Professional Documents
Culture Documents
SHIPPING INSTRUCTIONS
TECHNICAL SPECIFICATION
P&P FACILITIES DEPARTMENT
All the information contained in SCALE DOCUMENT N°: Revision
this document is confidential and
property of Pluspetrol, and the
totally or partial copy or -
PCSE-100-ET-X-000 1
reproduction of it is prohibited
without previous authorization. REPLACE: Page: 1 of 15
DOCUMENTUM
TITLE: DOCUMENT Nº:
SHIPPING INSTRUCTIONS
PWCP-100-ET-X-000
TECHNICAL SPECIFICATION
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INDEX
1. PURPOSE 2
2. SHIPPING DOCUMENT 3
2.1 GENERAL REQUIREMENTS 3
2.2 COMMERCIAL INVOICE 3
2.3. CERTIFICATE OF ORIGIN (IN CASE IT IS SPECIFICALLY REQUIRED) 3
2.4. PACKING LIST 4
2.5 SPECIAL REMARKS 4
2.6 AWB / BL 5
2.7 CONSIGNEE AND NOTIFY PARTY 5
2.8. SPECIAL DOCUMENTS 5
2.9 . SHIPPING DOCUMENTS APPROVAL 6
2.10 DOCUMENT DISTRIBUTION 6
3. SHIPPING PROCEDURE 6
3.1 SPECIAL CARGO 6
3.2 DELIVERY STATUS REPORT 7
3.3. SHIPMENT 7
3.4. SHIPPING ARRANGEMENT 8
3.5. LOADING PORTS 8
4. PACKING AND MARKING 8
6. MARKS 8
7. CONSOLIDATION RULES 9
8. SPECIAL MATERIALS 9
1. PURPOSE
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The purpose of this document is to define the requirements for delivering goods to Peru. The Supplier
shall be liable –without limitation- for any additional expenses due to Supplier non-compliance with this
document.
MANY OF THESE SPECIFICATIONS ARE INTENDED FOR EXPORT SHIPPING AND SHALL BE USED
AS APPLICABLE TO THE CONTRACT OR PURCHASE ORDER.
2. SHIPPING DOCUMENT
a) The items included in the shipping documentation must match exactly with the ones delivered,
such as gross and net weight, measurements and quantities. If any discrepancies are noticed
between the existing data in the documentation and what is actually shipped, the Supplier will
be charged with all penalties, fines and extra charges which may be applied by any
intervening Authority in the country of origin or in the country of destination as well as all
damages suffered by Pluspetrol Perú Corp.
b) Shipping Documents have to be issued in Spanish, and English as follows: Packing list in
English, Commercial invoice in Spanish and English
c) All wooden packing material shall be certified to meet NIMF No 15 - International Standards
for Phytosanitary Measures No 15 (ISPMS No. 15 – FAO).
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Owner shall specify any additional information to be included in the packing lists to attend the
sequence of deployment required by the logistics and construction activities, for instance: (i)
Prioritization or indication of the sequence the pieces of equipment have to be transported and
delivered to the site, or (ii) area of the site to which the specific piece of equipment belongs to, or (iii)
the particular part of the process the equipment is related to. This information will be in accordance
with Document PCSE – 100 – ET – X – 0001 point 9.6.
a) Quantity
b) Description
c) Part number
Disassembled Equipments
a) The commercial invoice shall declare the same description as declared in the Purchase Order,
unless Pluspetrol requires a special way of invoicing due to particular conditions.
b) The packing list shall declare the complete parts break down as the equipment is delivered, in
order to help an easy and correct inspection by a customs officer.
In many cases, suppliers/manufacturers deliver spares parts within the main equipment to be used
during the operation period.
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a) The commercial invoice must declare the equipment without the spares parts.
b) There should be a commercial invoice for spare parts, following the same rules stated in this
document.
c) It is better to deliver the spare parts in separate cases and with a separate packing list in order
to help an easy register and control in the warehouse.
d) Commissioning/Start Up Spares
e) Sometimes suppliers/manufacturers deliver spares parts to be used during the equipment
installation or start up.
f) The commercial invoice must include the spares parts value in the equipment unit price,
according with the Purchase Order.
g) Do not show “commissioning spares” phrase in the invoice.
h) It is not necessary to deliver the spares in separate cases with a separate packing list.
i) Can not be commissioning spares: supplies for start up such as oil, tools, batteries, chemicals,
paint, solvents, etc.
