Northern Samar Roadmap 2020 1

DIVISION EMERGENCY ROADMAP
DEPARTMENT OF EDUCATION
Regional Office No. VIII
DIVISION OF NORTHERN SAMAR
Catarman, Northern Samar
https://northernsamar.deped.gov.ph
nsamardivision@deped.gov.ph
The DIVISION PLANNING TEAM:
DR. GORGONIO G. DIAZ, JR, CESO V, Schools Division Superintendent

DR. CRISTA JOY A. TORBILA, CESE, OIC-Asst. Schools Division Superintendent
MR. NOE HERMOSILLA, Chief, School Governance and Operations Division
DR. ALEX REJUSO, OIC-Chief, Curriculum Implementation Division
ATTY. RISTY ADARAYAN, PhD., Head, Legal Unit
MR. ROLANDO P. LUCENECIO JR., Head, ICT Unit
MS. MA. JOY L. GEPOLLO, Head, Budget Office
MS. DEAH A. GAMAO, Head, Accounting Office
MS. MICHELLE D. CAGUIMBAL, Head, Administrative Office
CONTENTS
1 Tittle
2 Division Planning Team
3 Contents
4 Rationale
5 Objectives
6 The Roadmap
A. Office of the Schools Division Superintendent
Administrative Management
-Human resource Management
-Cash Management
-Supply and Procurement Management
-Records Management
-Security, Facilities, and Maintenance Management
Financial Management
-Accounting
-Budget
Performance Management
B. Curriculum Implementation Division
Instructional Management
Assessment of Learning
Learning Resources Management & Development
C. School Governance and Operations Division
Quality Management System
Social Mobilization and Networking
Disaster Risk Reduction Management
Human Resource Development
Planning and Research
School Health
Education Facilities
RATIONALE
Education is a fundamental right of every Filipino child. The Philippine Constitution provides
that “The State shall protect and promote the right of all citizens to quality education at all levels,
and shall take appropriate steps to make such education accessible to all.” As a right, every child
must go to school and the government must provide access to quality, relevant, and liberating
education. Yet in times of disasters, calamities, and conflicts, the delivery of education service is
often disrupted.
However, DepEd Northern Samar Division is committed to ensuring access and quality
education in emergency situations like Covid-19 pandemic. As an emergency response to this
daunting situation, the division formulated the Division Emergency Roadmap or Division Learning
Continuity Plan.
The Division Emergency Roadmap serves as a guide of 606 schools in the 46 schools districts
in developing their own school-based emergency roadmap which will address the issues and
concerns relative to the delivery of basic education amidst COVID-19 pandemic. It considers a
“whole division” approach in addressing the risks and challenges that the entire division might
encounter in pursuing its mandate on providing access and quality to the school learners.
Likewise, the Emergency Roadmap outlines the implementing measures, strategies, and
interventions by Key Result Area including the risks, challenges, and their respective responses
with the aim of sustaining an efficient, effective, and interoperable Schools Division even in times
of global crisis.
In the crafting of the Division Emergency Plan, the Division Planning Team considers the
following:
1. Alignment of the Division KRAs and implementing measures to Regional KRAs and measures;
2. Financing requirements;
3. Safe operations of various schools division offices, district offices, and schools;
4. Appropriate learning modalities;
5. Wellness and protection of teachers and learners;
6. Sustainability of the implementing measures; and
7. Recognition and involvement of various stakeholders.
OBJECTIVES
The overall objective of the Division Emergency Roadmap is to ensure that emergency-
affected school learners continue to get access to quality, relevant, and liberating education in times
of Covid-19 pandemic.
The specific objectives are as follows:
1. Ensure that the three functional division offices of the Schools Division Office (SDO) are
prepared to deliver the basic services to the schools and other stakeholders even during the
time of emergency;
2. Strengthen the capacity of the division, district, and school personnel in providing the
required and essential knowledge, skills, and values to all types of learners;
3. Capacitate the school personnel in formulating, implementing, and monitoring and
evaluating their School Emergency Plan or School Learning Continuity Plan; and
4. Ensure strong partnership and collaboration among various stakeholders.
Responsible Responses to Risks and
OFFICE/DIVISION KRA Implementing Measures Timeline Pre-Requisites Risk and Challenges Cost Estimate Fund Source Success Indicator
Person Challenges
Office of the ADMINISTRATIVE

MANAGEMENT
Schools Human Resource To perform efficiently
Division Management personnel action such as
Superintenden Recruitment, Selection and
Placement
t (OSDS)
Conduct of assessment of Entire Guidelines on
applicants and board hearing month of Personnel applicants Applicants and Issuance of Division
with strict adherence to June 2020 Selection assessment and documents can be a Memorandum on 100% assessment
DOH/IATF protocols for teaching Board conduct of actual source of virus guidelines on the actual and board hearing
HR Unit process of process of Interview and appropriately
As (Secretariat) interview and Demo creating of five sets conducted
scheduled demo for teachers of committees for panel
for non- interview
teaching Applicants and with emphasis on limiting
Ranking the number of applicants,
Committee must and observance of social
observe strict distancing and no face
health measures mask no interview policy
Release of final ranking

thru online facility 100% released
July 2020
Release of final ranking thru HR Unit HR Unit within target
final release No Internet signal
online facility ICT Office ICT Office Seek assistance from the schedule of final
of RQA 2020
ICT Office for restoration of ranking
internet connectivity
To ensure timely processing
of documents such as
appointment processing on
promotions, transfer,
reclassification, separation,
designation and retirement
and perform other personnel
action efficiently
Online submission of
documents
Teachers/Clients
Receive documents for Seek assistance from the
and documents are
promotions, transfer, Division Memo on ICT Office for the
potential virus
reclassification, separation, the guidelines of restoration of internet 100% of received
As required HR Unit carriers
designation and retirement online modality in connectivity documents were
thru online facility receiving acted upon
Problem in Internet
documents Window-based transactions
connectivity/signal.
observing social distancing
and "no face mask, no
transaction" policy.
Person Challenges
Liaison Officer is a Online submission of

Submit documents the Division Memo on potential virus documents
Regional Office thru online the schedule of carrier 100% of received
facility or thru the liaison As required HR Unit submission to RO Seek assistance from the documents were
officer of documents for No/Poor/Weak ICT Office for the submitted to RO
personnel action Internet restoration of internet
connectivity/signal. connectivity
Use of audio or video
conference; limit the
Teachers/Clients Division MOOE
number of participants; or P 40,000.00 100% submission/
Conduct of orientation for and documents are Fund
conduct by batch up to 30 requests and
newly hired employees or potential virus
issuance of
personnel (Salary benefits and As required HR Unit carriers
Division Memo Seek assistance from the documents
other related matters)
ICT Office for the promptly
No/Poor/Weak
restoration of internet undertaken
Internet
connectivity
connectivity/signal.
To ensure that payroll for
salaries and benefits of
Division-paid personnel are
processed timely and
accurately
Receive documents relative to
payment of benefits thru
Division
district liaison Payroll Services Clients and/or 100% of received
Memorandum on Strict observance of the
officers/ADAS/Schoolhead/Dis Daily & Remittance documents could be documents were
the schedule of IATF/DOH safety measures
trict Head based of schedule Unit virus carriers acted upon
submission on the part of the client
for submission
and the receiving officer
Presence of Observe proper safety
Payroll Services measures on the part of
Unit the guard on duty (social
staff/personnel distancing, thermal
Prepare payroll, DVs and ORS
Payroll Services Clients and/or scanning & proper 100% of received
upon receipt of claims with
Daily & Remittance Strict observance documents could be sanitation); Clients must documents were
complete supporting
Unit of the IATF/DOH virus carriers observe minimum health acted upon
documents
safety measures standards
on the part of the
client and the Provision of PPE to the
receiving officer receiving officer
To ensure timely action to
application for Pag-IBIG and
GSIS Loan applications
according to existing policies
Division
Loan applicants and
Receive payslips/application Payroll Services Memorandum on 100% loan
payslip/ application Strict observance of
for loan is based on the Daily & Remittance the schedule of applications are
could be viurs minimum health standards
schedule of submission Unit submission acted upon
carriers
Person Challenges
Presence of Loan
Officer(Remittanc
e Unit personnel)
and Regional 100% loan
Personnel will be
Strict observance of applications sent
Review and send loan Payroll Services Loan Verifier exposed to virus;
minimum health to RO for
application with payslip to Daily & Remittance No/Weak/Poor
Strict observance Internet connectivity requirements; upgrade verification and
Regional Loan verifier Unit
of the IATF/DOH Internet connectivity appropriately acted
safety measures upon
on the part of the
client and the
receiving officer
Cash Management To ensure efficient cash
collection and receipt within
the time frame

