TABLE OF CONTENTS

Introduction 3
Problem Statement 3
Project Objectives 3
Scope of the Project and Constraints 4
Literature Review 4
Project Analysis 8
1.6.1 Cost Estimation 8
1.6.2 Project Duration 9
1.6.3 Project Usability 10
Evaluate Feasibility 10
1.7.1 Technical Resources 11
1.7.2 Financial Resources 15
Conclusion and Recommendation 16
1.8.1 Conclusion 16
1.8.2 Recommendation 16
1.8.3 Benefit to Organization /Society/Nation/Others 16
REFERENCES 17
 ii

INVESTIGATION REPORT

Introduction

RFID hostel systems is a software develop system of managing the hostel activities
which is can help warden to controls the using of lighting in every room. This project
also can help the warden to manage their allotting record such as can block by tap the
RFID card and automatically the light will be switch off. Every use of light will be fully
controlled by warden. Then, this system will also help in educate students in following
hostel rules that have been provided. RFID Hostel Management System is using
passive RFID component. The part of electronics, we are use RFID reader, LCD
display, Arduino UNO, RF Transceiver relay 4 channel, and RFID card. This concept
is done by manually touch the RFID cards to the RFID reader and the light will on or
off. The LCD will display either the light system is on or off.

Problem Statement

• Problem for hostel warden that need to go to every students block in the middle of
night for close every lamps for students to sleep.
• Therefore, I want to innovate that problem by using RFID system so the warden
just have to swap a RFID card to close every lamps on student blocks.
• It will save warden time and energy because they can control hostel light just from
their room / office / house.

Project Objectives

• To design a model that how RFID work that can control lights just touch an
RFID card to the reader.

• To build a display that show which room that the light will turn on based on
the RFID card read on the code.

• To build the circuit and coding requirement to make RFID system work
successfully.
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 Scope of the Project and Constraints

• The mission is aimed on designing a RFID model to control light at hostel which as
the method to switch off every lamp at student’s hostel.
• It because, students need to sleep at 11am so, as the warden no longer need to walk
to go student’s block to switch off the light.
• The main component that used to build this project is Arduino Uno, RFID Reader,
RF Transceiver, Relay and LCD display.

Literature Review
NO TITLE/AUTHOR OBJECTIVE METHOD RESULT
1 RFID based room Concept of an +12V and +5V dc When somebody
Automation automatic Door power supply is enters into the room,
Access System with used. +12V is then the counter is
https://m5.gs/WnRkNF automatic Room Light provided to the incremented by one
Controller and relay driver. +5V is and the lights in the
Visitor Counter provided using room will be switched
7805 IC. on automatically

2 RFID RC522 Used in offices where Interfacing the When you swipe an
Attendance System employees have MFRC522 RFID RFID tag next to the
Using Arduino issued an RFID card SPI module with RFID reader, it saves
and their attendance Arduino. We are the user UID and time
https://m5.gs/bTVZV3 is marked when they also interfacing SD in an SD card. It also
touch CARD MODULE shows if you are
their card to the as a Datalogger late or in time
RFID reader where the data is accordingly to a preset
saved in text format. hour and minute.
Similarly, RTC
Module DS3231 or
DS1307 is used to
store time
information

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3 RFID based automated RFID based gate A buzzer sound The vehicle owners
gate security system. opening uses a comes while the are allowed an entry
microcontroller along card is swiped. only when their
By: Asha.A, S.Syed with circuits Upon every entry of RFID card is swiped.
Navaz, J. Jayashree1 and monitoring entry and a vehicle the
J. Vijayashree1 exit of cars authorized card
matched with stored
https://m5.gs/OTlwYl data and operation
will perform gate
open and close if the
card is not
authorized then it
displays card details
not found

4 RFID based Smart Car Smoothen the If the card number is As the car enters,
Parking System operations of parking matched with saved informationabout the
systems, as well as number in free slots i.e., the free

https://m5.gs/bkVWRD mitigate traffic the database, the slot number is

congestion caused by Arduino will allow displayed on the LCD
parking search. the car to park in display.
the secured area
5 RFID door lock system Electronic door locks The RFID Reader In this system, you
using Arduino and RFID systems, these are Module is used to need a particular card
Module. basically keyless door read the Card or or key tag and put it
locks it don’t need a Key Tag value and in front of the RFID
https://m5.gs/Y1Fjb1 key to unlock the send the value to door locks system
door the Arduino. Then box (RFID Reader) to
the Arduino unlock the door.
matches this value
with the predefined
value in the code. If
this value is
matched then the
microcontroller
sends a command
to the servo motor
to unlock the door.

