E-TENDER No.

TRD/SEE/ET/22 – 23/14
E-TENDER PAPER

Provision of different types of bonds in lieu of CTR and TRR work in Sonpur
Division.

Issued by:-

Sr. Divl. Electrical Engineer (TR-D)

East Central Railway
SONPUR

Tender Paper cost : NIL (Ref: No.2022/CE-I/CT/GCC-2022/Policy, New Delhi, dtd. 27.04.2022 Part-I, Para-3.0 of
Page 1 of 54

Signature Not
Verified
Digitally signed by
ABHISHECK KUMAR
Date: 2023.08.25
13:31:58 IST
Reason: IREPS-CRIS
Location: New Delhi
 East Central Railway
Electrical Department
Provision of different types of bonds in lieu of CTR and TRR work in Sonpur Division.

E-tender No. TRD/SEE/ET/22 – 23/14

Divl. Railway Manager (Tr.-D), East Central Railway, SONPUR invites sealed open e-tender, from
technically and financially sound firms.

S.No. Topic Content

Rs. 37,65,592/- (Rs. Thirty Seven Lakh Sixty Five

1 Approximate Cost
Thousand Five Hundred Ninety Two) only.
2 Earnest Money Rs. 75,300/- (Rs. Seventy Five Thousand Three Hundred)
only.
Website for downloading of E-
3 www.ireps.gov.in.
Tender Paper.
Last date/time of submission of
4 19.09.2023 at11.00 hrs.inwww.ireps.gov.in.
E-Tender paper in website.
Last date/time of submission of
5 19.09.2023 at 11.00hrs.
Bid Security
Date & Time of Opening of E-
6 19.09.2023 at 12.00hrs.
Tender
NIL (Ref: No.2022/CE-I/CT/GCC-2022/Policy, New Delhi, dtd.
7 Cost of E-Tender paper 27.04.2022 Part-I, Para-3.0 of GCC, April’.2022)
06 (Six) months from date of issue of Letter of
8 Period of completion of work
Acceptance.
Validity of E-Tender/
9 60 (Sixty) days from the date of opening of E-Tender.
offer

10 Contractor should have Valid Electrical Contractor

License and Supervisory License of 25 KV or above from
Electrical License any State/central govt. licensing board. Tenders without
valid Electrical Contractor’s license and Supervisory
License will summarily be rejected.
10 The tender document is as per Indian Railways
Standard General Conditions of Contract dated
GCC
27.04.2022. Each and every conditions of GCC April
2022 with latest corrigendum must be adhered.

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(A) Eligibility Criteria :
i) No Technical and Financial credentials are required for tenders having value up to Rs. 50 lakh.
(Ref: No.2022/CE-I/CT/GCC-2022,Policy, New Delhi, dtd. 27.04.2022, Part-I, Para-10.4 of GCC, April’.2022)
ii) Contractor should have Valid Electrical Contractor License and Supervisory License of 25 KV or
above from any State/central govt. licensing board.
Tenders without valid Electrical Contractor’s license and Supervisory License will
summarily be rejected.

(B) (i) A copy of Documents against eligibility criteria must be submitted along with the E-tender.
No any document against the same will be entertained in the office of Divisional Railway
Manager, Sonpur or anywhere else at any time. Tender will be decided purely on the basis of
documents available/attached with the E-tender irrespective of whether tenderer is working
contractor or new. However Railway may ask clarification with respect to document
available/attached with the E-tender, if required.

(i) The tenderers shall submit a certificate stating that they are not liable to be disqualified and all
their statements/documents submitted along with bid are true and factual. Standard format of the
certificate to be submitted by the bidder is enclosed as Annexure ‘E’. Non submission of
certificate by the bidder shall result in summarily rejection of his/their bid. And it shall be
mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents
duly self- attested by which they/he is qualifying the Qualifying Criteria mentioned in the Tender
Document. It will not be obligatory on the part of Tender Committee to scrutinize beyond the
submitted document of tenderer as far as his qualification for the tender is concerned.
The Railway reserves the right to verify all statements, information and documents submitted by
the bidder in his tender offer, and the bidder shall, when so required by the Railway, make
available all such information, evidence and documents as may be necessary for such verification.
Any such verification or lack of such verification, by the railway shall not relieve the bidder of its
obligations or liabilities hereunder nor will it affect any rights of the railway the rounder.
In case of any wrong information submitted by the tenderer, the contract shall be terminated,
Performance Guarantee (PG), Bid Security and Security Deposit (SD) of contract forfeited and
agency barred for doing business on entire Indian Railways for 5 (five) years.

(C) Familiarisation with site :-E-tenderers are advised to visit the site of work and familiarize
themselves with site conditions and quantum of works in their own interest.
(D) Form of Bid Security:- The Bid Security shall be deposited either in cash through e-payment
gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or
as mentioned in tender documents. The Bank Guarantee bond shall be as per Annexure- ‘G’
and shall be valid for a period of 90days beyond the bid validity period.
(E) Care In Submission of E-tender :
(i) Before submitting a e-tender, the e-tenderer will be deemed to have satisfied himself by actual
inspection of the site and locality of the works, that all conditions liable to be encountered during
the execution of the works are taken into account and that the rates he enters in the e-tender forms
are adequate and all-inclusive to accord with the provisions in Clause-37 of the Standard General
Conditions of Contract for the completion of works to the entire satisfaction of the Engineer.

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 (ii)When work is e-tendered for by a firm or company of contractors, the e-tender shall be signed
by the individual legally authorized to enter into commitments on their behalf.
(iii) The Railway will not be bound by any power of attorney granted by the e-tenderer or by
changes in the composition of the firm made subsequent to the execution of the contract. It may,
however, recognize such power of attorney and changes after obtaining proper legal advice, the
cost of which will be chargeable to the contractor.

(F) Change in date of opening of e-tender:- In case of date of opening is declared as holiday or is
closed due to adverse conditions arising due to natural calamity/unavoidable circumstances the e-
tenders will be opened on following working day at same time and venue.
(G) Rights of the Railway to deal with e-tender :The authority for the acceptance of the e-tender
will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest e-
tender or any other e-tender and no e-tenderer(s) shall demand any explanation for the cause of
rejection of his /their e-tender or the Railway to assign reasons for declining to consider or reject
any particular e-tender or e-tenders.
(i) If the e-tenderer (s) deliberately gives / give wrong information in his / their e-tender or creates /
create circumstances for the acceptance of his / their e-tender, the Railway reserves the right to
reject such e-tender at any stage.
(ii) If any partner(s) of a partnership firm expires after the submission of its tender or after the
acceptance of its tender, the Railway shall deem such tender as cancelled/contract as terminated
under clause 61 of the Standard General Conditions of Contract, unless the firm retains its
characteras per partnership agreement. If a sole proprietor expires after the submission of tender
or after the acceptance of tender, the Railway shall deem such tender as cancelled / contract as
terminated under clause 61 of the Standard General Conditions of Contract.
(H) Right of Railway:- Railway reserves the right to either cancel the e-tender or reject any or all the
e-tenders without assigning any reason thereof.
The Railway reserves the right of not to invite tenders for any of Railway work or works or to
invite open or limited tenders and when tenders are called to accept a tender in whole or in part or
reject any tender or all tenders without assigning reasons for any such action. In case if tender is
accepted in part by Railway administration, Letter of Acceptance shall be issued as counter offer
to the Tenderer, which shall be subject to acceptance by the Tenderer.
(E) The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) /
registered society / registered trust / HUF / LLP etc if they want to act through agent or
individual partner(s), should submit along with the tender, a copy of power of attorney duly
stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person
whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them
to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the
stage of signing the agreement except in case where such specific person is authorized for
above purposes through a provision made in the partnership deed / Memorandum of
Understanding / Article of Association /Board resolution, failing which tender shall be
summarily rejected.

For Divl Railway Manager (Tr.-D)

East Central Railway Sonpur
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Note to E-tenderer
E-tenderer must comply with all points mentioned in the e-tender paper failing to do this, the Railway
reserves the right to summarily reject the e-tender without assigning any reason to the e-tenderer.

Note to contractor (Successful E-tenderer)

Weekly progress report:
Successful e-tenderer must submit regular weekly progress report jointly signed by contractor and
concerned supervisor /site in charge. Non submission of such report will mean default.

Mode of inspection:
i) All the materials supplied by the contractors for execution of the work, should be got inspected and
approved by the purchaser or his authorized representative at FIRM/MANUFACURER's PREMISES
before they are fitted/commissioned and the certificate issued to this effect should be submitted to the
office of Sr. Divl. Elect. Engineer/TRD/Sonpur. However in case of urgency/exigency the inspection of
material can be done at site on the approval of Sr. DEE/TRD/SEE.

ii) Before giving a call for inspection, the contractor must ensure that the work offered for inspection is
actually completed. Non completion of this procedure will earn discredit for the contractor in as much to
the same will be booked as a defect in the inspection report.

iii) Final call for inspection must be given at least 10 days before the proposed date of inspection.
Measurement of works will be as per relevant part of the general condition of contract.
Physical completion has to be ensured at least 15 days before expiry of completion date to avoid
extension of completion period.
Physical completion has to be ensured at least 15 days before expiry of completion date to avoid
extension of completion period.

Departmentally taking over of an item of work to speed up progress :

Any work can be taken over departmentally. All materials as included in the schedule are primarily
required to be supplied and erected by contractor. But for benefit of Railway item of work may be taken
over fully or in part, as per decision of the Engineer of the Railway and the same will be deleted at a
suitable date later on.

General condition of e-tender

The e-tender papers are not transferable.
No e-tender will be considered unless accompanied by:
a) Documents in proof of deposit of the sum specified in the preamble to the e-tender towards the
Bid Security.
b) Full particulars of Valid Electrical contractor’s license and the class of license held by him, the
name and class of license held by his supervisors, Photostat copy of Elect. Contractor license and
supervisor’s valid license etc.
c) Documents to show that the e-tenderer will engage a technically qualified person to physically
supervise his works if his e-tender is accepted.
d) The tenderer shall submit along with the tender document, documents in support of his/their
claim to fulfill the eligibility criteria as mentioned in the tender document. Each page of the copy
of documents/certificates in support of credentials, submitted by the tenderer, shall be self-
attested/digitally signed by the tenderer or authorized representative of the tendering firm. Self-
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 attestation shall include signature, stamp and date (on each page). Only those documents
which are declared explicitly by the tenderer as “documents supporting the claim of qualifying
the laid down eligibility criteria”, will be considered for evaluating his/their tender.
e) Commercial Compliance: - While quoting in e-tender “Enter the percentage of local content in the
material being offered. Enter ‘0’ for fully imported items, and ‘100’ for fully indigenous items. The
definition and calculation of local content shall be in accordance with the Make in India policy.”

Letter of Creditas mode of payment in works tender or service tender

(i) For all the tenders having advertised cost of Rs 10 lakh or above, the contractor shall have the option to
take payment from Railways through a letter of credit (LC) arrangement.
(ii) This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway
Electronic Procurement System-the e-application on which tenders are called by Railways) by the tenderer
at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the terms and
conditions of the LC option.
(iii) The option so exercised, shall be an integral part of the bidder's offer.
(iv) The above option of taking payment through LC arrangement, once exercised by tenderer at the time of
bidding, shall be final and no change shall be permitted, thereafter, during execution of contract.
(v) In case tenderer opts for payment through LC, following shall be the procedure to deal release of payment
through LC:
a) The LC shall be a sight LC
b) The contractor shall select his Advising/Negotiating bank for LC. The incidental cost towards issue of LC
and its operation thereof shall be borne by the contractor.
c) SBI, New Delhi, Main Branch will be the nodal branch for issue of LCs based on online requests received
from Railway Accounts Units for tenders opened in financial year 2018-19. SBI branches where the
respective Railway Accounts Office has its Account (local SB1 branch) will be the issuance/reimbursing
branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion
of contract. The incidental cost @0.15% per annum of LC value, towards issue of LC and operation
thereof shall be borne by the contractor and shall be recovered from his bills.
d) The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC
shall be extended time to time as per the progress of the contract, on the request of the contractor. The
value of LC to be opened initially as well as extended thereafter shall be finalized by the engineer in
consultation with the contractor on the basis of expected progress of work.
e) The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against
all losses, claims and demands of every nature and description brought or recovered against the Railways
by reason of any act or omission of the contractor, his ,agents or employees, in relation to the Letter of
Credit (LC). All sums payable/borne by Railways on this account shall be considered as reasonable
compensation and paid by contractor.
f) The LC terms and conditions shall inter-alia provide that Railways will issue a Document of Authorisation
(format enclosed as Annexure ‘F’) after passing the bill for completed work, to enable contractor to claim
the authorized amount from their bank.
g) The acceptable, agreed upon document for payments to be released under the LC shall be the Document
of Authorisation.
h) The Document of Authorisation shall be issued by Railway Accounts Office against each bill passed by
Railways.
i) On issuance of Document of Authorisation, a copy of Document of Authorisation shall be posted on
IREPS for download by the contractor. A digitally signed copy of Document of Authorisation shall also
be sent by Railway Accounts Office to Railway's bank (Local SBI Branch).
j) The contractor shall take print out of the Document of Authorisation available on IREPS and present his
claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim shall
comprise of copy of Document of Authorisation, bill of exchange and Bill.
k) The payment against LC shall be subject to verification from Railway's Bank (Local SBI Branch).

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 l) The contractor's bank (advising bank) shall submit the documents to the Railway's Bank (Local SBI
Branch).
m) The railway's bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally signed
Document of Authorisation received from Railway Accounts Office, release the payment to contractor's
bank (advising bank) for crediting the same to contractor's account.
n) Any number of bills can be dealt within one LC, provided the sum total of payments to contractor is
within the amount for which LC has been opened.
o) The LC shall be closed after the release of final payment including PVC amount, if any, to the contractor.
p) The release of performance guarantee or security deposit shall be dealt directly by railway with the
contractor i.e., not through LC.
(Ref: Rly. Bd’s letter no. 2018/CE-I/CT/9 dtd. 04.06.18)
No e-tender paper may be considered unless accompanied by:-
a) The offer letter as an Annexure-I duly filled in completely and signed thereon. The duly filled
in and signed scanned copy of this should be uploaded by the contractor.
b) The schedule of the works showing in Annexure-‘A’ the rates against each item as provided
therewith duly filled in both words and figures and signed with seal and date. The contractor
can purchase drawings/documents at his own cost from CORE/RDSO on payment. The rates
will have to be filled in by the contractor in the schedule part of online document at
www.ireps.gov.in .
c) Explanatory note for schedule of work is given in Annexure-‘B’.
d) Rebate & Mandate form as Annexure-‘C’ & ‘D’ duly filled in and signed and scanned copy
should be uploaded on www.ireps.gov.in. .
Bid Security:
The tenderer shall be required to submit the Bid Security with the tender for the due performance with the
stipulation to keep the offer open till such date as specified in the tender, under the conditions of tender. The Bid
Security shall be as under:

Value of the Work Bid Security

For works estimated to cost up to ₹ 1 crore 2% of the estimated cost of the work

For works estimated to cost more than ₹ 1 ₹ 2 lakh plus ½% (half percent) of the excess of the
crore estimated cost of work beyond ₹ 1 crore subject to a
maximum of ₹ 1 crore

Note:
(i) The Bid Security shall be rounded off to the nearest ₹100. This Bid Security shall be applicable
for all modes of tendering.
(ii) Any firm recognized by Department of Industrial Policy and Promotion (DIPP) as ‘Startups’
shall be exempted from payment of Bid Security detailed above.
(iii) Labour Cooperative Societies shall submit only 50% of above Bid Security detailed above.
(b) It shall be understood that the tender documents have been issued to thetenderer and the tenderer
is permitted to tender in consideration of stipulation on his part, that after submitting his tender
he will not resile from his offer or modify the terms and conditions thereof in a manner not
acceptable to the Engineer. Should the tenderer fail to observe or comply with the said
stipulation, the aforesaid amount shall be liableto be forfeited to the Railway.