Receive payments from School Liaison

Heads, Teachers, and other personnel/client 100% of required
As required Cash Unit should: Strictly implement payments and
personnel
•
wear mask, precautionary measures remittances were
Receive remittance of •
undergo Liaison personnel / such as wearing of mask, collected within
Implementing Unit payments of temperature client could be checking of temperature, time frame
Provident Loan through Liaison checking by the carriers of the virus and sanitizing of hands
Personnel Health &
Nutrition
Personnel/
Division Guard;
Deposit collection of payments
100% of cash
received from refund,
•deposit slip collection were
overpayment & provident
deposited
remittance
To perform cash
disbursement through ADA Division MOOE
and check/utilization of fund P 25,000
Fund
Release of approved checks to Provision of PPE to

Personnel/
payees (school heads for MOOE the personnel / messenger 100% release of
Messenger
downloading, salary and other should: checks
benefits to retired teachers) Transact at the window
•
wear mask
only
Submit LDDAP ADA/SLIIAE to Daily •
go directly to
Personnel could
BTR and DBP for the Salary concerned 100% LDDAP ADA
be infected while Inform availability of check
and other benefits of division agency/ transactions
Cash Unit transacting of the concerned payee
paid teachers, travel depository bank submitted to the
business through bookkeepers
reimbursements, capital •
frequently bank
outlay,DO MOOE B18 sanitize with
alcohol / sanitizer
100% salary
Release of salary and benefits •
always practice Submit the payfile through
received by
of regional paid employees thru Monthly social distancing email/internet to the
teaching and non-
LDDAP ADA/SLIIAE •
use office vehicle depository bank
teaching employees
•
Present
Person Challenges
To ensure on time
preparation of liquidation
and all cash unit’s reports
Observe minimum health
Cash Unit Liaison personnel
Prepare Monthly Report of standards; submit the
Monthly Implementing could be infected by
Disbursement reports of the IUs through 100% submission
Units the virus
Monthly Reports Messenger or email of month report
To perform other tasks
relative to cash management
functions
Issuance of a Division
Memo to the field about the
schedule of release of
payslips per district
Payslips for the
Create a groupchat of
Release of payslips per Cash Unit elementary and Liaison personnel /
school heads and liason 100% payroll and
district/school through liason Monthly Implementing secondary client could be a
officers to inform their payslips released
personnel Units teachers & carrier of the virus
schedule for the release of
personnel
payslip per district or
school. The GC will also
serve as a medium for cash
unit related
transaction/information
To efficiently and effectively
carry out the supply
management activities
through timely and
appropriate performance of
procurement and acquisition
functions
Possible infection
Issue Purchase Order to Supply and Strict observance of 100% Purchase
while in the process
winning bidder/supplier Property Unit minimum health standards Orders served
of performing the
function
As required Purchase Orders
To perform supply
management function
through ensuring adherence
to prompt and quality specs
of item delivered
Person Challenges
Supply and
Receiving/Inspection division MOOE
Procurement P 25,000
Personnel must observe Fund
Management Forwarder/Suppliers 100% delivery of
Receive deliveries of health standards;
could be purchased
supplies/materials/equipment Supply and Supplies/Material Appropriate
asymptomatic virus supplies/materials
with proper handling and As required Property Unit s/equipment decontamination of the
carriers; supplies, /
caution delivered supplies,
materials, and equipment
materials and equipment
equipment could
prior to inspection,
have virus
issuance/storage
To conduct inventory and
disposal activities for waste
materials and disposable
equipment
100% inventory
Issuance of a Division
and disposal
Memorandum a month
conducted
before the actual conduct
Conduct of inventory and Supply and
Request for of the inventory and
disposal of materials and Semi-annual Property Exposure of 100% report of
disposal from the disposal activities
equipment and Annual General personnel to virus inventory and
schools indicating the guidelines
Services unserviceable and
and health standards;
waste materials
Personnel must observe the
approved and
health protocol
validated
To conduct regular Inventory Annual and Supply Unit Division Issuance of Memorandum 100% of the Report
of Property, Plant and semi-annual Memorandum on on the Physical
Equipment (PPE) and other the schedule of Count of Property,
asset inventories annually the conduct of Absence of the Plant and
and semi-annually inventory and the accountable Equipment
Custodianship respectively protocol to be personnel due to 50,000.00 Division/MOOE (RPCPPE) and
-Conduct of annual and semi- undertaken unforeseen/unavoid Report on the
annual inventory of equipment able reasons Physical Count of
and properties Inventories (RPCI)
Were approved and
validated
Records Management To perform efficiently and
effectively the records
management cycles such as
classification, filing,
maintenance, and disposal of
documents within the year
Person Challenges
Issuance of a
memorandum on the
designation and functions
of District Liaison Officers
and schedule of releasing
with particular emphasis
No designated on minimum health
Division
Liaison Officer at the standards set by
Memorandum on
District Level; IATF/DOH
the schedule of
Liaison Officer could
Receive/release documents receiving and
be infected in public Issuance of a 100% of the
from the district office releasing of
Records Unit transport memorandum documents
(including secondary schools) Daily documents
ICT Office on the guidelines for received were
through the District Liaison
No/Poor/Weak submission/ releasing of released on time
Personnel Documents from
Internet Connectivity documents through email
the Districts and
and other mode
Schools
of online submission
Create Facebook Group

Account to facilitate the
online dissemination/
release of documents to the
schools

Receive/release documents to be a potential virus Upgrade Internet 100% of the
RO through the Division Records Unit Documents for carrier connectivity; Liasion Division MOOE documents
Daily P 70,000.00
Liaison Officer or through on- ICT Office submission to RO Officer must observe the Fund received were
line facility No/Weak/Poor health protocol released on time
Internet connectivity
To carry out the
documentation,
authentication and
verification function and
promptly process the
authentication and
certification of school
records in accordance with
DepEd and DFA guidelines
Liaison Officer must
be a potential virus
documents observe the minimum 100% of the
Authenticate/Certify carrier
Records Unit submitted for health standards; Online documents were
documents in accordance with As required
ICT Office authentication & submission of documents; authenticated or
the standards No/Poor/Weak
verification upgrade Internet certified
Internet connectivity
connectivity
Person Challenges
Prepare and submit Strict observance of

Liaison Personnel 100% of the
endorsement for authentication minimum health
Request from will be exposed to request for CAVs
and certification of Schools Records Unit standards; Provision of
concerned virus; received were
Records to the Regional Office As required OSDS alternative modes such as
individuals No/Weak/Poor forwarded to RO in
using the prescribed guidelines cellphone data and other
Internet connectivity real time
of DepED/DFA similar modes
Security, Facilities and
Maintenance To prepare, implement and
Management evaluate division office
safety and security plan to
guarantee protection of
stakeholders customers and
employees by strictly
following IATF/DOH Health
protocol
To ensure safety of employees,
clients, and stakeholders,
Security Personnel are required
to conduct the following
precautionary actions:
a. Inquire clients point of origin
and compliance with required Close coordination with
certifications (Health agency/ Division Health
Contract of
Clearance) and Nutrition office for the
Service
b. Check temperature of clients monitoring of the guard’s
100% of DO
and employees before they can health standards
Hygiene Supplies Security Guards employees,
enter premises
(masks, could be infected/ stakeholders,
c. Ensure compliance of clients Request replacement in
soap/sanitizer, carrier of virus customers /clients’
and employees to health and case the guard is sick or
General alcohol, Thermal Division MOOE safety were
precautionary measures Daily shows signs of sickness P 20,000.00
Services Unit scanner etc.) Non-availability of Fund secured
(wearing of masks, observance
masks, sanitizer/
of physical distancing, hand Issuance of Division
Division soap, alcohol,
sanitizing/washing etc.) Memorandum on the use of
Memorandum thermal scanner etc
d. Limit transaction to Priority number or
and Notice of
specified number of clients to scheduling of transaction
Scheduled
guarantee physical distancing
transactions
through used of priority
number
e. Schedule client transactions
f. Schedule daily cleaning
maintenance and disinfection
to all high touch surfaces
especially in common areas
(Visitors lounge, CR, and hand
FINANCIAL
MANAGEMENT
(Accounting)
Person Challenges
To maintain financial records
and reports in order to
provide management with
information for decision
making, and accounting
reports to oversight agencies Personnel involved in
Liquidation Strict observance of health
Financial Records and to ensure the proper Finance the processing of Division/School 100% Liquidation
Jan-Dec reports standards set by IATF and 500,000.00
Reports utilization of funds in Section reports could be MOOE of Cash Advances
DOH
accordance with accounting infected by virus
and auditing rules and
regulations.
Process Liquidation of Cash
Advances
To effectively and efficiently
Complete and Conduct of multi-stage
provide technical assistance
Timely seminar-workshops:
Technical Assistance to lower level accounting Registration 100% submission
Submission of Training of trainers who
and Functional units July and Dec Finance Section 500,000.00 Fee/Division of Financial
Mid-Year and will conduct district/school
Supervision Participants may be MOOE Reports
Year-End seminar-workshops with
Conduct of Mid-Year and Year- asymptomatic
Financial Reports limited no. of participants
End Seminar-Workshops carriers
To ensure that all accounting Regularly giving
services are performed updates on the Conduct of audio-video
timely and accurately Financial Systems conference; Conduct of
Quarterly and Operations to multi-stage seminar-
Participants may be 100% attendance
Accounting Services Conduct regular meetings of the School Heads in- workshops: Training of Division MOOE
Finance Section asymptomatic 500,000.00 in the conduct of
Performance accounting services charge in trainers who will conduct Fund
carriers said activity
managing the district/school seminar-
Conduct training on the schools Financial workshops with limited no.
Mar-20
Implementation of JC 2019- Resources as well of participants
001 as to ADAS II and
Budget
Budget Preparation
To prepare and submit Budget
Proposals in coordination with
100% of the Ius
other functional units/section
submitted Final
and Implementing Units as to
Budget Proposals
prioritization of programs and
prepared in
projects and the Regional
accordance with
Development Council (RDC) and
Budget Call.
Department of Budget and
Management (DBM)
100% of the Ius

