WISE AND THEN MAKE SUMMARY TOTAL
HANDLE ITEM OF EACH CORES AND EACH LOGISTICS.
 MAKING A EXCEL FILE OF ALL ACTIVE SUPPLIER CORRES WISE
WHICH WE MADE TERM & CONDITION , WE CHECKED WITH EACH
LOGISTIC PERSON FOR ANY NEW SUPPLIER IN EACH MONTH AND
ITS STATUS EITHER WE MAKE ITS TERM & CONDITION REPORT OR
NOT

AS PER YEARLY BUDGET , UPDATE THE DUTY STRUCTURE OF EACH &

EVERY ITEM INCLUDE CUSTOM DUTY , INCOME TAX , SALE TAX ,
OTHER UPDATE TRHOUGH WEBOC WEBSITE WHICH CHECKED BY
SALES PERSON.

AS PER WORKING MENTIONED IN THE CALENDAR CHART BECAUSE

EVERY MONTH WORKING DAY & DATE CHANGED

1ST STEP SEND FORMAT OF CONTACT DETAIL REQUEST FORM TO

SUPPLIER.
2ND STEP : AFTER RECEVED UPDATE OVER EXCEL SHEET AND SEND
TO EACH CORES PERSON EVERY 4TH SATURDAY OF THE MONTH.
NOTE : EXCEL SHEET GIVEN TO FATEH FOR COPY IN ERP, SO AFTER
COPY WE WILL UPDATE SUPPLIER IN ERP.

THIS REPORT IN TWO PARTS 1 ) WITHIN ONE YEAR 2 ) MORE THAN

ONE YEAR. IN THIS REPORT WE MENTINED THOSE CASES WHICH
COMMISSION HOLD BY SUPPLIER WITH REASON OR WITHOUT
1:00 REASON.

AS PER PREVIOUS WORKING EXPERIENCE, WE INSTRUCT/INFOMRED

ALL SALE CORRES FOR ANY IMPORTANT NOTE SO THAT THEY
12:30 WOULD BE CAREFULL ABOUT THAT WHILE TAKING FUTURE ORDERS

THIS REPORT HAVE 3 CATEGORY 1 ) FTA APPLICABLE WITH

RELAXATION 2 ) FTA WAS APPLICABLE BUT DUTY BECOME ZERO IN
BUDGET 3 ) NO FTA APPLICABE

MENTION IMPORTANT REQUIRMENT OF DAIRY IMPORT LIKE WHAT

DOC REQUIRE FOR CUSTOM CLEARANCE , INTERRA CONDITION
THAT NOT PROVIDE SHIPPING LINE CERTIFICATE, IMPORT TO
12:45 ANGOLA AS THEY REQUIRE CNCA CERTIFICATE.

MENTION THE MEETING WHICH LOGISTICS ARRANGE IN WHOLE

MONT
 TO MAKE DEBIT NOTE , 1ST EACH LOGISTIC PERSON CHECK THE
SHIPMENT REPORTS OF THE MONTH TO CHECK FOR WHICH
1:00 SUPPLIER WE NEED TO MAKE DEBIT NOTE OF THAT MONTH

KEEPING LAST 2 YEARS DATE AND CHECK WHICH DEBIT NOT STILL
1:00 PENDING

THIS REPORT GIVES TOTAL OF DUE COMMISSION PAYMENT FOR

EACH SUPPLIER , KEEPING LAST 2 YEARS DATE AND CHECK WHICH
1:00 PAYMENT HAVE TO ARRANGE FROM SUPPLIER

THIS REPORT GIVE DETAIL OF EACH & EVERY INDENT FOR WHICH
PAYMENT COMMISSION PENDING AT SUPPLIER END , KEEPING LAST
2 YEARS DATE AND CHECK WHICH PAYMENT HAVE TO ARRANGE
1:00 FROM SUPPLIER