(c) If his tender is accepted, this Bid Security mentioned in sub para (a) above will be retained as
part security for the due and faithful fulfillment of the contract in terms of Clause 16 of the
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 Standard General Conditions of Contract. The Bid Security of other Tenderers shall, save as
herein before provided, be returned to them, but the Railway shall not be responsible for any
loss or depreciation that may happen thereto while in their possession, nor be liable to pay
interest thereon.

(2) The Bid Security shall be deposited either in cash through e-payment gateway orsubmitted as
Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender
documents. The Bank Guarantee bond shall be as per Annexure- ‘G’ and shall be valid for a
period of 90days beyond the bid validity period.

(3) In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured:
(i) A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while
applying to the tender.
(ii) The original Bank Guarantee should be delivered in person to the official nominated as indicated in
the tender document within 5 working days of deadline of submission of bids.
(iii) Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal(IREPS) and/or
non- submission of original Bank Guarantee within the specified period shall lead to summary rejection
of bid.
(iv) The Tender Security shall remain valid for a period of 90 days beyond the validity period for the
Tender.
(v) The details of the BG, physically submitted should match with the details available in the scanned
copy and the data entered during bid submission time, failing which the bid will be rejected.
(vi) The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall clearly
bear the identification “Bid for the ***** Project” and shall clearly indicate the name and address of the
Bidder. In addition, the Bid Due Date should be indicated on the right hand top corner of the envelope.
(vii) The envelope shall be addressed to the officer and address as mentioned in the tender document.
(viii) If the envelope is not sealed and marked as instructed above, the Railway assumes no responsibility
for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if
any, suffered by the Bidder.

2.5 Bid Security :

(a) The e-tender must be accompanied by sum of ₹ 75,300/- as Bid Security deposited only through
online payment modes.
(b) The tender must be accompanied by a sum of ₹ 75,300/- as bid security deposited in cash through e-
payment gateway or as mentioned in tender documents, failing which the tender shall be summarily
rejected.
(c) The Tenderer(s) shall keep the offer open for a minimum period of 60 days (in case of two packet
system of tendering 90days) from the date of closing of the Tender. It is understood that the tender
documents have been issued to the Tenderer(s) and the Tenderer(s), is / are permitted to tender in
consideration of the stipulation on his / their part that after submitting his / their tender subject to the
period being extended further, if required by mutual agreement from time to time, he will not resile from
his offer or modify the terms and conditions thereof in a manner not acceptable to to the Chief Elect
Engineer/Sr.Divl Elect Engineer(TRD)/Divisional Electrical Engineer/TRD of EAST CENTRAL
Railway. Should the tenderer fail to observe or comply with the foregoing stipulation, the amount

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 deposited or Bank guarantee bond submitted as Bid Security for the due performance of the above
stipulation, shall be forfeited to the Railway.
(d) If his tender is accepted,
(i) the Bid Security mentioned in sub para(a) above deposited in cash through e-payment gateway will be
retained as part security for the due and faithful fulfillment of the contract in terms of Clause 16 of the
Standard General Conditions of Contract;

(iii) the Bid Security mentioned in sub para(a) above submitted as Bank guarantee bond, will be
encashed as part security for the due and faithful fulfillment of the contract in terms of Clause 16 of the
Standard General Conditions of Contract.

The Bid Security of other Tenderers shall, save as herein before provided, be returned to them, but the
Railway shall not be responsible for any loss or depreciation to the Bid Security that may happen thereto
while in their possession, nor be liable to pay interest thereon.

(e) In case Contractor submits the Term Deposit Receipt/Bank Guarantee Bond towards either the Full
Security Depositor the Part Security Deposit equal to or more than Bid Security, the Railway shall
return the Bid Security so retained as per sub para(c) above, to the Contractor.
(f) As per advance correction slip no. 2 the original Bank Guarantee should be delivered in person to the
official nominated in the tender document within 5 working days before closing date for submission of
bids. (i.e Rs. 75,300/-) in the office of Sr.DEE/TRD/SEE

Security Deposit :

The Security Deposit shall be 5% of the contract value. The Bid Security submitted by the Contractor
with his tender will be retained/encashed by the Railways as part of security for the due and faithful
fulfillment of the contract by the Contractor. Provided further that, if Contractor submits the Cash or
Term Deposit Receipt issued from a Scheduled commercial bank of India or irrevocable Bank
Guarantee Bond from a Scheduled commercial bank of India, either towards the Full Security
Depositor the Part Security Deposit equal to or more than Bid Security, the Railway shall return the
Bid Security, to the Contractor.
Balance of Security Deposit may be deposited by the Contractor in cash or Term Deposit Receipt
issued from Scheduled commercial bank of India or irrevocable Bank Guarantee bond issued from
Scheduled commercial bank of India, or may be recovered at the rate of 6% of the bill amount till the
full Security Deposit is recovered. Provided also that in case of defaulting Contractor, the Railway may
retain any amount due for payment to the Contractor on the pending "on account bills" so thatthe
amounts so retained (including amount guaranteed through Performance Guarantee) may not exceed
10% of the total value of the contract.
The Irrevocable Bank Guarantee submitted towards Security deposit shall be initially valid up to the
stipulated date of Maintenance period plus 60 days and shall be extended from time to time, depending
upon extension of contract granted in terms of Clause 17A and 17B of the Standard General
Conditions of Contract.
Note: Security Deposit deposited in cash by the Contractor or recovered from the running bills of a
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Contractor or submitted by contractor as Term Deposit Receipt(s) can be refunded/returned to the
contractor, in lieu of irrevocable Bank Guarantee bond issued from scheduled commercial bank of
India, to be submitted by him, for an amount equal to or more than the already available Security
Deposit, provided however that, in a contract of value less than Rs. 50 Crore, such refund/ return of
the already available Security Deposit is permitted up to two times and in a contract of value equal
to or more than Rs. 50 Crore, such refund / return of the already available Security Deposit is
permitted up to three times.
Refund of Security Deposit: Security Deposit mentioned in sub clause (1) above shall be returned
to the Contractor along with or after, the following:
(a) Final Payment of the Contract as per clause 51.(1) of GCC April 2022 and
(b) Execution of Final Supplementary Agreement or Certification by Engineer that Railway has No
Claim on Contractor and
(c) Maintenance Certificate issued, on expiry of the maintenance period as per clause 50.(1) of
GCC April 2022, in case applicable.

Forfeiture of Security Deposit: Whenever the contract is rescinded as a whole under clause 62
(1)(GCC/2022) of these conditions, the Security Deposit already with railways under the contract shall
be forfeited. However, in case the contract is rescinded in part or parts under clause 62 (1)(GCC/2022)
of these conditions, the Security Deposit shall not be forfeited.

No interest shall be payable upon the Bid Security and Security Deposit or amounts payable to the
Contractor under the Contract, but Government Securities deposited in terms of Sub-Clause
16.(4)(b)(GCC/2022) of this clause will be payable with interest accrued thereon.

4. Performance guarantee
The procedure for obtaining Performance Guarantee is outlined below:
(a) The successful bidder shall have to submit a Performance Guarantee (PG) within 21 (Twenty
one) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of
PG beyond 21 (Twenty one) days and upto 60 days from the date of issue of LOA may be given by the
Authority who is competent to sign the contract agreement. However, a penal interest of 12% per
annum shall be charged for the delay beyond 21(Twenty one) days, i.e. from 22ndday after the date of
issue of LOA. Further, if the 60thday happens to be a declared holiday in the concerned office of the
Railway, submission of PG can be accepted on the next working day.
In all other cases, if the Contractor fails to submit the requisite PG even after 60 days from the
date of issue of LOA, the contract is liable to be terminated. In case contract is terminated railway
shall be entitled to forfeit Bid Security and other dues payable to the contractor against that particular
contract, subject to maximum of PG amount. In case a tenderer has not submitted Bid Security on the
strength of their registration as a Startup recognized by Department of Industrial Policy and Promotion
(DIPP) under Ministry of Commerce and Industry, DIPP shall be informed to this effect.
The failed Contractor shall be debarred from participating in re-tender for that work.
(b) The successful bidder shall submit the Performance Guarantee (PG) in any of the following forms,
amounting to 5% of the original contract value:-
(i) A deposit of Cash;
(ii) Irrevocable Bank Guarantee;

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 (iii) Government Securities including State loan Bonds at 5% below the market value;
(iv) Pay Orders and Demand Drafts tendered by any scheduled commercial bank of India.
(v) Guarantee Bonds executed or Deposits Receipts e-tendered by all Scheduled commercial bank of
India;
(vi) Deposit in the Post Office Saving Bank;
(vii) Deposit in the National Savings Certificates;
(viii) Twelve years National Defence Certificates;
(ix) Ten years Defence Deposits;
(x) National Defence Bonds and
(xi) Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR
in favour of FA&CAO (free from any encumbrance) may be accepted.
(c) The Performance Guarantee shall be submitted by the successful bidder after the Letter of
Acceptance (LOA) has been issued, but before signing of the contract agreement. This P.G. shall be
initially valid upto the stipulated date of completion plus 60 days beyond that. In case, the time for
completion of work gets extended, the Contractor shall get the validity of P.G. extended to cover
such extended time for completion of work plus 60 days.
(d) The value of PG to be submitted by the Contractor is based on original contract value and shall
not change due to subsequent variation(s) in the original contract value.
(e) The Performance Guarantee (PG) shall be released after physical completion of the work based
on 'Completion Certificate' issued by the competent authority stating that the Contractor has
completed the work in all respects satisfactorily.
(f) Whenever the contract is rescinded, the Performance Guarantee already submitted for the
contract shall be encashed.
(g) The Engineer shall not make a claim under the Performance Guarantee except for amounts to
which the President of India is entitled under the contract (not withstanding and/or without prejudice
to any other provisions in the contract agreement) in the event of:
(i) Failure by the Contractor to extend the validity of the Performance Guarantee as described
herein above, in which event the Engineer may claim the full amount of the Performance
Guarantee.
(ii) Failure by the Contractor to pay President of India any amount due, either as agreed by the
Contractor or determined under any of the Clauses/Conditions of the Agreement, within 30
days of the service of notice to this effect by Engineer.
(iii) The Contract being determined or rescinded under clause 62 of these conditions.

The executed work as covered in the contract should be guaranteed for trouble free operation for a period
of 12 months from the date of completion of work in all respect. Any defects due to faulty design, bad
workmanship or use of inferior quality of materials, that may be developed or be noticed during the
period shall be repaired or replaced by the contractor free of cost at the site of works executed within the
reasonable time.
The Railway administration shall be entitled to deduct from the security deposit the requisite amount for
Page 11 of 54
any loss or damage from the contractor, which the Railway administration may be put to for any reason
or any act for default recoverable by the Railway from the contractor or to call upon the contractor to
maintain deposit at its original limit by making further deposit. In the event of contractor failing to make
and maintain a security deposit in the manner aforesaid, any money lodged with the e-tender by him will
be liable to be forfeited, the Railway shall be entitled to cancel the acceptance of the e-tender. No cheque
will be accepted for security deposit even if it is guaranteed by the Bank.

.Submission of E-tender:
The e-tenderer shall submit the e-tender/offer by login in “www.ireps.gov.in.” during the submission
period as given in the e-tender document.

(a) (i) Before submitting a e-tender, the tenderer will be deemed to have satisfied himself by actual
inspection of the site and locality of the works, that all conditions liable to be encountered during the
execution of the works are taken into account and that the rates he enters in the tender forms are adequate
and all-inclusive to accord with the provisions in Clause-37 of the Standard General Conditions of
Contract for the completion of works to the entire satisfaction of the Engineer.

(a)(ii)Tenderers will examine the various provisions of The Central Goods and Services Tax Act,
2017(CGST)/Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and Services
Tax Act, 2017(UTGST)/respective state’s State Goods and Services Tax Act (SGST) also, as notified by
Central/State Govt. & as amended from time to time and applicable taxes before bidding. Tenderers will
ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while
quoting rates.

(a)(iii) The successful e-tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act
shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway
immediately after the award of contract, without which no payment shall be released to the Contractor.
The Contractor shall be responsible for deposition of applicable GST to the concerned authority.

(a) (iv) In case the successful e-tenderer is not liable to be registered under CGST/IGST/UTGST/ SGST
Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism
(RCM) and deposit the same to the concerned authority. Indian Railways Standard General Conditions
of Contract, November 2018.

(b) When work is tendered for by a firm or company, the tender shall be signed by the individual legally
authorized to enter into commitments on their behalf.

(c) The Railway will not be bound by any power of attorney granted by the e-tenderer or by changes in
the composition of the firm made subsequent to the execution of the contract. It may, however, recognize
such power of attorney and changes after obtaining proper legal advice, the cost of which will be
chargeable to the Contractor.

The tenderers shall submit a copy of certificate stating that all their statements/documents submitted
alongwith bid are true and factual. Standard format of certificate to be submitted by the bidder is
enclosed as Annexure-E. Non submission of above certificate by the bidder shall result in summarily
rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and
submit the supporting documents duly self-attested/digitally signed by which they/he is qualifying the
Qualifying Criteria mentioned in the Tender Document.
Page 12 of 54
6. Opening of E-tender:
The e-tender shall be opened in the office of the Sr. Divl. Elect. Engineer/TR-D/East Central
Railway/Sonpur in presence of the e-tenderers or their authorized representative as may be present at the
prescribed time and date specified in the preamble to the e-tender papers.