Upgrade Internet submitted Final
- Conduct online monitoring of the Completed BP connectivity; online Budget Proposals
May- All Implementing No/Poor/Weak Division MOOE
progress of preparation of Budget Forms; Internet monitoring through FB Group
June,2020 Units Internet Connectivity Fund prepared in
Proposal Forms connection Chat and other online
accordance with
platforms
30,000.00 Budget Call.
Person Challenges
Budget Execution To prepare Budget Execution

100% of Schools
Documents (BEDs) of the
Division Offices
Division Office and to review
submitted BEDs on
and consolidate BEDs submitted
or before the
by Implementing Units
prescribed period.
- Conduct online monitoring and

100% of Division
review of the submission of Upgrade Internet connectivity;
November, No/Poor/Weak Offices submitted
Implementing Units thru the DO Budget Unit Completed BEDs Liasion Officer must observe
2020 Internet Coonectivity Division MOOE BEDs on or before
Unified Reporting System (URS) the health protocol
the prescribed period
30,000.00 Fund
To facilitate the claims,
payments of salaries (Personal
Services) and reimbursements , 100% of the salaries
Maintenance and Other and claims were
Operating Expenses (MOOE), and released.
Capital Outlay (CO)
expenditures)
- Prepare, evaluate and

certify as to availability of
allotment, monitor and Personnel submitting 100% of the claims
Complete Strict observance of health
records expenditures in the documents could were processed and
documents for each standards set by IATF and
appropriate registries and be asymptomatic virus forwarded to toher
claim. DOH
forwards claims to carriers offices
accounting and/ Admin
Unit.l May-DecembeDO Budget Unit
- Implement Refund of
Personnel submitting
Remittances for to GSIS, May- Strict observance of health 100% of the claims
the documents could
PAGIBIG, Provident Fund December, DO Budegt Unit Request for refund standards set by IATF and for refund
be asymptomatic virus
and PLIS consistent with 2020 DOH implemented
carriers
authority granted
Unstable/Slow Upgrade Internet connection;

May to Internet connection; Online release through Google 100% of Sub-AROS
December, DO Budget Unit Sub-AROs Liaison Officer could be Drive, GC, email and other downloaded to SDOs
- Release of Sub-AROS to 2020 asymptomatic virus means; Personnel must were uploaded
carrier observe heatlh standards
Implementing Units
To maintain books of accounts
3. Budget
and Registries of Allotment and
Accountability Reporting
Disbursements (RAOD) 10,000.00
Submit the 2020 Mid- DO Budget Unit Personnel submitting
Strict observance of health 100% of IUs
Year Division and IUs the documents could
July, 2020 Budget Reports standards set by IATF and submitted the
Consolidated Budget bookkepers and/ be asymptomatic virus
DOH reports
Reports accountants carriers
July, 2020 Do Budegt Unit Audio-video

Conduct of the Division and IUs Personnel attending teleconferencing using
2020 Mid-Year Workshop, bookkeepers the workshop could be Zoom/Teams; online 100% of Budgetary
Submitted Budget
but set deadline for and/Accountan Reports asymptomatic virus submission through Google Reports submitted
submission online of the ts carriers; unstable/slow Drive, Email, etc.; Upgrade as scheduled
IUs Budget Reports Internet connection Internet connection
Person Challenges
To submit the required budget

accountability reports
- Submit the Monthly Upgrade Internet connection;
Updated records Unstable/Slow 100% of FARS were
and Quarterly Financial Online submission through
May to and reports of the Internet connection; submitted through
Accountability reports Google Drive, GC, email and
December, DO Budget Unit DO Budget Unit Liaison Officer could be the Unified Reporting
(FARS) and Flash Report other means; Personnel
2020 and IUs Finance asymptomatic virus System (URS) as
though the Unified must observe heatlh
Section carrier scheduled
Reporting System (URS). standards
- Comply with standard
reporting guidelines
4. Technical Assistance To ensure that the Division
Office and Implementing Units
are able to comply with financial
management policies and
procedures.
- Update IUs on

Upgrade Internet connection; 100% of the IUs
policies and procedures Budget Officer
As the need Policies & Unstable/Slow use of GC, email, are updated with
thru Group Chats, email, and/ Budget
arises procedures Internet connection; telephone/mobile phones, and mngt policies and
telephone/mobile phone Unit Staff
FB
and FB procedures
- Conduct TA thru Upgrade Internet connection;
Budget Officer issues & concerns 100% of the IUs
Group Chats, email, As the need Unstable/Slow internet use of GC, email,
and/ Budget on policies & are provided with
telephone/mobile phone arises connection telephone/mobile phones, and
Unit Staff procedures
and FB FB the TA
PERFORMANCE
MANAGEMENT To strengthen the
implementation of Strategic
Performance Management
System
Performance Planning &

Commitment
Conduct management
conference on Target Setting ( SDS, ASDS, Participants may be
KRA, Tagrets & Chiefs, PMT Attendance of asymptomatic Observe minimum health Conference
Accomplishments) Nov.,2020 members Participants carriers standards 5,000.00 Div MOOE conducted
Participants may be
Conduct Rater-Ratee SDS, ASDS, Attendance of asymptomatic Observe minimum health Conference
Conference Dec. 2020 Chiefs Participants carriers standards 1,000.00 Div MOOE conducted
Performance Liasion officer may Observe minimum health

Submission of OPCRF & IPCRF Planning Office ratings (OPCRF & be an asymptomatic standards 100% submission
Target Jan.2021 HRMO IPCRF ) carrier None of OPCRF & IPCRF
Performance Monitoring
& Coaching
Person Challenges
Attendance of Particpants may be

June,2020- Participants asymptomatic Observe minimum health 100% of personnel
Conduct Mentoring & Coaching March, 2021 IPCRF/OPCRF carriers standards None mentored/coached
Non-availability of Use of audio or video

internet signal conference
Performance Review &
evaluation
SDS, PMT, div Participants may be Mid Year & Year

Conduct Midyear and Year End July, 2020 & school asymptomatic Observe minimum health end Review
Review Dec. 2020 personnel carriers standards 62,000.00 Div MOOE conducted
Rewarding &
Development Planning
100% of personnel
Attendance of Participants may be were given
Identify,review, consolidate, Dec. 2020 SDS, PMT Participants asymptomatic Observe minimum health developmental
and recommned interventions Mar. 2021 S,personnel IPCRF/OPCRF carriers standards 1,000.00 Div MOOE interventions
SDS, 100% of top