1ST STEP : TAKE SHIPMENT REPORT FROM ERP OF PENDING DEBIT

NOTE.
2ND STEP : MAKE DEBIT NOTE IN ERP
3RD STEP : TAKE PENDING REMITTANCE REPORT FROM ERP.
4TH STEP : MERGE IN EXCEL SHEET AND MENTION LAST DATE OF
REMITTANCE RECEIVE AND LOGISTIS COMMISSIOM AND SEND TO
CORES PERSON FOR THEIR COMMENTS.
5TH STEP : AFTER GETTING REPLY FROM CORES PERSON UPDATE IN
EXCEEL SHETT WITH THREE CATEGORY - 1 ) PROCEED PAYMENT 2 )
HOLD PAYEMT 3 ) AUTO REMIT AND SEND TO SIR TAHER FOR THEIR
2:15 APPROVAL

TO CHECK ALL ITEMS ARE OK IN ERP AND LINKED WITH CORRECT

MASTER ITEM , WILL REMOVE INACTIVE ITEMS AND PUT THEM IN
2:30 DLEETED ITEMS TO MINIMIZE ERROR IN ERP DATA

2:15 SOP OR BASIC STEPS OF WORKING FOR LOGISTIC DEPARTMENT

2:30 MENTION ALL WORKING WHICH WE PERFORM IN ALRIAZ

LOGISTICS TERMS AND ABBREVATION MENTIONED OVER A SHEET

WHICH WE BRIEF TO NEW APPOINT PERSON
 WHEN CUSTOM ISSUE NEW RULLING / RD - UPDATE OVER SHEET
11:30 AND SEND TO CUSTOMER

THOSE ORDER WHICH LC NEED TO BE OPEN KEEPING EYES ON

INDENT / PROFORMA VALIDITY, AND TAKE PERMISSION FROM
1:00 SUPPLIER BEFORE VALIDITY EXPIRE
THOSE ORDER WHICH SHIPMENT ARE PENDING KEEPING ON EYE
1:00 ON LATEST DATE OF SHIPMENT.
THIS REPORT IS USED WHICH DOC ARE NOT RCVD FROM SUPPLIER,
1:00 TO SEE THIS REPORT ARRANGE DOC FROM SUPPLIER
THIS REPORT IS USED WHICH DHL NOT RCVD FROM SUPPLIER, TO
1:00 SEE THIS REPORT ARRANGE DHL FROM SUPPLIER
THIS REPORT IS USED WHICH PAYMENT NOT RCVD FROM SUPPLIER,
TO SEE THIS REPORT ARRANGE PAYMENT COPY FROM CUSTOMER
1:00 AND ALSO ASK CONFIRMATION FROM SUPPLIER

WEEKLY ARRANGE MEEETING WITH SALES AND CORES PERSON AND

MENTIONED THOSE CASES WHICH ARE IN TROUBLE AND PUT SALES,
CORES AND LOGISTICS REMARKS AND SEND TO SIR TAHER FOR THEIR
COMMENTS. ALSO MENTION PENDING PAYMENT CASES

THIS REPORT IS USED WHICH PAYMENT NOT RCVD FROM SUPPLIER,

TO SEE THIS REPORT ARRANGE PAYMENT COPY FROM CUSTOMER
1:00 AND ALSO ASK CONFIRMATION FROM SUPPLIER
TRACK VESSEL THROUGH BL NUMBER AND TRACKING RESULT SEND
1:00 TO CUSTOMER IF VESSEL DELAY.

N/A THIS REPORT IS USE TO CHECK THE NAME OF BANKS OF SUPPLIERS

THIS REPORT IS USE TO CHECK THE NAME OF
N/A CUSTOMERS/SUPPLIER , BANK WISE
THIS REPORT IS USE TO CHECK BANK NAME OF ANY SPECIFIC
N/A CUSTOMER

N/A THIS REPORT GIVE TOP SUPLIER LIST QUANITY WISE

N/A THIS REPORT GIVE TOP CUSTOMER LIST QUANITY WISE

THIS REPORT IS USE TO CHECK THE NAME OF SHIPPING LINE USING

N/A BY SPECIFIC SUPPLIERS
DUE TO SANCTION OVER RUSSIA MOSTLY BANK NOT ACCEPTING LC
OF RUSSIA ORGIN / RUSSIA SUPPLER, ONLY LIMITED BANK ESTABLIH
LC AND ASK THE CONTACT DETAIL OF SUPPLIER AND
MANUFACTUER. SO MENTIONED THOSE BANK NAME WHICH
ACCEPTING LC.
NOTE : AS RUSSIA UN-ABLE TO EXPORT DUE TO WAR - SO WE CAN
STOP TO SEND EVERY MONT UNTIL START EXPORT FROM RUSSIA
 14

