UNIT 2

LETTERS OF APLICATION
THEME : CORRESPODENCE
Sub Theme : Letters of application

A. ACTIVITY 1
In six months Christine is going to finish her study in Business Management at SMK, that is
whene she is going to look for jobs. Whene you finish your school you will be doing to the
same as Christine does, looking for jobs. Christine is confused (=bingung ) where she
looked at the job section in newspaper, so many joib opportunities and so many
advertisments offering anything. Christine could not decide which one would satisfy her
needs.

Task 1a
From the following advertisments choose the ones/s that would interest you or Christine,
Put a circle around the correct choice.
VACANCY
A multinational company located in Jakarta Selatan urgently seeks
highly motivated individual for the following position :
EXECUTIVE SECRETARY (ES)
 Female with mature personality
 Secretary Academy
 Experience in International Company as an Executive Secretary
 Knowledge of WP/ power point/corel draw/Microsoft Word
 Fluent in English both oral and written

Excellent remuneration package for the qualitified candidates.

Please send your application and CV giving full details, recent
photograph and tel number within two weeks to:

PERSONNEL DEPARTMENT
P.O. BOX 4840
JAKARTA 12048

CAREER OPPORTUNITY
A joint Venture Company localed In Tambun
looking for the position of :
ACCOUNTING STAFF
QUALIFIED APPLICANT:
 Male, age below 30 years
 Univerity Graduation in Acountancy
 Should have proficiency in English Writing
& Comunication
 Able to operater Computer
 Writing to Work in Tambun Bekasi
Please send your, Completed applications, CV,
Recent Photo and salary Requetment withyn 10
day after this AD.
TO:
RECRUITMENT
Task 1b
If you are scanning (= melihat dengan cepat) an advertisement section of a newspaper, can you
identify the logos and the products associated (= berhubungan) with it. Try to match them. This
might help you decide which industry you would like to work in.
1. a. Educations and training
b. Drink an beverages
c. Food
d. Manufactured goods
2.
e. Arty crafts
f. Banking and monetary
g. Hospitality services
3. 6.

4. 7.

5. 8.

Task 2
Is looking at an advertisement for job vacancies the only way to find the job opportunities?
Can you think of other ways that might help you know that there are vacancies?
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
_____________________

B. ACTIVITY 2
Now Christine has graduated. She has read many advertisement about jobs and vacanties,
but none suits her. She would like to work as a clerk who is able to Activity his/her English.
She knows thas she has to enquire some companies and apply for thye vacancies they
have. Christine tries to remember how to write an applications letter in this Activitys. Help
Christine to refresh her memory.
Task 3a
Match the blanks in the letter form with the appropriate contents.

………….
a. Your truthfully
………… b. The Personal Officer :
“the New Hilton Hotel”
Dear Sir / Madam Surfer Paradise
Rd.Surfer Paradise,
………… QUEENSLAND,4217
c. Encl
d. 6 March 1993
e. In the “ Morningstar”
………… you advertised the
position of……..
J. Grosvener

Task 3b
Here is a part of letter asking a vacancy in a position. Study it and answer the questions
that follow.
………………………………………………………………………………………………………………
…………………………………………………………………………………………
I graduated from a Busines Administration College in Jakarta last year, and majored in Office
Management. I would like to pursue a carrer in this area. Is it likey that you have vacancies in
the following positions in which I am interested: office secretary, receptionist/front office, public
relations officers?
In the hope that you will be able to other me a suitableposition. I enclose a summary of my
qualifications and work experience. I should be grateful for an early reply.
………………………………………………………………………………………………………………
………………………………………………………………………………………………………
1. As a part of a letter what would you call this piece of writing?
___________________________________________________
2. What do you think the reasons the writer writes this letter?
___________________________________________________
3. Does the writer answers the company’s advertisement for the position?
___________________________________________________
4. If you are not replying to advertisement for the company’s consideration:
a. What should you include in the letter?
___________________________________________________
b. What document should you enclose with the letter?
 ___________________________________________________
5. What is the other word for”…..a summary of my qualifications and work experience…”?
___________________________________________________
6. What do you call the last paragraph?
___________________________________________________

Task 4
Study this sentence:
“ I would like to pursue a career in this area. Is likely that you have vacancies for the
positions of office secretary?”
The last sentence describe enquiry. It is one may of asking politely about something which you
know or assume (=duga) could or would happen. Practise using this structure like in the
example. You have to add some words yourself to make them into good sentences.
Example:
Go to a restaurant/have a meal
If people go to restaurant, is it likely that they are going to have a meal ?
1. This season’s product/have a recent catalogue
With_______________________________________________
2. Have sent all the necessary document / our offer be accepted
We_________________________________________________
3. Highly recommended by her previous employer / gets the job offered
She was_____________________________________________

