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Welcome to the Food and Beverage Services NC II Alternative Delivery Mode (ADM)
Module on Welcome and Greet Guests.
This learning resource hopes to engage the learners into guided and independent
learning activities at their own pace and time. Furthermore, this also aims to help
learners acquire the needed 21st century skills while taking into consideration
their needs and circumstances.
In addition to the material in the main text, you will also see this box in the body of
the module:
As a facilitator, you are expected to orient the learners on how to use this module.
You also need to keep track of the learners' progress while allowing them to
manage their own learning. Furthermore, you are expected to encourage and assist
the learners as they do the tasks included in the module.
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For the learner:
Welcome to the Food and Beverage Services NC II Alternative Delivery Mode (ADM)
Module on Welcome and Greet Guests.
The hand is one of the most symbolized part of the human body. It is often used to
depict skill, action and purpose. Through our hands we may learn, create and
accomplish. Hence, the hand in this learning resource signifies that you as a
learner is capable and empowered to successfully achieve the relevant
competencies and skills at your own pace and time. Your academic success lies in
your own hands!
This module was designed to provide you with fun and meaningful opportunities
for guided and independent learning at your own pace and time. You will be
enabled to process the contents of the learning resource while being an active
learner.
This module has the following parts and corresponding icons:
What I Need to Know This will give you an idea of the skills or
competencies you are expected to learn in
the module.
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Assessment This is a task which aims to evaluate your
level of mastery in achieving the learning
competency.
1. Use the module with care. Do not put unnecessary mark/s on any part of
the module. Use a separate sheet of paper in answering the exercises.
2. Don’t forget to answer What I Know before moving on to the other activities
included in the module.
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answers.
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If you encounter any difficulty in answering the tasks in this module, do not
hesitate to consult your teacher or facilitator. Always bear in mind that you are
not alone.
We hope that through this material, you will experience meaningful learning
and gain deep understanding of the relevant competencies. You can do it!
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What I Need to Know
Hello! How are you? Have you ever experience dining out in a restaurant and
wonder why waiters warmly welcome guests? Or how they were able to prepare
your table, take your order and serve your food systematically? The answers to
your questions rely on the on the logical sequence of food service and the principle
of welcoming and greeting guests.
This module will walk you through the dimension of food and beverage
services. What is the sequence of food service? How do receptionist/ waiter
welcome and greet guests? How do they check guests’ reservation? Generally, food
establishments follow a standard procedure which is guided by universally applied
principles.
What I Know
2. What would the receptionist do if a first customer of the day is coming in the
restaurant?
A. Approach the customer and lead the way to his table
B. Open the door and greet him with a pleasant smile
C. Welcome him with a smile and call a waiter
D. Wave his/her hand and point where to go
4. What would be the appropriate greeting for the time of the day if a customer
arrived in the restaurant at exactly 6:00pm.?
A. Good morning
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B. Good afternoon
C. Good evening
D. Good night
6. What is a special area in restaurants where in guests can rest and wait until
they were seated on their designated tables?
A. Bar
B. Lounge
C. Rest room
D. Smoking area
7. What will the receptionist say if a young lady comes in and all tables are
occupied?
A. “I am sorry, Miss. All seats are occupied at the moment. Would you mind
waiting at the lounge?”
B. “I am sorry, Miss. All seats are occupied at the moment. Would you want
to wait or not?
C. “I am sorry, Ma’am. All seats are occupied at the moment. Would you
mind waiting at the lounge for about 5 minutes?”
D. “I am sorry Ma’am. All seats are full at this time. Would you want to have
a drink while waiting?”
10. How would the guest know if they are free to claim the seat?
A. The receptionist will pull out a chair for the guest.
B. Always wait for the waiter to say “You can now take the seat.”
C. The receptionist will set-up the table indication that it is for the guest.
D. The guest can be seated anywhere they wanted as long as the table is
vacant
11. What is the suitable gesture for a receptionist if a guest enter the restaurant
and he/she is still busy with another guest?
A. Acknowledge the new guest by making eye contact, simple hand gesture
and smile.
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B. Recognize the newly arrived guest by leaving the other guests and
entertain the newly arrived one.
C. Excuse yourself to the guest and say “I will be right back with you.”
D. Let other restaurant staff to entertain the newly arrived guest.
12. What is the range of time in order to greet guests “Good evening”?
A. 06:00 – 12:00
B. 06:00 – 12:59
C. 07:00 -12:00
D. 07:00 – 12:59
14. Which of the following is an appropriate question to ask to the guests before
they will be seated?
A. “Will this table be alright for you?”
B. “Do you want to be seated here?”
C. “Are you okay with this table?”
D. “Do you want to be seated now?”
15. Which of the following should be done in welcoming and greeting guests?
A. Never pull a chair for men guests.
B. Never call guests in their first name.
C. Do not entertain guests without reservation.
D. There’s no need to welcome a regular customer.
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Lesson
Welcome Guests and Take
1 Food and Beverage Orders
What’s In
There you go! Now let’s recall what you have learned in the previous lesson.