FILL IN THE BLANKS

COMMISSION RATE CHECKED AND FOUND

ALL OK

THE AVERAGE SALE IN THIS YEAR IS USD

6,174,264

THE AVERAGE COMISSION IN THIS YEAR IS

USD 45,961
TOTAL ORDER : 34
TOTAL SENT : 22
TOTAL NOT SENT : 12

THIS EMAIL HAS SENT TO ALL LOGISTIC

PERSONS, TASK IS DONE

THE REPORT WILL UPDATED BY ADDING

BELOW NEW CUSTOMER TALHA DYE &
BLUE BIRD

THE CURRENT AVERAGE EXCHANGE RATE

OF USD IS 175

WE HAVE BELOW CLAIMS PENDING :

1) UNID - FAUJI FFERTILIZER FOR RS
193,000

TOTAL SUPPLIER : 96

15 SUPPLIER GIVING 5 - 12 DAYS FREE TIME

81 SUPPLIER GIVING 14 DAYS FREE TIME

6 CUSTOMER REQUIRE 21 DAYS BUT NOT

THEY CONSIDERING 14 DAYS ALSO

UPDATED EMAIL HAS SENT TO ALL

CONCERNS , THIS TASK HAS DONE

BELOW IS UPDATED SUMMARY FOR

LOGISTIC HANDLING ITEM :
RASHID : 53
AZFAR : 15
NOMAN: 20
BASIT : NONE
UPDATED FILE HAS SENT TO ALL CORRES BY
ADDING BELOW NEW SUPLIER :
1)TAIAN CITY BLUE SKY AUXILIARIES CO.,
LTD
2)CV.MB JAYA MANDIRI

UPDATED FILE S SENT TO ALL CONCERNS,

TASK HAS DONE

LOGISTIC HAS BELOW WORKING DAYS AS

PER CALENDER
TOTAL 05 DAYS - { 2nd , 5th , 06th , 17TH
& 21ST ( 2nd on Saturday WORK ON
FRIDAY 08 JUL 2022 , 4TH on Saturday 23
JUL 2022 ) }

NO OF SUPPLIERS : 126

TOTAL TROUBLE COMMISSION IS USD USD

5,720 ( 05 SUPPLIER )

TOTAL LOGISTIC NOTIFICATION ARE : 17

LATEST WAS ISSUED ON DATED : 02 MAR
2022

UPDATED FILE HAS SENT TO ALL SALE &

CRRES
TOTAL ITEM : 98
FTA : 09
ZERO DUTY : 52
NO RELAXATION CERTIFICATE : 37

ALL POINTS UPDATED AND SENT TO ALL

CONCERN , TASK HAS DONE

NO NEW MEETING BY LOGISTIC

RASHID SUPPLIER : 11
AZFAR SUPPLIER : 06
NOMAN SUPPLIER : 06

TOTAL PENDING DEBIT NOTE :

____________

TOTAL PENDING REMITTENCE AS ON THIS

MONTH (AUG ) AS BELOW :
TOTAL INDENT :
TOTAL AMOUNT : USD 17856.93

TOTAL PENDING REMITTENCE AS ON THIS

MONTH (AUG ) AS BELOW :
TOTAL INDENT :
TOTAL AMOUNT : USD 17856.93

TOTAL PENDING COMMISSION TILL

AUG ,2022
USD 25,119

LAST CHECKED AND FOUND IT OK

THIS REPORT HAS UPDATED , TASK HAS

DONE

THIS REPORT HAS UPDATED , TASK HAS

DONE

THIS FILE HAS UPDATED , GIVEN

ORIENTAION TO BELOW NEW EMPLOYEE IN
THIS MONTH
MR XXXXX
MS XXXXXXXX
NUMBER OF ABBREVATION : _________
THIS REPORT HAS UPDATED , LAST
CHANGES DONE 27-APRIL