7. General condition of contract:

The acceptance of the e-tender and execution of the contract shall be governed by the “General
Condition of the Contract” as amended up to date i.e April’ 2022) and same where modified within
these e-tender papers. The copy of the GCC is available in this e-tender document as attachment at
IREPS.

8. Constitution of firms:
Original documents of the constitution of their firms, partnership deed and the power of attorney, if any,
to other duly signed by the person who signed the original documents, shall have to be submitted to the
Railway for verification. The original documents will be returned to the e-tenderer after verification.

9. Rates to include all taxes:

Relevant provisions of GST act & rules will be applicable as circulated from time to time. Rate should
be quoted inclusive of GST.

10. Railway pass and concession:

i) No Railway Pass and concession tickets/freight for men and materials of the contactor will be granted
by the Railway.
ii) ‘Entry Permit Card’ will be issued to Contractors and contractual labours for entry in the premises &
work site of Railway for which Railway will provide requisite format to the contractors & is to be filled
in by contractors themselves.

11. Commencement of work :

The successful e-tenderer shall have to start the work within 15 days from the date of issue of letter of
acceptance.

12. Completion time:

The work shall have to be completed within 06 (six) months from the date of issue of Letter of
Acceptance, failing which the Railway administration will be entitled to act according to the terms as
laid down in GCC.

13. Extension of time:

(A) Extension Of Time In Contracts :- Subject to any requirement in the contract as to completion of
any portions or portions of the works before completion of the whole, the contractor shall fully and
finally complete the whole of the works comprised in the contract (with such modifications as may be
directed under conditions of this contract) by the date entered in the contract or extended date in terms of
the following clauses:
(i)Extension due to modification : If any modifications have been ordered which in the opinion of the
Engineer have materially increased the magnitude of the work, then such extension of the contracted date
of completion may be granted as shall appear to the Engineer to be reasonable in the circumstances,
provided moreover that the Contractor shall be responsible for requesting such extension of the date as
may be considered necessary as soon as the cause thereof shall arise (ii) Extension for delay not due to
Page 13 of 54
Railway or contractor : If in the opinion of the Engineer, the progress of work has any time been
delayed by any act or neglect of Railway's employees or by other Contractor employed by the Railway
under Sub-Clause (4) of Clause 20 of these Conditions or in executing the work not forming part of the
contract but on which Contractor's performance necessarily depends or by reason of proceeding taken or
threatened by or dispute with adjoining or to neighbouring owners or public authority arising otherwise
through the Contractor's own default etc. or by the delay authorized by the Engineer pending arbitration
or in consequences of the Contractor not having received in due time necessary instructions from the
Railway for which he shall have specially applied in writing to the Engineer or his authorized
representative then upon happening of any such event causing delay, the Contractor shall immediately
give notice thereof in writing to the Engineer within 15 days of such happening, but shall nevertheless
make constantly his best endeavours to bring down or make good the delay and shall do all that may be
reasonably required of him to the satisfaction of the Engineer to proceed with the works. The Contractor
may also indicate the period for which the work is likely to be delayed and shall be bound to ask for
necessary extension of time.
(iii) Extension for delay due to Railways : In the event of any failure or delay by the Railway to hand
over the Contractor possession of the lands necessary for the execution of the works or to give the
necessary notice to commence the works or to provide the necessary drawings or instructions or any
other delay caused by the Railway due to any other cause whatsoever, then such failure or delay shall in
no way affect or vitiate the contract or alter the character thereof or entitle the contractor to damages or
compensation therefore, but in any such case, the Railway may grant such extension or extensions of the
completion date as may be considered reasonable.
(B) Extension of time with liquidated damages (LD) for delay due to Contractor: The time for the
execution of the work or part of the works specified in the contract documents shall be deemed to be the
essence of the contract and the works must be completed not later than the date(s) as specified in the
contract. If the Contractor fails to complete the works within the time as specified in the contract for the
reasons other than the reasons specified in Clause 17 and 17A (of GCC April 2022), the Railway may, if
satisfied that the works can be completed by the Contractor within reasonable short time thereafter, allow
the Contractor for further extension of time (Proforma at Annexure-VII of GCC April 2022) as the
Engineer may decide. On such extension the Railway will be entitled without prejudice to any other right
and remedy available on that behalf, to recover from the Contractor as agreed damages and not by way
of penalty for each week or part of the week, a sum calculated at the following rates of the contract value
of the works.
For the purpose of this Clause, the contract value of the works shall be taken as value of work as per
contract agreement including any supplementary work order/contract agreement issued. Provided also,
that the total amount of liquidated damages under this condition shall not exceed 5% of the contract
value or of the total value of the item or groups of items of work for which a separate distinct completion
period is specified in the contract.

Page 14 of 54
 Sl.No
Duration of extension of time under Rate of Liquidated Damages
Clause 17-B of GCC-April’ 2022
(i) Up to Twenty Five percent of original As decided by Engineer, between 0.01% to
period of completion including period 0.05% of contract value for each week or part
of extension of time granted under of the week
Section 17A(i)
(ii) Above Twenty Five percent but upto 0.10 % of contract value for each weekor part
Fifty percent of original period of of the week
completion including period of
extension of time granted under
Section 17A(i)
(iii) Above Fifty percent of original period 0.30 % of contract value for each weekor part
of completion including period of of the week
extension of timegranted under Section
17A(i)

Provided further, that if the Railway is not satisfied that the works can be completed by the Contractor
and in the event of failure on the part of the contractor to complete the work within further extension of
time allowed as aforesaid, the Railway shall be entitled without prejudice to any other right or remedy
available in that behalf, to appropriate the contractor's Security Deposit and rescind the contract under
Clause 62 of these Conditions, whether or not actual damage is caused by such default.
NOTE:
In a contract, where extension(s) of time have been allowed once under clause 17B, further request(s) for
extension of time under clause 17A can also be considered under exceptional circumstances. Such
extension(s) of time under clause 17A shall be without any Liquidated damages, but the Liquidated
damages already recovered during extension(s) of time granted previously under clause 17B shall not be
waived. However, Price variation during such extension(s) shall be dealt as applicable for extension(s) of
time under clause 17B.

14. Termination of the Contract:

The contract shall be terminated by the Railway administration as per clause of GCC.

15. Terms and payment:

Subject to any deduction or recovery which purchaser may be entitled to make under the contract, the
contractor unless otherwise agreed to, shall be entitled to get the following payments:-
(i) Running bills may be paid to the contractor at the discretion of the Sr. Divl. Elect.Engineer/TRD/
East Central Rly/Sonpur. The running bills will be released upto 85% (eighty five percent) of the valueof
work done.
(ii) No contractor’s on account bill will be passed without ‘Daily Progress Report’ jointly signed by
contractor & Concerned site-In-Charges (SSEs).
(iii) In addition to this a jointly signed Detailed inventory/material chart by contractor & concerned
site-In-Charges (SSEs) showing the details of material erected at each location in the following proforma
should be attached.

Page 15 of 54
 Item Description Quantity Location Remarks
No.

(iv) Remaining 15 % of all on account bills will be released at the time of arranging final payment.
(v) Tender condition for procurement from approved/registered vender has been modified with effect
from Rly. Board letter no. 99/RS(G)/709/1 dtd 18.11.16. Part I & Part II categories of vender
wherever so approved/registered will stand merged as approved venders with immediate effect.
(vi) The contractor should submit the receipted challans, from where the materials have been
arranged/supplied.
16. Contractor responsibility for discrepancies:
I. The rates quoted by the contractors shall be based on and through study of the nature and
quantum of work covered under this e-tender.
II. The contractor shall be solely responsible for the correctness of the work according to the
drawing and specifications as covered in the contract not withstanding that he may have been
assigned by the purchaser or his representative in setting out the same.
III. All the materials supplied by the contractors for execution of the work, should be got inspected
and approved by the purchaser or his authorized representative at FIRM/MANUFACURER's
PREMISES before they are fitted/commissioned and the certificate issued to this effect should
be submitted to the office of Sr. Divl. Elect. Engineer/TRD/Sonpur. However in case of
urgency/exigency the inspection of material can be done at site on the approval of
Sr.DEE/TRD/SEE.
IV. Any work executed with unapproved materials shall be entirely the responsibility of the
contractor.
V. The contractor shall ensure that during execution of the work at site one of his competent
Electrical supervisors is always available at site to execute the work as per specification,
drawing of the contract & also to take the necessary instruction in relation to the execution of
the work from the purchasers or his authorized representative.
VI. The contractor shall during the process of work be entirely responsible for the custody of its
stores or equipments for the work executed at the site.
VII. The contractor shall arrange his own accommodation if necessary, for the purpose of storing
materials and tools.
VIII. Any information relating to the e-tender or clarification in connection therewith may be
obtained from the office of the Senior Divisional Electrical Engineer/TRD/ East Central
Railway/Sonpur on any working day during office hours.

17. Acceptance of E-tender and the condition in connection there with:

i) The e-tender shall hold the offer open till such date as specified in the e-tender. It is understood
that the e-tender documents have been sold to the e-tenderer and the e-tenderer is/are being permitted to
e-tender in consideration of the stipulation on his/their part that after offer submitting his/their e-tender,
he /they will not resign from their offer or modify the terms and conditions thereof in a manner not
acceptable to the Sr. Divl. Electrical Engineer/TRD/East Central Railway/Sonpur, should the e- tenderer
fail to observe or comply with the foregoing stipulation, on the amount deposited as security for due
performance of the above stipulation shall be forfeited to the Railway. If the e-tender is accepted the
amount of earnest money will be held as security deposit for the due and faithful fulfillment of the
Page 16 of 54
contractor. The earnest money will be returned to the unsuccessful e-tenderers by the Railway, shall not
be responsible for any loss or depreciation that may happen to the security, for the due performance or
stipulation to keep the offer open for the period specified in the e-tender documents or the earnest money
while in the possession, not be liable to pay interest there on.
ii) It shall not be obligatory on the said authority to accept the lowest e-tender and no e-tenderer
shall demand any explanation for the cause of rejection of his/their e-tender.

iii) If the e-tenderer/s deliberately give/s wrong information in his/their e-tender or creates/create
circumstances for the acceptance of his/their e-tender, Railway reserves the right to reject such e-tender
at any stage.

iv) If a e-tenderer expires after the submission of his/their e-tender or after the acceptance of his/their
e-tender, the Railway shall deem such e-tender as cancelled. If a partner of a firm expires after
submission of their e-tender or after the acceptance of their e-tender, the Railway shall deem such e-
tender as cancelled.

v) The earnest money including the amount taken as security deposit for the due performance of the
stipulation to keep the offer open till the date specified in the e-tender will be refunded to the
unsuccessful e-tenderer/e-tenderers within a reasonable time. The Bid Security ed by the successful e-
tenderer/e-tenderers will be retained towards the security deposit for due and faithful fulfillment of the
contract but shall be forfeited if the contractor fails to execute the ‘Agreement Bond’ within fifteen days
of the notification of the acceptance of his/their e-tender or commence the work within fifteen days after
receipt of order to that effect.

vi) Non-compliance with any of the stipulations and conditions herein above is liable to result in the
e-tender being rejected.

vii) The authority for the acceptance of the e-tender will rest with the DRM/ADRM/Sr. Divl. Elect.
Engineer (TR-D)/East Central Railway, Sonpur who does not bind himself to accept the lowest or any
other e-tender nor does be undertake to assign reasons for declining to consider any particular e-tender or
e-tenderers.

viii) The e-tenderer shall keep the offer open for a minimum period of 60 (Sixty) days from the date
of opening of the e-tender, within which period the e-tender cannot withdraw his offer subject to the
period being extended further if required, by mutual agreement from the time to time. Any contravention
of the above condition will make the e-tenderer liable for forfeiture of his Bid Security .

ix) Should a e-tenderer or contractor on the list of approved contractors have a relative or relatives or
in the case of a firm or company of contractors one or more of its share- holders or a relative or relatives
of shareholder employed in gazetted capacity in the Elect. Engineer Deptt. of the East Central Railway.
The authority inviting e-tender shall be informed of the fact at the time of submission of e-tender, falling
which the e-tender may be disqualified of such fact subsequently comes to light the e-tender/contract
may be rescinded in accordance with the provision in clause 61 of the General Condition of the contract,
as amended up to date.

x) Should a e-tenderer be a retired Engineer of the gazetted rank or any other gazetted officer
working before his retirement whether in the executive or administrative capacity or whether in the
holding a pensionable post administrated by the President of India for the time being or should a e-
Page 17 of 54
tenderer being partnership firm have a one of its partners a retired Engineer or a retired gazetted as
aforesaid or should a e-tenderer being an incorporated company have any such retired Engineer or retired
officer as one of its directors, or should a e-tenderer have in his employment any retired Engineer or
retired officer as aforesaid the full information to the date of retirement of such Engineer or gazetted
officer from the said service and in case where Engineer or officer had not retired from Govt. service
and in cases where Engineer or officer had not retired from Govt. service at least two year prior to the
date of the submission of e-tender as to whether permission for taking such contact, of if the contractor
be a partnership firm or any incorporated company to become a partner or director as the case may be or
to take employment under the contractor, has been obtained by the e-tenderer or the Engineer of the
contractor as the case may be from the President of India or any officer authorized by him in his behalf
shall be clearly stated in writing at the time of submitting the e-tender without the information above
referred to or statement to the effect that no such retired Engineer or retired gazetted officer is so
associated with the e-tender, as the case may be shall be rejected.

18. Settlement of disputes – Indian Railway Arbitration Rules

i) Matters finally determined by the Railway : All disputes and differences of any kind whatsoever
arising out of or in connection with the contract, whether during the progress of the work or after its
completion and whether before or after the determination of the contract, shall be referred by the
contractor to the GM and the GM shall, within 120 days after receipt of the contractor’s representation,
make and notify decisions on all matte` referred to by the contractor in writing provided that matte` for
which provision has been made in Clauses 8, 18, 22(5), 39, 43(2), 45(a), 55, 55-A(5), 57, 57A,61(1),
61(2) and 62(1) to (xiii)(B) of Standard General Conditions of Contract or in any Clause of the Special
Conditions of the Contract shall be deemed as ‘excepted matters (matters not arbitrable) and decisions of
the Railway authority, thereon shall be final and binding on the contractor; provided further that
‘excepted matte`’ shall stand specifically excluded from the purview of the Arbitration Clause.

(ii) Demand for Arbitration

(a) In the event of any dispute or difference between the parties hereto as to the construction or
operation of this contract, or the respective rights and liabilities of the parties on any matter in question,
dispute or difference on any account or as to the withholding by the Railway of any certificate to which
the contractor may claim to be entitled to, or if the Railway fails to make a decision within 120 days,
then and in any such case, but except in any of the “excepted matters” referred to in Clause 63 of these
Conditions, the contractor, after 120 days but within 180 days of his presenting his final claim on
disputed matters shall demand in writing that the dispute or difference be referred to arbitration.