Identify if the statement about the factors in setting the mood of ambiance in the
dining room is correct or not. Write TRUE if the statement is correct and FALSE if
not. Write your answer in your notebook.
_______1. Artificial flowers and plants contribute to the overall presentation and
mood of the dining room.
_______2. Center piece must be not taller than 12 inches.
_______3. Sounds could influence the mood of guests.
_______4. Tables should be set to take best advantage of the views from the dining
room.
_______5. Candlelight can enhance the mood for daytime events
What’s New
Hello there! I need your help. I want to find out the sequence in food service
specifically the procedure in welcoming and greeting of guests. Can you help me?
All we have to do is read and answer the succeeding activities. Are you ready? Let’s
go!
Pre - meal activities specifically, welcoming, greeting and taking food and
beverage orders is equally important as the meal itself because it may affect the
over-all dining experience of customers. It is quite a challenge for dining
establishments provide these pleasant pre – meal services.
Welcoming, greeting and taking food and beverage orders follow a standard
procedure. This is to ensure customers satisfaction. The standard procedures
involve steps in which it requires a well- skilled receptionist to carry out the
service.
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When customers arrive, first, the receptionist will welcome them by opening
the door, making pleasant eye contact and smile. Then, address them appropriate
greeting. Also, extend assistance to guests if needed. Receptionist will then politely
ask if guests have reservation. If they do, their name will be taken for confirmation.
If the guest has no reservation, availability of tables will be checked. In case that
there is no available table, customers will be guided at the lounge to wait.
The next thing that a receptionist must do is to escort guests to their
designated tables then, will pull out a chair to signal the guests that they are free
to claim the seat. Finally, receptionist will turn-over the guests to the captain
waiter/waiter.
The waiter will lay the napkin and serve water to the customers. After which,
a menu will be presented followed by taking their orders. The waiter will then place
the order in the kitchen. If the orders are ready, it will be served to the guest.
Presentation of the bill will follow and lastly, he will bid good bye to the customer.
A. Instruction: Fill – in the missing steps in the sequence in food service. Write
your answer in your notebook.
Bidding Farewell Offer Menu Escorting the Guest
Food Presentation Lay Napkins Welcoming & Greeting Guest
1.
2. Checking reservation
3. Extend Assistance
4.
5. Seat the Guests
6.
7. Water Service
8.
9. Take orders
10.Placing Orders Kitchen
11.
12.Presenting the bill
13.
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B. Arrange the procedures below of welcoming and greeting guests. Write your
answer in your notebook.
5A 5B
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What is It
2. APPROPRIATE GREETINGS
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Address the guests using appropriate greetings for the time of the day. As
follows:
00:00 – 11:59 “Good morning”
12:00 – 06:59 “Good afternoon”
07:00 – 12:59 “Good evening”
Use suitable prefixes for names (e.g. Mr., Mrs., Sir, Ma’am etc.) of guests.
Never call the guests using their first name unless permission is granted. Say this:
“Good morning/afternoon/evening, Mr./Ms.(name of guest). Welcome to (name of
restaurant).”
If the guest is a regular customer, welcome him back and say: “Welcome
back Mr./Ms. (name of customer). We are glad to see you again, Sir/Ma’am.”.
3. EXTEND ASSISTANCE
Extend assistance to the guests as much as possible. Ask if they need help
like folding umbrellas, removing coat or carrying objects. Assisting guests creates a
welcoming atmosphere. Say: “Shall I take your coat/umbrella/bag, Sir/Ma’am?”
4. CHECK RESERVATION
Politely ask if the guest have reservation. Say this: “Do you have any
reservation, Sir/Ma’am?”. If they do, ask their name and check the reservation
logbook for confirmation. Guide the guest to the reserved table making sure it is
prepared in advance. If the guest has no reservation, availability of tables will be
checked. Ask if how many are dining and their preferred section in the dining room
(e.g. smoking or non-smoking, near the window or corner table). Ask: “How many
are we expecting in the party, Sir/Ma’am?”. In case that there is no available table,
customers will be guided at the lounge to wait for a while. Be honest about the
length of the waiting time, offer complimentary drinks. Once the table is available,
accompany them immediately to the table.
Do not walk too fast when leading the guests to their table. Say: “This
way, Ma’am/Sir.” With palms open. Walk a little ahead when escorting guests
and assist them until they are seated.
Pull the chair out for the ladies first then the men. This is an indication
that they are free to claim the seat. Ask “Will this table be alright for you?”
Then endorse the guest to the captain waiter. The receptionist leaves the
table once the waiter approaches the table.