6 Automated toll collection RFID based The proposed As a result,

system based on RFID Automated Toll RFID system uses transparency in toll
sensor. Collection System is tags that are payment can be
introduced as a mounted on the ensured with reduced
By: Sabbir Ahmed, solution of the traffic digital number manual labor and
Tamkin Mahmud Tan. problems and also to plate of the human errors. Thus,
maintain vehicles, through building smart
https://m5.gs/bjhYOF transparency in the which information transportation system
toll collection system. embedded on the will become easier.
tags are read by
RFID readers.

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7 Farm management Introduces the use of There are three Animal may be
system based on animal rewritable tags, for main types of tags tracked as it moves
identification using the storage of used for animal from location to
RFID technology. information that can identification: location, from the
be used to identify the boluses, ear tags, very first moment of
By: Athanasios S. animal in case it gets and injectable glass its birth until the time
Voulodimos lost, or even tags, which are of its slaughter. RFID
recognize some basic injected under the technology can
https://m5.gs/M1dPNG information about it skin. Boluses are therefore provide
(e.g. behavior against capsules, reliable and efficient
other animals) incorporating a tracking, while, at the
without the need of radio frequency same time, permitting
contacting the related transponder, which to monitor not only
database. are retained in one which farmer it
of the first two belongs to or which
stomachs of the animals are its
ruminants and it has parents.
been proven to be a
safe choice.

8 Address digitization and Focused on digitizing Controlled by an Can communicate

smart mailbox with addresses of locations Arduino wirelessly with the
RFID technology. and building a smart microcontroller homeowner to
mailbox by board. We explored provide mail status
By: Jonathan Ross Tew, combining wireless the idea of address updates and home
Lydia Ray. sensors, cameras, digitization (using security footage
locks, and RFID RFID tags to store through digital
https://m5.gs/NmFzR0 readers and tags into addresses) and photographs.
a system. incorporated it into
a mailbox.

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9 IoT Water Pollution Be able to monitor Received by the This RC water
Monitor RC Boat the actual level of RC receiver the pollution monitor
water pollution controller operates boat allows for
https://rb.gy/4ixknv the DC motor recording as well as
which rotates the transmitting water
propeller through a quality data to an
flexible bearing and IOT server online.
shaft. Now we have
2x direction control
rudders attached to
a servo motor used
to steer the boat as
per controller
signals received.
Additionally, we
have two sensors to
determine water
quality, we include
PH sensors as well
as turbidity sensor
and a dissolved
oxygen sensor.
These sensors will
detect the presence
of suspended
particles in the
water.

10 RFID Based Petrol We are using RFID We just have to When RFID reader,
Pump Automation card to access petrol place the RFID card reads the card it asks
System Electronics at different petrol near the RFID for the 3-digit
Projects, Hardware stations of different reader. Then the password, if we enter
Projects petrol companies microcontroller wrong password
across the country reads the data from more than twice it
https://rb.gy/ienlag and here, we are the RFID reader raises an alarm. And
connecting all these and performs the when the right
petrol stations using action according to password is entered is
single web server. the customer into the system, the
requirements. This system asks for the
digital petrol pump amount and it also
system also shows the balance
provides the amount. On entering
security for the the amount, the
customers for filling motor starts and
petrol at the Petrol petrol gets filled in
stations by avoiding the petrol tank from
the involvement of the fuel dispenser.
human beings.

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 Project Analysis

1.6.1 Cost Estimation

This project involves the cost of purchasing components and materials throughout its
implementation. components involving cost are hardware Arduino, RFID Reader, RF
transceiver, LCD display, relay 4 channel, super LED and some connective cable such as male
– male and male – female cable. All of these components are purchased through online
purchase methods to make it easier as well as save on costs.

The overall gross budget estimate in the implementation of this project is RM185.00 and other
expenses is at RM78.00 so total spent for this project is RM263.00 as shown in Table 1
According to this budget cost, this project is can be considered as a less costly project
compared to other projects that can cost over a thousand ringgit. The cost of the project is also
in line with one of the key features of a good project developer that is low cost but have a high
quality project.

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 List of Components and Materials
No. Component and materials The unit Quantity Total
price

1 Arduino UNO set RM 29.70 2 RM 59.40

2 RFID Reader RM 12.50 2 RM25.00

3 RF transceiver RM 28.90 2 RM 57.80

4 LCD Display RM 12.90 1 RM 12.90

5 Relay 4 channel RM 9.90 1 RM 9.90

6 Cable RM 20.00 1 RM 20.00

Total : RM 185.00

List of other costing

1 Transportation RM 20.00 - RM 20.00

2 Postage RM 10.00 - RM 10.00

3 Craft Work RM 10.00 - RM 10.00

4 Internet RM 38.00 - RM 38.00

5 Application - - -

Total : RM 78.00

Overall total RM 263.00

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1.6.2 Project Duration (Gantt Chart)

1.6.3 Project Usability

• The usability of the project is the ease of use and learnability of the project by
the user which is for hostel warden. It can focus on the target group, and to
what extent that the warden can use the project.