(b) The demand for arbitration shall specify the matte` which are in question, or subject of the dispute
or difference as also the amount of claim item-wise. Only such dispute(s) or difference(s) in respect of
which the demand has been made, together with counter claims or set off, given by the Railway, shall be
referred to arbitration and other matte` shall not be included in the reference.

(c)(1) The Arbitration proceedings shall be assumed to have commenced from the day, a written and
valid demand for arbitration is received by the Railway.
(2) The claimant shall submit his claim stating the facts supporting the claims along with all the relevant
documents and the relief or remedy sought against each claim within a period of 30 days from the date of
appointment of the Arbitral Tribunal.

Page 18 of 54
(3) The Railway shall submit its defence statement and counter claim(s), if any, within a period of 60
days of receipt of copy of claims from Tribunal thereafter, unless otherwise extension has been granted
by Tribunal.
(4) Place of Arbitration : The place of arbitration would be within the geographical limits of the Division
of the Railway where the cause of action arose or the Headquarters of the concerned Railway or any
other place with the written consent of both the parties.

(d) No new claim shall be added during proceedings by either party. However, a party may amend or
supplement the original claim or defence thereof during the course of arbitration proceedings subject to
acceptance by Tribunal having due regard to the delay in making it.

(e) If the contractor(s) does/do not prefer his/their specific and final claims in writing, within a period of
90 days of receiving the intimation from the Railways that the final bill is ready for payment, he/they
will be deemed to have waived his/their claim(s) and the Railway shall be discharged and released of all
liabilities under the contract in respect of these claims.

(f) Obligation during pendency of Arbitration: Work under the contract shall, unless otherwise
directed by the Engineer, continue during the arbitration proceedings, and no payment due or payable by
the Railway shall be withheld on account of such proceedings, provided, however, it shall be open for
Arbitral Tribunal to consider and decide whether or not such work should continue during arbitration
proceedings.

(g) Appointment of Arbitrator:

(1) In cases where the total value of all claims in question added together does not exceed
Rs.25,00,000/- (Rupees twenty five lakh only), the Arbitral Tribunal shall consist of a Sole Arbitrator
who shall be a Gazetted Officer of Railway not below JA Grade, nominated by the General Manager.
The sole arbitrator shall be appointed within 60 days from the day when a written and valid demand for
arbitration is received by GM.
{Authority : Railway Board’s letter no. 2012/CE-I/CT/ARB./24, Dated 22.10./05.11.2013}

(2) In cases not covered by the Clause 64(3)(a)(i), the Arbitral Tribunal shall consist of a Panel of three
Gazetted Railway Officers not below JA Grade or 2 Railway Gazetted Officers not below JA Grade and
a retired Railway Officer, retired not below the rank of SAG Officer, as the arbitrators. For this purpose,
the Railway will send a panel of more than 3 names of Gazetted Railway Office` of one or more
departments of the Railway which may also include the name(s) of retired Railway Officer(s)
empanelled to work as Railway Arbitrator to the contractor within 60 days from the day when a written
and valid demand for arbitration is received by the GM.
Contractor will be asked to suggest to General Manager at least 2 names out of the panel for appointment
as contractor’s nominee within 30 days from the date of dispatch of the request by Railway. The General
Manager shall appoint at least one out of them as the contractor’s nominee and will, also simultaneously
appoint the balance number of arbitrators either from the panel or from outside the panel, duly indicating
the ‘presiding arbitrator’ from amongst the 3 arbitrators so appointed. GM shall complete this exercise of
appointing the Arbitral Tribunal within 30 days from the receipt of the names of contractor’s nominees.
While nominating the arbitrators, it will be necessary to ensure that one of them is from the Accounts
Department. An officer of Selection Grade of the Accounts Department shall be considered of equal
status to the office` in SA grade of other departments of the Railway for the purpose of appointment of
arbitrator.
Page 19 of 54
(3) If one or more of the arbitrators appointed as above refuses to act as arbitrator, withdraws from his
office as arbitrator, or vacates his/their office/offices or is/are unable or unwilling to perform his
functions as arbitrator for any reason whatsoever or dies or in the opinion of the General Manager fails to
act without undue delay, the General Manager shall appoint new arbitrator/arbitrators to act in his/their
place in the same manner in which the earlier arbitrator/arbitrators had been appointed. Such re-
constituted Tribunal may, at its discretion, proceed with the reference from the stage at which it was left
by the previous arbitrator (s).

(4)The Arbitral Tribunal shall have power to call for such evidence by way of affidavits or otherwise as
the Arbitral Tribunal shall think proper, and it shall be the duty of the parties hereto to do or cause to be
done all such things as may be necessary to enable the Arbitral Tribunal to make the award without any
delay. The Arbitral Tribunal should record day to-day proceedings. The proceedings shall normally be
conducted on the basis of documents and written statements.

(5) While appointing arbitrator(s) under Sub-Clause (i), (ii) & (iii) above, due care shall be taken that
he/they is/are not the one/those who had an opportunity to deal with the matters to which the contract
relates or who in the course of his/their duties as Railway servant(s) expressed views on all or any of the
matte` under dispute or differences. The proceedings of the Arbitral Tribunal or the award made by such
Tribunal will, however, not be invalid merely for the reason that one or more arbitrator had, in the course
of his service, opportunity to deal with the matters to which the contract relates or who in the course of
his/their duties expressed views on all or any of the matte` under dispute.

(h)(1) The arbitral award shall state item wise, the sum and reasons upon which it is based. The analysis
and reasons shall be detailed enough so that the award could be inferred there from.

(2) A party may apply for corrections of any computational errors, any typographical or clerical errors or
any other error of similar nature occurring in the award of a Tribunal and interpretation of a specific
point of award to Tribunal within 60 days of receipt of the award.

(3) A party may apply to Tribunal within 60 days of receipt of award to make an additional award as to
claims presented in the arbitral proceedings but omitted from the arbitral award.

(4) In case of the Tribunal, comprising of three Members, any ruling on award shall be made by a
majority of Members of Tribunal. In the absence of such a majority, the views of the Presiding Arbitrator
shall prevail.

(5) Where the arbitral award is for the payment of money, no interest shall be payable on whole or any
part of the money for any period till the date on which the award is made.

(6) The cost of arbitration shall be borne by the respective parties. The cost shall inter-alia include fee
of the arbitrator(s), as per the rates fixed by Railway Board from time to time and the fee shall be borne
equally by both the parties. Further, the fee payable to the arbitrator(s) would be governed by the
instructions issued on the subject by Railway Board from time to time irrespective of the fact whether
the arbitrator(s) is/are appointed by the Railway Administration or by the court of law unless specifically
directed by Honorable court otherwise on the matter.

(7) Subject to the provisions of the aforesaid Arbitration and Conciliation Act 1996 and the rules there
under and any statutory modifications thereof shall apply to the arbitration proceedings under this
Clause.

Page 20 of 54
19 .Inspection and Testing:
All materials will be subject to inspection and test by the purchaser or his representative at
firm/manufacturer’s premises by the officers/supervisors nominated for the purpose by Sr. Divl.
Electrical Engineer/TRD/SEE. However in case of urgency/exigency the inspection of material can be
done at site on the approval of Sr. DEE/TRD/SEE. The materials may also be inspected by the
purchaser or his representative again at the contractor’s depot/works site. The purchaser or his
representative shall have the right to be present during all stages of manufacture and be afforded free of
charge all reasonable facilities for inspection and testing so as to satisfy himself /themselves that the
materials are in accordance with specifications, approved drawings and design. Any unreasonable delay
in inspection will be reasonable ground for extension of time for completion of work.
Not less than 10 days notice in writing shall be given by the contractor to the purchaser in order that the
purchaser’s Engineer may present if they (i.e. purchaser) so desire for carrying out the inspection.
The contractor shall have to provide testing report jointly signed by contractor and railway representative

20. Inspection and provisional acceptance:

The items/materials, which are to be supplied and executed as per specification will be inspected by the
Sr.Divl.Elect. Engineer (TR-D)/East Central Railway/Sonpur or by his authorized representatives at
every stage of payment of the e-tender. The Railway administration reserves the right for acceptance and
rejection of the work, thus inspected without assigning any reason.

21. Deviation from E-tender:

Deviation from e-tender papers will not normally be agreed to should the e-tenderer be unable for good
and sufficient reason to comply entirely with the e-tender papers. He shall indicate the deviations desired
by him. Such deviation if any shall be kept down to the absolute minimum and the reasons for deviation
shall be indicated. The Railway administration reserves the rights to cancel the e-tender, if any deviation
is not acceptable to it and if the e-tenderer is unwilling to withdraw the deviation or modify the same in a
manner acceptable to the Railway, the e-tenderer in all such cases shall indicate clearly the special
condition or amendment desired by him to the relevant item of the e-tender papers.

22. Default and delay:

The contractor shall execute the work with due diligence and expeditious keeping to the approved time
schedule should be refuses or neglect to comply with any reasonable orders given to him in writing by
the Sr.Divl.Elect. Engineer (TR-D)/East Central Railway/Sonpur or any of his authorized representative
in connection with the work or contrivance the provision of the contract or the progress of the work lags
persistently behind the time schedule due to his negligence, the Railway administration shall be at liberty
to give seven days’ notice in writing to the contractor requiring him to make good the neglect or
contravention complained of and should the contractor fail to comply with the requisitions made in the
notice within seven(7) days from the receipt thereof, it shall be lawful for the Railway administration to
take the work wholly or in part out the contractor’s hand without any further reference and get the work
or any part thereof as the case may be completed in any other rights or remedy of the Railway
administration.

23. Loss sustained due to default and delay:

In the event of any loss to the Railway administration on account of execution and/ or completion of the
work or any part thereof by the agencies other than the contractor in terms the above clause the
contractor shall be liable to reimburse the loss to the Railway administration and the reimbursement in

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full or in part as the case may be shall be met at the option of the Railway administration from out of all
or any of the following courses: -
(i) Any amount due and payable to the contractor by the Railway or any account whatsoever,
(ii) The contractor’s security deposit in the hands of the Railway administration as far as available, and
(iii) Other assets whatsoever of the contractor.

24. Execution of works:

The work should be carried out as per Electrical standard specifications and drawings of
RDSO/CORE/RB/HQ/IE act/ IE Rule.

25. (1) Rates for extra items of works : Any item of work carried out by the Contractor on the
instructions of the Engineer which is not included in the accepted Schedules of Rates shall be executed at
the rates set forth in the "Schedule of Rates of Railway" modified by the e-tender percentage and such
items are not contained in the latter, at the rate agreed upon between the Engineer and the Contractor
before the execution of such items of work and the Contractors shall be bound to notify the Engineer at
least seven days before the necessity arises for the execution of such items of works that the accepted
Schedule of Rates does not include rate or rates for the extra work involved. The rates payable for such
items shall be decided at the meeting to be held between the Engineer and Contractor, in as short a
period as possible after the need for the special item has come to the notice. In case the Contractor fails
to attend the meeting after being notified to do so or in the event of no settlement being arrived at, the
Railway shall be entitled to execute the extra works by other means and the Contractor shall have no
claim for loss or damage that may result from such procedure.
(2) Provided that if the Contractor commences work or incurs any expenditure in regard thereto
before the rates as determined and agreed upon as lastly here unto fore-mentioned, then and in such a
case the Contractor shall only be entitled to be paid in respect of the work carried out or expenditure
incurred by him prior to the date of determination of the rates as aforesaid according to the rates as shall
be fixed by the Engineer. However, if the Contractor is not satisfied with the decision of the Engineer in
this respect, he may appeal to the Chief Elect. Engineer within 30 days of getting the decision of the
Engineer, supported by analysis of the rates claimed. The Chief Elect. Engineer's decision after hearing
both the parties in the matter would be final and binding on the Contractor and the Railway.
Variations in extent of contract

(i) Modification to contract to be in writing: In the event of any of the provisions of the contract
requiring to be modified after the contract documents have been signed, the modifications shall be made
in writing and signed by the Railway and the Contractor and no work shall proceed under such
modifications until this has been done. Any verbal or written arrangement abandoning, modifying,
extending, reducing or supplementing the contract or any of the terms thereof shall be deemed
conditional and shall not be binding on the Railway unless and until the same is incorporated in a formal
instrument and signed by the Railway and the Contractor, and till then the Railway shall have the right to
repudiate such arrangements.

(ii) Powers of modification to contract : The Engineer on behalf of the Railway shall be entitled
by order in writing to enlarge or extend, diminish or reduce the works or make any alterations in their
design, character position, site, quantities, dimensions or in the method of their execution or in the
combination and use of materials for the execution thereof or to order any additional work to be done or
any works not to be done and the contractor will not be entitled, to any compensation for any

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increase/reduction in the quantities of work but will be paid only for the actual amount of work done and
for approved materials supplied against a specific order.

(A) Unless otherwise specified in the special conditions of the contract, the accepted variation in
quantity of each individual item of the contract would be upto 25% of the quantity originally contracted,
except in case of foundation work (in which no variation limit shall apply). However, the rates for the
increased quantities shall be as per sub- para (c) below.

(B) The Contractor shall be bound to carry out the work at the agreed rates and shall not be entitled to
any claim or any compensation whatsoever upto the limit of 25% variation in quantity of individual item
of works.

(c) In case an increase in quantity of an individual item by more than 25% of the agreement quantity is
considered unavoidable, then same shall be executed at following rates
(i) Quantities operated in excess of 125% but upto 140% of the agreement quantity of the
concerned item, shall be paid at 98% of the rate awarded for that item in that particular
tender;
(ii) Quantities operated in excess of 140% but upto 150% of the agreement quantity of the
concerned item shall be paid at 96% of the rate awarded for that item in that particular
tender;
(iii) Variation in quantities of individual items beyond 150% will be avoided and would be
permitted only in exceptional unavoidable circumstances and shall be paid at 96% of the
rate awarded for that item in that particular tender.
(iv) Variation to quantities of Minor Value Item:
The limit for varying quantities for minor value items shall be 100% (as against 25%
prescribed for other items). A minor value item for this purpose is defined as an item whose
original agreement value is less than 1 % of the total original contract value.
(a) Quantities operated upto and including 100% of the agreement quantity of the
concerned minor value item, shall be paid at the rate awarded for that item in that particular
tender;
(b) Quantities operated in excess of 100% but upto 200% of the agreement quantity of the
concerned minor value item, shall be paid at 98% of the rate awarded for that item in that
particular tender;
(c)Variation in quantities of individual minor value item beyond 200% will be avoided and
would be permitted only in exceptional unavoidable circumstances and shall be paid at 96%
of the rate awarded for that item in that particular tender.