TOTAL MEETING IN A MONTH : 04

N/A

N/A

N/A

N/A

N/A

N/A
 SUMMARY CATEGORY WISE
ERP MANUAL TOTAL
DAILY TASKS 5 0 5
WEEKLY TASKS 2 1 3
MONTHLY TASKS 2 20 22

6 MONTH
TASKS 0 4 4
TOTAL 9 25 34

SUMMARY PEROSN WISE

NAME NO OF TASKS ERP MANUAL
RASHID 10 2 8
AZFAR 3 0 3
NOMAN 18 7 11
COMMON 3 0 3
TOTAL 34 9 25

1 2 3 4 5

S.no Manual
Calender day Works to do DOC NO. ERP
working

DAILY WORKING REPORTS

1 NO DOC
EVERTY DAY PENDING LC CODE ERP N/A

2 NO DOC
EVERTY DAY PENDING SHIPMENTS CODE ERP N/A

3 NO DOC
EVERTY DAY PENDING DOCUMENTS CODE ERP N/A

4 NO DOC
EVERY THURSDAY PENDING DHL NO CODE ERP N/A

5 NO DOC
EVERY THURSDAY PENDING PAYMENT CODE ERP N/A

WEEKLY WORKING REPORTS

6
EVERY THURSDAY MEETING OF TROUBLE URGENT CASES LOG - N/A MANUAL

7 NO DOC
EVERY THURSDAY PENDING PAYMENT CODE ERP N/A

8 EVERY MON & NO DOC

THURSDAY VESSEL ARRIVAL CODE ERP N/A

MONTHLY WORKING REPORTS

CHECK COMMISSON RATE OF EACH

9 MONTH ORDER
1ST THURSDAY N/A MANUAL

Sales Summary Report of Last 4 Year

N/A
10 2ND Logistics Handling Report Month Wise Log-005 N/A MANUAL
Logistics Handling Summary Last 4 Year N/A
Commission Summary of Last 3 Year N/A

Bid Format & Bid Error Report Log-003

11 2ND SATURDAY N/A MANUAL

LC CHECKING FORMAT Log-022

12 2ND SATURDAY N/A MANUAL

LIST OF CUSTOMER BANK FOR LOMON Log-024

13 2ND SATURDAY N/A MANUAL

CLAIM MATTER/ OTHER PAYMENT MATTER Log-014

14 2ND SATURDAY N/A MANUAL

21 Days Free Detention Report Log - 011

15 2ND SATURDAY N/A MANUAL

Un-Loading Procedure of Iso Tank Log - 012

16 2ND SATURDAY N/A MANUAL
 Shipping Handling Item Chart Log-002

17 2ND SATURDAY N/A MANUAL

Terms & Conditions updation Log-004

18 2ND SATURDAY N/A MANUAL

DUTY STRUCTURE Log-023

19 2ND SATURDAY N/A MANUAL

Working Day Chart Log-007

20 4TH THURSDAY N/A MANUAL

Supplier Contact Detail Report Log-015

21 4TH SATURDAY N/A MANUAL

Monthly Commission Status Log-006

22 4TH SATURDAY N/A MANUAL

Trouble Commission cases Log-020

23 4TH SATURDAY N/A MANUAL

CHLOROFORM - MANUFACTURER DETAIL -

SINO ASIA / FOSCOTE Log-013

24 4TH SATURDAY N/A MANUAL

 LOGISTICS NOTIFICATION Log-008

25 4TH SATURDAY N/A MANUAL

FTA Certiicate Relaxation Item wise Log-001

26 4TH SATURDAY N/A MANUAL

Dairy Important Point Log-016

27 4TH SATURDAY N/A MANUAL

MEETING CHART Log-009

28 4TH SATURDAY N/A MANUAL
NO DOC
29 4TH SATURDAY PENDNIG DEBIT NOTES SHIPPED CODE ERP N/A
NO DOC
30 4TH SATURDAY PENDING REMITTENCE CODE ERP N/A

6TH MONTH WORKING REPORTS

GUIDE LINE / SOP Log-017
31 4TH SATURDAY N/A MANUAL
32 4TH SATURDAY JDS - LOGISTICS LOG-018 N/A MANUAL

LOGISTIC ABBREVIATION Log-019

33 2ND SATURDAY N/A MANUAL

RD List / Rulling List Log-010

34 4TH SATURDAY N/A MANUAL
 6 7 8 9 10

Manual Reported by/ Reported Submit Final reporting Final submit Time
Time
Duration to. time to Taher by to Taher

