SIMPLE BRIEFER FOR THE CONDUCT OF SKILLBOOST SESSION

MAJOR CONCEPTS OF SKILLBOOST SESSION

1. Review Of Existing Administrative Policies And Regulation ( 2hrs.)

Objectives:
a.Understand the importance of administrative policies and regulations.
b.Review and clarify existing policies and regulations.
c.Identify any gaps, inconsistencies, or updates needed.
d.Discuss the implementation and communication of policies.

2. Understanding Employee Duties, Function, and Responsibilities( 1.5 )

Objectives:
a.Clarify the roles and expectations of employees within the organization.
b.Provide an overview of different functions and departments.
c.Emphasize the importance of teamwork and collaboration

3. Enhancing Communication Skills ( 1.5Hrs)

Objectives:
a.Understand the importance of effective communication.
b.Develop active listening skills.
c.Learn techniques for clear and concise verbal communication.
d.Practice non-verbal communication awareness

4. Insight acquisition from an invited Speaker ( 2.5Hrs)

Objectives:
a. To extract actionable insights and knowledge from the lecturer's experience to facilitate
personal and professional growth, enabling the application of newfound expertise to
enhance work processes and decision-making.

5. Staff Gala Evening

a. To foster camaraderie and celebrate employee contributions through an engaging and
enjoyable evening of entertainment, networking, and appreciation.
b. Cultivate a vibrant sense of community and recognize employee dedication
 FLOW OF INTRODUCING EACH CONCEPTS

1. Review Of Existing Administrative Policies And Regulation ( 2Hrs.)

Presenter: ______________________________
Flow:
A. Introduction and Welcome (10 minutes)
a. Welcome participants and introduce the purpose of the session.
b. Emphasize the importance of adhering to administrative policies and regulations for
organizational effectiveness and compliance.
B. Overview of Administrative Policies and Regulations (15 minutes)
a. Provide a brief overview of what administrative policies and regulations encompass.
b. Explain how these policies contribute to maintaining consistency, transparency, and
compliance within the organization.
C. Review of Existing Policies (30 minutes)
a. Present a list of key administrative policies and regulations.
b. Assign participants to small groups, each responsible for reviewing specific policies.
c. Groups discuss their assigned policies, identify any areas of confusion, and note potential
gaps or inconsistencies.
D. Group Discussion: Identified Issues (20 minutes)
a. Bring participants back together and allow each group to share the issues they identified
during the policy review.
b. Facilitate a discussion on common themes and concerns, encouraging participants to
provide examples.
E. Policy Update and Revision (20 minutes)
a. Introduce the concept of policy updates and revisions.
b. Explain the process for proposing changes to policies, including who to contact and the
steps involved.
c. Discuss the importance of aligning policies with current laws, regulations, and organizational
needs.
F. Break (10 minutes)
G. Implementation and Communication of Policies (20 minutes)
a. Discuss the significance of effective policy implementation and communication.
b. Highlight the roles and responsibilities of various stakeholders in ensuring policy adherence.
c. Share best practices for effectively communicating policy changes to employees and
stakeholders.
H. Case Study: Policy Implementation (25 minutes)
a. Present a hypothetical case study involving a policy change or update.
b. Divide participants into groups and assign each group a role (e.g., HR manager, department
head, and employee).
c. Groups discuss how they would approach the policy implementation process, including
communication strategies, training needs, and potential challenges.
I. Group Presentations and Discussion (15 minutes)
a. Each group presents their approach to the case study.
b. Facilitate a discussion on the different perspectives and strategies presented, and share
insights on effective implementation approaches.
J. Q&A and Clarifications (10 minutes)
a. Open the floor for questions and clarify any concerns participants may have about specific
policies or the review process.
 K. Wrap-Up and Action Steps (10 minutes)
a. Summarize key takeaways from the session.
b. Encourage participants to actively engage in the policy review process and provide
feedback.
c. Highlight the importance of continuous improvement and collaboration in policy
development and implementation.
L. Feedback and Evaluation (5 minutes)
a. Distribute feedback forms for participants to provide input on the session's content, format,
and effectiveness.
b. Collect feedback for future enhancements.
M. Closing Remarks (5 minutes)
a. Express appreciation to participants for their participation and contributions.
b. Reiterate the organization's commitment to maintaining effective policies and regulations.