SGOD,Plannin Attendance of Participants may be performers were
Identify, select, and give Dec. 2020 g Office, PMT Participants asymptomatic Observe minimum health recommended and
awards Mar. 2021 member IPCRF/OPCRF carriers standards 1,000.00 Div MOOE given awards
SDS,
SGOD,Plannin
g Office, PMT
member
LEGAL
Legal and Technical To provide legal and
Assistance technical assistance to
teaching & non-teaching
personnel; conduct and
prepare investigation; and
assist and provde technical
assistance
Conduct of capacity building Particpants may be Conduct of training by
May-
on Child protection Policy & Approved Training asymptomatic batch ( maximum of 20);
December, DO-Legal Office
other school laws and Proposal carriers participants must observe 100% of target pax
2020
regulations health standards 100,000.00 MOOE/HRD attended
Fact-Finding Conduct conference and other May, 2020- •Legal Investigators and Conference and other 95,000 MOOE
Investigation Reports means of investigation May, 2021 Officer/Staff Parties could be means of investigation may
•Formal asymptomatic virus be resorted, provided that
Investigation complaints, cases,
notices carriers all the necessary preventive
Committees 100% of scheduled
health measures shall be
•Division Office conferences/invest
observed at all times
Legal Unit igations conducted
Person Challenges
Submit Investigation Reports Liaison Officer could Strict observance of 100% of

to Regional Office by means of be infected by virus; minimum health investigation
As the need Legal Office, investigation Reports submitted
postal service, private courier unstable/slow standards; Upgrade
arises Records reports
or email. Internet connection Internet connection & received by the
RO
Assist Legal Counsel of DepEd or Legal 100% of the
in cases duly deputized/ As the need Legal Office, officer/Counsel Strict observance of minimum concerned schools
authorized by Sol Gen. represent cases
arises school heads could be infected by health standards were provided with
DepEd virus assistance
School Site Titling Assist/ Provide technical Legal Strict observance of 200,000 MOOE 100% of the
Division Office- concerned schools
assistance to school heads in As the need school site officer/Counsel minimum health standards
Legal Unit and
school titling arises documents could be infected by were provided with
School Heads
virus TA
INFORMATION AND COMMUNICATIONS TECHNOLOGY
Provission of ICT Technical Assistance to SDO, Schools, and CLCs.
Coordinate with the CO/Region Attendance of
Non-Attendance of
on the conduct of Participants:
Participants due to 100% of
Basic/Advance Training of May-June, Internet Mobile Craft/Design downloadable
ICT Unit prolonged pandemic; participants
District ICT Coordinators on 2020 Data/DSL, guides
unstable or weak trained
Open Educational Resources Laptops and
Internet connection
(OER) Projector
Internet Mobile
Provide technical assistance on Upgrade Internet
Data or DSL Unstable or Weak
the Utilization of Learning connectivity; Craft/Design 100% of
May -June, ICT Connection, Internet connection;
Resources, Online DepEd Advocacy Materials for participants
2020 Unit/CID/LR Laptop, Absence of electronic
Education Advocacy, and distribution & provided with TA
Smartphones and equipment
DepEd Commons reproduction
Tablets.
Internet Mobile
Non-Attendance of
Conduct Capacity Building of Data or DSL
Participants due to 100% identified
District ICT Coordinators on Connection, Craft/Design downloadable
July,2020 ICT Unit/HRD prolonged pandemic; participants
the use of Video Conferencing Laptop, training guides
Unstable or weak capacitated
platforms Smartphones and
Internet Connection
Tablets.
ICT Policies, Programs, Conduct technical assistance Participants could be Online provision of
100% of
and Projects on ICT and Non-ICT Webinars Policies and exposed to virus; technical assistance;
July,2020 ICT Unit/HRD participants
and Teleconferencing Procedures unstable internet upgrade Internet
provided with TA
Guidelines connection connection
Non-Submission of
August, monitoring reports; Constant follow up in the 100% Monitored
Monitor Schools and CLC in Monitoring Tool,
2020April ICT Personnel involved submission of report; on OER
the implementation of OER Online Forms
2021 could be infected observe health standards Implementation
with virus
Monitor schools and CLCs in August, ICT Unit Monitoring Tool, Non-Submission of Constant follow up in the 500,000 DCP Funds 100% Monitored
the implementation of DepEd 2020April Online Forms monitoring reports; submission of report; on DCP
Computerization Program 2021 Personnel involved observe health standards Implementation
(DCP) could be infected
with virus
Person Challenges
Facilitate in the August, ICT Unit Online Personnel could have Provide guidelines/ 100% of personnel
creation/resetting of DepEd 2020April Application, Multiple instructions on how to were provided with
Accounts and Microsoft O365 2021 Smartphone, Creation/Password avail DepEd Accounts in new accounts in
Tablet, Laptop Resetting the Division official DepEd Accounts
Desktop website and Microsoft
O365
Design/Develop Division
Information Systems
Upgrade Internet Subscription June-July, ICT Approved Inappropriate access Optimise or filter the use PHP 200,000 MOOE/Special 100% utilization of
2020 Unit/Budget Purchase of unauthorized of Internet fund upgraded, fast and
and Finance Request, Budget websites; Limited reliable Internet
Division Allocation, and slots ISP (internet connection
Available Internet Service Provider)
Service Provider
ICT System and
Infrastructure Design Rehabilitate the Division June to July ICT Approved Some offices have Upgrade internet 100,000 MOOE/Special 100% of offices
and Management Centralized Network 2020 Unit/General Purchase unstable or weak connection; procure fund have wireless
Services Request, Budget Internet connection; network interface card for Internet access
Allocation limited number of desktop
laptop computers
Provide Server Room for the June 2020 ICT Unit Server Room, Unavailablity of Provision of Secured Server 300,000 DIVISION/DERP 100% deployment
Implementation of DepEd Dedicated Server Room Room to setup the DERPS S FUND of DERPS Phase 2
Resource Planning System Internet Line Phase 2 in the Division
(DERPS) Phase 2 Office
Curriculum Conduct an online survey on May, 2020 CID personnel Memorandum

Upgrade Internet
85% responded to
the availability of teaching- School Heads Google sheet the survey
Implementati learning resources &
connection; use other
Unstable/Slow/No intmeans of online
on Division preference on the mode of
communication like SMS or
curriculum delivery
(CID) Messenger
Provide education advocacy LRMD Section
100% of the
materials to parents thru radio ICT Office Design of the
districts were
ads, print & online June - July Illustrators advocacy Avilability of Fund Bumping off of activities 200,000.00 MOOE
provided with
Radio materials
advocacy materials
Broadcasters
Deliver the Most Essential August 2020 OSDS, SGOD, ADM Modules & LMs are incomplete Close coordination with the 200,500,000.00 School MOOE 100% of schools
Learning Competency (MELC) to April CID Districts other LMs are all Region and CO with DO and CO delivered the MELC
through the reproduction & 2021 Schools in place Funds
utilization of learning modules
Conduct inventory of teachers June 2020 LRMD section, Gmail & DepEd Upgrade Internet
registration in the LRMDS ICT Office email account Unstable/Slow connection; Ask help from 100% of the
portal PSDSs Internet connection co-teachers & TA from teachers are
Teachers District & Division ICT registered users
Person Challenges
Conduct CB on the utilization June 2020 LRMD section Available copy in Participants could be Online and offline tutorial 500,000.00 MOOE 100% of the
of supplemental teaching- ICT Office CID the LRMDS exposed to virus learning to the district district were
learning resources in DepEd Personnel provided with
Commons, Knowledge channel, resources
LR portal & other online links
To conduct monitoring,
evaluation & technical
assistance
Instructional EPS, PSDS, Sch Monitoring Tool, Personnel could be Observe health standards; 1,500,000.00 MOOE 100% of the target
Supervisory Plan exposed to viurs; Upgrade Internet in the AIP
Management Conduct an actual visit &
Unstable/Slow connection; use of different
online monitoring June-2020- Internet connection means of online facilities
March,2021
EPS, PSDS, Sch 100% submitted
Personnel could be Obaserve health standards;
the report
Submit SISP/DISP & Monitoring Tool, exposed to viurs; upgrade internet
SISAR/DISAR June 20- Supervisory Plan Unstable/Slow connection; use of different
March 2021 Internet connection means of online facilities
Activate the online EPS, PSDS, Sch Monitoring Tool, Unstable/Slow Upgrade Internet connection; 100% 0f districts
communication of monitors, June 2020- Supervisory Plan Internet connection use of different means of use online
supervisors & school heads March 2021 online facilities communication
EPS, PSDS, Sch Monitoring Tool,
Personnel could be Observe health standards;
Conduct TA & coaching Supervisory Plan
exposed to viurs; Upgrade Internet 100% of districts
and mentoring thru online
June 2020- Unstable/Slow connection; use of different were provided with
or face-to-face
March 2021 Internet connection means of online facilities TA
To capacitate school heads EPS/PSDS Policies & Unstable/Slow Upgrade Internet 100% of school
on the implementation of procedures; Internet connection connection; use of were capacitated
K12BEC & SCP in the new guidelines teleconferencing (Zoom &
normal thru online Teams); provision of soft
June- copies
conferencing on the following: July,2020
Utilization of ADM
modules
LR Portal registration
Knowledge channel
DepEd Commons
Utilization of online links
Other CBs necessary in
the new normal
Assessment of To assist schools establish an
effective management of
Learning
learning assessment
No available copies Provide with the soft copy
Align the test item bank with EPS, School Test items All competencies in
the activities and evaluation in Heads, the modules
the ADM modules Quarterly teachers aligned with TIB
Quarterly M&E, EPS 100% conducted
Monitor the conduct of Personnel could be
Districts & Strict observance of the the MEA
school MEA exposed to virus;
School Heads MEA reports health standard; upgrade
Unstable/Slow
Monitor the conduct of Internet connection
Internet connection
District MEA ME, EPS, PSDS, SH MEA reports
Person Challenges
Quarterly Personnel could be Strict observance of health