5 MINT
NOMAN TO RASHID 12:30 RASHID 1:00

5 MINT
NOMAN TO RASHID 12:30 RASHID 1:00

5 MINT
NOMAN TO RASHID 12:30 RASHID 1:00

5 MINT
NOMAN TO RASHID 12:30 RASHID 1:00

5 MINT
NOMAN TO RASHID 12:30 RASHID 1:00
06 HOURS NOMAN TO ALL SALES/COR 12:45 NA

5 MINT
NOMAN TO RASHID 12:30 RASHID 1:00

5 MINT
NOMAN TO RASHID 12:30 RASHID 1:00

03 MINT 4:00 PM RASHID 4:00 PM

30 MINT NOMAN TO RASHID 10:30 RASHID 11:00

30 MINT

NOMAN TO SIR TAHER

DIRECTLY 11:00 NOMAN 11:00

5 MINT
NOMAN TO LIGISTIC
INTERNAL 11:15 AM N/A

10 MINT AZFAR TO
REHANA/OWAIS/SHARIQ 11:30 AM N/A

10 MINT 12:15 12:30

RASHID TO TAHER BY
KEEPING CORES RASHID

10 MINT
RASHID TO CORRES &
SALES 2:30PM

5 MINT AZFAR SEND TO CORE /

SALES AND LOGISTICS 12:00 N/A
10 MINT

RASHID TO CORRES 2:00 PM N/A

10 MINT

NOMAN TO CORRES 12:00 N/A

10 MINT
NOMAN TO ALL
SALES/CORRES 2:00PM N/A

20 MINT NOMAN TO
RASHID & HIRA 11:00 N/A

60 MINT

EACH LOGISTIC SEND TO

CORRESPONDANCE 2:00 N/A

60 MINT

EACH LOGISTIC
EACH LOGISTIC SEND TO SEND TO SIR
CORRESPONDANCE 11:00 TAHER 2:15

10 MINT

RASHID TO CORRES/SALES 1:00 RASHID 1:00

5 MINT

RASHID TO
CORS AND SALES 11:30 N/A
10 MINT
RASHID TO
CORRES/SALES/ADMIN 12:30 RASHID 12:30

10 MINT
NOMAN TO SALE PERSON 2:00 N/A

5 MINT
RASHID TO
SALES/CORES/LOG 12:15 RASHID 12:45

5 MINT
RASHID TO HIRA N/A

5 MINT
NOMAN TO RASHID 12:30 RASHID 1:00
5 MINT
NOMAN TO RASHID 12:30 RASHID 1:00

15 MINT EACH LOGISTICS TO

RASID 2:15 RASHID 2:15
15 MINT RASHID TO SIR TAHER 2:30 RASHID 2:30

10 MINT
NOMAN TO NEW EMPLOYEE 10:00

10 MINT AZFAR TO
SALE/CORRES 11:30 AZFAR 11:30
 11

EXPLANATION

THOSE ORDER WHICH LC NEED TO BE OPEN KEEPING EYES ON

INDENT / PROFORMA VALIDITY, AND TAKE PERMISSION FROM
SUPPLIER BEFORE VALIDITY EXPIRE

THOSE ORDER WHICH SHIPMENT ARE PENDING KEEPING ON EYE

ON LATEST DATE OF SHIPMENT.

THIS REPORT IS USED WHICH DOC ARE NOT RCVD FROM SUPPLIER,
TO SEE THIS REPORT ARRANGE DOC FROM SUPPLIER

THIS REPORT IS USED WHICH DHL NOT RCVD FROM SUPPLIER, TO

SEE THIS REPORT ARRANGE DHL FROM SUPPLIER
THIS REPORT IS USED WHICH PAYMENT NOT RCVD FROM SUPPLIER,
TO SEE THIS REPORT ARRANGE PAYMENT COPY FROM CUSTOMER
AND ALSO ASK CONFIRMATION FROM SUPPLIER
WEEKLY ARRANGE MEEETING WITH SALES AND CORES PERSON AND
MENTIONED THOSE CASES WHICH ARE IN TROUBLE AND PUT SALES,
CORES AND LOGISTICS REMARKS AND SEND TO SIR TAHER FOR THEIR
COMMENTS. ALSO MENTION PENDING PAYMENT CASES
THIS REPORT IS USED WHICH PAYMENT NOT RCVD FROM SUPPLIER,
TO SEE THIS REPORT ARRANGE PAYMENT COPY FROM CUSTOMER
AND ALSO ASK CONFIRMATION FROM SUPPLIER

TRACK VESSEL THROUGH BL NUMBER AND TRACKING RESULT SEND

TO CUSTOMER IF VESSEL DELAY.

