NMUK

Version 14
2018-11-27

NMUK LOGISTICS SUPPLIER GUIDE

Table of Contents
Page
1 Introduction 2

2 NMUK logistics process 4

2.1 Overview of DAP delivery processes 4
2.2 Detail of DAP delivery processes for supplier quotation 5
2.2.1 General Delivery 5
2.2.2 Scheduled Sequence Delivery 5
2.2.3 Trim-In Synchro Delivery 5
2.2.4 Top-Up Delivery 6
2.2.5 Set & Pack Delivery 6
2.3 Delivery Method Variation 6
3 RFQ Logistics File 7
3.1 Introduction 7
3.2 Logistics – General 9
3.2.1 Incoterms 9
3.2.2 Responsibility for Packaging / Part Deliveries 10
3.2.3 Transport Costs 12
3.2.4 Delivery Frequency 12
3.2.5 Logistics Cycle 12
3.2.6 Transfer of Title 12
3.2.7 Trials Parts Supply 12
3.2.8 Other Requirements 13
3.3 Packaging – General 13
3.3.1 Returnable vs. Disposable Packaging 13
3.3.2 Labelling 14
3.3.3 Maintenance and Cleaning 15
3.3.4 Pallets 16
3.3.5 Gross Weight Limits 16
3.3.6 Stillage Identification Plate 16
3.3.7 Packaging Management 16
3.3.8 Temporary Packaging 17
3.3.9 REACH Regulations 19
3.4 Packaging – Costs 19
3.5 Packaging – Development 20
3.5.1 NMUK Standard Returnable Packaging 20
3.5.2 Unique Returnable Packaging 20
3.6 Packaging Certification 21
3.7 Dangerous goods 22
4 UPDI – Unique Pack Development Instruction 23
4.1 Introduction 23
5 LVPM – Local Vendor Packaging Method 23
5.1 Introduction 23

Appendix 1 VEL Customer Detail Form 24

Appendix 2 NMUK Label Specifications 25
Appendix 3 Stillage Identification Plate 26
Appendix 4 Damaged Packaging Template 27
Appendix 5 Temporary Packaging Procedure 28
Appendix 6 Temporary Packaging PDS 29
Appendix 7 Material Compliance Requirements 30

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1 Introduction

Glossary of Terms: -

NMUK - Nissan Manufacturing United Kingdom

ALE - Alliance Logistics Europe

NMUK ALE Logistics Engineering - referred to in this document as “Logistics Engineering”.

NMUK ALE Logistics Planning - referred to in this document as “Logistics Planning”.

NMUK Plant Logistics Packaging Department - referred to in this document as “Packaging Department”.

Renault Nissan Purchasing Organisation - referred to in this document as RNPO.

NNW - Nissan Nominated Warehouse

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 This document explains Supplier requirements for supply of parts into NMUK.
The Supplier must agree to these, and does so by entering the supplier’s contact name into the RFQ Logistics File before submission to RNPO.

The requirements of the Supplier are summarised schedule graphically against the vehicle development schedule in Fig 1.

Fig 1 – Summary of Supplier requirements.

-24 -23 -22 -21 -20 -19 -18 -17 -16 -15 -14 -13 -12 -11 -10 -9 -8 -7 -6 -5 -4 -3 -2 -1 SOP
CONTRACT
VC-
PT1 PT2
PRODN LOT V3P VEHICLE
RELEASE DEVELOPMENT
SUPPLIER
SELECTION SCHEDULE

RFQ PHASE -24 TO -18MTHS PACKAGING DEVELOPMENT PHASE -18MTHS TO SOP

RETURN COMPLETED RFQ

RFQ

LVPM APPROVED LVPM

Concept received - UPDI p1,2,3&4

p4
Concept approval p4

p5
Quotes p5

Apx1
Technical Review (Appendix 1)

SUPPLIER ACTIVITIES
p6
Prototype Co-sign agreement (p6)

Prototype Order

UIRED Proto Mfr.

UPDI
Apx1
Prototype Review (Appendix 1)

Bulk Co-sign agreement (p6) p6

Bulk Order

PT1 mfr

PT1 Review (Appendix 1) Ap

x1

PT2 mfr

PT2 Review (Appendix 1) Ap

x1

Return module Sheet (p7) p7

TEST/REPORT
ISO 13194 TESTING
(UNIQUE PACKS)

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2 NMUK Logistics Process
Logistics Engineering have pre-determined delivery methods for all parts.

The delivery and packaging methods will be based upon supplier location, part type and final assembly point within
NMUK.

NMUK use Vantec Europe Ltd (VEL) as a nominated warehouse.

All methods include delivery of parts & packaging from the Supplier, AND the return of empty packaging to the
Supplier.

2.1 Overview of DAP Delivery Processes

SUPPLIERS NNW NMUK

(NISSAN
NOMINATED
WAREHOUSE)
(VEL etc.)

Receiving
Can also be direct to NMUK
General Delivery

Production Line
Scheduled Sequence
Delivery Can also be direct to NMUK line side

Trim-In Synchro Delivery

Top-Up Delivery

Key:

Supplier Pays / Manages Delivery

Nissan Pays / Manages Delivery

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2.2 Detail Of DAP Standard Delivery Processes
There are 4 standard DAP delivery methods to NMUK. The key points applicable to each are described below.
Note that Set & Pack delivery (Sect 2.2.5) can apply to all 4 methods.

2.2.1 General Delivery

Standard ordering & delivery process.

Supplier NNW NMUK

Delivery may be required direct to NMUK
Nissan Nominated
Warehouse

Named Place can be VEL (i.e. Nissan nominated warehouse) or NMUK.

2.2.2 Scheduled Sequence Delivery (also called Douki Sesan category 3)

Parts delivery in sequence to 5-day advance sequence order.
Named Place can be VEL (i.e. Nissan nominated warehouse) or NMUK.

Supplier NNW NMUK

Nissan Nominated
Parts packed in Delivery Frequency As required by NMUK
Warehouse
planned vehicle Delivery may be required to Nissan
sequence order production line

Parts are packed and labelled in vehicle sequence order by the supplier. Packs need to be labelled in their sequence.
A Planning Schedule is given up to 6 days in advance of delivery. Supply may be required direct to the point of fit at
NMUK. Parts may need to be sequenced with parts for other, current vehicles or spaces left in the sequence pack for
adding such parts. If this is required it will be made clear in the RFQ Logistics File.