M&E, EPS exposed to virus; standards set by IATF and
Districts Unstable/Slow DOH; Upgrade Internet 100% conducted
Conduct the internal MEA MEA reports Internet connection connection the MEA
Personnel could be Strict observance of health 100% of
Provide TA to districts/schools EPS & District exposed to virus; standards set by IATF and districts/schools
SYear round were provided with
in analyzing assessment result Heads Unstable/Slow DOH; Upgrade Internet
Assessment Result Internet connection connection TA
Learning To develop contextualized Personnel could be
learning materials
Resources Finalize ADM in Filipino
exposed to virus; Online submission of
May-June ADM Filipino
Management & Grade 5, quarter 3 & 4 2020 Focal & team Aligned MELC
Unstable/Slow work/output 100% completed
Development assigned to this division Internet connection
May-June
2020 Personnel could be
exposed to virus; Online submission of
Aligned MELC 50,000.00 MOOE 100% completed
Develop a self-learning kit in ADM Araling Unstable/Slow work/output
Araling Panlipunan Grades 1 Panlipunan Internet connection
and 2 Focal & team
May-June ADM Araling Personnel could be
Develop ADM in Araling 2020 Panlipunan exposed to virus; Online submission of
Panlipunan Grade 3, quarter 3 Aligned MELC 100% completed
Focal & team Unstable/Slow work/output
& 4 assigned to this division Internet connection
To quality assure the
developed contextualized
LMs
Retooling of QA teams in the
division per learning area
Contextualizati
Conduct Enhancement Incomplete data of Online TA to the
June-July on focal & Previous file of 200,000.00 MOOE 100% enhanced
activities of DLHTM 2020 DLHTM DLHTM writers/Illustrators
LRMDS
SYear round LRMD section LRMD section &
Personnel could be Observe health standards;
& QA teams QA teams
exposed to virus; Upgrade Internet
Quality assure the LMs
Unstable/Slow connection; use of different 100% quality
Internet connection means of online facilities assured LMs
Schools SGOD - SCHOOL MANAGEMENT MONITORING AND EVALUATION (SMME)
Quality Management To implement quarterly
Governance System
and Conduct Completed Staff Work
30,000 (Internet
(CSW) with the Quality Incomplete submission
Operations Management Team (QMT)/District SMME of the consolidated
connectivity)
100% of the targeted
Validated SDGT of Coordinate with the Division 20,000 (scanner Div. MOOE
(SGOD) Heads and ICT Coordinators to Quarterly personnel, CID,
schools by districts
SDGT due to
ITO that automatically (GASS)
quarterly CSW
validate and submit online the ITO poor/weak internet conducted
converts
District Consolidated School Data access
documents to PDF)
Gathering Tool (SDGT)
Person Challenges
Incomplete submission
Constant reminders/ updates
of SDGT by schools; 100% of the targeted
to District/School Heads 8,500 (One
Conduct SDGT Finalization District personnel could be Div. MOOE quarterly SDGT
Quarterly SMME, ITO before the deadline; observe day meal for final
(online) Consolidated SDGT exposed to virus; (GASS) Finalization
health stnadards upgrade reporting)
unstable/slow Internet conducted
internet connection
connection
Conduct Internal DMEA. Online Constant reminders/ updates
of SDGT by schools;
submission of Monitoring, to Section/Unit Heads before 100% of the targeted
OSDS, SGOD, Validated MEA personnel could be Div. MOOE
Evaluation and Adjustment (MEA) Quarterly the deadline; observe health quarterly Internal
CID Reports exposed to virus; (GASS)
Report by Section/Unit to the standards; upgrade internet DMEA conducted
unstable/slow Internet
functional division focal person connection
connection
Consolidated MEA
Reports by Constant reminders/ updates
of report on or before 15,000 (food
Conduct Division Monitoring, Functional Division to Section/Unit Heads before 100% of the targeted
OSDS, SGOD, the deadline; personnel for 2 days) 20,000 Div. MOOE
Evaluation, and Adjustment Quarterly are submitted the deadline; observe health quarterly DMEA
CID could be exposed to (Materials for the (GASS)
(DMEA) ahead of the standards; upgrade internet conducted
virus; unstable/slow production of ACR)
scheduled online connection
internet connection
presentation
Incomplete Data; 100% of the targeted

Establish timeline on timely
Consolidate, validate, and submit personnel could be data of the BAR
Budget Execution submission of required data;
online the Budget Accountability Quarterly SMME & PR exposed to virus; consolidated,
Document observe health standards;
Report (BAR) unstable/slow internet validated and
upgrade internet connection
connection submitted to QAD.
Validation of Schools for SBM
Level III
Receive SBM Self-Assessment May - June SMME, ITO Performance Personnel involved Observe health standards; 100% of the schools
Result from schools Improvement could be infected with Upgrade Internet connection; with SBM Level III of
Rating & Document virus; no uploaded use of different means of Practice validated
Validate schools with School- June-July Division SBM Documentary Non-compliance with Provide online technical 52,500 (Board Div. MOOE 100% of the
Based Management (SBM) Level III Composite Team, requirements based the required standard assistance; observe health & Lodging of (GASS) application received
and assess online the following SGOD, CID, on standards and and processes; standards; upgrade internet Regional evaluated and
SBM level of Practice (Document OSDS related issuances personnel involved; connection Validators) submitted online to
Analysis and Observation could be infected with the QAD
Discussion) virus; unstable/slow
Internet connection
School Compliance to GP/GR

Quality Standards Establishment, Merging,
Conversion, Separation
Person Challenges
Accept and evaluate application Public SMME, SGOD Documentary Non-compliance with Provide technical assistance
for the establishment, separation, School (June Chief requirements based the required standards to the non-compliant schools;
recognition, closure, merging, 30 of the on standards and and processes; observe health standards;
conversion, separation and current year); related issuances personnel involved upgrade internet connection
recommend to SDS for Private could be infected by
indorsement to the Regional Office School virus; unstable and
thru QAD (August 30 of slow internet
the year connection
preceding the
year of
operation)
Accept and evaluate application 3rd week of SMME Documentary Non-compliance with Provide technical assistance 100% of the
documents for the increase in January to requirements based the required standards to the noncompliant schools; application received
Tuition and other School Fees 2nd week of on standards and and processes; observe health standards; evaluated and
May of the related issuances personnel involved upgrade internet connection submitted online to
year could be infected by the QAD
virus; unstable and
slow internet
Accept, validate and assess the September SMME Documentary ti
Noncompliance with Provide online technical 100% enrolment of
documents for billing of onwards requirements based the required standards assistance to the GASTPE beneficiaries
Government Assistance for on standards and and processes; noncompliant schools; validated
Students and Teachers in Private related issuances personnel involved observe health standards;
Education (GASTPE) could be infected by upgrade internet connection
virus; unstable and
slow internet
Validate enrolment of GASTPE 1st quarter of SMME PEAC Generated Exposure of SMME Strictly observe the IATF-DOH 10,000 Div. MOOE 100% enrolment of
(ESC, TSS and SHSVP beneficiary) the School List of Enrolment & Staff to COVID-19 Minimum Health Protocol for (Traveling (GASS) GASTPE beneficiaries
schools through headcount Year Schools Official List COVID-19 Expenses) validated
of Enrolment
SGOD – SOCIAL MOBILIZATION AND NETWORKING (SMN)
Sustained Partnership To conduct orientation to