4. Going to the same place / you will meet her at the Mall
Since you are________________________________________
5. A qualified sister / gets a job at a large public hospital
Since she____________________________________________

Task 5a
Study this sentence :
“These ar the positions in which I’m interested : officer secretaries, receptionist, and
public relations officers”
The words after ‘which’ describes or defines (=membatasi) the word before it. There might be
many meanings (=maksud) for the word ‘position’, but in this sentences the meaning of this
word is described or defined by the underlined group of word after ‘which’. This group of words
is called a relative clause.
Now, study the example :
A dictionary is a book which gives you the meaning of words
You can also use ‘that’ instead of ‘which’, and the sentence will be :
A dictionary is a book which gives you the meaning of words
Your task is to match these sentences. Then write them down using ‘which’ like the example
Number one has been done for you.
1. The work is called the economic activity
People do the work to earn their living
The work which people do to earn their living is called the economic activity

2. Most people like to work in company

the company offers a big salary
___________________________________________________
3. I’m interested in the position
the position is advertised in the “ southern star”

4. The interview was a failure

The interview took place in the City Hotel
___________________________________________________
5. People buy food, clothes, and shelter with the money
People earn money
___________________________________________________
6. We need a room
The room could accommodate 150 people for the conference
___________________________________________________
7. Harringtone Chemical Company is the first company
The company has an environment-friendly waste management
___________________________________________________
8. Here is the form
She completed the from just before the interview
___________________________________________________

Task 5b
Now , say the completed sentences in task 5a, this time replace ‘which’ with that.
Task 6
Look again at task 3b. Study the first paragraph of the letter. There are sentences which
describe the interest and the intentions of the writer (Can you find them?). There are
other ways of expressing want, intention, and / or plan such as:
1. I’m thinking of working in the garment industry
2. It is my intention to work hard for my promotion

Activity responding to the questions using these expressions:

“I‘m thinking of …..” and “it is my intention….”
1. A : what will you do when you finish your study?
B : I’m thinking of_________ (continue your study)
____________________________
2. A : Why don’t you enroll th the University?
B : It is my intention________ (work and earn money for your
study)______________
3. A : Let’s go to Jakarta! There must be plenty of job vacancies there
B : I’m thinking of____________________________________
4. A : Are you coming to your brother’s graduation tonight?
B : ________________________________________________
5. A : What will you do if you get bad score?
B : ________________________________________________
6. A : If you don’t get this job, are you going to look for another
one ?
B : ________________________________________________
7. A : Why don’t you apply for a secretary position in that big
company?
B : ________________________________________________

C. ACTIVITY 3
However, Christine has decided to try to apply to the following advertisement. Study it
carefully, help Christine prepare the necessary document.
VACANCY
A leading International company, a subsidiary of a
British-Company with world wide operations is
looking for an
EXECUTIVE SECRETARY
The successful candidates must be :
 Fluent in verbal and written English
 Able to demonstrate skill and experience with
computer(windows)
 Highly motivated, accurate and efficient
 2 years mln experience as executive secretary
Please send full resume and photograh to:
ENGINERING MANAGER
 P.O.BOX 3482 JAKARTA 10001

Task 7
Answer the following, questions to help you understand the advertisement :
1. Can you think of the other word for ‘fluent’?
________________________________________________
2. A person who is ‘highly motivated’ is a person
who____________________________________________
3. What is the other word for’resume’?
________________________________________________
4. What should Christine prepare?
________________________________________________
5. Where should Christine send the documents to?
________________________________________________
Task 8a
If you are going to answer to the advertisement, or apply for the vacancy offered you
will have to write a letter. Here are some examples of opening paragraph to help you
start the letter :
1. With reference to your advertisement in “Jakarta Post”, 21 March 2020, I would like to
apply for the position of executive secretary as’advertised.
2. In ‘the Courier’ of 2 january 1994, yuou advertised a vacancy for journalist with you
newspaper, and I wish to apply for this position.
However, there are many ways to start this kind of letter. You can think of if yourself.
Now Activity writing opening for this position.
1. Having read-the observer, 6 june 1994-junior secretary
Having read the observer 6 june 2020 you’re your company advertised the position of
junior secretary and I would like to apply for that position and I am sure that position is
suitable for me and my qualification as
well________________________________________________
2. In reply-kompas, 30 May 1994 – accounting clerk
________________________________________________
3. With reference – Jakarta Post, 1 August - executive secretary
________________________________________________
4. In your advertisement – Jakarta Post, 25 oktober 1994-junior accounting officer
________________________________________________
5. Suara Pembaruan, 15 July 1994- executive secretary\
________________________________________________
6. The observer, 4 November 1994- public relation officer
________________________________________________