(d) In case of earthwork items, the variation limit of 25% shall apply to the gross quantity of earthwork
items and variation in the quantities of individual classifications of soil shall not be subject to this limit.

(iii) Valuation of variations : The enlargements, extensions, diminution, reduction, alterations or

additions referred to in Sub-Clause (2) of this Clause shall in no degree affect the validity of the contract;
but shall be performed by the Contractor as provided therein and be subject to the same conditions,
stipulations and obligations as if they had been originally and expressively included and provided for in
the Specifications and Drawings and the amounts to be paid therefore shall be calculated in accordance
with the accepted Schedule of Rates. Any extra items/quantities of work falling outside the purview of
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the provisions of Sub-Clause (2) above shall be paid for at the rates determined under Clause-39(GCC)
of these Conditions.

(iv) Variations in quantities during execution of works contracts: The procedure detailed below
shall be adopted for dealing with variations in quantities during execution of works contracts:
1. Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment
would be made as per the agreement rate. For this, no finance concurrence would be required.
2. In case an increase in quantity of an individual item by more than 25% of the agreement quantity is
considered unavoidable, the same shall be got executed by floating a fresh e-tender. If floating a fresh e-
tender for operating that item is considered not practicable, quantity of that item may be operated in
excess of 125% of the agreement quantity subject to the following conditions:
(a) Operation of an item by more than 125% of the agreement quantity needs the approval of an officer
of the rank not less than S.A. Grade;
(i) Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned
item, shall be paid at 98% of the rate awarded for that item in that particular e-tender;
(ii) Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned
item shall be paid at 96% of the rate awarded for that item in that particular e-tender;
(iii) Variation in quantities of individual items beyond 150% will be prohibited and would be permitted
only in exceptional unavoidable circumstances with the concurrence of associate finance and shall be
paid at 96% of the rate awarded for that item in that particular e-tender.
(b) The variation in quantities as per the above formula will apply only to the Individual items of the
contract and not on the overall contract value.
(c) Execution of quantities beyond 150% of the overall agree mental value should not be permitted
and, if found necessary, should be only through fresh e-tenders or by negotiating with existing
contractor, with prior personal concurrence of FA&CAO / FA&CAO(C) and approval of General
Manager.
3. In cases where decrease is involved during execution of contract:
(a) The contract signing authority can decrease the items upto 25% of individual item without finance
concurrence.
(b) For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of
an officer not less than rank of S.A. Grade may be taken, after obtaining 'No Claim Certificate' from the
contractor and with finance concurrence, giving detailed reasons for each such decrease in the quantities.
(c) It should be certified that the work proposed to be reduced will not be required in the same work.
4. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for
other items). A minor value item for this purpose is defined as an item whose original agreement value is
less than 1 % of the total original agreement value.
5. No such quantity variation limit shall apply for foundation items.
6. As far as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as a
whole and not on individual SOR items. However, in case of NS items, the limit of 25% would apply on
the individual items irrespective of the manner of quoting the rate (single percentage rate or individual
item rate).

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7. For the e-tenders accepted at Zonal Railways level, variations in the quantities will be approved by
the authority in whose powers revised value of the agreement lies.
8. For e-tenders accepted by General Manager, variations up to 125% of the original agreement value
may be accepted by General Manager.
9. For e-tenders accepted by Board Members and Railway Ministers, variations up to 110% of the
original agreement value may be accepted by General Manager.
10. The aspect of vitiation of e-tender with respect to variation in quantities should be checked and
avoided. In case of vitiation of the e-tender (both for increase as well as decrease of value of contract
agreement), sanction of the competent authority as per single e-tender should be obtained. {Authority
:(1)Item-9 to Railway Board's letter no. 2007/CE-I/CT/18, Dated 28.09.07 and (2)Item-2 to Railway
Board’s letter no. 2007/CE.I/CT/18/Pt.XII, Dated 31.12.10}
NOTE: Vitiation during variation in contract quantities shall be regulated as per Rly. Brd’s letter no.
2017/Trans/01/Policy dated 08.02.18 or further amendment (If any) issued in this regard.
Price variation Clause:- Not Applicable.

For Divl.Rly. Manager (TR-D),

East Central Railway,Sonpur

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 Special condition of Contract
Scope:
This Chapter deals with the special condition of contract over and above the general conditions of
contract, under which the various works coming under the purview of this contract are to be executed by
the contractor. Where there is any conflict between instructions to e-tenderers and condition of e-
tendering contained in tender document and special conditions of contract contained in this chapter on
the one hand and General Conditions of Contract (as amended up to date i.e. April 2022) on the other,
the former shall prevail.

Condition of contract:
In the event of an e-tender submitted by e-tenderer being accepted and the contract awarded to the e-
tenderer the various works coming within the purview of the contract shall be governed by the terms and
conditions included in the e-tender paper covering the following: -
i) Instruction to e-tenderers and conditions of e-tendering as included in tender paper.
ii) General conditions of contract of the Engineering department, as amended up to April 2022.
iii) Special conditions of contract as included in this tender paper.

Work to be done as approved:

The e-tender shall be finalized in consultation with the purchaser and approved before commencement of
the work and the contractor shall be held responsible for the execution of the work in full compliance
with approved design and drawings and drawings modified at site by the purchaser’s Engineer shall be
treated as approved. However, such modifications shall be incorporated in the design and drawings and
resubmitted for formal approval.

Quality of material and erection:

All erection work carried out shall also be of the best quality acceptable to the Sr. Divl. Elect. Engineer
(TR-D)/East Central Railway/Sonpur who shall have the power to reject the material or order for
removal of any work done in his opinion is faulty or insecure and the contractor shall replace the same to
his satisfaction.
Contractor organization:
(a) Contractor should have ‘valid Electrical Contractor license from any state/Central Government
Licensing Board’.
(b) Documents testifying e-tenderer’s previous experience and financial status should be produced
along with the e-tender or when desired by the competent authority. E-tenderer (S) who
has/have not carried out any work so far on this Railway and who is/are not borne on the
approved list of the contractors should submit along with his/their e-tender credentials to
establish:-
(i) His capacity to carry out the work satisfactorily.
(ii) His financial status supported by Bank reference and other documents.
(iii) Certificates duly attested and testimonials regarding contracting experience for the type of job
for which e-tender is invited with list of works carried out in the past.
(c) The contractor shall arrange all tools & plants and facilities necessary for erection,
commissioning, and testing of the equipment’s in compliance with the specification at his own
cost.
(d) The contractor shall bring only materials, tools and plants and other accessories to the site of
work, which are to be used in the execution of the contract. The contractor may store such
materials tools and plants etc. at site of work where suitable covered and open space would be
Page 26 of 54
 made available to him free of charge. All these expense connected with the storage and safe
custody of the materials etc. shall be incurred by the contractor.
(e) On completion of the work, the contractor shall handover the site of work completely cleared of
all temporary structure, stores of refuse unless otherwise agreed to by the purchaser.
(f) The contractor shall/will be responsible for transport of materials from source of supply to the
site or work and for all losses and /or damage in the transfer of materials and for demurrage or
warfage he may incur and no loss or damage for expenses incurred on this account will be
reimbursed by the purchaser.

Prevention of accident:
(a) As the work will be done in the protective area of 132/25KV traction Railway line/ traction sub-
station/Feeding post, the contractor shall take all precautionary measures in order to ensure the
protection of his own personal moving about or working on the Railway premises but shall then confirm
to the rules and regulation of Railway. If and when in the course of works there is likely to be danger to
persons in the employment of the contractor due to coming in contact with HT/LT line while working in
the traction line/traction sub-station yard of the Railways. The contractor shall apply in writing to the
purchaser for authorized persons for protection of such persons and arrangement for permit to work. The
purchaser will however, decide as to whether it is necessary to post such authorized person to protect the
gang or gangs of contractor staff working at site. The purchaser shall remain identified by the contractor
in the event of any accident occurring in the normal course of work exercise reasonable precaution at all
place of work whether or not the purchaser decides to post authorized person will be appointed by the
purchaser and expense on this account will be charged form the contractor.

(b) The contractor shall abide by all Railway regulations in force for the time being and ensure that
the same are followed by this representative, agent or sub-contractor or workmen. No shall give due
notice to his employee and worker about provision of this para.

(c) The work must be carried out most carefully without any infringement of the Indian Railway Act
or the general and subsidiary rules in force on the Railway in such a way that they do not hinder Railway
operation or effect the proper functioning or damage any Railway equipments, structure except as agreed
to by the purchaser, provided that all damage and disfiguration caused by the contractor to any Railway
property must be made good by the contractor at his own expense failing which cost of such repairs`
shall be recovered from the contractor’s bill.
(d) If safety of track or track drainage etc. is affected, as a consequence of works undertaken by the
contractor, the contractor shall take immediate stop to restore normal conditions. In case of delay, the
purchaser shall after giving due notice to the contractor in writing, take necessary steps and recover the
costs from the contractor.
(e) The contractor shall be responsible for safe custody of all equipment’s till provisional acceptance.
(f) The contractor shall ensure that unauthorized, careless and inadvertent operation of switching
gear, which may lead to accident to staff and damage to equipment, does not occur.

Erection:
All erection work will be subject to inspection by the purchaser or his representative to ensure that the
work is done in acceptance with specification and approved drawing. After erection, supplier will have
to give all performance tests as desired by purchaser.

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 Part recovery of income tax:
Income tax @ 2% of the gross amount will be recovered from all the bills of the contractor in terms of
section 134(c) of the Income Tax Act, 1961 as introduced through the Finance Act 1972.

Labour
(i) Wages to labour :The Contractor shall be responsible to ensure compliance with the provision of the
Minimum Wages Act, 1948 (hereinafter referred to as the “said Act” and the Rules made there under in
respect of any employees directly or through petty contractors` or sub-contractors employed by him on
road construction or in building operations or in stone breaking or stone crushing for the purpose of
carrying out this contract.
If, in compliance with the terms of the contract, the Contractor supplied any labour to be used wholly or
partly under the direct orders and control of the Railways whether in connection with any work being
executed by the Contractor or otherwise for the purpose of the Railway such labour shall, for the purpose
of this Clause, still be deemed to be persons employed by the Contractor.
If any moneys shall, as a result of any claim or application made under the said Act be directed to be
paid by the Railway, such money shall be deemed to be moneys payable to the Railway by the
Contractor and on failure by the Contractor to repay the Railway any moneys paid by it as aforesaid
within seven days after the same shall have been demanded, the Railways shall be entitled to recover the
same from any moneys due or accruing to the contractor under this or any other Contract with the
Railways.

(ii) Apprentices Act : The Contractor shall be responsible to ensure compliance with the provisions of
the Apprentices Act, 1961 and the Rules and Orders issued there under from time to time in respect of
apprentices directly or through petty contractors or sub-contractors employed by him for the purpose of
carrying out the Contract.
If the contractor directly or through petty contractors or sub-contractors fails to do so, his failure will be
a breach of the contract and the Railway may, in its discretion, rescind the contract. The contractor shall
also be liable for any pecuniary liability arising on account of any violation of the provisions of the Act.
Note: The contractors are required to engage apprentices when the works undertaken by them last for
a period of one year or more and/or the cost of works is rupees one lakh or more.

(iii) Provisions of payments of wages Act : The Contractor shall comply with the provisions of the
Payment of Wages Act, 1936 and the rules made there under in respect of all employees employed by
him either directly or through petty contractors or sub-contractors in the works. If in compliance with the
terms of the contract, the Contractor directly or through petty contractors or sub-contractors shall supply
any labour to be used wholly or partly under the direct orders and control of the Engineer whether in
connection with the works to be executed hereunder or otherwise for the purpose of the Engineer, such
labour shall never the less be deemed to comprise persons employed by the contractor and any moneys
which may be ordered to be paid by the Engineer shall be deemed to be moneys payable by the Engineer
on behalf of the Contractor and the Engineer may on failure of the Contractor to repay such money to the
Railways deduct the same from any moneys due to the Contractor in terms of the contract. The Railway
shall be entitled to deduct from any moneys due to the contractor (whether under this contract or any
other contract) all moneys paid or payable by the Railway by way of compensation of aforesaid or for
costs of expenses in connection with any claim thereto and the decision of the Engineer upon any
question arising out of the effect or force of this Clause shall be final and binding upon the Contractor.

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(iv) Provisions of contract labour (regulation and abolition) Act, 1970:

(1) The Contractor shall comply with the provision of the contract labour (Regulation and Abolition) Act,
1970 and the Contract labour (Regulation and Abolition) Central Rules 1971 as modified from time to
time, wherever applicable and shall also indemnify the Railway from and against any claims under the
aforesaid Act and the Rules.
(2) The Contractor shall obtain a valid license under the aforesaid Act as modified from time to time
before the commencement of the work and continue to have a valid license until the completion of the
work. Any failure to fulfill the requirement shall attract the penal provision of the Contract arising out of
the resultant non-execution of the work.
(3) The Contractor shall pay to the labour employed by him directly or through sub-contractors the
wages as per provision of the aforesaid Act and the Rules wherever applicable. The Contractor shall
notwithstanding the provisions of the contract to the contrary, cause to be paid the wages to labour
indirectly engaged on the works including any engaged by sub-contractors in connection with the said
work, as if the labour had been immediately employed by him.
(4) In respect of all labour directly or indirectly employed in the work for performance of the
contractor's part of the contract, the Contractor shall comply with or cause to be complied with the
provisions of the aforesaid Act and Rules wherever applicable.
(5) In every case in which, by virtue of the provisions of the aforesaid Act or the Rules, the Railway is
obliged to pay any amount of wages to a workman employed by the Contractor or his sub-contractor in
execution of the work or to incur any expenditure on account of the Contingent, liability of the Railway
due to the contractor's failure to fulfill his statutory obligations under the aforesaid Act or the rules, the
Railway will recover from the Contractor, the amount of wages so paid or the amount of expenditure so
incurred and without prejudice to the rights of the Railway under the Section 20, Sub-Section (2) and
Section 2, Sub-Section (4) of the aforesaid Act, the Railway shall be at liberty to recover such amount or
part thereof by deducting it from the Security Deposit and/or from any sum due by the Railway to the
contractor whether under the contract or otherwise. The Railway shall not be bound to contest any claim
made against it under Sub-Section (1) of Section 20 and Sub-Section (4) of Section 21 of the aforesaid
Act except on the written request of the Contractor and upon his giving to the Railway full security for
all costs for which the Railway might become liable in contesting such claim. The decision of the
Railway regarding the amount actually recoverable from the contractor as stated above shall be final and
binding on the Contractor.