School Heads and Focal persons
on School's Local and
International Partnership
Conduct Adopt-A-School Program July SMN personnel ASP materials Prolonged outbreak of Face-to-face conduct the 150,000 Div. MOOE 100% of identified
orientation for school heads and with SGOD Chief (pamphlets/infogra virus/pandemic activity in smaller number (by (lunch & snacks (HRTD) personnel oriented
partners & EPS phics, etc.) batch) observing the for 1 day
minimum health standard; orientation)
online activity
Conduct DPDS orientation for August SMN personnel Orientation Prolonged outbreak of Face-to-face conduct the 75,000 (lunch Div. MOOE 100% of identified
School heads and partnership with SGOD Chief materials virus/pandemic activity in smaller number (by & snacks for 1 day (HRTD) personnel oriented
focal persons & EPS batch) observing the orientation)
minimum health standard;
online activity
To identify potential partners/
donors for specific programs and
projects
Person Challenges
Prepare and submit project June- SMN personnel Program needs Unresponsive funder Mapping out of potential 75,000 (purchase Div. MOOE/ 100% of the
proposals to identified potential December assessment results partners at the local level; of laptop for capital outlay programs have
partners/donors submit proposals to potential documentation, prepared proposals
partners thru emails presentation, and
reporting)
Prepare MOA/MOU representing June- SMN personnel MOA/MOU None None None 100% of MOA/MOU
partnership for specific December template prepared/forged
Update Book of Donors/Partners June - SMN personnel DPDS Difficulty in the Invite trained personnel to 100% of partners/
December templates/laptops utilization of DPDS provide TA donors were included
To expand/sustain and
institutionalize partnerships and
linkages with stakeholders
Reissue MOA/MOU to existing June - SMN personnel Old MOA/MOU Indefinite commitment Conduct visits/schedule 25,000 (travel Div. MOOE 100% of MOA/MOU
partners/donors December assurance of existing appointment with existing expenses during (HRTD) reissued
partners partners via face-to-face partner visit)
(observing minimum health
standard) or online
Conduct division awarding of December SMN personnel Search procedures Prolonged outbreak of Provide citation certificates 100% of identified
education partners/donors conducted virus/pandemic thru email, FB, or other active/qualified
online platforms partners
awarded/recognized
Conduct of 2020 Brigada Eskwela June – SMN personnel Site visits Mapping out of potential 200,000 (BE Div. MOOE 100% of BE activities
Low turn-out of
activities August with SGOD Chief partners at the local level; kick-off and (HRTD) conducted
stakeholders’
& EPS; BE & submit proposals to potential monitoring
participation; schools
ASP partners thru emails; request activities)
used as quarantine
Coordinators LGU to vacate and disinfect
facilities
rooms
Youth Formation
Program (YFP) & Disaster To capacitate schools and
Risk Reduction learning centers in the delivery
Management (DRRM) of education program services
Conduct Youth Formation October – YFP Venue, supplies Prolonged outbreak of Face-to-face conduct the 300,000 Div. MOOE 100% of YFD
Conduct DRRM Activities October – DRRM Venue, supplies Prolonged outbreak of Face-to-face conduct the 1,000,000 (CB DRRM Funds 100% of DRRM
December Coordinators, and materials virus/pandemic activity in smaller number (by activities for activities conducted
SMN personnel batch) observing the DRRM
with SGOD Chief minimum health standard; coordinators)
& EPS online activity
To establish coordination
mechanism and protocols among
external and internal partners
Purchase PPEs for Division COVID Jun 2020 SMN & SH Documentary None None 200,000 (purchase DRRM Funds 100% of Division
19 Task Force sections, BAC requirements on of PPEs) COVID 19 task force
procurement members were
provided with PPEs
Person Challenges
Monitor schools used as June – Division Task Monitoring Tool Possible extension of Coordinate with the 50,000 (travel and DRRM Funds 100% compliance to
quarantine facilities December Force classroom used as concerned LGUs monitoring the terms and
quarantine facilities expenses of COVID conditions re:
task force quarantine facilities
SGOD – HUMAN RESOURCE DEVELOPMENT (HRD)
HR Strategic Plans and To review and analyze HR

Policies researches and M&E reports
Conduct online and/or face-to- October - SGOD Chief, Researches Crowding of pax which Conduct the activity in 40,000 (live- Div. MOOE 100% of HR related
face review and analysis December EPS, HRD SEPS conducted and is a threat of smaller number and adhere to in with complete researches and ME
(observing social distancing) of HR- & EPSp II, P&R M&E results spreading/transmissio minimum health standard meals and results reviewed and
related researches and M&E SEPS & PO, n of virus; Unstable materials – by analyzed;
Professional and Career To profile individual and group
Development competency development needs
of personnel
Update of personnel Competency October - SGOD Chief, Accomplishment None None None 100% of personnel
Development Needs (CDN) based December EPS, HRD SEPS and submission of CDN
on IPCR/OPCR results & EPSp II, PO consolidated updated/profiled
IPCR/OPCR
HR Development To determine and identify
Interventions learning and development needs
of personnel
Conduct online and/or face-to- August - SGOD Chief, Personnel profile Crowding of pax which Conduct the activity in 720,000 (for live-in Div. MOOE 100% of identified
face screening of NEAP facis; Non- December EPS, HRD (non-teaching) is a threat of smaller number (by batch); NTIP with non-teaching
teaching Induction Program Personnel spreading/transmissio Cascade training to districts complete meals personnel inducted,
(NTIP); Orientation on CPD n of virus; Unstable by division-trained and materials and pooled NEAP facis, &
internet connectivity, trainers(from TOT); Online live out orientation oriented personnel
Laptops/CPs/Technica activity in coordination with on CPD) on CPD
l know-how on online the district heads, and
modality/teleconferenc provision of TA from ICT
ing of the personnel in- personnel
charge
Scholarship and To update the registry /pool of

Professional Program scholars
Coordination
Update the scholarship June, HRDS personnel Endorsed none none None 100% updated
information system September, scholarship scholarship
December programs from RO information system
(Quarterly) and CO and other
partners
Training and To calendar all training and
Development Records Update and record L&D activities June- HRDS personnel Division/Unit/Secti None none None 100% updated L&D
December on submission of Calendar
(monthly) L&D activities
To update the TDIS
Person Challenges
Update personnel L&D June- HRDS personnel L&D Activities None None None 100% updated
information system December personnel L&D IS
Succession and Exit To design programs on
succession and exit among
employees
Conduct Webinar on October & SGOD Chief, Submission of PPSSH/SHDP: Conduct the activity in 250,000 (Honoring Div. MOOE 100% of identified
PPSSH/SHDP (Proj. EAGLES December EPS, HRDS and personnel profile unstable internet smaller number (by batch); the Retirees - SHs trained and
NEST); house to house visit to ICT personnel from HRMO and connectivity, lack of Cascade training to districts plaques, DepEd N. Samar
honor the retirees and online districts/schools technical know-how on by division-trained photopaper, and retirees recognized/
homage to the retirees via DepEd teleconferencing/ trainers(from TOT); Online cert holder; SHDP honored
N. Samar page conduct of webinar; activity in coordination with for TICs – lunch,
Honoring Retirees: the district heads, and snacks and
possible exposure to provision of TA from ICT materials)
visus personnel; observe minimum
health standards
Employees Welfare To spearhead localized activities

in honoring the outstanding
personnel and to provide
medical check up among
personnel
Recognize outstanding DepEd N. December SGOD Chief, School/district/ DO Unstable internet Coordination with the district 120,000 (plaques, GAD 100% of outstanding
Samar Personnel online; conduct EPS, HRDS online nomination connectivity; heads, and provision of TA certificates, photo personnel were
Conduct of online and/or face-to- June- SGOD Chief, GAD Action Plan; Crowding of pax which Conduct the activity in GAD 100% of identified
face activities on Gender and December EPS, HRDS activity proposals is a threat of smaller number (by batch); participants
Development (GAD) personnel, GAD spreading/transmissio Cascade training to districts improved GAD-
Focal Person n of virus; Unstable by division-trained related competencies
internet connectivity, trainers(from TOT); Online
Laptops/CPs/Technica activity in coordination with
l know-how on online the district heads, and
modality/teleconferenc provision of TA from ICT
ing of the personnel in- personnel; observe minimum
charge health standards
Technical Assistance To provide Technical Assistance

to schools and division
personnel
Monitor and provide TA to schools June- SGOD Chief, LAC Activities in Unstable Internet Coordination with the 70,000 (actual Div. MOOE 100% of the
and DO Units/Sections; review December EPS, HRDS school/district and connectivity district/school heads, and visit to the field identified schools &
and provide TA on L&D Personnel L&D activities in provision of TA from ICT observing social DO units were
documentary requirements of the DO; L&D personnel distancing) provided with TA
schools and DO resource package
SGOD – PLANNING AND RESEARCH (P&R)
Planning Frame, System,
To prepare the final draft of the
and Plans
Annual Implementation Plan and
subsequent adjustments
Review of AIP for adjustment April to SDO, CID,SGOD Issuance of Div None None None 100% of the AIP
October Memo for the reviewed
submission of the
AIP per Division for
the final draft of
AIP
Person Challenges
To develop approach and