2.6 AWB / BL
The AWB or B/L must declare:
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d) Special Requirements and Supplier recommendations for special storage, care in handling or
other special warehousing requirements, such as silica-gel replacement, shaft rotation,
inertization control, etc
e) Any other document specifically required in each case.
Fifteen (15) days before Purchase Order delivery date, Supplier shall send by e-mail or by fax the draft of
the above detailed Shipping documents for approval to Pluspetrol’s FOREIGN TRADE COORDINATOR
Once Supplier has received Purchaser Approval, then Supplier will proceed with the issuance of the
Original Shipping Documents.
Other contacts to send copy of the documentation may be indicated later by the OWNER during the
logistics process and its coordination.
a) Air freight
AWB + Commercial invoice will be sent with the goods.
b) Sea freight
B/L must be requested to be printed at destination port
Original invoices must be sent by e-mail in excel format to Pluspetrol’s Foreign Trade
Coordinator.
FOR PAYMENT purposes, Supplier shall send and additional set of the invoice and shipping document to
Accounts Payable dept, as it is stated in the Purchase Order.
3. SHIPPING PROCEDURE
Pluspetrol has an agreement with a Freight Forwarder (please see Schedule A – Contact List)
a) Supplier shall notify Pluspetrol and Freight Forwarder the exact date on which the goods will
be ready for shipment.
b) The Freight Forwarder will request on behalf Pluspetrol a copy or a draft of the commercial
invoice to be checked, to be sure that it will comply with Peruvian Customs regulations.
c) Once Shipping Documents are approved by Pluspetrol, the material can be delivered.
a) Specific instructions for loading, unloading and handling with the corresponding details in
case of special, odd sized, dangerous or hazardous cargo.
b) Any cargo loads exceeding 20 metric tons or the size of a standard 40 feet.
c) Sketch for odd sized or Heavy Lift and/ or Over Sized items exceeding any of the following
parameters (40 foot standard container)
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Any cargo loads exceeding 20 metric tons or the size of a standard 40 foot container must be indicated in
the bid in a preliminary packing list.
Any cargo loads with final destination to the Malvinas Plant site will be subjected to river barge
transportation and shall not exceed 46 m long, 11 m wide and 3 m high and 300 metric tons weight. Any
cargo with weights or dimensions exceeding the indicated above must be consulted and clarified before
bidding.
3.3. SHIPMENT
All items/materials shipped by sea shall be stowed UNDER DECK or in containers, including Heavy Lift
and/or Over Sized items: above 12,00 m. Length, 2,25 m. Width/Height and above 20 Metric Tons. Any
cargo load required to be shipped ON DECK must be indicated in the bid in a preliminary packing list.
Any cargo because its sensitive nature, such as electronic or electrical cabinets, electronic devices,
rotating equipment, etc, requiring desiccant replacement, special lubrication, rotation, etc during
transportation or storage, special storage or preservation, handling and/or transportation or if product
carries expiration terms/date, must be indicated to Purchaser 90 days in advance from shipment and
proper caring and handling instructions shall be provided at the same time.
Shipment by sea shall be by classified vessel less than 15 years old on a charter and/or on a liner service
designated by Purchaser’s Freight Forwarder. All transports shall be at Purchaser’s option by:
Container Vessel
Break Bulk Vessel
Heavy Lift Vessel (self-geared overboard lifting)
or
Air freight
In case of Supplier contracts the carriage; the contracted service must comply with the above said
conditions.
In case of land transportation under contract responsibility of Supplier at origin or destination, the
contracted service must comply with local transportation regulations and shall meet world class ground
transportation industry standards.
Purchaser reserves the right of inspection and surveying of all stages of the transportation, including
packing, crating, consolidation, bracing, loading, stowing, unloading, trucking, etc
In case of equipment sensitive to transportation vibrations and/or road shocks, Supplier must advise as
indicated in 3.2 above and take the necessary precautions for the handling and transportation to ensure no
damage to the cargo will occur.
