S

SAP R/3 Navigation
/3 i i
Systems,
S t
Applications and
Products
in Data Processing
 AGENDA
SAP Logon Pad
Easy Access Interface
Easy Access Interface
SAP Screen Customization
Ch
Change Password
P d
Multiple Logon
Report Layout
 Logon Pad
Logon Pad
Shortcut to SAP Logon Pad
Click on “SAP Logon” to find list of SAP
System available

Display List of SAP System

Choose a System
y Description
p and click
on “Log on” Button or Double click on
System Description
 Logon Screen
Logon Screen
E t Cli
Enter Clientt No
N

Enter SAP User ID

Enter Password

Click “Enter” to Continue

Step 1
Change Password
Change Password
Enter “User” and “Password” in Logon Change Password
Screen
Click on “New Password”

Step 2

A Pop-up Box Displayed prompts

for new Password
Enter “New
New Password”
Password and
“Repeat Password”
Click “Enter” to Continue
The Main Screen Interface
The Main Screen Interface

Menu Bar

Tool Bar

Button Bar

Insert/Overtype
Indicator

Server

SAP System ID
Status Bar

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Menu Button Bar

Push buttons to
favorites

SAP Mail Server

SAP Standard Menu

User-Specific Menu

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Role based Menu
Role based Menu
The SAP Easy y Access user menu is a
user-specific point of entry. The new
role-based menu replaces the old
SAP menu structure.
Every user works with his or her
own role-based menu
Each role is automatically
integrated into SAP’s
authorization
th i ti conceptt
All users administrate their own
favorites in the menu
Not only SAP functions but also
desktop and web features can be
integrated
Role-based menus contain cross-
system functions

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 Screen Banner
Screen Banner
Data Request Indicator (in‐Progress )

Command Field

Menu Bar

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 Icons on Standard Tool bar
Icons on Standard Tool bar
• The Standard Toolbar

– Enter – Find Next

– Command Field – First Page

– Save – Previous Page

– Back – Next Page

– Exit – Last Page

– Cancel – Create Session

– Print – Create Shortcut

– Find – F1 Help

– Layout Menu

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 Status Bar
Status Bar
The status bar is located at the bottom of 
the screen and provides general information 
y
about the system and current transaction

To expand the system status, select 

To display more detailed system 
information,  select 

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 Messages
Messages appear either in the status bar or in a pop‐up window, depending on 
user settings

M
Messages types include:
t i l d

– Fatal error (program terminates)

– E
Error message

– Warning message

– I f ti
Information message

– Required Field 

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Document Structures
Document Structures

Header

Item Overview

Item Detail

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 Tab Strips
Tab Strips Tabstrips

View Pull-Down

Status Icon

SAP documents are organized using tabstrips

Tabstrips provide easy navigation between multiple screens in a

single window

Status icons on the tabstrip indicate which tabs have been displayed
and which have been selected, but not yet displayed

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 Match Codes and Searches
Match Codes and Searches
Match‐codes provide a tool for searching for specific data

Several different search orders are possible

To launch a match code search, press F4 or

Use “*” for n‐number of characters (ex: R* means starts with ‘R’)

Use “+” for 1‐Charaters (ex: R+ means starts with ‘R’ and after ‘R’ there is only one 
character)

To create a multiple selection, click           and enter your selections
p y

To close the match‐code window, click 

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 Match Codes and Search Helps
Match‐Codes and Search Helps
To create a multiple selection, click           and enter your selections

Using this we have following method to select the data

Using this we have following method to select the data

Click here for Multiple

Selections

A Pop-Box
p Displayed
p y for
Multiple Selection for
field

Search Search
Excluding this Excluding this
Search in this value(s) Range of
range(s) value(s)
Search only these Value(s)

Paste list of values from

Clipboard (other File) to 17
SAP Selection
 Transaction Code
Transaction Code
A transaction code is a min. four 
character alphanumeric shortcut that 
can be used instead of following a 
menu path

Most screens in SAP have an 
associated transaction code 

To display the transaction code for a 
screen, follow menu path System 
Status Transaction Code

SAP R/3 Release 18

 Transaction Code
Transaction Code
A
A transaction code is entered in the command field of an SAP screen
i d i di h d fi ld f SAP