2. Understanding Employee Duties, Function, and Responsibilities (1.5Hrs)

Presenter:_________________________________
Flow:
A.Introduction and Welcome (10 minutes)
a. Welcome participants and introduce the purpose of the session.
b. Highlight the significance of understanding employee roles for effective teamwork and
organizational success.
B.Importance of Employee Roles (15 minutes)
a. Explain how well-defined roles contribute to organizational efficiency, communication, and
achieving objectives.
b.Share examples of the consequences of unclear or overlapping roles.
C. Overview of Organizational Structure and Departments (20 minutes)
a.Provide a brief overview of the organization's structure, highlighting key departments and
their functions.
b.Use an organizational chart to visually represent the hierarchy and relationships between
departments.
D. Explaining Job Roles and Responsibilities (25 minutes)
a. Present a list of common job roles within the organization.
b. Briefly explain the typical duties and responsibilities associated with each role.
c. Discuss the importance of role clarity and alignment with organizational goals.
E. Group Activity: Role Scenarios (20 minutes)
a. Divide participants into small groups.
b. Provide each group with a different job role scenario or case study.
c. In their groups, participants discuss the challenges, responsibilities, and interactions
associated with the assigned role.
F. Group Presentations and Discussion (15 minutes)
a.Each group presents their scenario and the insights gained.
b. Facilitate a discussion on the similarities and differences between roles, highlighting the
interconnectedness of functions.
G. Break (10 minutes)
H. Cross-Functional Collaboration (15 minutes)
a. Emphasize the importance of collaboration between different functions and departments.
b.Share examples of successful cross-functional projects that led to innovation and improved
outcomes.
I. Teamwork and Communication (20 minutes)
a. Discuss the role of effective communication in avoiding misunderstandings and promoting
collaboration.
b. Introduce the concept of active listening and its relevance in understanding colleagues'
perspectives.
J. Interactive Case Study: Collaborative Problem Solving (20 minutes)
 a. Present a case study that requires participants to work together to solve a problem that spans
multiple roles and departments.
b. Participants work in teams to brainstorm solutions, considering each role's contribution.
K. Q&A and Open Discussion (10 minutes)
a. Open the floor for questions about specific roles, responsibilities, or scenarios.
b. Encourage participants to share their thoughts on the session's content.
L. Wrap-Up and Action Steps (10 minutes)
a. Summarize key takeaways, including the significance of role clarity, cross-functional
collaboration, and effective communication.
b. Encourage participants to apply their understanding in their daily work.
M.Feedback and Evaluation (5 minutes)
a. Distribute feedback forms for participants to provide input on the session's content, format,
and effectiveness.
b. Collect feedback for future improvements.
N. Closing Remarks (5 minutes)
a. Thank participants for their engagement and contributions.
b. Reinforce the organization's commitment to fostering a collaborative and supportive work
environment.

3. Enhancing Communication Skills ( 1.5 hrs)

Presenter:________________________
Flow:
A. Introduction (10 minutes)
a. Welcome participants and introduce the purpose of the SkillBoost session.
b. Highlight the importance of communication skills in personal and professional growth.
B. Importance of Effective Communication (15 minutes)
a. Present a brief overview of why effective communication is crucial in the workplace.
b. Share examples of how poor communication can lead to misunderstandings and reduced
productivity.
C. Active Listening Skills (20 minutes)
a. Define active listening and its benefits.
b. Explain the components of active listening: attentiveness, non-verbal cues, and
paraphrasing.
c. Conduct a listening exercise in pairs, where participants practice active listening and then
summarize what they heard.
D. Verbal Communication Techniques (25 minutes)
a. Discuss techniques for clear and concise verbal communication:
b. Structuring messages: "STAR" method (Situation, Task, Action, Result).
c. Avoiding jargon and using simple language.
d. Using open-ended questions to encourage dialogue.
e. Provide examples of how to apply these techniques in various scenarios.
f. Break participants into small groups to role-play common workplace communication
situations using the techniques learned.
E. Non-Verbal Communication Awareness (15 minutes)
a. Explain the significance of non-verbal cues such as body language, facial expressions, and
tone of voice.
b. Show video clips demonstrating different non-verbal cues and their interpretations.
c. Engage participants in a discussion about how non-verbal cues can impact communication.
 F. Group Activity: Communication Challenge (20 minutes)
a. Divide participants into teams.
b. Present a communication challenge scenario that requires teams to communicate
effectively to solve a problem.
c. Each team presents their solution, highlighting the communication strategies they used.
G. Q&A and Discussion (10 minutes)
a. Open the floor for questions and address any queries participants may have about
communication skills.
H. Wrap-Up and Action Steps (5 minutes)
a. Summarize key takeaways from the session.
b. Emphasize the importance of practicing and applying the skills learned.
c. Provide resources for further skill development, such as recommended reading materials or
online courses.
I. Feedback and Evaluation (5 minutes)
a. Distribute feedback forms for participants to provide their thoughts on the session's
content, format, and effectiveness.
b. Collect feedback for future improvement.
J. Closing Remarks (5 minutes)
a. Express gratitude to participants for their active engagement.
b. Encourage them to continue working on their communication skills and applying what
they've learned.

4. Insight acquisition from an invited Speaker ( 2.5Hrs)

Speaker: _____________________
Flow: In accordance with the keynote speaker's expertise and delivery.
 PROGRAM DRAFT

Morning

7:00-8:00 – Stewards Arrival

8:00-8:45 – Devotion / (welcoming the New Stewards after)
8:45-9:00 – Coffee Break/ Snacks/ Preliminaries :( Arranged by groupings do the Introductions)
--- Activity In charge: ___________________________________

Sessions
(Working while having Snacks/ Meals)

9:00- 11:00 AM ---------Session 1: Review of Existing Administrative Policies and Regulation

11:00- 12: 30 Noon----- Session 2: Understanding Employee Duties, Function, and Responsibilities

Afternoon
30 Minutes Health Break

1:00- 2:30 PM--- Session 3: Enhancing Communication Skills

2:30-5:30 PM--- Session 4: Insight acquisition from an invited Speaker (Optional)
5:30 PM- 6:00PM--- Closing Activities (Acknowledgement, Announcement, Prayer, )

Evening
If Permitted by the budget:

6:30 – Staff Gala Evening (Separate Program)

 Simple Themed Costumes
 Food Trips
 Karaoke Challenge/Live Band
 Photo booth with props
 Simple Awards and Recognition
 Raffles and Giveaways (should there be sponsors)