Expenses British English Student

HEAAADERLOGORIGHT
BUSINESS ENGLISH · BUSINESS ISSUES · INTERMEDIATE (B1-B2)
EXPENSES
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Expemo code:
1B9K-K5U9-8IVS
1 Warm up
In pairs, discuss the following questions.
1. Do you often need to spend your own money for your job? Why / why not?
2. What do you have to do to get the money back?
3. What type of expenses do you usually have?
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HEAAADERLOGORIGHT
INTERMEDIATE (B1-B2)
EXPENSES
2 Vocabulary focus
Part A: Match the following vocabulary to their definitions.
1. expense (n) a. a piece of paper or document that shows that you have paid
money for a product or service
2. favour (n) b. money spent while doing your job that your employer gives back
to you later
3. receipt (n) c. the department that keeps a record of how much money is being
spent and what it is being spent on
4. accounting (n) d. officially give something to someone
5. claim (v) e. buy something
6. valid (adj.) f. ask for money back that you have spent on something
7. submit (v) g. something you do to help someone who needs it
8. purchase (v) h. being officially allowed or acceptable
Part B: Complete the gaps in the following sentences using the vocabulary from Part A. You may have
to change the form of the word to fit the sentence.
1. It’s OK. I’ll pay for the meal and I’ll it back from the company later.
2. I find the cost of travel is the biggest in my job at the moment.
3. I usually an expense form twice each month as I do a lot of entertaining.
4. Can I ask you for a ? Could you help me with my expenses? I’m not sure if I got
them correct.
5. I’m not sure how much you can spend. Ask Trisha in , she’ll be able to tell you.
6. I have to use my train ticket before next Thursday as it’s not after that.
7. We’ll be new computers for the office next month, so that will be quite a large
expense.
8. I have to make sure I keep all of my when I’m out or it can be difficult to claim the
money back.
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HEAAADERLOGORIGHT
EXPENSES
3 Answering Reading - Part 7
In Reading - Part 7, you will be given different sources of information and asked to write them in one
place. It is important to understand where to get the information you need in the sources.
Part A: Understanding the task. Read the following email then answer the questions.
1. Who wrote the email?
a. Jenny Lovell b. Maria Carlson c. Robert Simmons
2. Who did they write it to?
a. Jenny Lovell b. Maria Carlson c. Robert Simmons
3. What do they want?
a. To go to a sales meeting b. To download a form c. To complete a form

HEAAADERLOGORIGHT
EXPENSES
Now look at the following expense form.
1. Which of the five gaps can you fill using the letter?
2. What are the answers?
Part B: Finding the details. Look at the following information.

HEAAADERLOGORIGHT
EXPENSES
1. What information are you looking for in order to answer the remaining questions?
2. Using the receipts, what are the answers for the remaining questions?
3. Which information did you have to change from the way it was written on the receipt?
Next, you will try a complete Reading - Part 7 style question.

HEAAADERLOGORIGHT
EXPENSES
4 Reading - Part 7
Read the email and receipts below. Complete the expense form. Write a word or phrase (in CAPITAL
LETTERS) or a number for each answer.

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EXPENSES

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EXPENSES
5 Reading - Part 3
Look at the pie charts below. They show the different expenses for different offices in a company.
Which chart does each sentence (1 - 5) describe? For each sentence, write one letter (A-H). Do not
use any letter more than once. There are two pie charts you do not need.

HEAAADERLOGORIGHT
EXPENSES

HEAAADERLOGORIGHT
EXPENSES

HEAAADERLOGORIGHT
EXPENSES

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EXPENSES
1. This office did a huge amount of travel abroad this year as they were researching new products.
Only around 2% of their budget was spent on entertaining visiting clients.
2. About half of this office’s budget was spent on entertainment, with around one third spent on
transport and the rest went on international travel.
3. This company relocated this year, so most of the budget went on transport with about 20% of the
budget being shared between international travel and entertainment.
4. This company had a lot of visitors this year as they are located in a country which has a lot of
trade fairs. The rest of the budget was split between transport (10%) and international travel (5%).
5. This office had a very even split of the three categories with each section having about one third
each.
6 Speaking
Your teacher will give you and your partner a card. Spend one minute preparing to talk about the
subject on your card. Student A should go first and talk about their subject for about one minute.
Student B should listen. When Student A has finished, Student B should say which of the points they
think is the most important. When you have finished, do the same with Student B.
7 Self-assessment
Complete the following table to decide what you have learned in today’s lesson.


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HEAAADERLOGORIGHT

BUSINESS ENGLISH · BUSINESS ISSUES · INTERMEDIATE (B1-B2)

QrrkoD Scan to review worksheet

In pairs, discuss the following questions.

FOOOOTERRIGHT Learn without forgetting! 1/12

Part A: Match the following vocabulary to their deﬁnitions.

5. claim (v) e. buy something

7. submit (v) g. something you do to help someone who needs it

8. purchase (v) h. being oﬃcially allowed or acceptable

2. I ﬁnd the cost of travel is the biggest in my job at the moment.

3. I usually an expense form twice each month as I do a lot of entertaining.

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3 Answering Reading - Part 7

1. Who wrote the email?

a. Jenny Lovell b. Maria Carlson c. Robert Simmons

2. Who did they write it to?

a. Jenny Lovell b. Maria Carlson c. Robert Simmons

3. What do they want?

a. To go to a sales meeting b. To download a form c. To complete a form

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Now look at the following expense form.

2. What are the answers?

Part B: Finding the details. Look at the following information.

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Next, you will try a complete Reading - Part 7 style question.

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