ALL CORES PERSON CHECK COMMISSION RATE IN ERP BY SELF AND

INFORM ME BY E-MAIL, AFTER THEIR CONFIRMATION ME UPDATE
TO SIR TAHER

1ST STEP " TAKE REPORT ONE BY ONE FROM ERP.

2ND STEPT : MERGE DATA IN IN EXCELL SHEET AND SEND TO SIR
TAHER BY KEEPING CC HASSAN

1ST STEP : SEND E-MAIL TO SALES PERSON ASK THEM SEND THEIR
REPORT WHICH ORDERS BID FORMAT NOT SEND TO CUSTOMER
WITH REASON.
2ND STEP : AFTER RCVD REPORT FROM ALL SALES PERSON MERGE
IN EXCELL SHEET AS PER DECIDED FORMAT AND SEND TO SIR TAHER
KEEPING CC HASSAN, RASHID, AZFAR

WE MENTIONED COMMON CLAUSES WHICH MUST TO BE

CAREFULLY CHECKED WHILE CHECKING DRAFT LC , IF ANY NEW
CONDITION FROM CUSTOM OR GOVT COME , WE MENTION IT IN
THIS FILE LIKE MUST CHECK INV PACKING LIST INSIDE CONTAINER
ETC

UPDATE THE NAME OF BANKS OF EACH CUSTOMER OF LOMON TO

TAKE FUTURE ORDER AND SINOSHURE APPROVAL

THIS SHEET IN 2 PARTS 1 ) CLAIM PERTAIN WITH ACCOUNT IN THIS

PART WE PUT THOSE CASES WHICH PAY RECEIVE AND PAY BY AL
RIAZ ACCOUNT
2ND PART NOT PERTAIN TO ACCOUNT AND MENTION THOSE CASE
WHICH PAYMENT DIRECTLY FROM SUPPLIER TO CUSTOMER

WE ALL 3 LOGISTICS PERSON DISCUSSE AND COMPILE WHOSE

SUPPLIER GIVIG 5 DAYS / 7 DAYS / 10 DAYS / 14 DAYS FREE TIME
AND ALSO METNIONED THOSE CUSTOMER NAME WHO HAVE MUST
DEMAND OF 14 / 21 DAYS FREE TIME.
UN-LOADING OF ISO TANK PROCEDURE DESCRIBE SO THAT ALL
PERSON KNOW AND BRIEF TO CUSTOMER IF THEY DON'T KNOW
ACTIVE ITEM HANDLING BY ALL 3 LOGISTICS PERSON - CATEGORY IN
COREESPONDENCE WISE AND THEN MAKE SUMMARY TOTAL
HANDLE ITEM OF EACH CORES AND EACH LOGISTICS.

MAKING A EXCEL FILE OF ALL ACTIVE SUPPLIER CORRES WISE

WHICH WE MADE TERM & CONDITION , WE CHECKED WITH EACH
LOGISTIC PERSON FOR ANY NEW SUPPLIER IN EACH MONTH AND
ITS STATUS EITHER WE MAKE ITS TERM & CONDITION REPORT OR
NOT

AS PER YEARLY BUDGET , UPDATE THE DUTY STRUCTURE OF EACH &

EVERY ITEM INCLUDE CUSTOM DUTY , INCOME TAX , SALE TAX ,
OTHER UPDATE TRHOUGH WEBOC WEBSITE WHICH CHECKED BY
SALES PERSON.
AS PER WORKING MENTIONED IN THE CALENDAR CHART BECAUSE
EVERY MONTH WORKING DAY & DATE CHANGED

1ST STEP SEND FORMAT OF CONTACT DETAIL REQUEST FORM TO

SUPPLIER.
2ND STEP : AFTER RECEVED UPDATE OVER EXCEL SHEET AND SEND
TO EACH CORES PERSON EVERY 4TH SATURDAY OF THE MONTH.
NOTE : EXCEL SHEET GIVEN TO FATEH FOR COPY IN ERP, SO AFTER
COPY WE WILL UPDATE SUPPLIER IN ERP.