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Independent from the delivery condition, Purchaser will provide insurance coverage from FAS condition
(INCOTERMS 2000) until delivery to the corresponding site (Malvinas Gas Plant or Pisco Fractionation Plant).
Supplier shall provide to the Purchaser’s contact person a Packing List, priced with a reference price for
coverage, 30 days prior to delivery ex works.
Additionally to the reserved right of inspection included in clause 3.3 above, Insurers could also inspect Goods
and Supplies at any stage of the trip in order to control and minimize losses. Supplier shall provide the
information required to comply with such control.
6.MARKS
In case there is more than one package in the shipment, the boxes must be sequentially numbered and
labeled, according to the Content or Packing List. (i.e.: 01/03, 02/03, 03/03,).
Likewise, each box must be labeled with the following information:
Labels will be according with DOT (and Homeland Security in case from USA). See item 8.3 of PCSE – 100 –
ET – X – 0001.
For a quick and easy identification, all corners of the boxes must be painted with the following colors
depending on the final destination of the cargo load:
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Block Color
Block 8 Green
Block 1 AB Black
Block 88 Camisea - Malvinas Red
Block 88 Camisea - Pisco Blue
Block 88 Cashiriari 1 or 3 White
Block 56 Pagoreni - Malvinas Grey
Block 56 Pagoreni - Pisco Yellow
Copy of the Packing List of each box shall be attached to the box.
7.CONSOLIDATION RULES
a) P.O.s from same Block can be consolidated in one AWB / BL. Do not mix goods from
different Blocks
b) Never consolidate materials that come from a previous procedure (for example warranty
claims with regular POs).
c) When it is possible, do not consolidate “special materials” with regular cargo.
d) For air freight, always choose a flight that will arrive to destination on Sunday, Monday or
Tuesday, to avoid unnecessary warehouse expenses.
e) Default destinations:
Blocks 88 & 56: Lima Airport / Callao port
8. SPECIAL MATERIALS
We consider Special Material such material that will require some kind of authorization prior customs
clearance. In all of these categories, it is better to arrange the customs documents before shipping.
The following is a category list that can be updated depending on Peruvian regulations.
a) Chemicals
Most cases need to get authorization from Ozone Technical Office and/or Agricultural office.
Example: Biocide, Biobor, products from Champion, Baker, etc.
d) Telecommunications parts
Always need to get authorization from Telecommunication Department prior customs
clearance.
Example: Modems, routers, mobile phones, networks cards.
e) Refrigeration materials
Always need to get authorization from Ozone Technical Office.
Example: Air conditioners, refrigeration gases (R-12, Freon, etc.), compressor for air
conditioners.
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f) Electric Cable
Some kind of electric cables need to get authorization from Production Dept
g) Clothes
For import cloths (such as shirts, pants, security shoes), Pluspetrol will need detailed
information about the material and special labeling over them. Supplier shall coordinate this
information before the delivery. It is forbidden to import used clothes.
h) Software / Licenses
In case the software / license can be installed in any PC, the commercial invoice for customs
purposes shall contain the value of the media delivered (CD, diskette, manuals, bitlock, etc.).
It must not contain the license price.
i) Restricted Chemicals
There is a list of some chemicals that can be used to manufacture illegal drugs. We prefer not
import them.
