ACQUITTAL STATEMENT FOR PNGUOT 2023 SEMESTER 1 EVENTS.
NAME:
DEPARTMENT:
PURPOSE OF FUND:
FUND AMOUNT:
DATE RECEIVED:
Set out below is a statement of available funds and expenditure, prepared on cash basis.
Note:
o The PNGUOT SRS held a total of seven distinct events throughout the semester. Since these
events serve as the foundation for the expenses, the expenditure portion of the statement below
has been grouped in accordance with them.
o 2023 Events Budget was K44,000.00, It was allocated as 40% for Semester 1 and 60% for
Semester 2. – Semester 1 – 40% of K44,000.00 = K17600.00
- - Semester 2 – 60% of K44,000.00 = K26,400.00
A. AVAILABLE FUNDS K K Signature of
Witness to
Payments.
CARRIED FOWARD FUNDS Nil
FUNDS RECEIVED FOR SEMESTER 1 17,600.0
0
TOTAL AVAILABLE FUNDS 17,600.0
0
B. EXPENSES
Event Category #1: Seminars and Workshop Sessions
EVENT 1: Industrial Talks
Date: 22/04/2023
Time: 7:30PM – 9:30PM
Venue: RKLT
DESCRIPTION COST
Light Refreshments 200
Venue Cost- RKLT 250
Decorations 50
Petty Cash 150
Presenter Gifts 150
TOTAL 800.00
EVENT 2: Student Leaders Open Dialogue- Empowering
Leadership in UNITECH
Date: 18th May 2023
Time: 7;45PM
Venue: RKLT
DESCRIPTION COST
Light Refreshments 250
Venue Cost- RKLT 250
Decorations 100
Petty Cash 150
Presenters gift 250
TOTAL 1000.00
EVENT 3: House Man/Meri Talk
Date: 6th May 2023
Time: 6:00 PM – 9:00PM
Venue: RKLT
DESCRIPTION COST
Light Refreshments 250
Venue Cost- DH 400
Decorations 100
Petty Cash 200
Invited guests gifts and appreciation packs 350
Facilitators 500
Red force team 300
TOTAL 2,100.00
EVENT 4: Leadership Workshop
20th – 22nd of May
Venue: RKLT
DESCRIPTION COST
Stationaries 1,200.0
0
Certificates 600
Rose Kekedo Lecture Theater (Venue) 2,800.0
0
Photography 500
Catering fees for refreshment 600
Incentives 600
Security 1000
TOTAL 7,300.00
EVENT 5: ENHANCEMENT CENTRE LEADERSHIP
SEMINAR
Held in DH
DESCRIPTION COST
Venue Hire including technician cost 400
Decorations 100
Refreshments (Drinks) 150
Petty Cash and allowances 300
TOTAL 950.00
Events Category #2: Unitech Almanac Calendar Planned Events
EVENT 6: World Press Freedom
Date: 03rd May 2023
Time: 7:00 – 9:00 PM
Venue: DH
DESCRIPTION COST
Light Refreshments 200
Venue Cost- DH 350
Decorations 100
Printing cost 100
Petty Cash for events 200
Invited guests gifts and appreciation packs 300
Redforce 400
Invited guest accommodation and food 500
TOTAL 2,150.00
EVENT 7: International Women’s Day
Date: 8th March 2023
Event Theme: Digital Innovation and Technology
for Gender Equity.
DESCRIPTION COST
Venue Hire of Duncson Hall 300
Cleaners & Technicians 100
Meeting Venue Fee - Mine Pit 100
Sports Registration of three department teams as a 360
token prize. K130 per team.
Booking for refreshments, gift pack and decorations 200
cost
TOTAL 1,060.00
TOTAL EXPENSES 15,360
C. FUNDS UNSPENT/UNDER SPENT (A-B)
D. COMMITTED FUNDS
Nil Nil
E. UNCOMMITED FUNDS (C-D/A-B-D) 2,240
All the unspent funds were decided to be brought forward to
Semester 2.
F. OTHER COMMENTS.
a). Funds worth of K1800.00 was allocated to IRC & SP Brewery
Workshop and K850 for World International Property Day, however these
events were not being hosted. But, they were replaced by other two
important events which were not being allocated funds. These two events
are;
1. Enhancement Centre Leadership Seminar – K850. (Event 5 – Under
section B)
2. Student Leaders Open Dialogue – K900. (Event 2 – Under section B)
3. A remaining balance of K900 was used to cover unplanned
miscellaneous expenses of all the seven events above throughout the
semester.
b). FUNDS UNSPENT (CURRENT BALANCE) 2,240.00
This amount is the remaining balance of the funds allocated for the first
semester after every expenses.
This amount is the total of unspent amount for the first semester plus the 28,640.00
fund allocated for second semester. (K2,240.00 + K26,400.00)
c). As stated under Section E, all these unspent (remaining) funds are to be carried
forward to semester 2.
G. CERTIFICATION
I certify that the expenditures shown above are correct and has only been spent on the specified
events in the presence of witness/es.
. . Date: .
Arthur Kondon
2023 SRS Events Chairperson
Authorized by;
. . Date: . .
Kenzie Walipi
2023 SRS President.
