www.kpit.

com

Shifting gears of procure-to-pay cycle with

Oracle EBS iSupplier Portal
Technologies for a better world
22nd November 2015
Version 1.0

www.kpit.com
Agenda

Introduction
Objectives
Necessity of Collaboration with Supplier
Solution Overview of iSupplier Portal
Implementation Considerations
References

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Introduction - Author

Rajesh Telikicherla has 11 years of experience in implementation and management of Oracle

Enterprise Solutions with additional experience in Presales and support of Supply Chain
Management modules. Rajesh is Oracle Certified ‘Fusion Procurement 11g Implementation
Specialist’, 'Fusion Procurement 2014 PreSales Specialist‘ and 'E-Business Suite R12.1 Supply
Chain Management PreSales Specialist'. He has delivered projects on Oracle E-Business Suite in
India and US regions in High-Tech industry.

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Agenda

Introduction

Objectives
Necessity of Collaboration with Supplier
Solution Overview of iSupplier Portal
Implementation Considerations
References

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Objectives

Understand why collaboration with Suppliers is critical for Buying Organizations ?

Learn the key capabilities of iSupplier Portal

Appreciate how Buying Organizations can cut operational costs with iSupplier Portal

Get insight into key implementation considerations for iSupplier Portal

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Agenda

Introduction

Objectives

Necessity of Collaboration with Supplier

Solution Overview of iSupplier Portal
Implementation Considerations
References

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Why Collaboration with Suppliers is critical?
Streamlined Process for Supplier Enablement

 Online collaboration is efficient and less prone to errors

 Buying Org controlled application & data access to suppliers
 Supplier managed profiles subject to approvals from buying
organization

Reduce Operational Costs

 Ever changing needs and demands should be communicated to

different partners in supply chain faster.
 Traditional collaboration by means of emails, fax and prints
etc., often created latency of information transmission

Communicate Supply needs in advance

 To improve the fulfillment rates & lead time for delivery,

suppliers need real-time visibility to procure-to-pay data.
 This eliminates the routine supplier inquiries and helps
suppliers plan their capacity and production efficiently
Agenda

Introduction

Objectives
Necessity of Collaboration with Supplier

Solution Overview of iSupplier Portal

Implementation Considerations
References

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 Online Shipping Invoice Planning &

Product Catalog
Documents Inventory

Enablement
Key Features

Supplier
Payment

Product Function Capability Business Value

 Streamlined process for Supplier on-
 Self-Service Registration
boarding
 Buying Organization initiated
Supplier Registration
Registration
 Buying Organization can determine
 Approval Workflow for enablement
the access level at which Supplier
should be given access
 Buying Organization controlled
procure-to-pay data access
Access Management & Security  Supplier managed master
 Application access to Suppliers
data/profiles making it error-free
through secured firewall
and reduction of time & effort for
buying organization
 Self-service interface for profile
updates for Supplier
Profile Management  Real-time access to Procure-to-Pay
 Approval workflow for profile
data eliminates supplier’s routine
updates
inquires there by reduces cycle time
 Supplier managed Product Catalog
 Internet based self-service
 Approval Management for catalog
Catalog Management application accessed through the
updates
secured firewall to minimize the risk
of online attacks

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Supplier’s Self-Service Registration
URL: http or https://host:port/OA_HTML/jsp/pos/suppreg/SupplierRegister.jsp?ouid=encrypted operating unit ID

Buying Organizations can publish this

URL on their website for Suppliers to
access the below registration form

These details are verified

against existing records to
avoid duplicate registration

Suppliers must provide contact

information so the system can send
updates on the registration request.