method for monitoring and
evaluating the implementation
of the planning system at the
Schools Division Office and in
schools and learning centers
towards continuous
improvement of the system.
Develop approach and method for quarterly P&R Recommendation None None None 100% of the planning
monitoring and evaluating the from the SGOD system monitored &
implementation of the planning chief for the evaluated using a
system at the Schools Division approval of the SDS developed approach
ffi
Assess di
reports h
andl datad gathered
l i d h d
on the planning system and
submit recommendations for
policy formulation on matters
relevant to education planning
system, planning standards and
criteria, and planning processes
based on action research.
Conduct Evaluation of May & P&R Issuance of Division Non-submission of Constant follow-up from the 16,000 (food for Div. MOOE 100% of researches
Action/Basic Research Proposals November Memorandum on proposal the completed functional divisions 10pax, venue for (HRTD) evaluated
Recommend Approval of July & P&R Issuance of None None None 100% of researches
Action/Basic Research Proposals December evaluation recommended were
and Completed Researches certificate approved
Design Research Bulletin, Policy August P&R Issuance of Div None None 147,000 Div. MOOE 100% of identified
Note, or Research Journal Memorandum on (food, venue, and (HRTD) researches were
the designing of materials published in
research bulletin Research Bulletin,
Policy Notes or
Virtual conduct of Research September Unstable internet Coordination with ICT 5,000 (for food and Div. MOOE 100% of identified
Festivals connection materials of the (HRTD) researches were
management team presented
Submit recommendation for July & P&R Recommendation None None 100% of submitted
policy formulation December by the SGOD chief recommendations
were used in policy
formulation
To prepare the Division research
agenda based on Basic
Education Research Fund
(BERF) standard and oversee its
implementation
Prepare DRA based on BERF April P&R none none
Screen BERF Research Proposal May P&R, DRC Issuance of Div No submission of Provide online TA through
Memorandum research proposal coaching and mentoring
Person Challenges
Recommend for Approval of May P&R, DRC Issuance of Div No submission of Provide online TA through
screened BERF Research Memorandum research proposal coaching and mentoring
Proposals
To coordinate preparation by the P&R, DRC Issuance of Div No submission of data Coordinate with concerned 100% of
Planning Team of the Annual Memorandum office to submit either in soft units/seftions
Accomplishment Report against copy or hard copy submitted the data
plans of the schools division for
submission to the management
of the schools division.
Facilitate the preparation of data

needed in the accomplishment of December
the accomplishment report
To provide Inputs on the
preparation of Budget Execution
Documents (BED)
Prepare BED November P&R BED reports No submission of data Coordinate with concerned 100% of the
office to submit either in soft units/sections
copy or hard copy provided inputs for
the BED
Basic Education To review and analyze education
Information System (E- data and its implications to
BEIS) Maintenance and Division Management and
Report Generation Operations as basis for setting
targets, defining strategies, and
selecting and defining programs
Review and analyze of the Division June, P&R EBEIS data Unstable internet Coordinate with ICT 100% of the data
Basic Education Data/Information September, connection generated were
generated, reviewed, and validated November reviewed and
analyzed
Distribute flyers of the Division December P&R Basic Education Risk in face-to-face Share the flyers online 5,000 (materials Div. MOOE (HRTD) 100% distribution of
Basic Education Data to the Data generated distribution for printing) flyers
stakeholders from the EBEIS
Consolidate, analyze, and validate October P&R Basic Education None None Schools and LCs
requirements of schools and Data generated needs analysis ready
learning centers as basis for from the EBEIS
reliable and accurate resource
allocation.
Monitor and consolidate June - August P&R Online monitoring Unstable internet Coordinate with ICT 100% of enrolment of
enrolment of learners online and consolidation connection learners consolidated
facility
Person Challenges
To lead in designing,
coordinating and implementing
policy, and planning research
studies as identified by M&E
reports, TA reports, the
management of the schools
division, schools and learning
centers
Virtual conduct of an Innovation September P&R Submission of Unstable internet Coordinate with ICT 5,000 (for food and Div. MOOE Innovation entries
Caucus innovations connection materials of the (HRTD) presented
management team
Capability Building To design and Implement

training program for the
management of the schools
Division Office, Schools and
Communnity LCs to capacitate
and enable them to operate and
utilize web-based system to
generate information for
planning and decision making
Online capacity building of the September P&R Resource package Unstable internet Coordinate with ICT 5,000 (for food and EBEIS/LIS fund 100% of concerned
SDO, Schools and LCs on connection materials of the personnel
Information systems and data management team capacitated
utilization (EBEIS, LIS, PMIS)
Mixed methods Action Research June P&R Resource package Crowding of pax which Conduct the activity in 304,000 Div. MOOE (HRTD) 100% of concerned
Writeshop for Teaching & non- is a threat of smaller number and adhere to (for food) personnel
teaching DepEd employees via spreading/transmissio minimum health standard capacitated
Community of Practice (CoP) (face- n of virus
to-face)
Technical Assistance To provide Technical Assistance
to schools and learning centers
by responding to the identified
needs in relation to planning
and other matters on
governance and operations
Provision of technical assistance Year round P&R TA Plan Prolonged outbreak of Face-to-face conduct the 100% of schools and
to schools and LCs virus/pandemic activity in smaller number (by learning centers with
batch) observing the TA needs provided
online activity
Monitoring of schools and LCs in Year round P&R Monitoring Tool Prolonged outbreak of Face-to-face conduct the 100% of schools and
the EBEIS and LIS virus/pandemic activity in smaller number (by learning centers
implementation batch) observing the monitored
SGOD – SCHOOL HEALTH (SH)
Health and Nutrition To provide Technical Assistance
Services Management for the effective provision of
health and nutrition services
Person Challenges
Participate in the conduct of as required SHS laptop, adequately Unsttable/Slow Upgrade Internet connection 100% of the
Webinar sessions on Psychological strong internet internet connectivity personnel
First Aid (PSA) Mental Health connectivity participated in the
Psycho-social Support Services webinar
(MHPSS) by the RO 8 and in
addition share inputs on
Implement the RO 8 Online during the SHS laptop, internet Unstable/Slow Upgrade Internet connection; 100% of cases
Referral System of Learners period connectivity internet connectivity; coordinate with Provincial identified were acted
manifesting symptoms of covered as non-availability of Psychosocial Support upon
depression and other related the situation Provincial Mental Committee Coordinator and
mental health problems arises Health Coordinator Medical coordinator
and Medical
coordinator
Supervise the HNP deployed to the weekly SHS laptop, internet Unstable/Slow Upgrade Internet connection; 180,000 (300 Div. MOOE 100% of the
schools in the implementation of connectivity internet connectivity use of other online facilities monthly load of 50 personnel monitored
policies, programs, projects thru personnel) online
online monitoring
Provide technical assessment of bi-annually SHS laptop, Unstable/Slow Upgrade Internet connection; 100% of the school
health and health-related facilities PERSONNEL comprehensive internet connectivity use of other online facilities complied with WinS
like school clinics and online monitoring on line monitoring
handwashing facilities and give system (oms), system
recommendation based on internet
standards thru online connectivity
communication
Provide technical assessment of bi-annually SHS laptop, Unstable/slow internet Upgrade Unternet 100% of the districts
health and health-related facilities PERSONNEL comprehensive connectivity connectivity; use of other were provided with
like school clinics and online monitoring online facilities technical assessment
handwashing facilities and give system (oms), and assistance
recommendation based on internet
standards thru online connectivity
communication
Provide online Pre-participation annually SHS laptop, internet Unstable/slow internet Upgrade Internet connectivity; 100% of the
Evaluation (PPE) Medical ideally 6 connectivity connectivity use of other online facilites cocnerned personnel
Clearance: months prior were provided with
> for coaches, trainers and to any sports clearance
athletes, administrative and other activity or at
support personnel on sports least prior to
medicine to prevent sudden any special
cardiac and other forms of sudden physically
deaths strenuous
> for program managers to activities/
preempt other serious overt or undertaking
latent medical conditions esp. in DepEd like
those having comorbidities or trainings and
exposure to communicable seminars
diseases with significant mortality
Person Challenges
To manage, supervise and

monitor the delivery of Health
and Nutrition Services in
accordance to policies,
standards and guidelines
Conduct monitoring of schools in

strict adherence with COVID
protocols in the implementation of
Health and Nutrition Programs
and Projects such as:
a. School-Based Feeding and School year SHS -nutritional status unavailability of NS Online coordination with SHS 100% of concerned
Milk Feeding Programs during round assessment reports reports due to personnel/school heads schools have reports
COVID times using software of quarantine
elementary and
provide technical assistance on June 2020 - SHS Guidelines on Personnel could be observe minimum health 100% of newly
how to conduct feeding and March 2021 School-Based asymptomatic virus standards assigned school
multivitamin supplementation to Feeding Program carriers heads were oriented
severely wasted and wasted and Milk Feeding
learners especially on COVID Program
times
Monitor SBFP status of June 2020 - SHS -monitoring Personnel could be Observe health standards set 100% of the schools
implementation March 2021 tool/rubrics, asymptomatic virus by IATF and DOH implemented the
liquidation reports, carriers SBFP
program completion
reports
b. Medical and Nursing Services