(v) (a) Provisions of employees provident fund and miscellaneous provisions Act, 1952 :The
Contractor shall comply with the provisions of Para 30 & 36-B of the Employees Provident Fund
Scheme, 1952; Para 3 & 4 of Employees’ Pension Scheme, 1995; and Para 7 & 8 of Employees Deposit
Linked Insurance Scheme, 1976; as modified from time to time through enactment of ”Employees
Provident Fund & Miscellaneous Provisions Act, 1952”, wherever applicable and shall also indemnify
the Railway from and against any claims under the aforesaid Act and the Rules.
{Authority : Railway Board’s letter no. 2012/CE-I/CT/O/22, Dated 14.12.2012}
(b) Compliance to Statutory provisions of applicable Labour Laws.
In order to ensure compliance of EPF & MP Act ‘1952’, the firm shall submit the information required
in the format given below for onward transmission to associate Accounts deptt.

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 1 PF Code if already registered
2 Name of Contractor/Outsourcing Agency
3 Address of the Contractor/Outsourcing Agency
City
State
District
Pin
4 Region (EPF region under jurisdiction)
5 Owner Name
Owner Mobile No.
6 Total No. of Employees Engaged
7 PAN
8 TAN
9 Period of contract (From Date)
10 Period of contract (To Date)
11 Value of Contract (In Rs.)
12 Percentage of Contract
13 Description of Work Awarded
14 Broad Activities/Industry related to
15 Work Order No.
16 Work Order Date

(vi) Provisions of “The building and other construction workers (regulation of employment and
conditions of service) Act, 1996” and “The building and other construction workers’ welfare cess
Act, 1996” :
The e-tenderers, for carrying out any construction work, must get themselves registered with the
Registering Officer under Section-7 of the Building and Other Construction Workers` Act, 1996 and
rules made thereto by the concerned State Govt. and submit certificate of Registration, issued from the
Registering Officer of the concerned State Govt. (Labour Dept.). As per this Act, the e-tenderer shall be
levied a cess @1% of cost of construction work, which would be deducted from each bill. Cost of
material, when supplied under a separate schedule item, shall be outside the purview of cess.
{Authority : Railway Board’s letter no. 2008/CE-I/CT/6, Dated 29.11.2013}

(vii) Reporting of accidents: The Contractor shall be responsible for the safety of all employees directly
or through petty contractors or sub-contractor employed by him on the works and shall report serious
accidents to any of them however and wherever occurring on the works to the Engineer or the Engineers
Representative and shall make every arrangements to render all possible assistance.

(viii) Provision of workmen’s compensation Act : In every case in which by virtue of the provisions
of Section 12 Sub-Section (1) of the Workmen's Compensation Act 1923, Railway is obliged to pay
compensation to a workman directly or through petty contractor or subcontractor employed by the
Contractor in executing the work, Railway will recover from the Contractor the amount of the
compensation so paid, and, without prejudice to the rights of Railway under Section 12 Sub-section (2)
of the said Act, Railway shall be at liberty to recover such amount or any part thereof by deducting it
from the Security Deposit or from any sum due by Railway to the Contractor whether under these
Page 30 of 54
conditions or otherwise, Railway shall not be bound to contest any claim made against it under Section
12 Sub-Section (1) of the said Act except on the written request of the Contractor and upon his giving to
Railway full security for all costs for which Railway might become liable in consequence of contesting
such claim.

(ix) Provision of Mines Act : The Contractor shall observe and perform all the provisions of the Mines
Act, 1952 or any statutory modifications or re-enactment thereof for the time being in force and any rules
and regulations made there under in respect of all the persons directly or through the petty contractors or
sub-contractors employed by him under this contract and shall indemnify the Railway from and against
any claims under the Mines Act, or the rules and regulations framed there under, by or on behalf of any
persons employed by him or otherwise.
(x) Employment under engineering works contract: Under this scheme it is proposed to get
employment to un-employed Engineering Graduates/Diploma holders with the Rly. Contactors. Fresh
Engineering Graduates without any experience of any kind will be taken by the Contractors on stipend
specified by the competent authority. Engg. Graduates/ diploma holders who have gained experience and
have completed a period of 6 months will be paid at rate specified from time to time by the competent
authority. Under the above provision the Contractor is required to employ such Engineer / diploma
holders at the rates specified above at the time for such employment as indicated below.

Contract value No. of Engineer/ Diploma holders to be Duration

employed
Rs. 15 lakhs and above 1 Engg. Degree holders. Contract period
Above 5 lakhs and less than 15 lakhs 1 Engg. Diploma holder.

Under the above scheme it would be obligatory for the Contractor to give a declaration along with his E-
tender to the effect that the graduate Engineer/ Diploma holders having been employed by him under the
particular work for which E-tender is submitted, are in accordance with the rates and ratios specified
above and none of them is related to him (Contractor) failing which the E-tenderer may be disqualified,
in case of working information having been given by the Contractor which comes to light subsequently
the contract may be rescinded and action taken in accordance with para 15 of E-tender papers.

Technical staff should be available at site whenever required by the engineer- in-charge to take
instruction. In case the Contractor fails to employ the technical staff as aforesaid, he shall be liable to pay
a reasonable amount not exceeding a sum of Rs. 2000/- (Rupees two thousand only) for each month of
default in case of graduate Engineer and Rs. 1000/- (Rs. One thousand only) for each month of default in
case of diploma holder (overseer). The Decision of the engineer- in-charge as to the period for which the
Contractor did not employ the required technical staff and as to the reasonableness of the amount to be
deducted on this account shall be final and binding on the Contractor. The instruction contained in Rly.
Board's L/No. 81/W1/CT/16, dtd. 18/03/83 addressed to GMs of All Indian Railways.

Safety measures:-

The contractor shall take all precautionary measures in order to ensure the protection of his own
personnel moving or working on the Railway premises, but shall then conform to the rules and
regulations of the Railway.

Contractor shall provide necessary protection, the competency for which shall, however, be
given by the Railway authorities.

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 The contractor’s staff must comply fully with the Railway regulations given to him by the
authorized Railway staff. The contractor’s employees and workers may for no reason operate an
installation concerning train safety or train movement.

Work involving danger to train or traffic – A gang shall not commence or carry on any work
which will involve danger to trains or traffic without the previous permission of the inspector of Way
and Works or of some competent Railway servant appointed on this behalf by special instructions. The
Railway servant who has given the permission should be himself present at the site to supervise the
work.

The work which may lead to obstruction to the track shall however be done only during the
traffic block the written confirmation for which shall be obtained from the concerned Station Master.

Strict adherence to the relevant provisions of the General Conditions of Contract’ and the
‘Special Conditions of Contract’ pertaining to safety of both men and material not only of the contractor
but also of the Railways.

Only eligible and competent staff shall be employed by the contractors and they must wear
identity card while working on line and no person without identity card should be allowed.

Contractor’s Site In-Charge must keep two Red flags and one Green flag during day time, multi
coloured lamp/ torch light (having red and green colour) during night time and a whistle.

The work should normally be done when good day light is there. However, if the work is
required to be done in absence of adequate natural light, contractor must make adequate lighting
arrangement at work site.

While loading/unloading/stacking, released or new material along the tracks, edges of platforms,
the contractor must ensure that material is not infringing the schedule of dimensions and keep them
safely away.

Contractor shall give necessary training to their supervisors and staff and ensure that they know
about the safety norms to be followed for working in Railway premises and in the vicinity of Railway
track in electrified territories.

29. Assurance register at site:- To be signed as acknowledgement by Railway personnel as well as

contractor’s supervisor, staff for having understood all safety precautions that are required to be taken at
site.

30. Working of Ladder Trolley

(a) The provision of GR 15.27 has to be followed in totality for protection of the work site by flagman
and no shortcuts should be allowed to be adopted. The supervisor in-charge of the work must strictly
adhere to the protection of line during a line block. The flagman should be supplied with mandatory
tools/signals to carry out their work. The working of ladder trolleys should be governed in accordance
with GRS para 15.18 to 15.28.

(b) No shortcut methods like the use of Walkie-Talkie etc. should be used for obtaining and clearing
traffic & power block. Similarly, the cancellation of traffic block can be done only on the positive proof

Page 32 of 54
that the ladder trolley or lorry is removed from the track. The positive removal of lorry/trolley is to be
ensured.
31. First Aid Box should be available at each of the work sites and the supervisor in-charge on site
must be aware of the nearest hospital/doctor so as to approach in case of emergency.

32. The workers on site must be equipped with safety gadgets like helmets, safety belts, welding
goggles, gloves, gum-boots/industrial shoes etc.

33. While digging near to the track, the same has to be done carefully in order to avoid any possible
chance of track sinking taking place as a result of this. This precaution becomes all the more essential in
rainy season.

34. In case of any change in sectioning diagram of TRD, the same has to be immediately brought to
notice of all concerned.

35. Availability of different kinds of TRD bonds is a must and any kind of construction activity
should not result into its breakage.

36. At the end of each spell of work and on completion of the work, the contractor shall, as a part of
his contractual obligation, leave the tracks, and their approaches, stores, yard etc. cleared of rubbish and
obstructions of all kinds according to the instructions of the purchaser’s representatives.

Page 33 of 54
 ANNEXURE - I
To
The President of India,
Acting through the Sr. Divl. Elect. Engineer (TR-D),
East Central Railway,
SONPUR
Dear Sir,
Reg.: E-tender No. TRD/SEE/ET/23-24/14
I/We…………………………………………………………………………………………………………..
have read the various conditions to tender attached hereto and agree to abide by the said conditions. I/We also
agree to keep this offer open for acceptance for a period of 60 days from the date fixed for closing of the tender
and in default thereof, I/We will be liable for forfeiture of my/our “Bid Security ”.

I/We offer to do the work

for……………………………………………………………………………………………………………………
……………………….in Sonpur Division, at the rates quoted in the attached schedule and hereby bind
myself/ourselves to complete the work in all respects within .................... months from the date of issue of letter of
acceptance of the tender.

1. I/We also hereby agree to abide by the Indian Railways Standard General Conditions of Contract, with all
correction slips up-to-date and to carry out the work according to the Special Conditions of Contract and
Specifications of materials and works as laid down by Railway in the annexed Special Conditions/Specifications,
Schedule of Rates with all correction slips upto-date for the present contract.

2. A Bid Security of ₹ ……………………… has already been deposited online/submitted as Bank Guarantee
Bond. Full value of the Bid Security shall stand forfeited without prejudice to any other right or remedies in case
my/our Tender is accepted and if:

(a) I/We do not submit the Performance Guarantee within the time specified in the Tender document;
(b) I/We do not execute the contract documents within seven days after receipt of notice issued by the
Railway that such documents are ready; and
(c) I/We do not commence the work within fifteen days after receipt of orders to that effect.

3. I/We am/are a Startup firm registered by …………………… Department of Industrial Policy and Promotion
(DIPP) and my registration number is ……………. valid upto …………………. (Copy enclosed) and hence
exempted from submission of Bid Security.
4. We are a Labour Cooperative Society and our Registration No. is ……………….. with ............................. and
hence required to deposit only 50% of Bid Security .
5. Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract
between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of
acceptance of my/our offer for this work.

Signature of Witnesses:
Signature of Tenderer(s)
(1) Date
(2) Address of the Tenderer

Page 34 of 54
 Statutory Declaration.

(To be given & filled in by the Contractor)

I/We have no retired Engineer or gazette officer of the Electrical department any of the Railways
and none of my/our relatives are working in the Railway at present.

I/we declare that we will not engage more than ..................labours on any day in connection with the
above work.

Yours faithfully,

Signature of the E-tenderer(s)

with seal and date

WITNESS:-

Page 35 of 54
 ANNEXURE – II
AGREEMENT FOR ZONE CONTRACT
CONTRACT AGREEMENT No. , DATED . ARTICLES OF
AGREEMENT made this day of between the President of India
acting through the , Railway hereinafter called the "Railway" of
the other part and hereinafter called the "Contractor" of the other part.
WHEREAS the Contractor has agreed with the Railway during the period of months from
to for the performance of :
(a) New Works, additions and alterations to existing structures, special repair works and
supply of building materials subject to the contract value for such works not exceeding `. .
(b) All ordinary repair and maintenance works at any site between kilometer and kilometer
as will be set forth in the work orders (which work orders shall be deemed and taken to be
part of this contract) that will be issued during the said period at % above/below the Schedule of
Rates of the Railway, corrected up to the latest Correction Slips and Standard
Specifications of the Railway corrected up to latest Correction Slips and the Special
Conditions and Special Specifications, if any in conformity with the drawings (if any) that will be issued
with the work order, aforesaid AND WHEREAS the performance of the said work is an act in which the
public are interested.
NOW THIS INDENTURE PRESENTS WITNESSETH That in consideration of the payment to be made
by the Railway, the Contractor will duly perform the works set forth in the said Work Order and shall
execute the same with great promptness, care and accuracy, in a workman like manner to the satisfaction
of the Railway and will complete the same on or before the respective dates specified therein in
accordance with the said specifications and said drawings (if any) and said conditions of contract and
will observe, fulfill and keep all the conditions therein mentioned, (which shall be deemed and taken to
be part of this contract as if the same had been duly set forth herein), AND the Railway both here-by
agree that if the Contractor shall duly perform the said work in the manner aforesaid and observe and
keep the said terms and conditions, the Railway will pay or cause to be paid to the Contractor for the said
works on the completion thereof the amount due in respect thereof at the rates specified above.
Contractor Designation Railway
Address (For President of India)
Date
Witnesses (to signature of contractor) :
Signature of witnesses with address
Date
Signature of witnesses with address
Date

Page 36 of 54
 ANNEXURE - III
WORK ORDER UNDER ZONE CONTRACT
WORK ORDER NO. , DATED UNDER CONTRACT AGREEMENT NO.
, DATED .
Name Of Work (SITE)
Schedule Of Drawings
Authority Allocation
The Contractor(s) is / are hereby ordered to carry out the
following works at % above/below the Schedule Of Rates of Railway corrected up
to latest Correction Slips of Division under Zone Contract Agreement here-in-before
referred to :
Rates In
Item Description Of Item Of Approxima
SL Unit Figures And Amount (`.)
No. Work te Quantity
Words (`.)
1 2 3 4 5 6 7

Total Approximate Value Of Work = `.

* This should be rate of Division concerned.
The works herein mentioned are required to be completed on or before (Date). The quantities
provided herein are approximate and subject to variation under Clause 42 of the Standard General
Conditions of Contract corrected up to latest Correction Slips.
Divisional Railway Manager/Divisional Engineer
Division
Railway
Date for President Of India
I agree to complete the works herein set forth on or before the date specified under the Zone Contract
Agreement herein before referred to in conformity with the drawings hereto annexed and in accordance
with the General and Special (if any) Conditions of Contract corrected upto latest Correction Slips and
the Standard Specifications of Railway with up-to-date Correction Slips.