Named Place can be VEL (i.e. Nissan nominated warehouse) or NMUK.

2.2.3 Trim-In Synchro Delivery

Parts delivery to assembly line in sequence to “Trim In” broadcast.

Supplier

Pick and prepare parts Delivery Frequency:

Supplier unloads parts and delivers
in vehicle sequence Depends on demand, SNP, distance from
to point(s) of fit using NMUK tow
order NMUK and part point of fit.
tractor.

The supplier delivers parts to NMUK’s point of fit location in vehicle sequence order. Delivery instructions are
broadcast by NMUK based on vehicle trim-in sequence onto NMUK’s assembly line. Alternatively 5 day advance
schedule information may be used. Parts may need to be sequenced with parts for other, current vehicles or spaces
left in the sequence pack for adding such parts. If this is required it will be made clear in the RFQ Logistics File.
Delivery stillages / trailers must be on wheels and towable by NMUK tow tractors

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2.2.4 Top-Up Delivery

Parts delivery to assembly line.

Supplier

Pick and prepare parts as Delivery Frequency:

required to support top-up Depends on demand, SNP, distance from Supplier unloads parts
delivery. NMUK and part point of fit and delivers to point(s)
of fit using NMUK tow
tractor

There are no delivery instructions. Suppliers monitor / control line side stock and top-up based on projected demand.
Delivery stillages / trailers must be on wheels and towable by NMUK tow tractors.

2.2.5 Set & Pack Delivery

Mixed Parts kitted together in the same pack. This can apply to all delivery methods.

The detail of this delivery method can vary. For example, it may mean simply pairing parts within the same pack, or
use of a “kit stillage”. A kit stillage may contain many parts for the operator to pick from. When stock of any one of
these parts reaches zero the stillage is returned and a new one replaces it. The supplier then tops up the stillage
replacing the used parts.

Because the detailed requirement and delivery method may vary, further information will be given in the RFQ Logistics
File.

2.3 Delivery Method Variation

Any required variation from the above delivery methods will be explained by Nissan in the RFQ Logistics File,
“Delivery Method” cell.

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3 RFQ LOGISTICS FILE

3.1 Introduction
The RFQ Logistics File is the section of the RFQ package issued by RNPO, which details and agrees the packaging
and logistics for each Part No.
The RFQ Logistics File takes the form of a Microsoft Excel 2010 document with 15 tabs.

Cells are colour coded: -

Images must be provided where requested and may be drawings, CAD views or photographs. Images of similar parts
may be acceptable at RFQ stage.
The LF will be returned to the supplier for completion if any information is missing.

The LF should be fully completed for all parts and returned to RNPO within the requested timescale.

The flowchart for RFQ actions is shown below: -

Start

Read and understand this document and any documents referred to herein

Confirm agreement with all policies, terms & conditions

Understand the required delivery service level. Decide pack style based upon NMUK
Logistics Supplier Guide. Decide SNP (parts per pack).

Contact Logistics Engineering

for any packaging / service
level queries

Complete Logistics File documents.

Send completed RFQ to Supplier Account Manager (RNPO)

End

All costs should be submitted in Euro currency, unless instructed otherwise by RNPO.
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The supplier has responsibility for the accuracy of their packaging information in the RFQ Logistics File. Logistics
Engineering will evaluate the proposal to confirm suitability for use at NMUK but do not validate the proposal for
achievement of part-to-pack fit, SNP or suitability for part protection.

The supplier’s RFQ submissions, once accepted, form the basis of the logistics contract. Errors in the proposal or
subsequent changes at the supplier’s request which result in additional costs will be deemed the suppliers
responsibility, for example (but not limited to) increased packaging population requirements, increased pack price
costs due to the need to introduce increased part protection or increased transport costs due to reduced pack density.

Nissan Logistics Contacts

The completed RFQ Logistics File must be forwarded to your RNPO contact in electronic format.
In case of queries or difficulty when completing the documents please contact:

Logistics Administrator
E-mail: rfq@nissan-nmuk.co.uk

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3.2 Logistics - General
3.2.1 Incoterms
Incoterms are according to Incoterms 2010 ( http://www.iccwbo.org/products-and-services/trade-facilitation/incoterms-
2010/ ).

Suppliers are required to quote, in the first instance, using FCA Incoterms, Named Place = Supplier Despatch
address, (even those who are currently shipping into NMUK using DAP Incoterms) as Route #1 in the RFQ Logistics
File.
Further direction, if required, will be given by Logistics Engineering. If other incoterms are requested, the notes below
apply: -

NMUK address: NMUK, Washington Road, Sunderland, Tyne and Wear, SR5 3NY, UK.

Suppliers must accept a change from DAP delivery to a Nissan managed collection scheme at Nissan's request. To
allow inclusion on a Nissan collection scheme, the supplier must provide flexible access for daily collection of goods.
The collection frequency will depend on the volume of product supplied.

In cases where a VEL warehousing quote is required the supplier should contact VEL directly to obtain “Warehousing
and delivery” costs, which should be included in the RFQ Logistics File submission.
VEL will supply these costs in GBP. The supplier shall convert to Euro currency for submission in the RFQ Logistics
File.

VEL will provide a pro-forma “VEL Customer Detail Form” – see Appendix 1

VEL contact details are as follows: -

Website: http://vanteceurope.com/
Address: Head Office, Vantec Europe Limited, Cherry Blossom Way, Sunderland, Tyne and Wear, SR5 3QZ
Tel No: +44 (0)191 416 1133

Existing suppliers may already have an agreement in place to use a different warehouse, and Nissan may nominate a
different warehouse.

See process flow below:

RNPO SUPPLIER VEL

Logistics Protocol Enter Part data in VEL

Customer Detail Form
RFQ Logistics File
NMUK Logistics
Supplier Guide Complete Cost
VEL Customer
Detail Form Information in VEL
NMUK Std Returnable Customer Detail Form
Packaging Catalogue

NMUK Std Disposable

Packaging Catalogue Evaluate Costs + Input to
the “RFQ Logistics File” Completed VEL
VEL Customer Detail document Customer Detail
Form Form

Completed RFQ Complete RFQ

Logistics File Logistics File

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3.2.2 Responsibility for Packaging / Part Deliveries

For trials and preparation for SOP, see Table 2 for responsibilities.