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Supplier’s Self-Service Registration

Request for user account

creation while registering
the organization

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 Buying Organizations get unsolicited
requests from suppliers with whom
Prospective Supplier Registration they haven’t done any business before

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 Supplier’s profile got created
Supplier user account with preliminary details
Prospective Supplier User/Profile got created provided during registration

System Administrator can

control the supplier’s
access to application

Supplier’s data access can

be controlled at Supplier
/ Site/ Contact level

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 Online Shipping Invoice Planning &

Product Catalog
Inventory

Profile Mgmt
Documents
Key Features
Payment

Product Function Capability Business Value

 Real-time access to Purchase Orders  Supplier can view the purchase

Purchase Order Management
Order Changes/Cancellations
Manage Deliverables/Work Orders
RFQs/Time Cards
 Acknowledge/Print Purchase Orders orders & agreements in printable
 View Supplier Agreements form and acknowledge thus
reducing the cycle time for buying
 Change orders for key elements like organization in communicating the
quantity, price, promise date etc., PO via email, fax, print etc.,
 Cancellation and Shipment split
 Purchase Order Revision History  Suppliers having real-time access to
Procure-to-pay data reduces regular
 Manage deliverables assigned by Suppliers’ inquiries resulting in
buying organization from Project better productivity
Contracts
 Monitor outside processing from  Change order management is
third parties using work orders efficient increasing the rate of
fulfillment and reducing the lead
 Suppliers can view Requests for time for supply
Quotation submitted by buying
organizations  Better mgmt of contracts for services
 Suppliers can view time card with complex payment terms like
information milestone, progressive payments

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 Contract Purchase Agreement
created by Buying Organization
Contract Purchase Agreement from Purchasing module

Supplier’s acceptance is
required for CPA

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Supplier’s Landing Page

Supplier gets a notification

stating that acceptance is
required for CPA

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 Supplier can accept or reject the
CPA by opening the notification
CPA Acceptance and looking at attached document

Buying Organization gets

notified after Supplier
accepts/rejects the agreement

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Purchase Agreements

Search for Purchase

Agreement

All the releases created for

Blanket Purchase Agreement

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 Buying Organization creates Standard
Purchase Order from Purchasing module
Purchase Order

Supplier can view the purchase

order created by buying
organization and take these actions

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Purchase Order Acknowledgement

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Purchase Order Acknowledgement

Buying Organization gets

notified after Supplier
acknowledges the PO

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Request for Changes

Mention the
Request for
Reason for change
change of Price

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Request for Changes

Buying Organization gets

notified about Supplier’s
request for changes

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 After Buying Organization’s
approval, a new PO revision
PO Revision/Change Order History gets created with the changes

Supplier can view the

change history of PO

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 List of all Purchase Orders
Change Order History that have been revised

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Change Order History

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 Purchasing Shipping Invoice Planning &

Product Catalog
Inventory

Profile Mgmt
Documents
Key Features
Payment

Product Function Capability Business Value

Shipment Notices
Manage Shipments
Receipts
 Create/upload Advanced Shipment
and Advanced Shipment Billing
Notices to alert buying organization
about the upcoming shipments
 Upload routing request & view
routing response
 View delivery schedules and overdue
receipts
 Suppliers can view all historic
receipts for their shipments
 With On-Time Performance page,
track delivery status of shipments
 Accelerated and error-free receiving
with Advanced Shipment Notices
 Tracking of shipment from the time
goods are delivered to receipt
 Buying organization can drive
improvements by tracking supplier’s
performance against key indicators
 Buying Organizations have better
control over quality compliance of
the goods/services that they procure

 Suppliers can view the return history

with the reason for the return and
Returns/Quality quality results
 View collections plan attached to PO
and enter quality results

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ASN Creation

Create ASN for one

or multiple POs

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ASN Creation

Enter Shipment
Header details

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 Buying Organization gets
View ASN notified on ASN submission
and they can view ASN as well

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PO Receipt Buying Organization receives
inventory against PO

Suppliers can view the

receipts from Shipments tab

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 Purchasing Shipping Invoice Planning &

Product Catalog
Inventory

Profile Mgmt
Documents
Key Features
Payment

Product Function Capability Business Value

 Create online standard invoice for a
matching PO or Credit Memo if
 For invoicing, all the needed details
Invoice Management there is no matching PO
are fetched from purchase order.
 Invoice after buying org’s approval
This minimizes errors in invoicing
gets imported to Payables
cycle
 Suppliers can view the payment
 Supplier gets holistic view of invoice
Payment Management summary for the invoices submitted
& payment status, corresponding PO
to buying organization
& receipt details, payment holds and
scheduled payments
 Suppliers can track the invoice status
after submitted to buying
 With real-time online tracking of
Invoice & Payment Tracking organization until it gets imported
Invoice and payment status,
and then payment status against
payment inquiries get reduced
that invoice