I also agree to maintain such works for the period specified below from the date of completion :
Page 37 of 54
(a) Repair and maintenance work including white/colourwashing : three calendar months from date of
completion.
(b) All new works except earth work :Six(06)calendar months from date of completion.

Contractor Railway : Designation

(Signature)
(For President of India)

Address

Date Date

Signature of Witnesses (to Signature Witnesses :

of contractor) with address

1.

2.

Page 38 of 54
 ANNEXURE - IV
RAILWAY
CONTRACT AGREEMENT OF WORKS
CONTRACT AGREEMENT NO. DATED
ARTICLES OF AGREEMENT made this day of 20 between President of
India acting through the Railway Administration hereafter called the "Railway" of the one part and
herein after called the "Contractor" of other part.
WHEREAS the Contractor has agreed with the Railway for performance of the works
set forth in the Schedule hereto annexed upon the Standard General
Conditions of Contract, corrected up to latest Correction Slips and the Specifications of
Railway corrected up to the latest Correction Slips and the Schedule of Rates of Railway,
corrected up to latest Correction Slips and the Special Conditions and Special Specifications, if any and
in conformity with the drawings here-into annexed AND WHEREAS the performance of the said works
is an act in which the public are interested.
NOW THIS INDENTURE WITNESS that in consideration to the payments to be made by the Railways,
the Contractors will duly perform the said works in the said schedule set forth and shall execute the same
with great promptness, care and accuracy in a workman like manner to the satisfaction of the Railway
and will complete the same in accordance with the said specifications and said drawings and said
conditions of contract on or before the day of 20 and will maintain the said
works for a period of Calendar months from the certified date of their completion and will
observe, fulfill and keep all the conditions therein mentioned (which shall be deemed and taken to be
part of this contract, as if the same have been fully set forth herein), AND the Railway, both hereby
agree that if the Contractor shall duly perform the said works in the manner aforesaid and observe and
keep the said terms and conditions, the Railway will pay or cause to be paid to the Contractor for the said
works on the final completion thereof the amount due in respect thereof at the rates specified in the
Schedule hereto annexed.
Contractor Railway : Designation
(Signature) (For President of India)
Address

Date Date

Signature of Witnesses (to Signature Witnesses :

of contractor) with address :

Page 39 of 54
 ANNEXURE-V
WORK ORDER FOR WORKS
(Valued at over Rs. 2,00,00)
WORK ORDER NO. , DATED UNDER CONTRACT AGREEMENT NO.
, DATED .
Name Of Work (S I T E)
Schedule Of Drawings
Authority Allocation
Mr. / Messers Contractor/Contractors having agreed with the
Railway is/are hereby ordered to carry out the Works set forth in the schedule below in accordance with
the Standard General Conditions of Contract corrected up to latest Correction Slips and the Standard
Specifications of Railway corrected upto latest Correction Slips, the Schedule of Rates,
corrected up to latest Correction Slips and Special Conditions and Special Specifications, if any and
inconformity with drawings annexed hereto at the rates specified in the said, Schedule and to complete
the same on or before the day of 20 and maintain the said works for the period of
from the certified date of completion. The quantities set forth in the said schedule shall
be considered approximate and subject to variation under Clause 42 of Standard General Conditions of
Contract.
CONTRACTOR'S AGREEMENT
I offer to do the work at the rates entered in the Schedule Of Rates on the reverse which I have signed,
and I understand that no fixed quantity of work is given to me to do that in starting work. I am only
given a place to work in or to deposit materials on and that I have no claim to more than one unit of work
as entered in the Scheduled Rates. I agree that all works done and materials delivered shall be subject to
the approval of the Engineer in Charge, who may reject and decline to pay for whatever may be, in his
opinion, inferior or defective or either and I agree that the Standard Specifications corrected upto latest
Correction Slips of Railway in so far as they are not over-ruled by items of this agreement,
shall be deemed part of this agreement.
I agree that no work under this work order shall be assigned or sublet without the previous written
approval of the Engineer.
I agree that my work may be stopped at any time by the Engineer on his giving me or my
agent on the works seven days’ notice in writing and I agree that the measurement of my works shall be
made by the Engineer at any time appointed by him in writing subsequent to the expiry of the said notice
and measurement shall be made by him at the said time whether I am present or not and that on payment
for work done and approved materials delivered-at site of work as ascertained by the said measurement, I
shall have no further claim against the Railway and I agree that any dispute arisen on matte` connected
with this agreement, the same shall be referred to a person to be nominated in this behalf by the
for the time being of the Railway, whose decision in writing shall be final and binding
on both parties.

Page 40 of 54
I agree that any claim I have to make shall be made in writing within seven days of date of measurement
taken by the Engineer as aforesaid and that any claims in respect of such measurement made more than
seven days after taking of such measurement shall be deemed to have waived by me.
I agree to indemnify the Railway against any claims which may be made under Workmen's
Compensation Act, 1923.
Witness Contractor
Name Name
Address Address
Note - If the agreement is for a work for which a Special Act of the Legislature exists, e.g. the Indian
Mines Act, the agreement shall include a clause indemnifying the Railway against all claims arising of
provision of such Act.
I agree to pay the rates at % above/below Schedule of rates as applicable to
Division set forth in the schedule of rates herein for finished and approved
work.
Engineer
Division
Railway
For President Of India
Date
I/We agree to complete the works herein set forth on or before the date specified herein and to maintain
the same for a period of Calendar months from the certified date of their completion
and in conformity with the document herein referred to, and all the condition therein mentioned shall be
deemed and taken to be part of this contract as if the same had been fully set forth therein.
Signature of witnesses with addresses, to Contractor :
Signature of Contractor
Address :

Date :
1.

2.

Page 41 of 54
 ANNEXURE - VI
WORK ORDER FOR WORKS
Division

WORK ORDER No. Original / Duplicate / Triplicate No. , Dated

I/We will carry out the following work according to the agreement at back.
SCHEDULE OF RATES

Particulars Rates (`.) Per Remarks

WITNESS : CONTRACTOR :
Name Name
Address Address

I agree to pay the above mentioned rates for finished and approved work.

Dated Engineer

Page 42 of 54
 ANNEXURE- VII

PROFORMA FOR TIME EXTENSION

No. Dated :

Sub : (i) (name of work).

(ii) Acceptance letter no.
(iii) Understanding/Agreement no.
Ref: (Quote specific application of Contractor for
extension to the date received)

Dear Sir,
The stipulated date for completion of the work mentioned above is . From the
progress made so far and the present rate of progress, it is unlikely that the work will be completed by
the above date (or ‘However, the work was not completed on this date’).
2. Expecting that you may be able to complete the work, if some more time is given, the competent
authority, although not bound to do so, hereby extends the time for completion from
to .
3. Please note that an amount equal to the liquidated damages for delay in the completion· of the
work after the expiry of (give here the stipulated date for completion
with/without any penalty fixed earlier) will be recovered from you as mentioned in Clause, 17-B of the
Standard General Conditions of Contract for the extended period, notwithstanding the grant of this
extension. You may proceed with the work accordingly.
4. The above extension of the completion date will also be subject to the further condition that no
increase in rates on any account will be payable to you.
5. Please intimate within a week of the receipt of this letter your acceptance of the extension of the
conditions stated above.
6. Please note that in the event of your declining to accept the extension on the above said
conditions or in the event of your failure after accepting or acting upto this extension to complete the
work by (here mention the extended date), further action will be taken in terms of
Clause 62 of the Standard General Conditions of Contract.

Yours faithfully
For and on behalf of the President of India

Page 43 of 54
 FORM-2

STANDING INDEMNITY BOND FOR “ON ACCOUNT” PAYMENTS.

(On paper of requisite stamp value)
We, M/s. …………………………………………………………….hereby undertakes that we
hold at our stores depot/s at ……………………………………..for and on behalf of the President of
India acting in the premises through the Sr.Divl.Elect.Engieer(TR-D)/East Central Railway, Sonpur
(herein after referred to as the purchaser) and his property in trust for him all imported and indigenous
materials/works for which on account Payments have been made to us against the contractor for
………………………………………………………………………………………………………………
………………………………………………………………….. vide letter of acceptance of e-tender No.:
………………………………………………dated… ..................... and materials handed over to us by the
purchaser for the purpose of execution of the said contact, until such time the materials/works are duly
erected or otherwise handed over to him.

We shall be entirely responsible for the safe custody and protection of the said materials against all rise
till they are dully delivered as erected equipment to the purchaser or as he may direct otherwise and shall
indemnify the purchaser against any loss, damaged or deterioration whatsoever in respect of the said
materials while in our possession and against disposal of surplus materials. The said materials/works
shall at all this be open for inspection by any officer authorized by the purchaser.

Should any loss, damage or deterioration of materials/works occur or surplus materials disposed off and
refund becomes due, the purchaser shall be entitled to recover forms us the full cost as per prices
included in the contract and also compensation for such loss or damage, if any also with the amount to be
refunded without prejudice to any other remedies available to him by deduction from any such due or
any sum which at any time hereafter becomes due to us under the said or any other contract.
Dated , the ………………………………. ……….day of …………………

For and on behalf of

M/s. …………………………………………..
(Contractor)

Signature of witness:-
Name of witness ( in Block capital
letter):………………………………………………………
Address : …………………………………………………………………………………….

Page 44 of 54
 Annexure- ‘A’
Schedule of Work

EAST CENTRAL RAILWAY/ SONPUR DIVISION

ELECTRICAL TRD DEPARTMENT
Description of work: Provision of different type of Bonds in lieu of CTR and TRR in Sonpur
division.
Schedule of work of ELECTRICAL/TRD
Item Rate in Rate in
Description Quantity Unit
No. figure words
Sch. 1 KGG-BJU(DN):TRR (P)-3.600 TKM

1 Supply of Structure Bond (4.75 m) 115 Nos. 591

2 Erection of Structure Bond (4.75 m) 115 Nos. 98
3 Supply of inter track/ cross bond (5m) 50 Nos. 780
4 Erection of inter track/ cross bond (5m) 50 Nos. 105
5 Supply of rail bond (2m) 38 Nos. 463
6 Erection of rail bond (2m) 38 Nos. 94
7 Drilling of holes 410 Nos. 39
Removal & re erection of Bonds of various
8 types during track machine working including 100 Nos. 68
cleaning of muffs at OHE mast.
9 Supply of GI nut bolt 16x50x38 410 Nos. 28
Sch. 2 MNE-BJU:CTR (P)-12.900 TKM
1 Supply of Structure Bond (4.75 m) 500 Nos. 591
2 Erection of Structure Bond (4.75 m) 500 Nos. 98
3 Supply of inter track/ cross bond (5m) 150 Nos. 780
4 Erection of inter track/ cross bond (5m) 150 Nos. 105
5 Supply of rail bond (2m) 85 Nos. 463
6 Erection of rail bond (2m) 85 Nos. 94
7 Drilling of holes 1470 Nos. 39
Removal & re erection of Bonds of various
8 types during track machine working including 275 Nos. 68
cleaning of muffs at OHE mast.
9 Supply of GI nut bolt 16x50x38 1470 Nos. 28
Sch. 3 KIR-NNR (DN):TRR (P)-22.120 TKM
1 Supply of Structure Bond (4.75 m) 685 Nos. 591
2 Erection of Structure Bond (4.75 m) 685 Nos. 98
3 Supply of inter track/ cross bond (5m) 380 Nos. 780
4 Erection of inter track/ cross bond (5m) 380 Nos. 105
5 Supply of rail bond (2m) 165 Nos. 463
6 Erection of rail bond (2m) 165 Nos. 94
7 Drilling of holes 2450 Nos. 39
Removal & re erection of Bonds of various
8 types during track machine working including 500 Nos. 68
cleaning of muffs at OHE mast.

Page 45 of 54
 9 Supply of GI nut bolt 16x50x38 2450 Nos. 28
Sch. 4 NNR-MNE (UP & DN): TRR (P)-2.95 TKM

1 Supply of Structure Bond (4.75 m) 100 Nos. 591

2 Erection of Structure Bond (4.75 m) 100 Nos. 98
3 Supply of inter track/ cross bond (5m) 40 Nos. 780
4 Erection of inter track/ cross bond (5m) 40 Nos. 105
5 Supply of rail bond (2m) 30 Nos. 463
6 Erection of rail bond (2m) 30 Nos. 94
7 Drilling of holes 300 Nos. 39
Removal & re erection of Bonds of various
8 types during track machine working including 50 Nos. 68
cleaning of muffs at OHE mast.
9 Supply of GI nut bolt 16x50x38 300 Nos. 28
Sch. 5 KIR-MNE (DN): CTR (P)-6.200 TKm
1 Supply of Structure Bond (4.75 m) 205 Nos. 591
2 Erection of Structure Bond (4.75 m) 205 Nos. 98
3 Supply of inter track/ cross bond (5m) 90 Nos. 780
4 Erection of inter track/ cross bond (5m) 90 Nos. 105
5 Supply of rail bond (2m) 55 Nos. 463
6 Erection of rail bond (2m) 55 Nos. 94
7 Drilling of holes 700 Nos. 39
Removal & re erection of Bonds of various
8 types during track machine working including 100 Nos. 68
cleaning of muffs at OHE mast.
9 Supply of GI nut bolt 16x50x38 700 Nos. 28
Sch. 6 SEE Divn: TRR (P)-18.668 TKM

1 Supply of Structure Bond (4.75 m) 600 Nos. 591

2 Erection of Structure Bond (4.75 m) 600 Nos. 98
3 Supply of inter track/ cross bond (5m) 250 Nos. 780
4 Erection of inter track/ cross bond (5m) 250 Nos. 105
5 Supply of rail bond (2m) 210 Nos. 463
6 Erection of rail bond (2m) 210 Nos. 94
7 Drilling of holes 2120 Nos. 39
Removal & re erection of Bonds of various
8 types during track machine working including 480 Nos. 68
cleaning of muffs at OHE mast.
9 Supply of GI nut bolt 16x50x38 2120 Nos. 28
SPJ (Ex)-MFP Section: CTR/P of existing
52 kg/60kg, SWR/LWR rails on PSC-
Sch. 7
5/PSC-6 Sleepers (1540/1600 nos)
(Total=9.40 km).
1 Supply of Structure Bond (4.75 m) 340 Nos. 591
2 Erection of Structure Bond (4.75 m) 340 Nos. 98
3 Supply of inter track/ cross bond (5m) 120 Nos. 780
4 Erection of inter track/ cross bond (5m) 120 Nos. 105
5 Supply of rail bond (2m) 55 Nos. 463
6 Erection of rail bond (2m) 55 Nos. 94
7 Drilling of holes 1040 Nos. 39
Page 46 of 54
 Removal & re erection of Bonds of various
8 types during track machine working including 200 Nos. 68
cleaning of muffs at OHE mast.
9 Supply of GI nut bolt 16x50x38 1040 Nos. 28

NOTE:
1. Income tax& Surcharge on Income Tax, GST are applicable, will be deducted from the bills.
2. The rates are also inclusive of all material and its handling, transportation, freight charges,
equipments, tools & plants and wastage, if any.
3. Tenderers are requested to submit their GST Registration Number GST Code and Accounting
Code, without which payment shall not be released.
4. Tenderers are requested to quote their GSTIN no., PAN No., Bank Account No. , Name &
Branch of Bank, IFSC Code, Nature of Account and give option for payment through
RTGS/NEFT.
5. Explanatory Note attached as Annexure “B”.