During SOP, DAP suppliers are responsible for the collection and return of empty returnable packaging to their site. It
should be collected by inbound goods transport, ensuring return to the supplier’s site in time to support scheduled
build requirements.

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 Table 2 – Responsibility for Packaging / Part Deliveries

pre-PT1 PT1 PT2 SOP

Collection of Collection of Collection of

COMMON PACKAGING
empty pkg empty pkg from empty pkg from
Initial collection of pkg for Trial Parts from Nissan PT1 Parts Nissan Initial collection of pkg PT2 Parts Nissan following Initial collection of Packaging SOP Parts
trial Delivery following trial Initial collection of pkg for PT1 Delivery following PT1 for PT2 Delivery PT2 for SOP Delivery

FCA Supplier Supplier Supplier Supplier Supplier Supplier NMUK NMUK N/A** NMUK NMUK
Existing Supplier
(Currently supplying NMUK)
DAP Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier N/A** Supplier Supplier

FCA Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier N/A** NMUK NMUK
New Supplier
DAP Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier N/A** Supplier Supplier

**Common packaging will return to the NMUK packaging pool.

pre-PT1 PT1 PT2 SOP

Collection of Collection of Collection of

UNIQUE PACKAGING
empty pkg empty pkg from empty pkg from
Initial collection of pkg for Trial Parts from Nissan PT1 Parts Nissan Initial collection of pkg PT2 Parts Nissan following Initial collection of Packaging SOP Parts
trial Delivery following trial Initial collection of pkg for PT1 Delivery following PT1 for PT2 Delivery PT2 for SOP Delivery

FCA Supplier Supplier Supplier Supplier Supplier Supplier Supplier NMUK NMUK Supplier NMUK
Existing Supplier
(Currently supplying NMUK)
DAP Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier

FCA Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier NMUK Supplier NMUK
New Supplier
DAP Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier

pre-PT1 PT1 PT2 SOP

Collection of Collection of Collection of
UNIQUE PACKAGING WITH A
empty pkg empty pkg from empty pkg from
COMMON OUTER
Initial collection of pkg for Trial Parts from Nissan PT1 Parts Nissan Initial collection of pkg PT2 Parts Nissan following Initial collection of Packaging SOP Parts
trial Delivery following trial Initial collection of pkg for PT1 Delivery following PT1 for PT2 Delivery PT2 for SOP Delivery
Common Outer= NMUK Common Outer= NMUK
FCA Supplier Supplier Supplier Supplier Supplier Supplier NMUK NMUK NMUK
Existing Supplier Unique Insert= Supplier Unique Insert= Supplier
(Currently supplying NMUK)
DAP Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier
Common= NMUK
FCA Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier NMUK NMUK
Unique Insert= Supplier
New Supplier
DAP Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier

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3.2.3 Transport costs
DAP suppliers are responsible for all transport/storage/insurance costs up to the Named Place (Incoterms 2010). This
includes both incoming goods and return of empty packaging. These costs shall be included in the RFQ Logistics File
submission.

Transport costs are to be calculated from the final dispatch location.

3.2.4 Delivery Frequency

The delivery frequency will affect the logistics cost. Guidelines on the delivery frequency required by Nissan are given
below.
Delivery frequency is dependent upon the total cube delivered from a supplier, not the cube of individual part.

Cube per day (cubic metres) Delivery Frequency to NMUK

>= 30 Daily
>= 15 2 x per week
< 15 1 x per week

3.2.5 Logistics Cycle

The average logistic cycles by location, and for weekly collection/delivery, are shown in the table below for guidance
and as a starting point.

Supplier Location Approx. Logistics Cycle (days)

BELGIUM 20
CZECH REPUBLIC 25
EASTERN EUROPE 25
FRANCE 20
GERMANY 20
ITALY 22
MOROCO 25
POLAND 25
ROMANIA 25
SPAIN 25
SWITZERLAND 20
UK
ON SITE 1-2
Local to NMUK 2-7
Rest of UK 7-15

Should a supplier have different needs than those prescribed here, they must discuss them with Logistics Engineering.

3.2.6 Transfer of Title (parts)

Synchro, Top-Up, Scheduled Sequence Delivery and Body Shop Direct To Line (DTL) parts remain the supplier’s
property until point of fit.
General Delivery Stock will remain the Suppliers property until delivery to the Named Place (Incoterms 2010).

3.2.7 Trial parts supply

Transport of parts to NMUK and use of the correct packaging relevant to the specific trial stage is the responsibility of
the Supplier. See Table 2 – Responsibility for Packaging / Part Deliveries.

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3.2.8 Other requirements
 Suppliers must be able to support NMUK’s working times (up to 24hr / 7day production) and working calendar
regardless of Supplier shutdowns etc. An English speaking contact for logistics and packaging is mandatory.
 Suppliers must be able to receive and process orders as raised by NMUK (typically daily). Orders will be
transmitted to the supplier using EDI. The supplier must adopt EDI and NMUK EDI protocols.
 The supplier must deliver parts in the quantity and at the time specified by NMUK and support NMUK reduced
lead-time ordering.
 Suppliers must be capable of supplying an Electronic Advance Shipping Notice (ASN) for all loads.
 NMUK uses a secure internet site (the Nissan European B2B Portal) for various supplier communications. All
relevant supplier departments and personnel must have access to the Nissan European B2B Portal.
 Suppliers must support future initiatives designed to optimize use of electronic communications for data
exchange (e.g. forecast and order information)
 Suppliers must provide parts, of sufficient quality and qty, to enable effective review of packaging at all times,
from VC-lot trial onwards.
 Suppliers must strive to minimise the number of part numbers on a pallet. There should be no more than one
mixed module per collection/delivery, unless suppliers can prove that they have mixed due to vehicle efficiency
reasons.