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 Evaluate Feasibility

1.7.1 Technical Resource

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The main hardware that I use to build this project is :-

1) Arduino Uno
2) RFID Reader
3) RF Transceiver
4) Relay 4 Channel
5) LCD Display

1) Arduino uno

The Arduino Uno is an open-source microcontroller board based on the Microchip

ATmega328P microcontroller and developed by Arduino.cc and initially released in
2010.[2][3] The board is equipped with sets of digital and analog input/output (I/O)
pins that may be interfaced to various expansion boards (shields) and other circuits.[1]
The board has 14 digital I/O pins (six capable of PWM output), 6 analog I/O pins, and
is programmable with the Arduino IDE (Integrated Development Environment), via a
type B USB cable.[4] It can be powered by a USB cable or a barrel connector that
accepts voltages between 7 and 20 volts, such as a rectangular 9-volt battery. It is
similar to the Arduino Nano and Leonardo.[5][6] The hardware reference design is
distributed under a Creative Commons Attribution Share-Alike 2.5 license and is
available on the Arduino website. Layout and production files for some versions of the
hardware are also available.

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 2) RFID Reader

The RFID reader is a network-connected device that can be portable or permanently

attached. It uses radio waves to transmit signals that activate the tag. Once activated,
the tag sends a wave back to the antenna, where it is translated into data. The
transponder is in the RFID tag itself.

3) RF Transceiver

RF transceivers are devices or modules that contain both a transmitter (Tx) and a
receiver (Rx). Tx and Rx elements usually share functionality including antenna
interface, low pass filtering, Rx/Tx switching and associated control circuits.

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 4) Relay 4 Channel

The 4 Channel Relay Module is a convenient board which can be used to control high
voltage, high current load such as motor, solenoid valves, lamps and AC load. It is
designed to interface with microcontroller such as Arduino, PIC and etc.

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 5) LCD Display

The term LCD stands for liquid crystal display. It is one kind of electronic display
module used in an extensive range of applications like various circuits & devices like
mobile phones, calculators, computers, TV sets, etc. These displays are mainly
preferred for multi-segment light-emitting diodes and seven segments. The main
benefits of using this module are inexpensive; simply programmable, animations, and
there are no limitations for displaying custom characters, special and even animations,
etc.

1.7.2 Financial Resources

Financial resources for this project is self-financed with some of basic components and
material are sourced at the project laboratory. Based on the cost projection it is
estimated at RM 263.00. The development cost is still feasible with the duration of 3
months with only RM100 per month which comes out to RM300.00. It is feasible and
achievable based on the investigation conducted.

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 Conclusion and Recommendation

1.8.1 Conclusion

In conclusion, after completing the project of making Hostel Management System

using RFID,I had successfully almost done my preparation. Besides, I also get some

support and help from my supervisor, outsider consultant, family and friends.

Moreover, this project had gain my knowledge and give me chances to present the ideas

from the problem statement. Next, I able to create a RFID Hostel that can turn off the

lamp from the server room it does not have to be difficult to go from room to room that

can save time and energy. Overall, of the conclusion, I achieved the objectives of my

project successfully.

1.8.2 Recommendation

• My recommendation for this project is every hostel warden should know the
RFID system that will make their work easier. So, I make this project to show
them how it work for switch off every lights in student’s hostel.

1.8.3 Benefit to Organization /Society/Nation/Others

• It will save the hostel warden time because they no longer need to go
every room by room to switch off lights in the night.
• Therefore, it will save warden energy and got extra time to do another
work while they can switch off/on lights from their room.

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 REFERENCES

(1) Satyasrikanth P, Mahaveer Penna and Dileep Reddy Bolla. (2016). International Journal of
Computer Science and Mobile Computing. Automatic Toll Collection System using RFID.Vol.5
Issue.8: 247-253.
(2) Muhammad Thariq Abdul Razak and Chuah Chai Wen. (2017). International Journal on
Informatics Visualization. Staff Attendance System Using RFID. Vol 1 No 4-2: 250255.

(3) Muhammad Aqib. (2018). RFID and Keypad Based Door Lock Using Arduino. Achieved on
October 27, 2018, from https://create.arduino.cc/projecthub/search?q=rfid.(a)(b)

(4) https://publisher.uthm.edu.my/periodicals/index.php/mari/article/view/393/187

(5) https://www.nadieleczone.com/tutorial-arduino/arduino-bagaimana-untuk-menggunakanmodul-rfid-aktif/

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