Task 8b
Here are some more advertisement about job vacancies. Practise writing opening
paragraphs:
 An expanding Plastic Injection Moulding Company has
immediated vacancies for several
ACCOUNT EXECUTIVES
to be responsible for fast growing international business
project
Qualifications :
- Male or female under 30 years old.
- Hold minimum an S1 degree from reputable University
- Has good interpersonal skills. Task 9a
- Able to work with minimum supervision. When you finish your letter
- Fluent in spoken and written English. there are some closing
- Other language provicieny (Mandarin, French, or
paragraphs you may use.
Japanese) is an advantage.
Please send your CV in English no later than 2 weeks after Study the examples below:
this advertisement to : 1. a. I should be grateful if I
The Human Resources Department could be granted an
Jl. P Jayakarta 117, B-42
Jakarta Pusat interview.
b. I should be grateful for an
early reply.
2. Attached is a brief summary of my qualification and I’m looking forward to the
opportunity of interview.
3. In the hope that you will consider my application I enclose my curriculum vitae.

Again, as in Task 8, there are many was how to end this kind of letter. Now, complete these
sentences, and make them into good closing paragraphs.
1. I should be grateful___________________________________
2. In the hope_________________________________________
3. I should appreciate___________________________________
4. I trust that you will give me the opportunity_______________
5. Attached____________________________________________

Task 9b
Look again at the advertisements in Task 8b. Practise writing good paragraphs for the
possible application letter to each of them.

URGENTLY REQUIRED
A Japanese join venture bank is looking for a candidate for a position

CORPORATE SECRETARY
Who will be responsible for tax related matter, corporate planning, liason officer with the authority and general affairs/personnel. The candidate should have the following
qualifications :
- Should have a good integrity and willing to work hand
- Graduated from a reputable university with good remarks the related fields as mentioned above.
- Able to speak and write English fluently is a must
Task 10
All sentences have two main parts, i.e the subject and the predicate. The subject is the
throught or the main point being conveyed ( = dikemukakan ), and the predicate is the
rest of the sentence. It must contain at main ‘doing’ word the is verb (=kata kerja). Study
the following examples:
1. Mr. Crenshaw ordered a dozen crates of Coca Cola.
(main ‘doing’ word = verb)
/_Subject__// _____________________/predicate__________/
2. The lady in a blue dress walks in quickly to the store.
(main ‘doing’ word = verb)
/_Subject__// _____________________/predicate__________/

The verb can be in different form. In example 1 the verb ‘ordered’ is in the past tense form (-ed)
because the statement is about something happened in the past. In example 2 the verb is in the
present tense, ‘walks in’ (-s for third person pronoun). The verbs are also ‘helped” bye the
auxiliary (helping) verbs such as : is was, are, were; will, would, shall, and should. Your task is
to identify the throughts / the main points and the predicate with its verbs from the following
letters.
a.

Dear Mrs. Ellis

Are you proud of your carpet and you want to remain so?Are you
searching for a vacuum cleaner that will raise the pile of your
carpet at the same time as it thoroughly cleans it? Then why not
try our new model called ACE?

ACE is light and durable (it is made mostly of alumunium), has a

large dust bag, contains tested and safe wiring, and is inexpensive.
Why not call today and see our ACE ? In various clours and pricd at
just $85, ACE is an excellent, buy.

Yours sincerely

b. Dear Mr. Bowan

Thanks you of your letter of 18 August enclosing a

cheque for $83.40 in settlement of your account.

We are attaching the cheque. Will you please date

and sign it and return it to us?

Yours sincerely
c.

5 February 19….

The Secretary
Ipswich Advancement League
IPSWICH QLD 4305

Dear Sir

In ‘Everyman’s’ of 3 February 19…we read of the procession that you intend

to hold on 8 May 19… Will you please send us the leaflet mentioned in the
article togother with any further information about the number of floats
your expect and restrictions on the size or type of float? Where and at what
time do the floats assemble?

This firm would like to enter a floral-covered truck similar to one we used in a
d.
recent Brisbane procession.

Yours faithfully
MODEL FURNISHING COMPANY

e.

9 th February, 19….

The Manager,
New Armitage Hotel-Hotel
31 surfers Paradise Road,
SURFERS PARADISE, QLD, 4217.
Dear Sir
We expect to hold a special conference from 12.00 noon on 5 th
April 19…, until 4.00 p.m on 8th April, 19…Have you twenty-three
single rooms with private facilities avalaible for that period,
please? We require a guiet, air conditioner conference room
throughout the period, and full board for all members.
If you can meet our requirements, will you please let us know the
full costs.

Yours faithfully
HARRINGTON CHEMICAL COMPANY

M.Makepease
MM:TK Managing Director
 Task 11a
Complete this unsolicited of application , that is a letter enquiring whether a company
has any vacancies in the position you are interested. You are enquiring about the
position of a junior accounting clerk. Here is the name and address of the company.