3.3 Packaging - General

 Packaging will support NMUK’s policy of:
o Minimal handling and ability to feed parts direct to line as received.
o Maintaining component quality during transit.
o Achieving maximum pack and transport vehicle utilisation
o Minimising waste materials
 Pack sizes must allow modularisation for efficient container / truck utilisation. A guide to appropriate pack sizes
and modularisation is available from Logistics Engineering.
 The supplier is always responsible for the packaging regarding parts quality: Nissan approval of packaging does
not relieve the supplier of this responsibility.
 Suppliers MUST NOT use NMUK funded packaging for stock build during production schedule mismatches e.g.
holiday periods etc. (unless specifically agreed beforehand in writing).
 Suppliers MUST NOT use NMUK packaging to supply other customers.
 The basic formula for calculating the packaging population, Q, is: -
Q = Annual volume x Loop size / 235 / snp
where loop size is measured in days,
235 = No of working days per year.
 The Supplier shall be responsible for storing all excess/unused unique packaging (as defined by pack code, i.e.
including those using a standard pack as part of a composite pack).
 Unique packaging elements belong to, and are assets of, the Supplier.

3.3.1 Returnable vs. Disposable packaging

 NMUK’s preference is for suppliers to use returnable packaging wherever economic to do so.
It is expected that suppliers in Europe can make economic use of returnable packaging. Should suppliers feel
this is not the case they must provide cost justification with their RFQ.
 It is understood that suppliers outside of Europe may not be able to make economic use of returnable packaging.
Should suppliers feel they can make economic use of returnable packaging they should propose to do so.
 In principle, returnable packaging must be foldable or nesting when empty. This is indicated in the “RFQ Reply –
Logistics” document by return packaging height being given as lower than the normal packaging height. If the
packaging cannot be made folding, the supplier should enter a return package height equal to the normal
package height
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3.3.2 Labelling
Suppliers must label product using labels according to Odette Transport Label (OTL1) V1.4.1
All matters relating to the specification of the label are documented in the Odette specification:-

Odette Transport Label Version 1

Version No: 1.4.1
Doc Ref No: LL03
Date: March 2007

…..available from Odette https://www.odette.org/

 Two labels are required on large, forklift truck handled packs (stillages, LBCs etc.).
 One label is required on hand held packs.
 One master label should be applied to every pallet/module carrying multiple boxes. (Note the different serial
No prefixes for each module type S, M & G).

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 Label size must be A5 (210 x 148 mm), unless packs are too small when the Small Packages Label should be
used – see Appendix B of the Odette specification. These can be either 210x48m or 110x96mm.
 Labels must be weather resistant or inside a weather resistant pouch.
 Where self-adhesive labels are used they must be fully adhered to the pack, unless otherwise agreed with NMUK
Logistics Engineering.
 Labels must be produced using either Laser or Thermal Transfer Printers.
 Labels must not be photocopied.
 Labels must not protrude beyond the edges of the packaging.

Data Area Characteristics: -

DATA AREA PREFIX MAX DIGITS DATA TYPE

Document No (RAN) N 9 Alphanumeric
Part No P 24 Alphanumeric
Supplier code (Vendor code) V 10 Alphanumeric
Quantity (SNP) Q 9 Numeric
Serial No S or M or G 9 Numeric

Identifiers S, M or G are assigned according to label usage:

1. (S) Part Identification labels, on boxes and cartons, and master labels for Standard transport units.
2. (M) Master label Multiple, Common items packs. In cases where a transport unit holds several packages
(labelled with S indentifier) each containing the same part.
3. (G) Master label Mixed Item loads. In cases where a transport unit holds several packages (labelled with
S identifier) which do not all contain the same part.

See Appendix 2 for images of labels types.

3.3.3 Maintenance and cleaning

 The supplier is responsible for inspecting ALL packaging for both cleanliness and condition.
 The packaging shall be kept clean: The supplier shall maintain the packaging in a clean condition, such that the
parts are not contaminated or damaged. Old labels and any debris must be removed before despatch.
 The supplier shall identify any damaged/malfunctioning packaging and isolate it immediately.
 The supplier shall contact the Packaging Department (pvs@nissan-nmuk.co.uk) regarding any damaged
packaging, and also any other operational packaging matters (e.g. shortages, wrong packaging, etc.).
 Any unique packaging must be repaired immediately, by the supplier, and returned to the loop.
 The supplier is responsible for the maintenance of unique packaging throughout the lifetime of the project,
regardless of ownership.
 Any damaged Nissan standard returnable packaging will be repaired by Nissan. The supplier shall contact the
Packaging Department (pvs@nissan-nmuk.co.uk) to arrange this using the template found in Appendix 4.

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3.3.4 Pallets

3.3.4.1 Wooden Pallets

 The default condition is that packaging is built into modules on wooden pallets (except for stillages).
 Where a pallet is appropriate it shall be 1200x1000mm footprint, 4-way entry, Grade A minimum and disposable
(single use). The pallets must be robust, safe to use and fit for purpose.
 The 1200x1000mm footprint is the default size. NMUK may deviate from this by exception. Suppliers wishing to
do so must reach agreement with Logistics Engineering at RFQ stage.
 Suppliers must comply with the relevant IPPC International Standard for Wood Packaging Material (WPM) when
purchasing disposable pallets. For further details see the web page https://www.forestry.gov.uk/wpmguidance
and web site www.ippc.int
3.3.4.2 Plastic Pallets
 Where plastic pallets are specified by Nissan, they will be free issued.
 Plastic pallets will be returnable, 1200x1000mm footprint, 4-way entry and fitted with RFID tags.

3.3.5 Gross weight limits

 Maximum gross weight limits are:
Full pallet module gross weight limit = 750 Kg.
Full stillage gross weight limit = 750 Kg.
Hand lifted box gross weight limit = 15 kg.
NMUK may deviate from these by exception. Suppliers wishing to do so must reach agreement with Logistics
Engineering at RFQ stage.

3.3.6 Stillage Identification Plate

A stillage identification plate should be affixed to each stillage with 2 rivets.
The design spec is shown in Drawing No MH910 – shown in Appendix 3.

3.3.7 Packaging Management (tracking)

 Returnable packaging movements are to be tracked by the supplier and weekly updates of all movements
transmitted electronically to NMUK. Any costs, including consequential loss, arising from failure to implement
packaging management systems and / or resultant deviation from agreed pack style will be the supplier’s liability.
Contact information for the NMUK Plant Logistics Packaging Department:
 E-mail Address: pvs@nissan-nmuk.co.uk - Should be contacted regarding all packaging tracking and return
pack management enquires as well as damage, loss and any other operational issues.

Tracking data is an important packaging management input and is vital to ensure correct prioritisation.