 Enables suppliers to view netting

AP/AR Netting Report information for an invoice

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Create Invoice

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Create Invoice

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Create Invoice

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Create Invoice

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Create Invoice

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Create Invoice
After Invoice is
imported and validated
from Oracle Payables

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View Invoice

Payment Entry in
Payables for
Invoice 12345

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View Payment

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 Purchasing Shipping Invoice Planning &

Product Catalog
Inventory

Profile Mgmt
Documents
Key Features
Payment

Product Function Capability Business Value

 Suppliers can access real time

 Having access to buying
forecast plans and schedules of
Forecast Schedules organization’s real-time forecast
buying organization
helps suppliers to be prepared and
maintain their production & capacity
to meet the anticipated demand
 Suppliers can access the details like
Orders placed, Overdue, Receipt
Product Information  Buying orgs can allocate planned
History, Defects and Returns etc., for
orders considering suppliers’
products/services they supply
changes to their capacity constraints
 View on-hand inventories, item
 Having access to minimum and
locations, lots and serials
Inventory & Capacity Information maximum and on-hand quantities,
 Suppliers can maintain delivery
suppliers can trigger the
capacity online accurately
replenishment orders on behalf of
buying orgs to maintain the stock
 Enables Suppliers to manage the
levels at customer inventory
inventory at customer’s location and
Vendor Managed &
view on-hand stock for consigned
Consigned Inventory
items

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Inventory

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Inventory

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Solution Overview - Summary
Profile, Product and Order Management Planning & Inventory
Shipping
 Supplier Registration  Order
 Profile Management Acknowledgements Purchasing Invoice  View Demand Forecasts
 Access Management  Change Requests Documents  View Item Information
 Define Product/Service /Cancellations  Vendor Managed Inventory
Categories  Deliverables  Consigned Inventory
 Purchase Orders/  Work Orders
Agreements  RFQ Payment

iSupplier
Portal Planning

Product Catalog
& Inventory
Profile Mgmt
Shipping, Invoice & Payments Analytics

 Create/Update/Cancel  Receipts/Returns  Integration with Daily Business Intelligence

ASN/ABSN  Quality Information  Supplier Performance
 Routing Request  Create Invoice  On-Time Delivery information
 Delivery Schedules  View Payments  AP/AR Netting Report

Analytics

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Agenda

Introduction

Objectives
Necessity of Collaboration with Supplier
Solution Overview of iSupplier Portal

Implementation Considerations
References

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Implementation Considerations
 Change Impact
Analysis
 Change Strategy &  Focused and Context-
 Evaluate Firewall/ Organizational driven training for
Reverse Proxy Options Structural changes Internal Business/IT
 Access Control SMEs and key Suppliers
Change
Application & Management Training
Data Security Approach

Key Considerations for Successful

implementation of iSupplier Portal

Supplier Testing
Enablement Strategy
 Simulation of Supplier’s
 Rollout plan to On- environment
board the Suppliers  End-to-end testing
covering all scenarios

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 Thank You

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Agenda

Introduction

Objectives
Necessity of Collaboration with Supplier
Solution Overview of iSupplier Portal

Implementation Considerations

References

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References
 www.oracle.com
 Maximize Supplier Enablement for Procure-to-Pay Success – Oracle White Paper
 Creating Invoices from iSupplier Portal – Oracle White Paper
 Oracle iSupplier Portal Datasheet

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Abstract

Organizations are adapting to efficient and robust features of

iSupplier Portal in functional areas such as sourcing, two-way
collaboration between buyer and seller, purchasing, payables, receiving,
invoicing and collaborative planning. Join us to learn about the key
features of rich internet-based iSupplier portal and understand how
buying and selling organizations are reducing their operational costs
and collaborating more efficiently.

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