__________________

The Manager,
Delicious Catering,Ltd.
Jl. Dr.Setiabudhi 567
Bandung, 40156
_____________________
_________________

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
_________________________________________________________

_________________________

______

Task 11b
There is a vacancy for a junior secretary from the following company. Complete this
solicited letter of application, that is a letter answering or responding to an advertisement
about the position offered.

____________________

The Manager,
HRD Department
Globe Insurance,Co.
Mulia Tower Blbg
Jl. M.Thamrin 100
Jakarta
_____________________
_________________

______________________________________________________
______________________________________________________
 Task 11c (on introduction)
Study the letter below, write down on the space provided the difference between this
letter and the letter in task 10a. Then, complete the letter.

Marina Elsera
Jl.Setiabudhi 1875
Bandung, 400153
Telp. (022) 219879
The Manager,
Human Resources Division
National Training Centre
Jl. MT. Haryonon 182
Jakarta 10002 4 October 1994

Dear Sir
I recently heard one of your employees tha there is a v_______y in your
office for a junior secretary p____________,I would like to take the
opportunity to_______________that job.
A_______is the summary of my q__________S. I____________if I could
be granted an interview.
Yours___________________

Task Elsera
Marina 12
Answer the following questions!
Enc.
1. How does marina know that there is a job vacancy at the National Training Centre?
___________________________________________________
2. Can you tell the difference between the kind of letter in Task 11c and the letter in task 11a?
 ___________________________________________________
3. Then, how manykinds of letter of application?
___________________________________________________

Task 13
Curriculum vitae (CV) is a brief (=singkat) description about your personal identity, your
experience, and your qualification. Now, read the following pharagraps about Eliana, then
complete the form.
Eliana Sari is the eldest daughter of Mr. Rachmat, and was
born in Bandung on the ninth day of February 1970. The live
in Jl.Tirta Sari V/12 bandung. After completing her high
school at SMAN 2 Bandung, eliana continued her study at
ASMI Jakarta, and graduated in 1990. After she graduated
she worked at ‘SawMill,Co”, a small manufacturing company
as a junior secretary until 1992. She left the company
because she would like to have more challenges to further
her career.
Before applying to Hero Supermarket, in the beginning of
1993 she attended a computer course in Jakarta for six
months, and another six months attended a business
administrations course. In 1994 she was accepted in a
position of assistant to general manager at the Purchasing
Departement, Hero Supermarket. She enjoys her work until
now.

CURRICULUM VITAE
PERSONAL
Name :…………………………………………………………
Date of birth :…………………………………………………………
Martial status :…………………………………………………………

EDUCATION
Dates Instutions
…………… ……………………………………………………………
… ……………………………………………………………
…………… ……………………………………………………………
…
……………
…
PROFESSIONAL EXPERIENCE
Compnay Position Length of service Reason for
Leaving
1. …………………………………………………………………………
2. …………………………………………………………………………
Task 13b
Now, your friend will ask you about personal identification, your education, and your qualification
and your job experience. Answer the questions so that he/she can complete your CV. CV can be
written in many different forms, as long as it contains the three above-mentioned aspects. Now,
rearranger the information and the form to make a complete CV.
a. In 1991 work as a cashier in foodstore
b. Eliana Sari Rachmat
c. Female
d. In 1993, junior secretary in Purchasing Departement, Hero Supermarket
e. Jl.Tirta Sari/V12 Bandung
f. Jakarta, 09/102/1970
g. ASMI Jakarta , 1990
h. Computer Course, Jakarta , 1992

Task 14
When writing a letter of application and CV you have to pay attention to spelling of the word you
use. Form the following group of words which ones are spelled incorrectly (=tidak benar)? Then,
write down the correct spelling. Use your dictionary if necessary.
- Sincerely______________ - Assistant_________________
- Clark_________________ - Accommodation___________
- Curriculum____________ - Additional________________
- Business______________ - Succed__________________
- Encloshure_________ - Included_________________

Task 15 Activity
1. Respond to the advertisement in Task 1b, use good and polite sentences.
2. Find out whether The Coca Cola Company has vacancy for the position of junior secretary in
which you interested. Write a letter of enquiry about this.
3. Make your own curriculum vitae for either of the above letter of application.
Task 16
Write a short letter to :
a. Costumers who have deposit accounts (rekening) at your bank,
b. Costumers who have a loan from your bank.
SUMMARY
In this unit you have learnt how to:
1. Refer to the subject of the letters
With reference to……
further to…..
I am writing in connection with…..
with regard to….
2. Give good or bad news:
Good news
I am happy to inform you that
I am pleased to tell you that….
delighted to advise.
Bad news
tell
I regret to inform yo that…
I am sorry to advise
We regret that….
3. Say what you can and can not do:
We are unable to….
We are able to….
We have been forced to (dengan terpaksa)….
4. Give reason:
owing to….
this is due……
as aresult of….
because of….