Acido sulfúrico (Oleum)
Acetona
Acido Clorhídrico y/o Muriático
Benceno (Benzol, Benzole, Nata de Carbón, Pirabenzol, Cliclohexatrieno, Benzín,
Bencina, Naltu Mineral)
Carbonato de sodio
Carbonato de Potasio (Sal de tártaro)
Eter Etílico y Sulfúrico
Hipoclorito de Sodio (Lejía)
Kerosene
Metil Etil Cetona (Butanona, Metílica, Etil Cetona)
Permanganato de Potasio (Camaleón Mineral, Sal de Permanganato de ácido
potásico)
Sulfato de Sodio (Sulfato Sódico, Metriolo de Sosa, Sal de Glanber)
Tolueno (Metil Benceno, Toluol, Fenilmetano, Metacida,Metilbenzol)
Amoniaco
Anhidrido Acético
Cloruro de Amonio
Metil insobutil cetona
Xileno
Oxido de Calcio
Thinner
The Hydrocarbons Organic Law (Ley Orgánica de Hidrocarburos), approved by law 26221 of the Republic of
Peru states that Contractors (by a Contract entered with the National State, as Pluspetrol did) could import
temporarily for a period of two (02) years, goods related to their activities, with suspension of payment of
import duties. This temporal import could be extended up to two additional periods of one year each; with prior
authorization to Perúpetro S.A., who in time shall negotiate the extension conformity requested to the General
Office of Hydrocarbons (Dirección General de Hidrocarburos), as established by a supporting Law regulation.
Contractors, Suppliers and theirs Sub-contractors and Sub-suppliers, in order to take advantage of the
temporary import system under Peruvian regulations, shall comply with the following:
a) In the Bill of Lading, commercial invoice and cargo manifest shall be stated “Temporal Import
Goods” Commercial invoice shall not make reference to buy-sell clauses or ways of payment.
The value shall be consigned “for Customs purposes only”.
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b) A statement shall be prepared with information of the imported good, the beneficiary, the
purpose, the place where the good is going to be used, the term required, the agreement or
contract.
c) A Security Bond in favour of the National Customs Superintendence, indicating the intended
use of the imported equipment for a total amount equal to the applicable Customs duties if
such equipment were to be definitively imported.
d) All additional regulations regarding importation, owing to the specific character of the imported
goods shall be duly fulfilled (i.e., communications equipment, antennae, modem, etc.;
communications permits; (SENASA, DIGEMID, DISCAMEC, etc.).
The following procedure shall be followed by Contractor or Supplier when Temporal Import is needed (all costs
shall be assumed by Contractor):
1) Send a letter to Pluspetrol’s Procurement & Logistics Manager requesting authorization for
Temporal Import.
2) Invoice and B/L should indicate Pluspetrol Peru Corporation S.A. as Consignee.
3) When goods arrive to Peru, Contractor or Supplier shall get a Bank Guarantee (Security Bond)
from a local bank to the name of Superintendencia Nacional de Aduanas guarantying customs
duties as indicated above.
4) Contractor or Supplier should make the request for the granting of the extension period in writing
to Pluspetrol’s Procurement & Logistics Manager, to be filed with Perupetro S.A., and with the
Direccion General de Hidrocarburos.
5) Having obtained the Resolution of Extension and a new Security Bond, Contractor or Supplier
shall deliver both documents to the Customs Broker in order to ask Customs for the
corresponding extension period.
6) Before the final year elapses, imported goods shall be re-exported according to Peruvian
regulations.
Contractor or Supplier MUST USE Pluspetrol’s Customs Broker
7) In order to take care of all temporal imports on behalf Pluspetrol, it is a must that Contractor or
Supplier has to work with Pluspetrol’s Customs Broker, so, its fee is the only expense that
Pluspetrol will pay when a temporal import is performed.
SCHEDULE “A“
CONTACT LIST
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SCHEDULE “B”
RULES TO FIND OUT THE COMMERCIAL BRAND AND COUNTRY OF ORIGIN OF A PRODUCT
For Peruvian Customs, the Commercial Brand is the name given by a manufacturer, seller o importer of a
product, for distinguish it from other similar products in the market.
a) In case of books, magazines, etc., the commercial brand is the Publishing Company name.
c) If there is nothing over the material, the commercial brand could be the registered name printed in the
envelope, box or case where the material is packed.
d) If the material does not have any name in the product and in the envelope, it can be considered
“without commercial brand”.
For Peruvian Customs, country of origin is the country where the product has been manufactured.
b) If there are nothing over the material, maybe there is a country name printed on the envelope, box or
case where the material is packed.
c) If the material does not have any country name in the product and in the envelope, it can be
considered as manufactured in the country where the material is going to be shipped.
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P.O. BLOCK
VENDOR