Suppliers must:

 E-mail their respective tracking data document in the standard excel format at least weekly to pvs@nissan-
nmuk.co.uk however it is recommended to submit with every packaging dispatch. When tracking data is not
submitted for 3 consecutive weeks the vendor will receive a SAIS demerit.
 Any additional information provided by a vendor should be given in the text of the email. This can include
notification of shortages, damaged packaging, when the vendor is no longer using a pack type or any other
issues.
 In the event of a packaging shortage where temporary packaging is used the vendor must inform NMUK Plant
Logistics Packaging Department via pvs@nissan-nmuk.co.uk, and NMUK Parts Control as soon as possible.
The movement of temporary packaging should NOT be reflected in the tracking data sheet as this is in place to
show the movement of returnable packaging ONLY. For further details regarding temporary packaging see
section 3.3.8

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  Damaged packaging should be recorded in the Packaging Discrepancy Request form and sent to pvs@nissan-
nmuk.co.uk
 When there has been an error in tracking data, highlight figures and make necessary changes. Inform us in the
email.
 Keep a history of at least the past three weeks on the spread sheet before submitting the document to the NMUK
Plant Logistics Packaging Department.
 Send a tracking data document for each vendor code
 Packaging allocation at NMUK works on the basis of allocating to vendors most in need. Providing a list of pack
types a vendor has a shortage of will NOT guarantee these packs are allocated.

The master document should be completed as per below instructions:

A. Tracking data must be provided for all pack types, unique and common. Where a composite pack is used,
each component should be displayed in a separate column.
B. Insert vendor on-site target, this can be compared to the balance to indicate packaging requirement.
C. Insert Vendor Name
D. Insert 7 digit vendor code – without this, tracking data cannot be processed and is the responsibility of the
vendor.
E. Show the date and document number of each transaction to help track and highlight any discrepancies. 3
weeks history of packaging transactions is required as a minimum.
F. The current on-site balance is calculated by a formula (previous balance + IN – OUT). If the balance becomes
negative, the vendor must set this back to zero showing there is NO packaging on site. The purpose of tracking
data is to show the physical stock of all NMUK returnable packaging at a vendor both full and empty, and does
not account for temporary packaging movements – a negative balance is not possible.
G. Starting packaging count is the amount of packaging a vendor started with and works as a starting point for
the balance.

3.3.8 Temporary packaging

In situations where the agreed packaging is unavailable, for any reason, the Supplier must contact NMUK Plant
Logistics Packaging Department (email to: pvs@nissan-nmuk.co.uk) and NMUK Parts Control at the earliest possible
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opportunity to advise the packaging shortage (or potential shortage) and use temporary packaging. Appendix 5 shows
the Temporary Packaging Procedure.
The Temporary Pack PDS referred to in Appendix 5 is illustrated in Appendix 6, and available in Microsoft Excel
format from NMUK Plant Logistics Packaging Department.
In cases where Nissan standard returnable polyboxes are used, the Supplier is directed to use “equivalent” packaging
from the NMUK Standard Disposable Packaging Catalogue.
The design of temporary disposable packaging should ideally be such that no cutting or special tools (e.g. knives, pry
bars) are required to open the packs and access the parts. An example would be removable lids, instead of joints
sealed with adhesive tape.

When temporary packaging cost requests are submitted, suppliers should:

 Ensure costs are submitted before the shipment of parts.

 Costs for temporary/disposable packaging will not be paid retrospectively. They have to be authorised in advance
of shipment by the NMUK Plant Logistics Packaging Department.
 Only include the cost of temporary packaging and no other associated costs such as pallets or wrapping material.
 Submit temporary packaging cost request to: pvs@nissan-nmuk.co.uk and be sent in the tabled format in section
3.1 (Figure A) of this guide.
 Have provided NMUK Plant Logistics Packaging Department with weekly tracking data – failure to supply three
consecutive weeks’ worth of reliable tracking data figures could result in any costs submitted by the supplier for
payment consideration to be rejected by the NMUK Plant Logistics Packaging Department.
 Have access to temporary packaging within 48 hours.

 Costs for temporary/disposable packaging will not be paid retrospectively. They have to be authorised
in advance by the NMUK Plant Logistics Packaging Department.

Please note, a request for temporary/disposable packaging authorisation does not automatically guarantee
acceptance of costs from the NMUK Plant Logistics Packaging Department. Each request will be subject to enquiry /
validation on a case by case basis. The process for temporary/disposable packaging authorisation is detailed below:

In cases where the Supplier is responsible for a lack of prescribed packaging, the Supplier shall be liable for any
consequential costs incurred by Nissan; including, but not limited to, shipping, warehousing, handling and decant
costs.

Temporary packaging cost request approval process

1) To submit a request for temporary/disposable packaging – The supplier should use the format of the table below
and submit it to pvs@nissan-nmuk.co.uk by email. An electronic copy will be provided by PVS:

Total
Temporary Pack Cost Total Temp
Claim 1200.00 Pack 40 SUN DERLAND PLANT

Have costs Last

3 weeks been rejected Inventory Date that
ProRex Supplier consecutive in the last 12 figure / Offsite parts will be Total No. Unit Price Claim
Number (10 Vendor tracking data? months? (For Verify PVS Allocation RAN no’s Part packed into Date to be Pack Type in No. of Packs No. Parts Parts Temp pack QTY Temp of Temp Currency Submission
digit) Code Vendor Name (For NMUK) NMUK) (For NMUK) (For NMUK) affected: number packaging: shipped: Shortage Short: Requested Shipped SNP: packs used Pack Total Cost GBP / EUR GBP Value Date
1234567 1234567 NMUK Example RRAABB1 1234567891 01/04/2018 03/04/2018 2S975M 20 1000 1000 50 20 30.00 600.00 EUR £ 540.05 01/04/2018
1234567 1234567 NMUK Example RRAABB1 1234567891 01/04/2018 03/04/2018 2S975M 20 1000 1000 50 20 30.00 600.00 GBP £ 600.00 01/04/2018

2) Once approved, an authorisation number will be sent to the respective supplier from the Prorex finance system.
This must be quoted on the invoice otherwise it will be rejected. An email will also be sent from PVS quoting a
second reference number to be quoted.
3) Submit invoice to Nissan Finance Department: ap.nmuk@nissan-europe.com

Packaging shortages can be avoided by:

 Ensuring packaging is correctly maintained and any damage not left to accumulate. If packaging is received /
becomes damaged, record it on the Damaged Packaging Information Request pro-forma, which can be found on
the Nissan European B2B Portal – follow this route: -

 Supplier  Logistics  NMUK Sunderland Operational Logistics and Packaging Management

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 The NMUK Plant Logistics Department will then decide what to do with the respective packaging. Decisions
regarding damaged packaging should not be made without by-off from the NMUK Plant Logistics Department.