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What’s More
Direction: Write the appropriate phraseology for the given situation. Write your
answer in your notebook.
STANDARD PROCEDURE APPROPRIATE PHRASEOLOGIES
What is the suitable way of asking an old lady if she has reservation?
__________________________________________________
Check Reservation
__________________________________________________
Lead a young couple into their reserved table. What are the
appropriate words to say?
How to properly ask a married couple if they are contented with their
table?
Seat the Guest __________________________________________________
__________________________________________________
What I Can Do
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A. Essay.
1. If you are planning to dine in a restaurant, what would be the possible flow of
sequence in food service that you would expect?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
B. Role play.
Role play the scenario in a restaurant. Perform the role of a receptionist as
you welcome and greet guests.
Situation:
A group of five young professional decided to dine in at JMF restaurant.
They made no reservations. Unfortunately, there was no available table.
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Needs
Excellent Satisfactory
Improvement Score
(5pts) (3pts)
(1pt)
Some of the
All guests are Guests are not
guests are
Acknowledge acknowledged acknowledged
acknowledged
the guest as soon as as soon as
as soon as
they arrive. they arrive.
they arrive
Guests are
All guests are
greeted with
Greet greeted with Guests are not
an
appropriately appropriate greeted at all.
inappropriate
welcome.
welcome.
Details of
All details of Some details of
reservations
reservations reservation are
are not
Check are checked checked
checked
reservation against the against the
against the
reservation reservation
reservation
logbook. logbook.
logbook.
Total Score
Assessment
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2. Whose responsibility is to welcome, greet and check reservation of guests?
A. Waiter
B. Manager
C. Receptionist
D. Food and Beverage Services Attendant
3. What would be the appropriate greeting for the time of the day if a customer
arrived in the restaurant at exactly 6:00pm.?
A. Good morning
B. Good afternoon
C. Good evening
D. Good night
5. What is a special area in restaurants where in guests can rest and wait until
they were seated on their designated tables?
A. Bar
B. Lounge
C. Rest room
D. Smoking area
6. What will the receptionist say if a young lady comes in and all tables are
occupied?
A. “I am sorry, Miss. All seats are occupied at the moment. Would you mind
waiting at the lounge?”
B. “I am sorry, Miss. All seats are occupied at the moment. Would you want to
wait or not?
C. “I am sorry, Ma’am. All seats are occupied at the moment. Would you mind
waiting at the lounge for about 5 minutes?”
D. “I am sorry Ma’am. All seats are full at this time. Would you want to have a
drink while waiting?”
9. How would the guest know if they are free to claim the seat?
A. The receptionist will pull out a chair for the guest.
B. Always wait for the waiter to say “You can now take the seat.”
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C. The receptionist will set-up the table indication that it is for the guest.
D. The guest can be seated anywhere they wanted as long as the table is
vacant
10. What is the range of time in order to greet guests “Good evening”?
A. 06:00 – 12:00
B. 06:00 – 12:59
C. 07:00 -12:00
D. 07:00 – 12:59
11. What would the receptionist do if a first customer of the day is coming in the
restaurant?
A. Approach the customer and lead the way to his table
B. Open the door and greet him with a pleasant smile
C. Welcome him with a smile and call a waiter
D. Wave his/her hand and point where to go
13. Which of the following is an appropriate question to ask the guests before they
will be seated?
A. “Will this table be alright for you?”
B. “Do you want to be seated now?”
C. “Do you want to be seated here?”
D. “Are you okay with this table?”
17. What is the suitable gesture for a receptionist if a guest enter the restaurant
and he/she is still busy with another guest?
A. Acknowledge the new guest by making eye contact, simple hand gesture
and smile.
B. Walk towards the new guest and say “I will be right back with you.”
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C. Recognize the newly arrived guest by leaving the other guests and entertain
the newly arrived one.
D. Let other restaurant staff to entertain the newly arrived guest.
18. Which of the following should be done in welcoming and greeting guests?
A. Never pull a chair for men guests.
B. Never call guests in their first name.
C. Do not entertain guests without reservation.
D. There’s no need to welcome a regular customer.
Additional Activities
Yes, you’ve made it! I know you could welcome and greet guests like a
professional. Read the statement below. Write True if the statement is correct
and write False if the statement is incorrect.
_____1. When guests arrive the manager will open the door for them.
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_____2. Customers should be greeted using their first name.
_____6. Welcoming and greeting of guests can also be done by the head waiter.
_____7. Pulling of chair indicates that the guests are free to claim the seat.
_____8. Complimentary drinks are given to customers who had early reservation.
_____12. The sequence of food service starts from the presentation of menu to
bidding goodbye to guests.
_____14. The first step in the sequence of food service is welcoming of guests.
Answer Key
References
https://www.slideshare.net/bhavna123/sequence-of-service-restaurants-presentation
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