Signature of the tenderer with seal & date

Page 47 of 54
 Annexure-‘B’

EXPLANATORY NOTES ON SCHEDULE OF WORK (Detailed scope of work):

Explanatory notes for various items of work in schedule are given below:
The basic quantities components and materials required to make up a unit of work for selected items, are
indicated for guidance only. There may be minor variation to suit erection but no adjustment in prices for
various items of work, provision for loss and wastage in transit and erection should be provided for over
and above the basic quantities of components and materials required to make up a unit of work, indicated
herein, except where otherwise specified for materials supplied by the Purchaser.
The quantities indicated for each item in following notes are indicative as minimum required, Any part
not included in list & in case required necessary for successful erection of equipment’s shall also be
covered in Price. The list indicates requirement for standard arrangements, any modification required to
suit particular condition will be included.

E-tenderers to note that all the items under Schedule as required to be used shall be purchased through
approved sources and as per design & Specification of RDSO.

I. Tender condition for procurement from approved/registered vender has been modified with effect from
Rly. Board letter no. 99/RS(G)/709/1 dtd. 18.11.16. Part I & Part II categories of vender wherever so
approved/registered will stand merged as approved venders with immediate effect.

II. The contractor should submit the invoice/receipted challans, from where the materials have been
arranged/supplied.

Item no. 1& 2 of Schedule 1,2,3,4,5,6 & 7: Supply and erection of Structure bond: - The price
shall cover supply of all materials including mild steel flat required to provide a structure bond
connecting at traction mast or structures to the nearest non-track circuited rail. Or earth electrode
including all fasteners at both ends. The price shall include shaping and drilling of the bond and
erection of all materials including the bond. The price shall also include provision of heat
shrinkable PVC tube for structure bond under track circuited rail. This would also cover
connecting or earthing terminals of equipment like L.T. Transformers with structure and then to
rail as per relevant drawings. The price shall cover provision of buried rail to running rail as per
RDSO drawing no. ETI/OHE/G/05306, with latest mod and shall include supply, fabrication and
erection of all connections (including drilling at both ends) and refilling of buried rail pit. The
digging up of 1 m deep pit for the purpose of buried rail shall be done by railway.

Item no. 3 & 4 of Schedule 1,2,3,4,5,6 & 7: Supply and erection of inter track bond: - The price
shall cover supply of all materials including mild steel flats, fasteners etc. required to provide transverse
bond connecting rail of the same/adjacent tracks at the locations to be specified by the purchaser. The price
shall also cover the supply all materials including mild steel flat to provide special bonds at a level
crossing, foot over road over bridge/protective screen etc. for which the location will be specified by the
purchaser. The price shall include shaping and drilling of the bond and erection of all materials including
the bond.

Item no. 5 & 6 of Schedule 1,2,3,4,5,6 & 7: Supply and erection of rail/continuity bond: - The price
shall cover supply of all materials including mild steel flats, fasteners etc. required to provide transverse
bond connecting rail of the same/adjacent tracks at the locations to be specified by the purchaser. The price

Page 48 of 54
shall also cover the supply all materials including mild steel flat to provide special bonds at a level
crossing, foot over road over bridge/protective screen etc. for which the location will be specified by the
purchaser. The price shall include shaping and drilling of the bond and erection of all materials including
the bond.

Item no. 7 of Schedule 1,2,3,4,5,6 & 7: Drilling of Holes: The price shall cover the price of
drilling of holes at both ends of the bond and rail.

Item no. 8 of Schedule 1,2,3,4,5,6 & 7: Removal & re erection of Bonds of various types
during track machine working including cleaning of muffs at OHE mast. The price shall
covers opening and refitted of all types of bonds during the track machine working including
muffs cleaning at OHE masts.

Item no. 9 of Schedule 1,2,3,4,5,6 & 7: G.I Nut Bolt (16x50x38): The price shall cover supply
and erection of G.I Nuts & bolts (16X50X38mm) i.e. with spring washer and lock nut.

Page 49 of 54
 Annexure-C

REBATE

Name of work : Provision of different type of Bonds in lieu of CTR and TRR in Sonpur division..
.

I/We offer general rebate of………. % (in figure)……………………………..percent (in

words) as a lump sum rebate on all items of the schedule.

Notes:
1. If any e-tenderer wishes to give any rebate on the rates quoted by him/them, the same
can be filed up by him/them in this schedule.
2. It is to be noted that such rebate, if offered, shall apply on the rates quoted for all the
items in all other schedules of this e-tender document. Such a rebate shall be totally
unconditional.
3. In case a e-tenderer does not wish to give any rebate, he/she/they should write “NIL”
in this schedule. In case nothing has been filled in by the e-tenderer in this schedule, it
4. will be treated as “NIL” and shall be no recorded in the blanks above at the time of
opening of e-tender by the officials opening the e-tender.
5. If any e-tenderer gives any type of conditional rebate, such rebate shall not be
considered for evaluation of the e-tender.

Signature of the e-tenderer/s

with sealDate :

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 Annexure-D
MANDATE FORM
BY
VENDOR/CONTRACTOR/EMPLOYEE
FOR EFT/ECS/RTGS/NEFT PAYMENT

1. Firm/Person/Party’s name:
2. Address :
3. Telephone No/Cell Phone No & Fax No.:
4. E-mail :
5. PAN :
6. Particulars of Bank account :
A. Name of the Bank :
B. Name of the Branch :
Address :
Telephone No :
C. 9-Digit code number of the bank & branch appearing on the MICR cheque issued by the
bank :
D. Type of account (S.B, Current or Cash Credit) with code (10/11/13).
E. IFS Code :
F. Account Number (as appearing on the Cheque Book):

I hereby declare that the particulars given above are correct and complete. If the transaction is
delayed or not effected at all for reasons of incomplete or incorrect information, I would not hold
the user institution responsible. I have understood the scheme and agree to discharge the
responsibility for which I am liable as a participant under the scheme.
Date : Signature of the Contractor
(Please attach a blank cancelled cheque or photocopy of a cheque or front page of your savings
bank pass book issued by your bank for verification of the above particulars)where the cheque
does not carry IFS code, an attestation from Bank attesting the IFS code should be given.
Certified that the particulars furnished above are correct as per our records.
Date:
Signature of the authorize
Official of the Bank

(where required)

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 Annexure- E

FORMAT FOR CERTIFICATE TO BE SUBMITTED /UPLOADED BY THE TENDERER

ALONGWITH THE TENDER DOCUMENTS

I ……………………………………………….. (Name and designation)** appointed as the attorney/authorized

signatory of the tenderer (including its constituents),
M/s…………………………………………… (hereinafter called the tenderer) for the purpose of the Tender
documents for the work of ………………………………………………………………………….. as per the
tender No............................................. of (E.C.Railway), do hereby solemnly affirm and state on the behalf of the
tenderer including its constituents as under:
1. I/We the tenderer (s) am/are signing this document after carefully reading the contents.
2. I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation
thereof.
3. I/We hereby declare that I/We have downloaded the tender documents from Indian Railway website
www.ireps.gov.in. I/We have verified the content of the document from the website and there is no addition,
no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any
stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available
with the railway Administration shall be final and binding upon me/us.
4. I/We declare and certify that I/We have not made any misleading or false representation in the forms,
statements and attachments in proof of the qualification requirements.
5. I/We also understand that my/our offer will be evaluated based on the documents/credentials
submitted along with the offer and same shall be binding upon me/us.
6. I/We declare that the information and documents submitted along with the tender by me/us are correct
and I/We are fully responsible for the correctness of the information and documents, submitted by us.
7. I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry /
Department of Govt. of India from participation in tender on the date of submission of bids, either in
individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.
8. I/we understand that if the contents of the certificate submitted by us are found to be forged/false or incorrect
at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security besides
banning of business for a period of upto five year. Further, I/we (insert name of the tenderer) **_ and all
my/our constituents understand that my/our offer shall be summarily rejected.
9. I/we also understand that if the contents of the certificate submitted by us are found to be false/forged or
incorrect at any time after the award of the contract, it will lead to termination of the contract, along with
forfeiture of Bid Security/Security Deposit and Performance guarantee besides any other action provided in
the contract including banning of business for a period of upto five year.
10. I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a
land border with India and certify that I am/We are not from such a country or,
If, from such a country, have been registered with the competent Authority. I/We hereby certify that I/we
fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by
the competent authority is enclosed)

SEAL AND SIGNATURE

OF THE TENDERER
Place:
Dated:
**The contents in Italics are only for guidance purpose. Details as appropriate, are to be filled in suitably by
tenderer.

This certificate is to be given by each member of JV or partners of partnership firm/LLP/etc.

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 Annexure-‘F’

LCDA No. (18 DIGIT IPAS GENERATED NO.)

Dated:

DOCUMENT OF AUTHORIZATION
Reference : (i) Works Contract/Supply Contract No. Dated
(ii) Inland Letter of Credit No. Dated

This document is issued against contract No…….(FROM IREPS)………….dated… ........... for supply/works of…
(DESCRIPTION OF GOODS/WORK FROM IREPS)…………………..

The beneficiary of the aforementioned Letter of Credit M/s……….........................(NAME AND VENDOR

CODE)…….............(Vendor Code….................as per IREPS……...........) is entitled to receive payment aggregating
INR……$$$.........(FROM ABSTRACT OF BILL PASSED)….................out of a total LC amount of INR................ (FROM
MASTER TABLE OF LC OPENED)………against the first/second * commercial invoice no.(FROM
IPAS) dated FROMIPAS for INR(FROM IPAS)………….raised against the above contract from
State Bank of India………..(branch-FROM LC MASTER TABLE) ............... on the strength of this Certificate.

Sl.No. Invoice No. Invoice date Invoice Amount LCDA No. LCDA date Amount
(INR) paid(INR)

Total Paid
The details of payments already made to the beneficiary under this Letter of Credit are as follows:

THIS PAYMENT : $$$ .

LC BALANCE AFTER THIS PAYMENT:

(Signature of authorised Railway authority)

Name
Designation
Official Seal

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 Annexure –‘G’
(Bid Security)
Bank Guarantee Bond from any schedule commercial bank of India
( On non-judicial stamp paper, which should be in the name of the executing Bank)

Name of the Bank

President of India,
Acting through………………..
……………Railway,
Beneficiary ..........................................................................Railway
Date…………………………………………………………..
Bank Guarantee Bond No. Date……………
In consideration of the President of India acting through (Designation & address of Contract Signing Authority),
…….. Railway, ……………., …. (hereinafter called “The Railway”) having invited the bid for through Notice
inviting tender (NIT) No.. , We have been informed that . . . . . [Insert name of the
Bidder]………(.hereinafter called "the Bidder") intends to submit its bid (hereinafter called "the Bid") .

WHEREAS, the Bidder is required to furnish Bid Security for the sum of [Insert required Value of
Bid Security], in the form of Bank Guarantee, according to conditions of Bid.

AND

WHEREAS, ............[Insert Name of the Bank], with its Branch [Insert adress] having its Headquarters
office at........ [Insert Address], hereinafter called the Bank, acting through. ............ [Insert
Name and Designation of the authorised persons of the Bank], have, at the request of the Bidder, agreed
to give guarantee for Bid Security as hereinafter contained, in favour of the Railway:

1. KNOW ALL MEN that by these present that I/We the undersigned [Insert name(s) of authorized
representatives of the Bank], being fully authorized to sign and incur obligations for and on behalf of
the Bank, confirm that the Bank, hereby, unconditionally and irrevocably guarantee to pay to the
Railway full amount in the sum of [Insert required Value of Bid Security] as above stated.

2. The Bank undertakes to immediately pay on presentation of demand by the Railway any amount up to
and including aforementioned full amount without any demur, reservation or recourse. Any such
demand made by the Railway on the Bank shall be final, conclusive and binding, absolute and
unequivocal on the Bank notwithstanding any disputes raised/ pending before any Court, Tribunal,
Arbitration or any Authority or any threatened litigation by the Bidder or Bank.

3. The Bank shall pay the amount as demanded immediately on presentation of the demand by Railway
without any reference to the Bidder and without the Railway being required to show grounds or give
reasons for its demand of the amount so demanded.

4. The guarantee hereinbefore shall not be affected by any change in the constitution of the Bank orin the

Page 54 of 54
 constitution of the Bidder.

5. The Bank agrees that no change, addition, modifications to the terms of the Bid document or to any
documents, which have been or may be made between the Railway and the Bidder, will in any way
absolve the Bank from the liability under this guarantee; and the Bank, hereby, waives any requirement
for notice of any such change, addition or modification made by Railway at any time.
6. This guarantee will remain valid and effective from…….…….[insert date of issue]till ............. [insert
date, which should be minimum 90 days beyond the expiry of validity of Bid]. Any demand in respect
of this Guarantee should reach the Bank within the validity period of Bid Security.
7. The Bank Guarantee is unconditional and irrevocable.
8. The expressions Bank and Railway herein before used shall include their respective successors and
assigns.
9. The Bank hereby undertakes not to revoke the guarantee during its currency, except with the previous
consent in writing of the Railway. This guarantee is subject to the Uniform Rules for Demand
Guarantees, ICC Publication No.758.
10. The Bank hereby confirms that it is on the SFMS (Structured Financial Messaging System) and shall
invariably send the advice of this Bank Guarantee to the following bank details –
IFSC CODE SBIN000RAIL
IFSC TYPE BRANCH
BANK NAME STATE BANK OF INDIA
BRANCH NAME RAIL
CITY NAME NAVI MUMBAI
ADDRESS SECTOR-11, CBD BELAPUR, NAVI MUMBAI
DISTRICT NAVI MUMBAI
STATE MAHARASHTRA
BG ENABLED YES

Date……………….
Place…………….. Bank’s Seal and authorized signature(s)
[Name in Block letter]…………………
[Designation with Code No.]…………..
[P/Attorney] No………………………..
Witness:
1. Signature, Name & Address & Seal
2. Signature, Name & address & Seal Bank’s Seal
[P/Attorney] No.
Note : All italicized text is for guidance on how to prepare this bank guarantee and shall be deleted from
the final document.
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