 Sending in weekly tracking data

 Avoiding overstocking or stock builds.
 Informing NMUK Plant Logistics Packaging Department and NMUK Parts Control of any change in circumstances
which could affect packaging population e.g. increased in part demand from original planning base.
 Ensuring prompt turnaround of empty packaging.
 Ensuring packaging is not used for 3rd party deliveries or for tiered suppliers.
 Ensuring packaging is not used for unauthorised use.

3.3.9 REACH Regulations

 All packaging materials must comply with European REACh regulations where applicable (Registration,
Evaluation and Authorisation of Chemicals) – see http://echa.europa.eu/web/guest/regulations/reach/legislation)
and supply proof in the form of certification. Refer to Appendix 7 for Material Compliance Requirements.
 All substances and preparation / mixtures must be identified and adequately labelled in line with the latest
requirements of the Euro GHS and/or regulation (EC) No. 1272/2008 on classification, labelling and packaging of
substances and mixtures (“CLP”).
 If REACh regulations apply to any packaging material this must be indicated in the eLVPM and UPDI
documents. Yes/No cells are provided.
 Images of the Material Safety Data Sheet and Information For Safe Handling documents must be inserted into
the UPDI document. The tabs are named for those documents. Ensure all text and diagrams are legible.

3.4 Packaging - Costs

 All packaging development and procurement costs must be agreed with RNPO. Logistics Engineering validate
costs on behalf of RNPO but do not agree costs or provide funding for packaging. Acceptance of the Logistics
RFQ reply by Logistics Engineering does not constitute approval or acceptance of costs. Only RNPO can
approve and accept costs.
 Packaging costs given in the RFQ must not include labour, management or other overheads. Nissan do not
accept Supplier profit margin on the cost of packaging.
 Packaging costs given in the RFQ must include A replenishment cost, which typically represents ongoing repairs
and replacements (but not one-off events like accidents). The Supplier should enter the appropriate annual
attrition rate RFQ (“Pkg Attr %”) for each returnable package proposed. The table below can be used as a guide.
The optimal economic solution should be proposed: For example, a cheaper pack with a higher attrition rate
could be used if the overall lifetime cost is lower.

 Standard returnable packaging, required for the normal logistics cycle (despatch preparation, transport,
warehousing at NMUK & NMUK process), will be free issue by Nissan, the Supplier does not need to include
these costs in the RFQ Logistics File.
 Any packaging (standard or unique) required over and above the normal logistics cycle, e.g. to support Suppliers
internal processes, including but not restricted to, safety stock above that agreed by Nissan, production schedule
mismatches and holiday periods, is subject to separate negotiation with RNPO. These quantities & costs should
not be included in the logistics RFQ reply.
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  Unique packaging & all disposable packaging costs (including pallets, strapping, banding, labels etc.) should be
included in the RFQ Logistics File.
 The Supplier shall provide a report to RNPO and Packaging Department, annually (at the end of every calendar
year) detailing the packaging attrition (description of damage with image, cause of damage and cost).

3.5 Packaging - Development

This applies to returnable packaging only.

3.5.1 Nissan Standard Packaging

NMUK may choose to provide returnable packaging to the supplier from their standard packaging pool. This will be
studied and proposed by NMUK prior to acceptance of the RFQ Logistics File.

“Standard packaging” is packaging taken from a range of containers preferred for use by NMUK - see NMUK Standard
Returnable Packaging Catalogue and NMUK Standard Disposable Packaging Catalogue. Some packs may be a
combination of standard pack outer and unique internal dunnage. Where a standard pack needs modification this must
be treated as a unique pack, NMUK do not free issue standard packs for modification.

 Where suitable for purpose, standard packaging may be made available to the Supplier from NMUK’s packaging
pool.
 Packaging agreement with Nissan will be made using the eLVPM (electronic Local Vendor Packaging Method)
system. This system is available to suppliers via the Nissan European B2B Portal (see Section 5).

3.5.2 Unique Returnable Packaging

“Unique packaging” is dedicated to the supplier and usually dedicated to the shipping of a particular part or part family.

 Where a part uses unique returnable packaging, packaging agreement with Nissan will be made using the
Unique Pack Development Instruction (UPDI) Pack Concept document. The UPDI will be issued by Nissan
Logistics following award of contract (see Section 4).
 Packaging agreement with Nissan will be also be made using the eLVPM (electronic Local Vendor Packaging
Method) system. This system is available to suppliers via the Nissan European B2B Portal (see Section 5).
 Ownership of the packaging will transfer to Nissan when it is agreed, by RNPO, that the capital cost of the
packaging has been reimbursed to the supplier.
 Prior to commencement of packaging development the supplier must invite tender for the development and
supply of the packaging. Logistics Engineering will validate the tenders on behalf of RNPO. The number of
tenders required will normally be 3.
 The original tender documents presented by the pack fabricators must be presented by the parts supplier to
Logistics Engineering. The winning tender and costs must be agreed with Logistics Engineering and RNPO
before commencement of pack development.
 Following the tender process RNPO (who are responsible for packaging orders) may elect to hold a “reverse
auction” to further reduce packaging development and supply costs. Although the auction is required and hosted
by Nissan, the packaging fabricator will be required to honour the price for order by the parts supplier. The parts
supplier must honour their responsibility to develop and procure the packaging as detailed above.
 The supplier must work with any packaging supplier nominated by Nissan.
 The supplier shall be responsible for any extraordinary costs arising from their failure to present timely, accurate
and complete information or to follow the required schedule.
 The supplier shall provide PODs (Proof Of Delivery) for the full qty of packs purchased, immediately upon
receipt, to Logistics Engineering.