Placing “/n” before a transaction code will bring up the screen within the 
Pl i “/ ” b f t ti d ill b i th ithi th
present session in SAP

Placing “/o” before a transaction code will create a new session in SAP

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 Initializing a transaction
Initializing a transaction
To start a transaction in SAP R/3 there 
/
are 4 options:
Position the cursor on the required 
transaction in the tree structure 
and press enter
Double‐click on the required 
transaction in the tree structure

Position the cursor on the required 
transaction in the tree structure 
and select Edit  Execute (or press 
and select Edit  Execute (or press
F2)
Expand the command field and 
enter the transaction code
enter the transaction code

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 User Favorites
User Favorites
1. Step 1
To add a web file, follow the
menu path Favorites  Add
other objects  Web address or
file
To add an SAP transaction,
follow the menu path Favorites
 Insert transaction

2. Step 2
E t a text
Enter t td description
i ti off the
th
web site and the html address
To add an SAP transaction, click
and dragg the transaction from
the standard menu into the
favorites folder

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3.
User Favorites
User Favorites
Step 3
To access the web file or SAP 
transaction, double‐click on the 
description in the favorites folder
Select Favorites  Insert folder to 
add a new folder
Use Drag‐and‐Drop to move 
favorite transaction to Desired 
favorite folder

4. Step 4
Favorite transaction
description can be changed
using Change Favorite
(Favorite Change)
To move transaction above and
below in folder using Favorites
 Move  up/Down

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•
Multiple Logon
Multiple Logon
When you are trying to logon to
SAP system using same User ID,
system prompts for confirmation

Option 1:
• Delete Other Logon Sessions and
Login using current Session
• Using this Data Lost may Happen

Option 2 (Recommended):
• Logon to new session keeping
another logon Session
• No Data Lost

Option 3:
• System “Exit” from current Logon
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 Reports
Reports Layout Layout
Layout of Output report can be modified for ALV Reports. Using Layout
option following activities can be preformed

Click here to
Change the
Layout

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 Reports Layout
Reports‐Layout
Add/Delete Fields in Report
Select any fields in “Hidden
Columns” and Drag-and-Drop
in “Displayed Columns” and
Vice-versa
Also use indicators at
between two columns to
move fields
Field names are keep in
sequence by drag-and-drop or
using indicator above
Displayed Columns
“Displayed Columns”

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 Reports Layout
Reports‐Layout

Sort Fields contents in Report

Select any fields in “Hidden
Columns” and Drag-and-Drop
in “Sort Criteria/Subtotals”
and chose indicator
ascending or Descending
order
Also use indicators at
between two columns to
move fields
Field names are keep in order
of sorting by drag-and-drop or
using indicator above “Sort
Criteria/Subtotals”

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 Reports Layout
Reports‐Layout
Filter Fields contents in Report
Select any fields in “Hidden
Columns” and Drag
Columns Drag-and-Drop
and Drop
in “Filter Criteria” and press
“Enter”

Choose the values as

required for Filtering or use
Multiple selection and press
Enter to update the report

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 Reports Layout
Reports Layout
Total on Column
Select any Quantitative
Columns and click on “Add
up Values” Button

Subtotals on Columns
Select any Quantitative
Columns and on which sum
function performed
Select another column on
which subtotal has to
calculated
Click on “Subtotals” Button

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 Reports Layout
Reports‐Layout
Collapse/Expand Sub Totals
Select the option as shown

Select at which sub-total

(ex Plant
required (ex, Plant, material or
no specific criteria then 0)
Press “Enter” to update the
report as per selection criteria

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 Reports Layout
Reports Layout

Alternative Process
You can perform all above
shown process as shown
Select required columns and
right click on it for action
required to perform

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Save Layout
Reports Layout
Reports Layout
Once all the actions
performed
f d on reportt as per
required output achieved
Save required layout
User-Specific
Default for all Users
Show procedure
Sh d followed
f ll d to
t
perform this

Press Enter to Save Layout

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Save Layout
Exporting a report
Exporting a report
Using shown procedure repot
can be
b downloaded
d l d d to
t
different format

Use “Generate” to create file

on specified location and
“Replace” for replace existed
fil
file

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THANK YOU

enjoySAP…….

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