1Day2TrackConferenceSchedulingTool WithContentTracking

1-Day, 2-Track Conference Scheduling Tool with Content Goals, List of Sessions Proposed, Time Tracking, and Proposed Sc
CONTENT GOALS Table (Goals appear in Content Goals drop-menus next to sessions)
Goals may be inserted. Assign Goals to Sessions in Session Table. Assign Sessions on the Schedule to see Content Total Time
Total Time
Content Goal Content Goal Description for Content Type
Goal1 Goal 1 full description 180
KeyCLevel Leadership-led sessions/roundtables 150
Admin Registration, Welcomes, Thank yous 90
NetworkSpons Networking, Sponsor Visits & Breaks 160
TBD To be determined 0
SESSION NAMES Table Insert Session Names - Assign Goals from Drop Menus
(Session Names will appear in drop menus for the Schedule Time Sl
Session Names / Types Content Goal
C-Level Roundtable KeyCLevel
C-Level Presentation A KeyCLevel
C-Level Presentation B KeyCLevel
Session 1 Goal1
Session 2 Goal1
Session 3 Goal2
Session 4 Goal2
Panel: TBD 1 Goal3
Panel: TBD 2 Goal1
Panel: TBD 3 Goal2
Panel: TBD 4 Goal3
Workshop: TBD 1 Goal2
Breakfast & Networking NetworkSpons
Coffee & Networking NetworkSpons
Lunch & Networking NetworkSpons
Snack & Networking NetworkSpons
Registration Admin
Transition Admin
Thank Yous & Next Steps Admin
Closing & Door Prizes Admin
Event Ends Admin
PROPOSED FULL SCHEDULE (Sessions should be assigned to Time Slots using drop menus -- use
This schedule as 2 sets of schedules -- Primary and Secondary. NOTE: Thus far, the Secondary Schedule only exists in the afte
Primary &
Track 1 Breakouts Schedule
Content Goals:
Timing:
Primary Set
PROPOSED ROOM(S):
7:00 AM Registration Admin

7:30 AM Breakfast & Networking NetworkSpons
8:00 AM C-Level Presentation A KeyCLevel
8:50 AM Transition Admin
START MORNING BREAKOUTS
9:00 AM Session 1 Goal1
9:50 AM Coffee & Networking NetworkSpons
11:10 AM Transition Admin
RESUME SINGULAR SCHEDULE
11:20 AM C-Level Presentation B KeyCLevel
12:00 PM C-Level Presentation B KeyCLevel
12:10 PM Lunch & Networking NetworkSpons
START AFTERNOON BREAKOUTS
1:10 PM Panel: TBD 1 Goal3
1:50 PM Transition Admin
RESUME SINGULAR SCHEDULE
2:40 PM Snack & Networking NetworkSpons
3:20 PM C-Level Roundtable KeyCLevel
4:10 PM Thank Yous & Next Steps Admin
4:20 PM Closing & Door Prizes Admin
4:30 PM EVENT ENDS Admin
t of Sessions Proposed, Time Tracking, and Proposed Schedule:
ear in Content Goals drop-menus next to sessions)

ssign Sessions on the Schedule to see Content Total Time. Original Notes on Conference Mission / Content / Scope:
[Use this space to track original Mission, Content, Scope of conference]
About this tool:
This tool is to check that Sessions are not missing from a Schedule, and that Content Goals have
appropriate coverage time (including time to network with sponsors, which can be a fundraising point). In
addition, some continuing professional education (CPE) units will require a documented minutes on a
certain topic/content area, and this basic tool can help track time toward Content Goals. Session Names in
the Session Names table will appear in the Session Name drop menus in the Schedule table. Content Goals
in the Content Goals table will appear in the Content Goals drop menu in the Session Names table.
on Names - Assign Goals from Drop Menus

ames will appear in drop menus for the Schedule Time Slots)
Sesson Slot Duration (order
Listed on Sched? (min) here)
Primary 50 1a
Primary 50 1b
Primary 50 1c
Primary 50 2a
Secondary 50 2b
Primary 50 2c
Secondary 50 2d
Primary 40 3a
Primary 40 3b
NO 0 3c
NO 0 3d
Secondary 40 4a
Secondary 40 4b
NO 0 4c
NO 0 4d
Primary 30 7a
Primary 30 7b
Primary 60 7c
Primary 40 7d
Primary 30 8a
Primary 30 8b
Primary 10 8c
Primary 10 8d
Primary 10 8e
hould be assigned to Time Slots using drop menus -- use Sessions Tables above to add/edit the Sessions listed in the drop menus)
: Thus far, the Secondary Schedule only exists in the afternoon (could change).
Secondary &
Track 2 Breakout Schedule
Content Goals:
Secondary Set
PROPOSED ROOM(S):
Session 2 Goal1
Session 2 Goal1
Session 2 Goal1
Session 2 Goal1
Session 2 Goal1
Session 4 Goal2
Session 4 Goal2
Session 4 Goal2
Session 4 Goal2
Session 4 Goal2


on / Content / Scope:
Goals have
undraising point). In
ed minutes on a
als. Session Names in
table. Content Goals
Names table.
listed in the drop menus)

This template was created by Kate Carpenter at linkedin.com/in/kcmcarpenter
© Copyright 2023
Updated on:
9/6/2023
People may reuse at will. If you like it, you may send appreciation by LinkedIn message to the above account.
(may not result in a LinkedIn connection)
Thanks!
e to the above account.

1Day2TrackConferenceSchedulingTool WithContentTracking

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1Day2TrackConferenceSchedulingTool WithContentTracking

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1-Day, 2-Track Conference Scheduling Tool with Content Goals, List of Sessions Proposed, Time Tracking, and Proposed Sc

7:00 AM Registration Admin

ear in Content Goals drop-menus next to sessions)

on Names - Assign Goals from Drop Menus

Workshop: TBD 1 Goal2

Workshop: TBD 2 Goal1

listed in the drop menus)

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