1ST STEP : TAKE SHIPMENT REPORT FROM ERP OF PENDING DEBIT

NOTE.
2ND STEP : MAKE DEBIT NOTE IN ERP
3RD STEP : TAKE PENDING REMITTANCE REPORT FROM ERP.
4TH STEP : MERGE IN EXCEL SHEET AND MENTION LAST DATE OF
REMITTANCE RECEIVE AND LOGISTIS COMMISSIOM AND SEND TO
CORES PERSON FOR THEIR COMMENTS.
5TH STEP : AFTER GETTING REPLY FROM CORES PERSON UPDATE IN
EXCEEL SHETT WITH THREE CATEGORY - 1 ) PROCEED PAYMENT 2 )
HOLD PAYEMT 3 ) AUTO REMIT AND SEND TO SIR TAHER FOR THEIR
APPROVAL

THIS REPORT IN TWO PARTS 1 ) WITHIN ONE YEAR 2 ) MORE THAN

ONE YEAR. IN THIS REPORT WE MENTINED THOSE CASES WHICH
COMMISSION HOLD BY SUPPLIER WITH REASON OR WITHOUT
REASON.

DUE TO SANCTION OVER RUSSIA MOSTLY BANK NOT ACCEPTING LC

OF RUSSIA ORGIN / RUSSIA SUPPLER, ONLY LIMITED BANK ESTABLIH
LC AND ASK THE CONTACT DETAIL OF SUPPLIER AND
MANUFACTUER. SO MENTIONED THOSE BANK NAME WHICH
ACCEPTING LC.
NOTE : AS RUSSIA UN-ABLE TO EXPORT DUE TO WAR - SO WE CAN
STOP TO SEND EVERY MONT UNTIL START EXPORT FROM RUSSIA
AS PER PREVIOUS WORKING EXPERIENCE, WE INSTRUCT/INFOMRED
ALL SALE CORRES FOR ANY IMPORTANT NOTE SO THAT THEY
WOULD BE CAREFULL ABOUT THAT WHILE TAKING FUTURE ORDERS
THIS REPORT HAVE 3 CATEGORY 1 ) FTA APPLICABLE WITH
RELAXATION 2 ) FTA WAS APPLICABLE BUT DUTY BECOME ZERO IN
BUDGET 3 ) NO FTA APPLICABE

MENTION IMPORTANT REQUIRMENT OF DIARY IMPORT LIKE WHAT

DOC REQUIRE FOR CUSTOM CLEARANCE , INTERRA CONDITION
THAT NOT PROVIDE SHIPPING LINE CERTIFICATE, IMPORT TO
ANGOLA AS THEY REQUIRE CNCA CERTIFICATE.
MENTION THE MEETING WHICH LOGISTICS ARRANGE IN WHOLE
MONT
KEEPING LAST 2 YEARS DATE AND CHECK WHICH DEBIT NOT STILL
PENDING
KEEPING LAST 2 YEARS DATE AND CHECK WHICH PAYMENT HAVE
TO ARRANGE FROM SUPPLIER

SOP OR BASIC STEPS OF WORKING FOR LOGISTIC DEPARTMENT

MENTION ALL WORKING WHICH WE PERFORM IN ALRIAZ
LOGISTICS TERMS AND ABBREVATION MENTIONED OVER A SHEET
WHICH WE BRIEF TO NEW APPOINT PERSON
WHEN CUSTOM ISSUE NEW RULLING / RD - UPDATE OVER SHEET
AND SEND TO CUSTOMER
 SUMMARY CATEGORY WISE
ERP MANUAL TOTAL
DAILY TASKS 5 0 5
WEEKLY TASKS 2 1 3
MONTHLY TASKS 2 20 22
6 MONTH TASKS 0 4 4
TOTAL 9 25 34

SUMMARY PEROSN WISE

NAME NO OF TASKS ERP MANUAL
RASHID 10 2 8
AZFAR 3 0 3
NOMAN 18 7 11
COMMON 3 0 3
TOTAL 34 9 25