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3.6 Packaging Certification
 Compliance with all relevant packaging standards including specifically ISO 13194 certification is mandatory for
new packaging. Suppliers must include this provision in their costs & development schedule and provide
evidence of testing & certification (in English language) prior to commencement of production series packaging.
Any subsequent test requirements in the case of test failures shall be funded by the supplier.
 This certification consists in a series of tests, that should be carried out depending on the characteristics of the
packaging:
Metal Non Metal
Collapsible Rigid Collapsible Rigid Nissan Specific Application
0 Temperature Conditioning m m

1 Bending test m
1
m
1
a m1 ONLY Box pallets in racking situation
2 Stacking m m m m
not compulsory for metal pallets,
3 Vertical impact by dropping m
2
m
2
m m a m2
but requested by Nissan
4 Horizontal Impact m m m m
5 Stacking stability m m m m
6 Determination of m m m m m
7 Vibration m m

 These tests will determine conditions of use of the packaging, as they will define:
 Maximum payload
 Maximum number of packaging to be stacked in transport conditions
 Maximum number of packaging to be stacked at warehouses, packaging unfolded and loaded
 Maximum number of packaging to be stacked at warehouses, packaging folded (unloaded)
 In general, packaging ability to ensure the protection of the part, functionality throughout model life and to
guarantee safety of the employees
 For Nissan standard packaging, supplier does not have to pass a new certification, unless required by the
packaging engineer.
 For carried over packaging, please contact Logistics Engineering, who will establish whether it is necessary to
re-test.
 Laboratories in Europe recommended by Nissan to carry out certification are:

FRANCE SPAIN UK

LNE Laboratoire National AIDIMA PIRA International

d’Essais

http://www.lne.fr/ http://www.aidima.es/ https://www.smitherspira.com/Testing/Home.aspx

 A special quotation of their services is available for those requests made by Nissan/Renault or suppliers working
in our projects, subject to supplier acceptance to share the tests results with Nissan/Renault.

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3.7 Dangerous Goods
These are goods which need certification as dangerous goods under the UN Recommendations on the Transport of
Dangerous Goods - Model Regulations.
http://www.unece.org/trans/danger/publi/unrec/rev13/13nature_e.html

 Suppliers must indicate in the “RFQ Response-Logistics” document “Dangerous Goods Classification” column
the expected classification of such goods in the packed condition. All other parts must have “Not Applicable”
entered in this column.
 All goods must be certified to Class 9 in the packed condition before acceptance by Nissan. Any exceptions
must be negotiated with Logistics Engineering.
 The supplier must ship dangerous goods in the correct pack with all necessary identification in place.
 The supplier is responsible for arranging, managing and all costs involved in certifying their product to Class 9
when packed. The supplier must negotiate the reimbursement of costs for this work with RNPO.
 Copies of the interim and final certification documents proving certification to Class 9 must be provided to
Logistics Engineering. All documents must be presented in English.
 All conditions given under the Unique Packaging and General Packaging Requirements sections apply to
packaging for these goods too.

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4 UPDI – Unique Pack Development Instruction

4.1 Introduction
The UPDI (Unique Pack Development Instruction) is a multi-tab Microsoft Excel format document, used by NMUK and
the Supplier for the development of new unique packaging.

The UPDI is filled in jointly by NMUK and Supplier as the project progresses and is considered a “live document”.

For reference, the temporary packaging procedure is contained in the document UPDI Supplier Guide, available on
the Nissan European B2B Portal – follow this route: -

 Supplier  Logistics  NMUK Sunderland New Model Packaging Development

5 LVPM – LOCAL VENDOR PACKAGING METHOD

5.1 Introduction
To aid in the swift approval and early development of packaging, NMUK has developed a web based application which
allows submission of LVPMs via the Nissan European B2B Portal. The information is entered into a database which
removes the need for the preparation and circulation of paper documents.

This electronic LVPM (eLVPM) application must be used for submission of all LVPMs.

Instructions on the eLVPM system can be accessed online via the Alliance Supplier Guide (ASG) in the Nissan
European B2B Portal.

Suppliers must ensure they have a 7-digit Vendor Code and access to the Nissan European B2B Portal, and should
contact Logistics Engineering if they do not.

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Appendix 1 – VEL Customer Detail Form

VEL Customer Detail Form

To enable Vantec to prepare for the introduction of new business and provide accurate warehousing and distribution costs please complete all information below and return to the
Vantec contact identified below.

Company Details
NMUK Vendor
Company Name:
Code:
Company Address:

VAT Number:

Contact Details

Contact Name Telephone Number Fax Number E-mail Address

Contact Details: Commercial

Issues
Nissan-Renault
Purchase

Service Details
To which model of car are the parts to be fitted?

Has your company been awarded the business?

When is the business to start? (Please note that VEL normally stipulate an absolute
minimum 4 week notice period)
It is assumed that you will require a maximum of 1 week's NMUK production stock. Please
advise if you have a different requirement.
Are there any special storage requirements, e.g. explosive goods, stack height
limitations?
It is assumed that handling will be in accordance with NMUK's Material Handling Supplier
Guide? Please advise if you have any different requirements.

Pallets/stillages per load in to VEL? (Assumption for quotation purposes if unknown)

Deliveries per month in to VEL ? (Assumption for quotation purposes if unknown)

Standard delivery to Trim & Chassis or Unit Shops

Which NMUK receiving point do Roll-on-roll-off delivery to Body Shop

you wish Vantec to deliver to
(tick)? Other - please specify
Please confirm whether delivery direct to line is
required
Is there any decanting required or will it be the movement of full boxes in the format they
were received? If decanting is required then please give details such as inbound and
outbound SNP's and pack styles..
Will you require stock inventory and movement reports? If you will then please specify
how frequentl and in what format, i.e. fax, e-mail, EDI?
To ensure the quotation is as accurate as possible is there any other specific
requirements you need to make us aware of?

Part Details
Dimensions of Non- Dimensions of
No. of Parts per Returnable Returnable
Number of No. of Parts per Number of
Weight per full Box into Packaging into Packaging into
Part Number Part Description boxes/stillages in Box/Stillage into Boxes per
box (Kg) Warehouse Warehouse (mm) NMUK (mm)
to NMUK per year NMUK (SNP) Pallet (if boxes)
(SNP)
Length Width Height Length Width Height

Your quotation will be based on the information provided in this document, therefore any changes should be notified to VEL prior to commencement of business. All
quotations are subject to VEL Terms & Conditions, a copy of which will be provided with your quotation.