during COVID times
Conduct online monitoring of May 2020- SHS laptop, internet Unstable or poor signal coordinate with the head of 100% of the
personnel and learners in schools March 2021 connectivity the unit where the employee concerned personnel
and in the Division Office in the is assigned to were monitored
strict adherence to COVID
protocols like self-home
quarantine of those at risk or
those with exposure to a
confirmed COVID case based on
contact tracing , those personnel
who are pregnant and 60 years old
and above and with co-morbidities
who observe the alternative work
schedule and working from home
and to that effect issuance of
monitoring medical certificate is
issued upon completion of the
quarantine procedures
Conduct Medical Triage COVID May 2020- SHS non-contact inadequate supplies coordinate with budget office 100% of clients and
Screening of Division Office March 2021 thermal scanner, and accountant subject to the employees entering
personnel and office clients daily masks, gloves, PPE, approval of SDS, prioritize the the office have
and during future eventualities sanitizers, alcohol usage undergone medical
following universal health triage
standards
Person Challenges
Conduct of Medical Triage COVID May 2020 SHS non-contact inadequate supplies coordinate with budget office (1,000,000 for Div. MOOE 100% of personnel
Screening of Division Office March 2021 thermal scanner, and accountant subject to the emergency and clients were
personnel and office clients daily masks, gloves, PPE, approval of SDS, prioritize the purchase of wearing masks and
and during future eventualities sanitizers, alcohol usage health/hygiene observed sanitation
following universal health kits - almost done) protocol
standards
Distribute face masks, sanitizers May 2020 SHS budgetary inadequate supplies coordinate with budget office all personnel and
alcohol to each division office March 2021 allocation to and accountant subject to the clients are wearing
personnel and clients purchase approval of SDS, prioritize the masks and observe
usage sanitation protocol
Distribute multivitamins and August 2020- SHS, SCHOOLS budgetary limited supplies coordinate with budget office (3,000,000 for DepEd Funds 100% of severely
minerals to severely and wasted March 2021 HEADS, allocation to and accountant subject to the multivitamins and wasted were given
learners FEEDING purchase approval of SDS, prioritize the minerals - done) multivitamin/minera
TEACHERS severely wasted learners ls
c. WASH in Schools (WinS)

Program
Distribute health kits to schools August 2020- SHS, SCHOOLS budgetary limited supplies coordinate with budget office (1,500,000 for DepEd Funds 100% of recipient
March 2021 HEADS, allocation to and accountant subject to the health kits - schools were
FEEDING purchase approval of SDS, prioritized almost done) provided with health
TEACHERS the last mile schools esp. kits
those with high prevalence of
malnutrition
Monitor WinS implementation in August 2020- SHS, SCHOOLS Monitoring Tool Possible exposure to Wearing of PPE and 100% of schools
schools March 2021 HEADS the virus on transit observance of social implemented Wins
and during monitoring distancing
d. School Mental Health

Create social media instrument May, 2020- school laptop, Unstable/Slow internet Upgrade Internet connectivity; 100% of SHS
(closed group) utilized as an April 2021 SHS smartphones, load connectivity use of other online facilites personnel and other
exclusive "inlet and outlet" for internet personnel were
provision of psychosocial services - connectivity involved
psychological first aid, #meronako,
Youth Peer Education Program
(YPE), Adolescent Health
Education Practical Training
(ADEPT), self-care, stress
management, for N. Samar DepEd
family and its learners for health
wellness and nutrition issues and
concerns in general
e. Adolescent Reproductive
Health
· Weekly Iron Folate August 2020, SHS SENIOR Iron Folate Tablets Students not around in coordinate with the school (200,000 for Iron DOH 80% of the female
supplementation for the female January 2021 HIGH SCHOOL the school heads and teachers to Folate - done) secondary student
secondary high school students NURSES in facilitate the distribution of have received the
Team Approach the supplementation supplementation
f. National Drug Education
Program
Person Challenges
Classroom health teachings by the August 2020- SHS physical attendance Students not around in coordinate with the school 100% of the learners
health personnel january 2021 PERSONNEL of learners the school head on their adopted were reached out
system/ strategies to continue
teaching even at home
SGOD – EDUCATION FACILITIES (EF)

Education Facilities To ensure safety of construction
Management workers and stakeholders in the
implementation of
infrastructure projects.
Conduct on-site orientation for All year round SGOD-EFS Approved Possible exposure to Wearing of PPE and 15,000 (TEV, Div. MOOE 100% of personnel
contractors, school heads, school - as the need Construction Safety the virus on transit observance of social service vehicle working in the site
property custodians and barangay arises. (This Guidelines for the and during orientation distancing gasoline/diesel, were COVID-free
captains on safety guidelines for activity shall implementation of PPE)
the implementation of be done DepEd
infrastructure project during the during the Infrastructure
Covid-19 public health crises. pre- Projects during the
construction COVID-19 public
meeting of health crisis;
newly service vehicle to
awarded lessen exposure to
projects) the virus; PPE to
ensure safety of
engineers
conduct on-site monitoring of All year round SGOD-EFS Service vehicle to Possible exposure to Wearing of PPE and 37,500 (TEV, Div. MOOE 100% of sites were
contractor's compliance with - as long as lessen exposure to the virus on transit observance of social service vehicle monitored
construction safety guidelines for there are on- COVID-19 virus; and during monitoring. distancing gasoline/diesel,
the implementation of going PPE to ensure PPE)
infrastructure project during the infrastructure safety of engineers.
COVID-19 public health crisis. projects.
Monitor the infrastructure All year round SGOD-EFS Service vehicle to Possible exposure to Wearing of PPE and 18,000 Div. MOOE 100% of the
projectS to ensure compliance - as long as lessen exposure to the virus on transit observance of social (TEV, service identified sites were
with construction standards. there are on- COVID-19 virus; and during monitoring distancing vehicle monitored
going PPE to ensure gasoline/diesel,
infrastructure safety of engineers. PPE)
projects.
Conduct on-site validation of All year round SGOD-EFS Service vehicle to Possible exposure to Wearing of PPE and 30,000 Div. MOOE 100% of the
school facilities damaged by - as the need lessen exposure to the virus on transit observance of social (TEV, service damaged schools
typhoon arises. COVID-19 virus; and during validation. distancing vehicle were monitored
PPE to ensure gasoline/diesel,
Conduct on-site validation of June - August SGOD-EFS Service vehicle to Possible exposure to Wearing of PPE and 30,000 Div. MOOE 100% of the schools
school buildings needing repair 2020 lessen exposure to the virus on transit observance of social (TEV, service were validated
and rehabilitation COVID-19 virus; and during validation. distancing vehicle
PPE to ensure gasoline/diesel,
safety of engineers. PPE)
Person Challenges
Conduct project site validation for All year round SGOD-EFS Strong internet Inaccurate data Wearing of PPE and 3,000 (Mobile Div. MOOE 100% of project sites
construction of school facilities - as the need connection and provided by school observance of social phone load) were validated
(school buildings, handwashing arises. latest NSBI (2019) head, not updated distancing
facilities, school clinic and other data. technological data and
school facilities as mandated by Education Facilities
DepEd Central Office, EFD) using Unit file.
all available education facilities
data vis-à-vis latest technological
data (google map) and
consultation with school heads via
phone calls/zoom.

Northern Samar Roadmap 2020 1

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Northern Samar Roadmap 2020 1

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DIVISION EMERGENCY ROADMAP

The DIVISION PLANNING TEAM:

DR. GORGONIO G. DIAZ, JR, CESO V, Schools Division Superintendent

2 Division Planning Team

A. Office of the Schools Division Superintendent

-Human resource Management

-Supply and Procurement Management

-Security, Facilities, and Maintenance Management

B. Curriculum Implementation Division

Learning Resources Management & Development

C. School Governance and Operations Division

Quality Management System

Social Mobilization and Networking

Disaster Risk Reduction Management

Human Resource Development

Planning and Research

The specific objectives are as follows:

Office of the ADMINISTRATIVE

Release of final ranking

Liaison Officer is a Online submission of

Receive payments from School Liaison

Release of approved checks to Provision of PPE to

Create Facebook Group

Liaison Officer could

Prepare and submit Strict observance of

100% of the Ius

Budget Execution To prepare Budget Execution

- Conduct online monitoring and

- Prepare, evaluate and

Unstable/Slow Upgrade Internet connection;

July, 2020 Do Budegt Unit Audio-video

To submit the required budget

- Update IUs on

Performance Planning &

Performance Liasion officer may Observe minimum health

Attendance of Particpants may be

Non-availability of Use of audio or video

SDS, PMT, div Participants may be Mid Year & Year

SDS, 100% of top

Submit Investigation Reports Liaison Officer could Strict observance of 100% of

Curriculum Conduct an online survey on May, 2020 CID personnel Memorandum

Quarterly Personnel could be Strict observance of health

Incomplete Data; 100% of the targeted

School Compliance to GP/GR

SGOD – SOCIAL MOBILIZATION AND NETWORKING (SMN)

Sustained Partnership To conduct orientation to

SGOD – HUMAN RESOURCE DEVELOPMENT (HRD)

HR Strategic Plans and To review and analyze HR

Scholarship and To update the registry /pool of

Employees Welfare To spearhead localized activities

Technical Assistance To provide Technical Assistance

To develop approach and

Facilitate the preparation of data

Capability Building To design and Implement

To manage, supervise and

Conduct monitoring of schools in

b. Medical and Nursing Services

c. WASH in Schools (WinS)

d. School Mental Health

SGOD – EDUCATION FACILITIES (EF)

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