Vantec Europe's New Business Contact is Sharon Clinton. All initial correspondence must be forwarded to her.
Vantec Europe Limited, Cherry Blossom Way, Sunderland, Tyne and Wear, SR5 3QZ, United Kingdom
Tel: + 44 (0)191 416 1133, Fax: +44 (0)191 416 1970, e-mail sclinton@vanteceurope.com

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Appendix 2 - NMUK Labels
Example ODETTE label

Example Small Package Label (210x48mm)

Example Small Package Label (110x96mm)

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Appendix 3 – Stillage Identification Plate

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Appendix 4 – Example Packaging Tracking Data

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Appendix 5 – Temporary Packaging Procedure

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Appendix 6 – Temporary Pack PDS
TEMPORARY Pack Data Sheet [PDS]
NMUK Sunderland Plant

Yellow cells = Supplier entry fields Green cells = calculated fields Blue cells = Nissan entry fields
Name and Country Of All Nissan Plants Receiving / To
Part Number (all 12 digits) Part Name Suppliers Name & Dispatch Location
Receive These Parts

Contact Details Name Telephone Number Email Address

Supplier Contact
Nissan Parts Buyer
Length (mm) Width (mm) Height (mm) Weight (kg) Features Requiring Protection Shelf Life (Weeks)
Parts
Data

Length (mm) Width (mm) Height (mm) Tare Weight (kg) SNP (Parts per Pack) Pack Gross Weight (kg)
Pack Data
0

Length (mm) Width (mm) Height (mm) Pallet Weight (kg) Packs per Module Module SNP Module Gross (kg)
Module
Data 0 0

Vehicle Application / Model Code Number of Shipments to this Specification Number of Parts / Car Parts Per Year

Hazardous or Dangerous Goods? UN Classification If Hazardous Packaging Volume M3 / Part Packaging Cube Per Year (m3)
Yes / No #DIV/0! #DIV/0!

Packaging Description - External & Pallet Module or Bulk Pack Maximum Module Stacking
In Transit Warehouse
Height (m)
Loading (Kg)
Module Waste Material Weight (Kg)
Wood
Paper
Cardboard
Plastics
Desiccant
VCI

Packaging Description - Internal Details Packing Material Description & Cost (Euro)
Description Quantity Cost (each) Cost / Pack
metallic rack size 1880 * 1100 € 0.00
Orange spacer (PPE) € 0.00
white half shell PS € 0.00
green tie polyester € 0.00
plastic transparent cover PE € 0.00
€ 0.00
€ 0.00
€ 0.00
€ 0.00
€ 0.00
€ 0.00
Total cost of supplier packing materials € 0.00
Supplier Packing Material Cost / Part #DIV/0!
PDS Prepared & submitted by (confirms agreement to NMUK IPC Guidelines) RFQ
Name, Position And Date claude CUZIN Packaging Manager SGSF Notes
Nissan Logistics Approval
If the proposal is rejected please add a red "call out" box to the relevant section explaining the reason and required change.
Function NMUK MH LOG ENGINEERING
Name
Date
Judgment Accepted Rejected Accepted Rejected

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Appendix 7 – Material Compliance Requirements

Legal substance (E.g. REACH, CLP,) Compliance

1 REACH requirement:
All substances and preparations used in the creation of articles, (parts & packaging materials), shall be utilised in
accordance with the latest legal requirements of Regulation (EC) No. 1907/2006 concerning Registration, Evaluation,
Authorisation and Restriction of Chemicals (“REACH”)

Supplier REACH compliance shall be reported to Nissan by the provision of full IMDS data, in accordance with the
latest level Nissan IMDS input instructions (NES M0302 2*** [*] Substance data input standard by IMDS).

[NOTE: In the case of NMUK, the MSDS and Information For Safe Handling must also be inserted into the UPDI
document as instructed in this Requirements document]

Substances contained in articles and preparations supplied to Nissan which are identified as a Substance of Very High
Concern (SVHC) within REACH at any time during the development, production life, and service parts life must be
notified to Nissan. Notification should be by submission of;

1) Revised IMDS data sheet,

2) Provision of a Safety Data Sheet to receivers of the substance or preparation including safe use instructions
provided by the supplier, as required by REACH, including the SVHC content of 0.1% or more.
3) Provision of the substance identification by name and EC number (CAS number is allowed) of the SVHC present
in an article with safe use instructions.
4) MSDS and SVHC data may be provided in EDAS/ SDScomXML format

[NOTE: NMUK Sunderland will not accept SVHC materials in packaging materials]

The presence of any SVHC must be declared. When the updated REACH SVHC list is published by the European
Chemicals Agency (ECHA), 2 times per year, the supplier is responsible for checking this without delay. Any parts
being supplied which contain any newly added SVHC must be reported in IMDS if not previously reported.

5) All chemicals and substances utilised in the production of Nissan parts [and Packaging] must be pre-
registered/registered in accordance with REACH for the identified use of vehicle production, prior to supply to
Nissan.
Substance pre-registration/registration number must be provided

2 CLP requirements:
All substances and preparation / mixtures must be identified and adequately labelled in line with the latest
requirements of the Euro GHS and/or regulation (EC) No. 1272/2008 on classification, labelling and packaging of
substances and mixtures (“CLP”).
The MSDS of the substance and or preparations / mixture must fulfil the legal requirements and detail level of REACH
(as amended by Commission Regulation (EU) No 453/2010 or any later update).
The MSDS should be provided no later than with the 1 st delivery to each Nissan legal entity [or at the time of UPDI
submission in the case of packaging proposals for NMUK Sunderland]. It is the supplier’s responsibility to
provide the each Nissan legal entity with the latest update of the MSDS following changes in the product, legal
requirements, classification, publication of new substances communication obligations

3 Other substance related requirements:

Earlier mentioned legal environmental requirements are not exhaustive and may be replaced or supplemented by any
other substance related legal requirement, national, EU wide, or defined by the intended sales territories, that affects
the vehicle or its sub components. The supplier must follow these legal developments and ensure that the products
they supply to Nissan are compliant with all such legal requirements relating to substances. The Supplier must inform
Nissan immediately if it becomes aware that their products may infringe any existing or new substance related legal
requirements and take appropriate steps to remedy or prevent the non-compliance.

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